STATE OF TEXAS

COUNTY OF MITCHELL

CITY OF COLORADO CITY

5:30 p.m. City Council, Michelle Guelker, David Hoover and Kevin Parker toured the BobReily Early Learning Center.

The City Council of the City of Colorado City, Texas met in a Regular Session at the Bob ReilyEarly Learning Center, 1111 East 9th Street, Colorado City, Texas on Tuesday, February 12, 2019,at 6:00 p.m. with the following members present:

I.

n.

CALL MEETING TO ORDER Mayor Timothy Boyd called themeeting to order at 6:00 p.m.

ROLL CALL OF THE MEMBERS OF THE CITY COUNCIL ANDDETERMINA TION OF QUORUM.

TIMOTHY BOYDSAMMY CONTRERASLARRY CHANEYWADE SANDSTRAVIS LYNCHROBERT OLIVERMARCELO ALVAREZ, JR.

Same and constituting a quorum, and

MayorMayor Pro TernCouncil MemberCouncil MemberCouncil MemberCouncil MemberCouncil Member

DAVID HOOVERDONNA MADRIDEILEEN HAYMAN

III. PLEDGE TO THE FLA G

IV. INVOCATION

City ManagerCity SecretaryCity Attorney

Mayor Pro Tern Sammy Contrerasvoiced the invocation.

V. RECOGNITION OF VISITORS, CITIZEN OF THE MONTH AND/ORPRESENTATION OF PROCLAMATION, SERVICE AWARD,CONGRATULATIONS, CONDOLENCES, HOLIDAY SCHEDULES ANDCITY/MUNICIPAL EVENTS-MA YOR.

COUNCIL MEETING 2-12-19

Visitors present were:

Michelle GuelkerConnie Ponko

Earl PlagensRayanna McGahaDoris Sands

Director of OperationsFinance Assistance

Colorado RecordAdministrative AssistantCitizen

VII. DISCUSSION AND POSSIBLE ACTION BY MOTION TO APPROVEFOLLOWING ITEMS AND/OR REPORTS - CONSENT ITEMS:

THE

. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGSCONDUCTED ON 1-15-19 COUNCIL MEETING.

. TO APPRO VE FUND TOTAL REPORTS.

. TO APPRO VE 5-YEAR BANK BALANCE REPORT.

. TO APPRO VE THE MANUAL CHECKS.

. TO APPRO VE THE A UTOMA TED CHECKS.

. TO APPRO VE THE PROPERTY TAX REPORT.

City Manager David Hoover advised the Council that the City had received payment fromMagellan Pipeline for a Pipeline Easement. Mr. Hoover stated the funds would be used torepair the River Lift Station, and replace the line from the old sewer plant and to the forcemain.

MOTION: Council Member Marcelo Alvarez, Jr. moved to approve the Consent Items for theFebruary 12, 2019 Council Meeting. Mayor Pro Tern Sammy Contreras secondedthe motion. The motion carried with all Council Members in favor.

VIII. PRESENTA TIONAND APPROVAL BY MOTION OF THE MONTHLY COMBINEDREVENUES AND EXPENDITURES REPORT FOR THE MONTH OF JANUARY,2019.

City Manager David Hoover presented the monthly Combined Revenues and Expenditures Reportto the City Council with the following: 9th Month of the 12 Month Budget Year- 75. 00% of the12 Month Budget Year May 1, 2018 - April 30, 2019.

GENERAL FUND

Total RevenuesPrevious Year

Total ExpendituresPrevious Year

SURPLUS/DEFICIT

BUDGET 18-19 CURRENT MONTH YEAR TO DATE

$3, 657, 660. 00

$3, 657, 660. 00

$ 341, 512. 59$ 271,298. 28

$ -236, 515. 36$ -230, 213. 40

$ 104, 997. 23

$ -2, 332, 357. 45$-2,421, 518. 85

$ -28,483. 71

%

$ 2,303, 873. 74 62. 99%$ 2, 160,218. 38

63.77%

COUNCIL MEETING 2-12-19

Previous Year $ 41,084.88 $ -261, 300. 47

WATER & SEWER BUDGET 18-19 CURRENT MONTH YEAR TO DATE %

Total Revenues $2,720, 700. 00Previous Year

Total Expenditures $2,720,700.00Previous Year

SURPLUS/DEFICITPrevious Year

GENERAL & WATER/SEWERPrevious Year

$ 388, 318. 33$ 219, 100. 94

$-262, 211.47$ -209, 759. 49

$ 126, 106. 86$ -9,341.45

$ 231, 104. 09$ 50,426.33

$ 2, 513, 627. 76 92. 39%$ 2,244, 350. 62

$ -2, 364, 768. 83$-2, 197, 585. 61

$ 148, 858. 93$ -46, 765. 01

$ 120, 375. 22$ -214, 535.46

86.92%

VOUCHER TOTALS

General FundWater & Sewer

GRAND TOTAL

BANK BALANCE

January, 2018-2019January, 2017-2018

JANUARY 2019

$ 57, 662. 14105. 017. 74

$162, 679. 88

$ 1,515, 556. 80$ 1,058, 172. 31

City Manager David Hoover advised the Council that Connie Ponko was working on balancingthe budget by departments to prepare for closing out the current budget.

Finance Assistant Connie Ponko explained how she made adjusting entries to balance the currentbudget by department. Mrs. Ponko said she would be bringing in a list of adjusting that will needCouncil review. Mrs. Ponko said adjusting entries can not be made aflter May 1st, 2019.

MOTION: Council Member Larry Chaney moved to accept the Combined Revenue andExpenditure Report. Council Member Marcelo Alvarez, Jr. seconded the motion.The motion carried with all Council Members in favor.

K. COMMENTS FROM THE GENERAL PUBLIC - COUNCIL MEMBERS WILL NOTDELIBERA TE ANY COMMENTS WHICH ARE MADE BY THE GENERALPUBLIC.

No Report.

COUNCIL MEETING 2-12-19

X. THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON THEFOLLOWING AGENDA ITEMS:

No. 1. DELIBERATE AND ACT ON APPROVING RESOLUTION 2019-04AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITYDEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TOTHE TEXAS DEPARTMENT OF A GRICULTURE.

City Manager David Hoover advised the Council that by approving thisResolution the Council would be authorizing the City to apply for a TexasCommunity Development Block Grant through the Texas Department ofAgriculture. The grant would be for Water Improvements replacing a watermain line in an area South of the City. Mr. Hoover said the City would havea match share of $41,250.00. The City would use in-kind labor for thematch share.

MOTION: Council Member Robert Oliver moved to approve Resolution 2019-04. CouncilMember Wade Sands seconded the motion. The motion carried with all CouncilMembers in favor.

No. 2. DELIBERATE AND ACT ON A REQUEST FOR A STREET SIGN ANDA STREET LIGHT TO BE INSTALLED A T 1-20 A CCESS ROAD ANDCHESTNUT STREET.

City Manager David Hoover informed the Council that this request wasmade by Sayona Hospitality LLC DBA Super 8 Hotel. Mr. Hoover said thestreet sign can easily be done by the Public Works Department, but the sta-eetlight requires a Council action before Oncor would install a new street light.

City Secretary Donna Madrid advised the Council that if they agree Oncorwould install the light and the cost for the installation would be bill to theCity and the City would be responsible for paying the monthly electricusage for the light.

Council Member Larry Chaney said the City needed to have the reputationof taking care of the local businesses. The City wants the current businessto say the City supports their businesses. This is a necessary tool forEconomic Development.

Mayor Tim Boyd stated he did not see how the installation of a street lightwould have a direct impact on the Super 8 Hotel. Mr. Boyd stated theentrance to the Hotel is a good distance to where the street light would beplaced, and the street light would be a downward facing light.

COUNCIL MEETING 2-12-19

Council Member Marcelo Alvarez, Jr. stated he agreed with the request forthe installation of street light. It would be helpful for security reasons.

Council Member Wade Sands said he believed the street light would be auseful for the other businesses in the area too.

MOTION: Council Member Larry Chaney moved to approve the request for a Street sign anda Street Light to be installed at 1-20 Access Road and Chestnut Street. CouncilMember Marcelo Alvarez, Jr. seconded the motion. The motion carried with MayorTim Boyd and Council Member Robert Oliver opposing the motion.

No. 3. DISCUSSION AND POSSIBLE A CTION ON ACCEPTING RA CIALPROFILING REPORT FOR 2018.

City Manager David Hoover presented the 2018 Racial Profiling Report tothe City Council for Police Chief Charles Rice. Mr. Hoover said Mr. Riceis in Tyler, Texas for training. Mr. Hoover reported the following:

TOTAL STOPS: 414

Female: 159Male: 255

Race or ethnicit

Black: 30Asian/ Pacific Islander: 1White: 216Hispanic/ Latino: 167Alaska Native/American Indian: 0

Was race known ethnicit known nor to sto ?

Yes: 2No: 412

Reason for Sto^?Violation of Law: 50Pre existing knowledge 4Moving traffic violation; 237Vehicle traffic violation: 123

Street address or a roximate location of the sto ?

City Street:US Highway:State Highway:County Road:Private property or other:

35915

1

390

COUNCIL MEETING 2-12-19

Was a Search conducted?Yes:No:

Reason for Search?Consent:Contraband:Probable cause:

Inventory:Incident to Arrest:

Was Contraband discovered?Yes:No:

Descri tion of Contraband

Dmgs:Currency:Weapons:Alcohol:Stolen property:Other:

Result of the stoVerbal Wammg:Written Warning:Citation:

Written Warning and Arrest:Citation and Arrest:Arrest:

Arrest TotalTotal:

Arrest based onViolation of Penal Code:Violation of Traffic Law:Violation of City Ordinance:Outstanding Warrant:

Was h sical force resultm in bodil

Yes:No:

4

409

0

0

4

0

0

3

1

3

0

0

0

0

0

32724554

1

3

0

5

0

0

2

in'u use0

414

MOTION:

sto ?

Council Member Wade Sands moved to accept the 2018 Racial Profiling Report.Mayor Pro Tern Sammy Contreras seconded the motion. The motion carried withall Council Members in favor.

COUNCIL MEETING 2-12-19

No. 4. DELIBERA TE AND A CT ON ADOPTING RESOLUTION 2019-05 - ARESOLUTION IN SUPPORT OF APPLICATION FOR NIBRSGRANT.

City Manager David Hoover infonned the Council that this is a CriminalJustice Grant for Body Armor.

MOTION: Council Member Marcelo Alvarez, Jr. moved to approve Resolution 2019-05.Council Member Robert Oliver seconded the motion. The motion carried with allCoimcil Members in favor.

No. 5. DELIBERATE AND ACT ON ADOPTING AN INVESTMENT POLICYBY APPROVING RESOLUTION 2019-06.

City Manager David Hoover stated that the Public Funds Investinent Actrequires Cities to review and adopt an Investment Policy annually to stay incompliance. Mr. Hoover stated Act also requires the City Manager to attendtraining every two years.

MOTION: Council Member Larry Chaney moved to approve Resolution 20 19-06. Mayor ProTern Sammy Contreras seconded the motion. The motion carried with all CouncilMembers in favor.

No. 6. DELIBERATE AND ACT ON APPROVING AN AGREEMENTBETWEEN THE CITY OF COLORADO CITY AND ROBERTS &MCGEE, CPA FOR 2019 AUDIT SERVICES.

City Manager David Hoover advised the Council that a City Audit isrequired annually. Mr. Hoover said Roberts & McGee, CPA has done theCity Audit for the past two years. The cost for the Audit will not exceed$18,700.00.

MOTION: Council Member Wade Sands moved to approve the Agreement between the Cityof Colorado City and Robert & McGee, CPA. Council Member Travis Lynchseconded the motion. The motion earned with all Council Members in favor.

No. 7. DELIBERATE AND ACT ON ACCEPTING A BID FOR THE SALE OF"DODGE CHARGERS".

City Manager David Hoover said the City received a request from JacobFranco to purchase one of the Dodge Chargers that is setting at the CityBarn. Mr. Hoover said the City advertised for bids to sell all the DodgeCharges at the City Barn. Jacob Franco submitted a bid for the purchase of

COUNCIL MEETING 2-12-1 y

MOTION:

one Dodge Charger for $800.00. Mr. Hoover ask the Council to considerrejecting the bid from Jacob Franco and place the three Police Vehicles inthe Loraine Farm Sales Auction that will take place in March, 2019. Mr.Hoover said the Dodge Chargers will sale for more money. Mr. Hooversaid a minimum of $2, 000. 00 could be set for the sale of the vehicles.

Council Member Travis Lynch moved to reject the bid received from Jacob Francoand authorize the City Manager to sell the Dodge Chargers in the Loraine FarmSales Action to be held in March, 2019. Council Member Wade Sands secondedthe motion. The motion carried with all Council Members in favor.

No. 8. DELIBERATE AND ACT ON AUTHORIZING THE CITY MANAGERTO SELL USED CITY EQUIPMENT IN THE MARCH, 2019LORAINEFARM SALE A UCTION.

City Manager David Hoover said the City will be compiling a list of itemsto be place for sell in the Loraine Farm Sale Auction. MR. Hoover said hewould be bringing the items back to the March 12, 2019 Coimcil Meetingfor approval.

MOTION: Council Member Marcelo Alvarez, Jr. moved to authorize the City Manager tocompile a list of items to sell in the Loraine Farm Sale Auction for Council reviewin the March 12, 2019 Council Meeting. Council Member Larry Chaney secondedthe motion. The motion carried with all Council Members in favor.

No. 9. DELIBERATE AND ACT ON AUTHORIZING THE CITY MANAGERTO ACCEPT A BID FOR NEW CONSTRUCTION TO INCLUDE TWONEW WA TER WELLS IN THE EXISTING WALLA CE AND PERKINSWELL FIELDS OF THE CITf OF COLORADO CITY. (BIDS AREDUE 1-16-19)

City Manager David Hoover informed the Council that the City has seensome unexpected expendihires at River Lift Station. Mr. Hoover asked theCouncil to reject the bids. Mr. Hoover stated the City rebid at a later date.

MOTION: Council Member Larry Chaney moved to postpone this Agenda Item. CouncilMember Marcelo Alvarez, Jr. second the motion.

City Manager David Hoover asked the Council to formally reject the bids.

MOTION: Council Member Larry Chaney amended his motion to reject bids as mentioned inAgenda Item #9. Council Member Marcelo Alvarez, Jr. second the motion. Themotion carried with all Council Members in favor.

COUNCIL M EETING 2-12-19

No. 10. DELIBERATE AND ACT ON PROPOSED ITEMS FOR DISCUSSIONAND POSSIBLE ACTION ON THE MARCH, 2019 AGENDA - CIT¥MANAGER. (The discussion is by the entire Council, for the sole purposeof determining if there is sufficient support or merit for placing anAgenda item on a later monthly Agenda. No actuals eci ics or d namicso the actual item ma be debated/discussed at this time.)

. City Manager David Hoover - Proposal for relocation of City Hallto the Bob Reily Early Learning Center.

. City Manager David Hoover - Hotel/Motel Public Hearing.

. Council Member Larry Chaney - Recommendation from theColorado City Economic Development Corporation Board.

. Mayor Tim Boyd - Recommendation for a new member to serveon the Colorado City Economic Development Board.

. City Attorney Eileen Hayman - Amendment to the AnimalOrdinance.

No. 11. PRESENTATION CITf MANAGER'S REPORT - CITy MANAGER.(NO DELIBERA TION OR A CTION REQ UIRED)

. ADVERTISING FOR HOTEUMOTEL TAX REQUEST.

. REVIEW BUDGET CHANGES.

City Manager David Hoover asked the Council to be sure and informparticipants for Hotel/Motel Funds that they must be present for the PublicHearing to formally make a request for all Hotel/Motel Tax Funds. Mr.Hoover presented the Council with a copy of the Budget Changes for thecurrent Proposed Budget.

Finance Assistant Connie Ponko reviewed the following changes with theCity Council:

General Fund01-400-434001-400-452001-400-4720

01-501-590001-507-501001-507-590001-520-5980

Water Fund

60-530-590060-538-5980

Discerption Pro osed

Interest $ 6,000. 00Grant- Police Dept. 0. 00Mit. Co. Fire Fight Serv. 0.00

EquipmentSalary - OtherEquipmentContingency

DiscerptionEquipmentContingency

$ 0. 00281, 570. 00

0. 00120,740. 00

Pro osed$ 1,000. 00

137,490. 00

Chant

? 8,700. 0020,000. 0013,000. 00

$ 7,500.00261,570.00

40,000. 00128,240. 00

Change£ 8,500. 00

137,500.00

Difference$ 2,000.00

20,000.0013,000.00

$ 7,500. 0020,000.0040,000. 00

7,500. 00

Difference

$ 7,500. 007,500. 00

COUNCIL MEETING 2-12-19

XI. MISCELLANEOUS. (INFORMATION ONLY)

No Action Taken.

XII. ADJOURNMENT.

MOTION: Council Member Marcelo Alvarez Jr. moved to adjourn the meeting. Mayor ProTern Sammy Contreras seconded the motion. The motion carried with all CouncilMembers in favor.

7:05 p.m. Meeting Adjourned.

PASSED AND APPROVED THIS DAY OF 2019.

ATTEST: APPROVED:

City Secretary Mayor

COUNCIL MEETING 2-12-19 10