state technology transformation
DESCRIPTION
State Technology Transformation. CIO Council January 8, 2008. Agenda. Where Are We Today? Decision Summary Participating Agency Procurement Teams Next Steps in Participation Model Timeline for Execution. Where Are We Today?. Decision from Governor Perdue Participation model - PowerPoint PPT PresentationTRANSCRIPT
State Technology Transformation
CIO CouncilJanuary 8, 2008
Georgia Technology Authority 2
Agenda
• Where Are We Today?
• Decision Summary
• Participating Agency Procurement Teams
• Next Steps in Participation Model
• Timeline for Execution
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Where Are We Today?
• Decision from Governor Perdue
• Participation model
• Timeline for execution
• Two-part transformation▪ GTA▪ State IT enterprise
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• Self-funding solution
• GTA manages infrastructure ▪ Consolidation of state IT infrastructure ▪ Outsourced relationship with external service providers
• Competitive bid: 5 - 7 year ▪ Contracts with a value of $1.2 - 1.4 billion
• Winning vendors commit approximately $40 million ▪ Second data center▪ Enterprise disaster recovery capability ▪ Server consolidation▪ Technology tools needed to manage and diagnose ▪ Best practice operational management
Decision Summary
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• Continual investment program = current technology base
• $22 million per year reduction in IT infrastructure spending
• Reduce FTE’s from 1095 to 170▪ Transition of state personnel to a 3rd party vendor = 554▪ GTA state employee layoffs = 237▪ Vacancy eliminations = 134▪ Governance = 170 (GTA and state agencies)
• Renegotiate telecom contracts▪ Backbone network ▪ Local service delivery
Decision Summary
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• One full-time agency lead
• Three part-time reps for data collection▪ Technical▪ Financial▪ Contracts
• One or more full-time tower leads
• One part-time HR rep
• Business/application rep recommended▪ May be fulfilled by agency lead
Representative view of agency procurement team based on size of agency
Participating Agency Procurement Teams
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Next Steps in Participation Model
• Agencies nominate extended team members: Jan. 14
• Human resources team kickoff: Jan. 17
• Full extended team kickoff: Jan. 30
• Extended team on site at GTA: Feb. 5
• Requirements, RFP development: Jan. Mar. 08
• Bid process: Apr. Oct. 08
• Transition: Nov. 08 Mar. 09
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1/1/2008 4/1/2009
Jan-08 - Mar-08RFP Build
Jan-08 - Mar-08RFP Build
Nov-08 - Mar-09Transition
Apr-08 - Oct-08Bid Process
Apr-08 - Sep-08Bid Process
10/1/2008 - 12/29/2008Transition
Jan-08 - Mar-08Define Requirements
Apr-08 - Jun-08Pre-qualification of ESPs
Jul-08 - Aug-08Transition Prep
Sep-08 - Feb-09Phased Roll-out
10/31/2008Award Contract
9/30/2008Award Contract
7/1/2008Select pre-qualified ESPs
4/1/2009Transition Completed
1/3/2009Transition Completed
9/10/2008GTA Regional Ops Wind Down
Infrastructure Services (Mainframe & Servers)
Managed Network Services
Local Telecommunications
Services
2/28/2009Transition Completed
Timeline for Execution
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There is a risk in maintaining the balance between the amount of change that can be managed at any one time, how poor the IT infrastructure is
and the improvement that is required.
PoorIT Infrastructure
Amount ofChange
Risk
Balance of Transition
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Questions?
• FAQs online at www.gta.georgia.gov/transformation▪ Participating agencies▪ Nonparticipating agencies
• E-mail additional questions to [email protected]
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