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Statement of Work

Trash Pick up and Removal for Montgomery County

Version 6, July 16, 2015

TABLE OF CONTENTS

1. General Information

A. Purpose and Overview

B. Inspection

2. Scope of Work

A. Description

B. Type, Location, and Quantity of Work

C. Basis of Payment

D. Global Position System Equipment Requirement

3. Standard Specifications for Mowing

A. General Requirements

B. Personnel Requirements

C. Work Schedule

D. Disposal Site Requirement

E. Equipment

F. Work Zone Traffic Control Requirements (WZTC)

G. Evaluation of Work

H. Invoice and Billing Instructions

I. Damages to Highway Appurtenances

J. Liquidated Damages

K. Strategic Environmental Management Program (SEMP) Requirements

4. Attachments

Attachment A, Roadside Activity Report (M-609)

Attachment B, Confirmation of Service Report (OS-501)

Attachment C, List of Vehicles and Equipment

Attachment D, PATA Figures

Attachment E, Tabulation of Quantities

Attachment F, Figure A

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1. General Information

A. Purpose and Overview

The Pennsylvania Department Of Transportation, hereafter referred to as PennDOT, requires roadside trash pick up and

removal services within the guidelines described in Chapter 13 of PennDOT’s Maintenance Manual Publication 23 (Pub 23)

and this Statement of Work. Pub 23 is available on PennDOT’s website at http://www.dot.state.pa.us/ at the “Forms,

Publications & Maps” page.

Work is to be performed in PennDOT District 6-0 (the District), along State Roadways in Montgomery County. The services

provided shall be consistent with standard operating procedures and applicable Federal, State, Local laws, rules, and

regulations for the protection of public health and the environment and includes following OSHA safety requirements.

Roadside Trash Pickup and Removal is an essential maintenance activity which contributes to motorists’ safety, sign visibility,

vegetation control and roadside appearance. Trash Pick up and Removal must be routinely performed year ‘round on state

highways.

The District’s project manager for this contract will be the District Roadside Specialist Supervisor (DRSS).

The contract initial validity period shall be for 1 year. Refer to the contract terms and conditions for renewal options.

B. Inspection

Bidders are required to prepare Attachment C, List of Vehicles and Equipment, and submit this document to the Purchasing

Agent within 3 business days of notification of apparent low bidder status.

After the bid opening and prior to award, the apparent low bidder shall demonstrate to the DRSS that the equipment proposed

for use in meeting the requirements of the contract is of sufficient capacity and quantity, and that all such equipment is in good

working order. Additionally, the apparent low bidder may be asked to demonstrate that the personnel employed for the

purpose of providing the services required by the contract are sufficiently trained to operate the Contractor’s proposed

equipment fleet. The demonstration will also include equipment and personnel needed for compliance with traffic safety

requirements as defined in the current version of PennDOT Publication (Pub) 213.

Within 10 calendar days of the bid opening, the DRSS will notify the apparent low bidder regarding the time and location of

the demonstration. PennDOT will provide the contractor written communication regarding the outcome of the equipment

demonstration.

At the discretion of the DRSS, the apparent low bidder may be provided with up to five (5) additional calendar days after an

initial, unsuccessful demonstration of equipment and personnel acceptability to prepare for and satisfactorily complete a

second demonstration.

If the apparent low bidder fails to demonstrate the acceptability of its equipment and/or personnel, the apparent low bidder

will be deemed nonresponsive and not responsible and its bid will be rejected. The contract will then be awarded to the next

lowest responsive and responsible bidder that successfully demonstrates the acceptability of its equipment and personnel.

If changes to equipment and/or personnel are made after the award, the Contractor may be asked to t successfully demonstrate

the acceptability of the equipment and/or personnel as specified above.

At the inspection, the M21-18 (Litter Crew Ahead) sign will be inspected to see if meets the requirement of Pub 213.

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2. Scope of Work

A. Description

The work authorized by and within the scope of this contract consists of satisfactorily furnishing all specified equipment,

supplies, personnel, and safety equipment, and utilizing appropriate workmanship and management practices, as necessary, for

trash pick up and removal on state roadways.

B. Type, Location, and Quantity of Work

The estimated hours are shown on Attachment E, Tabulation of Quantities.

All inquiries shall be directed to the Purchaser.

PennDOT reserves the right to modify without limitation the estimated number of hours as necessary for any reason

including, but not limited to, available program budgets, annual trash pickup and removal schedules, construction projects or

weather constraints.

C. Basis of Payment

Payment for the Trash Pick up and Removal will be based upon man hours. Mobilization is incidental to these items.

Payment for the Shadow Vehicle with Attenuator, Yellow Light and/or Arrow Panel, only when utilized on Freeways and

Expressways, will be based upon hours.

D. Global Position System Equipment Requirement

An Automated Vehicle Location (AVL) Global Positioning System (GPS) unit or a Smart Phone Mobile Application

must be provided for each crew whenever work is conducted under this Purchase Order. This device will be used to

verify the hours worked and work locations visited by each crew.

Either of the above systems shall be capable of producing a daily report that shall include the following at a minimum:

1. Date

2. Truck identification number(s)

3. Description of Crew (Crew Type)

4. Work location(s) including:

GPS coordinates

Time spent at each location

Address or roadway name.

A daily GPS report shall be attached to each corresponding M-609 Form when submitted for PennDOT review, and

included with the OS-501 Form (See “Invoice and Billing Instructions” below).

3. Standard Specifications for Trash Pickup

A. General Requirements

This work is the removal and disposal of all litter and debris four inches and larger in size from all areas within PennDOT’s

right of way. This work will take place as directed by the DRSS or designee on an as needed basis. Trash and debris

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removal will encompass all shoulders, medians, ramps, interchanges and bowl areas. All trash and debris collected must be

placed in trash bags, where possible, and disposed of. Disposal costs are considered a non-billable incidental expense.

Provide one (1) complete five (5) man crew to safely and efficiently remove and dispose of all litter and debris four inches

and larger from all areas as directed. Ensure all equipment used for this item is licensed, insured, and registered in

accordance with applicable PA Motor Vehicle Codes and the Terms and Conditions of this contract. Ensure all personnel

operating equipment are licensed and insured in accordance with applicable PA Motor Vehicle Codes and the Terms and

Conditions of this contract.

One complete crew consists of the following equipment:

1. One truck capable of transporting the crew with 12 cubic yard minimum capacity (this can be a combination of a

truck and trailer), a roof mounted amber emergency rotating or flashing light, a “SLOW MOVING VEHICLE"

(refer to attachment F) sign mounted on the rear, and a tarp. After trash is put into the truck or trailer, cover the

trash with a tarp to ensure that no material falls out during transportation.

2. Provide five (5) laborers to pickup trash and debris from the areas within the PENNDOT Right Of Way. Designate

one of the laborers as the foreperson. ANSI class 2 safety vest, hard hats and leather boots must be worn by all

crew members. Provide trash bags, gloves and a cellular phone to the designated foreperson and provide the

PennDOT Roadside Unit with the cellular phone number.

3. Provide five (5) spring loaded Reacher/Grabbers a minimum of 32 inches long and constructed of an Aluminum

shaft capable of removing litter, or, an acceptable alternative as approved by the DRSS or designee.

Remove and dispose of all litter and debris four (4) inches and larger in size from all areas within PennDOT’s right of way,

as directed by the DRSS or designee. Highway mileposts, interchanges or other physical landmarks may be used to

designate starting and stopping points.

Objects that require the efforts of more then the entire crew to lift onto the truck can be left in place where discovered.

Notify the DRSS within 24 hours of encountering such objects. Do not disturb any steel drums or other types of sealed

containers which might contain solid, liquid, or gaseous chemical wastes, hospital wastes or infectious wastes. Notify the

DRSS or designee if any such material is discovered.

If a large object is in the path of the crew’s trash truck on the shoulder, pick the object up, and dispose of it as if it was

removed from the area beyond the edge of shoulder.

B. Personnel Requirements

The Contractor shall assign one of it’s employees to serve as the Contract Representative. The Contract Representative will

be the Contractor’s sole contact person designated to interact and communicate with PennDOT on all contract-related

activities and issues (e.g. scheduling, programming, etc.). The Contract Representative shall have the authority to make all

contract-related decisions, and shall be fluent in English. The Contractor shall notify the DRSS immediately, in writing, of any

change involving the individual acting as Contract Representative.

The Contractor shall equip its Contract Representative with a cellular telephone for use in communicating with the DRSS.

The DRSS may require each crew foreman to email or call each workday morning to report work locations.

No Subcontracting is allowed.

If contract renewals apply, the following information shall be supplied to the DRSS and updated by the Contractor prior to

February 1 of each renewal year:

Contact information, including name, title, cell phone number, office phone number, and email address; for the following

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people:

Contract Representative

Emergency Contact

Crew Members (with assigned work area and equipment)

C. Work Schedule

On the Monday of the week prior to a scheduled work week, the DRSS or designee shall submit to the contractor a weekly

work schedule for their crew to perform work. The DRSS will provide necessary contact information to the Contractor at the

pre-service meeting.

The Contractor may be asked to report work status (i.e. working/not working) to the DRSS, by telephone, each day.

Trash Pick up and Removal operations may be performed Monday through Friday. The DRSS may authorize work on Saturday

and Sunday, as necessary. No work shall be scheduled to occur on the following holidays unless written permission to do so is

provided by PennDOT:

1. New Year’s Day

2. Dr. Martin Luther King Jr. Day

3. President’s Day

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veteran’s Day

9. Thanksgiving Day

10. Day after Thanksgiving Day

11. Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled for all holidays occurring on a Sunday,

and the Friday before will be recognized as the day when no work is to be scheduled for all holidays occurring on a Saturday.

During times of inclement weather or special events, the DRSS may postpone work until a more suitable time.

D. Disposal Site Requirements

At the pre-service meeting, the contractor will provide the DRSS or designee with a list of disposal sites that the

contractor will be using to dispose of the materials picked up under this contract.

Contractor must utilize disposal sites approved and licensed by the Commonwealth of Pennsylvania Department of

Environmental Protection.

Contractor must notify PennDOT in advance if the contractor wants to add or change it’s disposal site(s).

All Trash disposal costs and fees will be incidental to this service.

The contractor must retain receipts showing proof of proper trash disposal, and must provide said receipts to PennDOT

when submitting its OS-501s.

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E. Equipment

Furnish equipment of the type, configuration, and condition specified, and in the quantity needed to fulfill the terms of the

contract. Maintain this equipment as necessary to keep it in good operating condition, subject to review and acceptance by

PennDOT, before and during its use in connection with this work.

The company name and contact information shall be clearly displayed and visible on all motor vehicles used on the contract.

F. Work Zone Traffic Control Requirements

The Contractor shall provide all traffic control setups, shadow vehicles, signage, warning lights, flags, and flashing lights

necessary to ensure maximum safety to the public, and exercise all precautions to minimize interference with the normal flow

of traffic.

The Contractor shall utilize Work Zone Traffic Control (WZTC) measures in accordance with the current version of Pub 213

(dated June 2013) and with the appropriate Pennsylvania Typical Application (PATA) traffic control drawings (see

Attachment D for applicable PATA’s). Contractor shall not close any lanes of travel without the specific approval of the

DRSS or designee.

Should the length of operations become excessive, or if interruptions of traffic become too frequent, the Contractor shall cease

all operations in the area until necessary remedial action has been taken as directed by the DRSS. Ensure all existing traffic

lanes remain open during non-working hours.

One shadow vehicle equipped with an truck mounted attenuator and a flashing or revolving yellow light shall be available

when needed during trash pickup and disposal (per Attachment D, PATA Figures).

Contractor shall insure that all motor vehicles utilized for work under this contract are equipped with a copy of the

appropriate and applicable Pennsylvania Typical Application (PATA) traffic control drawings for use/reference by the

Contractor's staff when setting up WZTC.

All costs associated with maintenance and protection of traffic are considered incidental to the cost of Trash Pick-up and

Removal, except when work is being performed on Freeways and Expressways.

When working on Freeways and Expressways, the PATA 600 Series of Publication 213 traffic control specifications

require that the Contractor utilize a Shadow Vehicle with Attenuator, Yellow Light and/or Arrow Panel. A separate pay

item is included on this contract to compensate the Contractor when a Shadow Vehicle with Attenuator, Yellow Light

and/or Arrow Panel is utilized for work performed on Freeways and Expressways.

G. Evaluation of Work

The work of any trash pick up and removal crew is subject to inspection by PennDOT at any time.

Unannounced inspections of trash pick up, removal and disposal operations may be performed by the DRSS or a designee.

The DRSS will have the authority to stop trash pick up, removal and or disposal operation being performed under this contract

at any time and for any reason. Deficiencies found during an inspection shall be corrected, at no cost to PennDOT, before the

trash pickup and removal operation resumes.

H. Invoice and Billing Instructions

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The Contractor shall complete a Roadside Activity Report (Form M-609) at the completion of each day’s trash pick up and

removal work. The schedule for submission of the M-609 will be established during the pre-service meeting. M-609 Forms

that include hourly items shall be submitted with a corresponding daily GPS log to verify both start/stop times and work. A

completed Confirmation of Services Form (Form OS-501), as well as all related M-609’s with the corresponding GPS Daily

Reports for the hourly item shall be submitted by the Contractor to the DRSS, for review and verification, on a monthly basis.

The DRSS will notify the Contractor if corrections are needed. Each Form OS-501 shall be itemized, include sufficient detail,

and coordinate with the line items on the Purchase Order. Untimely or incomplete submissions of Form OS-501 and required

supporting documentation (including M-609s) may delay processing of a “proper invoice” as required by the Payment section

of the Terms and Conditions.

Invoices shall be submitted by the Contractor on a monthly basis. For further instructions regarding invoicing see the Billing

Requirements section of the Terms and Conditions.

PennDOT reserves the right, throughout the life of the contract, to make changes to Forms M-609 and/or OS-501, including

their instructions, content, and all other requirements.

I. Damages to Highway Appurtenances

The Contractor shall exercise every precaution to ensure that trash pickup and removal operations do not result in damage to

any highway appurtenances. Examples of such appurtenances include, but are not limited to, the following: guiderail, signs,

delineators, structures, desirable plants, ornamental plantings or beds, roots, basal areas, branches of existing trees, etc.

Where damage occurs as a result of field operations, the Contractor shall contact the DRSS immediately. The Contractor is

liable for the repair or replacement of damaged items, as necessary to restore the damaged item to an equal or better condition,

at no additional cost to PennDOT. Damage not repaired by the Contractor within 30 calendar days of notification, will be

repaired by PennDOT and the total cost will either be invoiced or deducted from monies due or to become due to the

Contractor.

J. Liquidated Damages

Liquidated Damages will be assessed in accordance with the Terms and Conditions.

Additionally, liquidated damages will be assessed if any requested changes to the Contractor’s equipment and/or personnel are

not made within five (5) calendar days of receipt of written notice from the DRSS.

K. Strategic Environmental Management Program (SEMP) Requirements

Before the start of any work, the Contractor must comply with PennDOT’s SEMP requirements. Information regarding a

particular PennDOT District’s SEMP initiative can be found at:

http://www.dot.state.pa.us/Penndot/Districts/district6.nsf/D6Roadwork?OpenFrameSet

After accessing the website, click “Maintenance” in the menu on the left of the screen, and then click “SEMP

(environmental program) for Contractors”.

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4. Attachments

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Attachment A, Roadside Activity Report (M-609)

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Attachment B, Confirmation of Services Report (OS-501)

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Attachment C, List of Vehicles and Equipment

(List Only the Vehicles and Equipment that will be used for this Contract, including Work Zone Traffic

Control Vehicles and Equipment)

License or

Identification

Number

Purpose Type of

Vehicle or Equipment

Capacit

y/Size

For PennDOT Use Only

Equipment

Provided At

Demonstration

(Pass/Fail)

Comments

1 truck/ truck,

trailer combination

12cy

(min)

Litter crew ahead WZTC sign

Trask pick up 5 grabbers 32”

WZTC Shadow truck with

TMA

Vehicles and equipment utilized for maintenance contract work must meet the requirements as described in the contract

specifications and the laws and regulations of Pennsylvania. The Contractor hereby verifies that all vehicles and equipment

in the above table as submitted with the bid is adequate and necessary for the contract maintenance work and all listed

vehicles and equipment will be available at the initial demonstration. All vehicles and equipment in the above table shall

be inspected and approved by PennDOT during the demonstration(s). Where a contractor intends to rent vehicles and

equipment, the identification number or license number on the table above may be provided at the time of the initial

demonstration; however, all remaining information for the rented vehicles and equipment must be provided in the table

above with the bid. The Contractor agrees to maintain and, as applicable, update this list of all vehicles and equipment

after start of work for the duration of the contract.

Name of Company: ______________________________________ Date:__________

For PennDOT Use Only:

• Initial or Second Demonstration: ___________ Date of Demonstration: ____________________

• Location of Demonstration____________________________________________________________

• By: ______________________________________________________________________________

• Overall Demonstration (Pass/Fail): __________________________________

• Demonstration Notes:________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

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Attachment D, PATA Figures

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Attachment E, Tabulation of Quantities

Summary of Bid Items

Item Number Description of Item Estimated Quantity Unit of Measure

1 Trash Pick up and Removal 2350 Hour

2

WZTC - Freeways and Expressways - Shadow Vehicle

with Attenuator, Yellow Light and/or Arrow Panel

140

Hour

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Attachment F, Figure A

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