statistics to plan: statistical development in a regional system of public libraries (valencian...
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STATISTICS TO PLAN: STATISTICAL DEVELOPMENT IN A REGIONAL SYSTEM OF
PUBLIC LIBRARIES
(VALENCIAN COMMUNITY – SPAIN)
Milagros Ortells Montón
Ignacio Latorre Zacarés
Generalitat Valenciana
World Library and Information Congress: 71st IFLA General Conference and Council
Satellite Meeting in Bergen
Valencian Library System• Valencian Community:
- 4.600.000 inhabitants
- 542 towns integrated in 3 provinces (Alicante, Castellón and Valencia).
• Valencian Library System:
- Created in 1987. Policies of establishing libraries and extension of the urban library networks.
- 532 public reading centres (2004).
- 98’3% of the Valencian population live in towns that have public library service.
- 98% of public libraries belong to the local administration.
Department of Books and Libraries of the Valencian Autonomous Government
• Objectives:
- A reliable knowledge of the public library system.
- Establishment of a regional library electronic network.
- New grants for the public libraries.
- Legal adaptation of the library system.
- Creation of new aid instruments for the libraries and its professional staff.
Department of Books and Libraries of the Valencian Autonomous Government
• Actions:
- Map of Valencian Public Reading.
- Improvement of the statistical system.
Reasons for an improvement of the statistical system I
• Deficiencies of the Valencian Library System:
- Lack of suitable budgets.
- Lack of professionals in small towns.
- Small size of many of the libraries.
- Lack of renewal of the bibliographical resources.
- Reduced timetable for attending the public.
- Lack of library service in small towns.
- Limited presence of mobile libraries.
- Lack of computerization.
- Lack of legal adjustment.
Reasons for an improvement of the statistical system II
• Map of Valencian Public Reading (2000-2001). On-the-spot surveys.
• Creation of a powerful database.• Library Inspection Service.• Valencian Public Reading Electronic Network.
http://xlpv.cult.gva.es/• The whole statistical process should be kept in
the hands of the officials of the Department of the Books and Libraries. No outsourcing.
XABIB: database of the Valencian Library System
• Centralization of all the quantitative and qualitative information of the Valencian libraries.
• Database Oracle9i, PowerBuilder Release 7.• Application client- server integrated in a network
managed by Windows2000 servers.• Large storage capacity of information .• Web applications
XABIB: database of the Valencian Library System II
• Tree structure:
- Maintenance.
- Observations.
- Annual data.
- Monthly data.
- Lists.
- Local aid.
Update and check of the directory of
Valencian libraries
• On-the-spot surveys of the Map of Valencian Public Reading.
• Telephone contacts with all the city councils.• Continuous updating on line.
• Priority is given to data entailing a change in the
directory.
Integration of information into the Spanish statistical system of public
libraries
• Spanish Group of Statistics of Public Libraries (1997).
• Cooperation between the Spanish Ministry of Culture and the institutions in charge of library policies of the different Spanish regions.
• ISO 2789:2003.• Annual picture of the situation of the public library
system in Spain.
Update of statistical questionnaires: monthly statistics and the annual
questionnaire • Historical series of monthly statistics: Inclusion of
loans of special material and loans in foreign language.
• Annual survey: all the parameters applicable to public libraries .
• Delivery statistical data: Ministry of Culture; National Statistical Institute (INE); Valencian Statistical Institute (IVE); Valencian Autonomous Government.
Simplification of the sending procedure of statistics
• New electronic models of monthly statistics.• Sending of statistics via e-mail .• Introduction of the monthly statistics in XABIB
directly by the libraries via Internet. • http://www.cult.gva.es/DGLB/bibliotecas-f_e.htm
• Annual surveys: dispatch of statistics is only made through postal or electronic mail.
Consistency of data: process of
filtering and checking of data
• Time factor: professionals are improving the ways of compiling and providing the information required.
• Annual statistics: Special effort of filtering and checking of data.
• Clear questionnaire.• Explanatory notes.
Creation of the on-line Directory of Valencian Libraries
• Open, versatile and on-line consultation of the principal data of the Valencian Library System.
http://biblioportal.cult.gva.es/• Researching: typology of libraries, town councils,
region, province, number of inhabitants, etc.• Results: directory, timetable, services, facilities.• Connexion XABIB-Electronic Network of
Valencian Public Reading.
http://xlpv.cult.gva.es/
2005: The Dynamic Map of Valencian Libraries
http://appweb2.cult.gva.es/hdfi41/ESLAB-BIBLIO/bibliotecas_c.jsp
• Open and on line version of the internal programme for obtaining data.
• Intuitive consultations.• Historical consultations.• Graphics.• 18 sections 200 parameters.• Criteria: year,geographic distribution, demographic
magnitude, library typology.• Excel Versatility.
Practical applications of statistical management and approaches for the
future I
• Provision of the data annually requested by different institutions.
• Making reports.• Adoption of measures of improvement.• Reports in specialised magazines. • Media.• Research in the Valencian Library System.• Project Tibidabo.
Practical applications of statistical management and approaches for the
future II
• Data Analysis Information Knowledge Making decisions.
• Library dates demographic, economic and sociological variables indicators and ratios.
• Graphics.• Zonal studies.• Objective: to obtain each time a greater
consistency level in the data.