State University Reporting

Marti Leisinger, Team Leader, Data CollectionsKBOR Conference

June 13, 2012

Data Collections Marti Leisinger, Team Leader Elenor Buffington, Project Specialist Patti Biggs, Project Specialist Mary Galligan, Project Specialist

2

Agenda Review of University Specific Reporting

1. Review of data collected2. Changes to collections3. Timing of collection4. Purpose and use of collection

Other Reporting Statewide Longitudinal Data System update

Qualified Admissions 2012 Collection opened June 4, 2012 Collection Closes July 9, 2012 Change in nonresident exceptions

• Conditional admit category is now called 10% nonresident exception window

► calculation for this field:– total nonresident exceptions ÷ (total nonresidents admitted by

test score, class, rank curriculum + total number of nonresident exceptions + all admitted GED nonresidents + all admitted 21 and over nonresidents )

Qualified Admissions 2012 Race definitions for QA Survey

• Nonminority: Applicants whose IPEDS/KSPSD ethnicity is

►not Hispanic or Latino and whose only racial designation is White.

• Minority: All other applicants with known ethnicity and racial designations.

• Unknown: Applicants with unknown ethnicity and racial designations.

Qualified Admissions 2012 The Board approved two admission

categories for inclusion in the survey• Nonresident GED• Nonresident 21 and over

QA Alignment with KSPSD Definitions in KSPSD New Undergrads file

(Qualified Admissions Type field) were reviewed to align with QA collection

Age exception updated to clarify when it should be used Student is over 21 and that is the only factor

qualifying the student If student meets another exception, use that code

Qualified Admissions 2013 Part 2 of survey (GED or “21 and over” ) will be

incorporated into Part 1a (Applicants Subject to the criteria of ACT, class rank, and precollege curriculum )

Part 1a will have six additional columns There will only be 2 parts for the QA survey

Part 1a – Freshmen Part 2a – Transfers Part 2 would be omitted

Qualified Admissions 2013

Student Demographics No changes in data collected Form will change slightly to include KBOR logo Opens October 1st

Closes November 15th

Will remain an Excel report for 2013 May be a web form in the future Data is used in student section of Data Book as

well as institutional profiles.

Housing and Occupancy New - KBOR will send standard form to

collect housing data Similar to form that most institutions

already use Opens November 1st

Closes December 14th

Data used in institutional profiles (Table A)

Sample Housing & Occupancy

Report

Retention and Graduation No changes in data collected Form will change slightly to include KBOR logo Opens October 1st

Closes November 15th

Will remain an Excel report for 2013 May be a web form in the future Data is used in student section of Data Book

Salaries of CEO’s at Peer Institutions

No changes in data collected Form will change slightly to include KBOR logo Opens November 1st

Closes December 14th

Will remain an Excel report for 2013 May be a web form in the future Data is used by the Board (Data is reported exactly

as submitted to KBOR)

Tuition Waivers No changes in data collected in Fall 2012 Form will change slightly to include KBOR logo

and will list statutes and/or policy related to waiver

Opens October 1st

Closes November 15th

Tuition Waivers

NEW - Any additional categories added to form must be supported by documentation that demonstrates validity of waiver

KBOR will send list of valid categories to universities in September for review

Tuition Waivers 2012

Categories will include statutes, policies, regsStaff Members (K.S.A. 76-729(b)(1) and K.A.R. 88-3-8)Spouse/dependent of staff member (K.S.A. 76-730 and K.A.R. 88-3-8)

Individual in active military service (K.S.A. 76-729(b)(2)

Family member of individual in military service (K.S.A.76-730 and K.A.R. 88-3-8)

Individual recruited to Kansas for economic development (K.S.A. 76-729(7) and K.A.R. 88-3-11)

Missouri Reciprocal Agreement (K.S.A. 74-3219)

Iowa Student Exchange Program (K.S.A. 74-3219)

Other State Exchange Program (K.S.A. 74-3219)

Midwest Student Exchange Program (K.S.A. 74-3219)

Tuition Waivers Will remain an Excel report for 2012 Will become part of AY 2013 KSPSD collection

as part of Student Financing Module Collection will allow user to report multiple

waivers for a student KBOR will calculate aggregate information such

as unduplicated headcount and $ totals for each waiver category

Need to resolve leading/trailing Summer issue

Midwest Student Exchange Program (MSEP)

No change to procedure MHEC will send survey directly to KBOR KBOR will forward the request to the

university IR contacts After completion of the request, the

institutions will e-mail the report back to MHEC (c/o Jennifer Dahlquist) with a copy to KBOR

ACT Class Profile Act Class Profile Report should be e-mailed to

KBOR OR submit data sheet with averages and scores

by ranges if institution is including converted SAT scores in ACT scores

Information is used in the Data Book in Section 3 and Institutional Profiles

Note: Profile is based on most recent scores, not necessarily the highest – KU submits data based on the highest score of individuals

Bioscience No changes in data collected Opens January 10th Closes February 15th

Data is sent to the Kansas Department of Revenue

Other State University Reporting Issues K.S.A. 76-731a (Oct 1– Oct 31) Fall Preliminary Enrollment report – end of

September Foster Child Educational Assistance (Oct 1

– Nov 15)

SLDS Grant Projects Electronic Transcripts New Data Collections

Private Postsecondary Missouri Data Collection Department of Labor Credential Information IPEDS National Student Clearinghouse

Business Intelligence Tool KSDE State Student Identifier (eScholar)

Electronic Transcripts Session Thursday from 10:30 – 11:15 - Go

Green, Go Electric in the State of Kansas It is not too late to join (Late adopter

phase) MHEC Master Agreement Request New Parchment offerings related to

Receiver Services

Private Postsecondary Pilot student data collection – Summer

2012 10 Institutions participating in pilot Collection similar to KSPSD AY collection Future - Course Inventory Cyanna (vendor) is collecting/validating

data from the institutions and then submitting files to KBOR

Missouri Data Collection Working with Missouri Department of

Labor to get unemployment insurance (UI) data

Memorandum of Understanding (MOU) is being drafted

Missouri already has agreements with other states

Kansas Department of Labor Have numerous grant initiatives that

require labor data Already have agreement to get

unemployment insurance (UI) data for Perkins, Adult Education and KTIP reporting

Working on agreements (MOUs) to get data for SLDS and other grant initiatives

Kansas Board of Nursing Nursing credential information MOU is being reviewed by Attorney

General’s office Test data has been used to evaluate

challenges with matching data to KSPSD Institution attended Applicant/Student Name

IPEDS KBOR loading IPEDS data to Oracle

database for reporting and research Loading data for ALL institutions that

report to IPEDS as data becomes available

Also being used for funding model

National Student ClearinghouseMatching process

KBOR request data for students in KSPSD attending/attended NSC affiliate institutions

NSC returns a record for each term a student attended for each institution attended including: Institution name, state, type Beginning/ending attendance dates of student Enrollment status

Graduation status, title of degree, and major is also returned IF institution submits data to NSC

National Student ClearinghousePreliminary Statistics

We received student data that included records from 3120 different institutions (unique FICE/branch) from 53 states/districts. (3081 were non-KS institutions.)

Of those students that we received graduation info on (228,481 recs), 75% of the students graduated in KS and 7% in MO. TX was third, NE fourth and OK fifth (all under 1.5%)

Of the term records received, 77% were KS inst and 6% were Mo. TX came in third and AZ fourth followed by CA.

Business Intelligence Tool WebFOCUS software selected and

installed Training in progress for KBOR staff See an overview of reports, dashboards,

and query tools at BI session from 4:05 – 4:50 today! 

eScholar Project State student identifier – unique number

assigned to students in Kansas’ public elementary or secondary education system

KBOR/KSDE matching using eScholar assignment process Name DOB Gender

eScholar Project KBOR has sent all students from 2005-

2011 through eScholar for matching with KSDE students

Thousands of records are near matches/multiple matches and must be reconciled manually

Data used for P20 and ARRA metrics

eScholar Project

State student identifier field in KSPSD student info file

Please populate field if you collect this identifier from students

Potential Future Collections Independent institutions - student data KDHE - credentialing data Other states – labor data

Questions?

Contact InformationMarti Leisinger at mleisinger@ksbor.orgElenor Buffington at ebuffington@ksbor.org

Always contact IR help for immediate assistance at irhelp@ksbor.org