The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

State of Ohio’s Plan for FYs 2014 – 2015 Community Services Block Grant

Melissa Stanford & Steve Wheeler

CSBG Advisory Committee

• Thanks to Advisory Committee Chair Deb Gerken and to all participants for your time and service as an advisory committee member.

Presentation Overview

• Highlights of Ohio’s 2012 Community Services Block Grant (CSBG) Program (Information Survey Submitted March 2013)

• Enhancements to the Ohio Community Energy Assistance Network (OCEAN)

• CSBG State Plan & Program Outreach:– August 15 Presentation – Corporation for Ohio Appalachian

Development (COAD) Annual Conference– Advisory Committee Meeting– Legislative and Public Hearing– State Plan Components

• Up-and-Coming Performance Measurement Efforts

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

Highlights From the Federal Fiscal Year 2012 Community Services Block Grant Program

2012 CSBG Information Survey (IS) report

• Community Action Agency (CAA) Resources– CAAs administered nearly $503 million in total resources– Ohio ranks fifth nationally in the resources developed by

its CAA network– Leveraging ratio – $19 for every CSBG dollar expended

• CSBG Client c– Demographics were reported for 325,825 families

containing 816,188 individuals– Average family size is 2.6 persons– 32% of the families are headed by single females

2012 CSBG Information Survey (IS) report, cont’d

• CSBG Client– 40% percent are younger than age 17– 14% are older than 55– 77% of the household annual income is at or below 100% of the

federal poverty guideline– 5% of the families report no-income– 16% of the families report employment only

• Results Oriented Management and Accountability (ROMA) Report– CAAs documented over $21 million CSBG funds and 1.1 million

volunteer hours– $8.2 million = value of volunteer hours in relation to Ohio’s

minimum wage

2012 CSBG Information Survey (IS) report, cont’d

• Results Oriented Management and Accountability (ROMA) Report– 5,487 Community Action Agency Partnerships

• 1,140 Nonprofit• 868 For Profit

– 5,840 staff attending training • 114,764 hours

– 534 board members attending training • 3,753 hours

• Community Services Block Grant Expenditures– More than 500,000 spent on nutrition – A large percentage

of nutrition reporting found under emergency services

Results Oriented Management & Accountability Goals

• Goal 1: Low-Income people become more self-sufficient• Goal 2: The Conditions in Which Low-Income People

Live are Improved• Goal 3: Low-Income People Own a Stake in Their

Community• Goal 4: Partnerships Among Supporters and Providers

of Services to Low-Income People are Achieved• Goal 5: Agencies Increase Capacity to Achieve Results• Goal 6: Low-income People, Especially Vulnerable

Populations Achieve their Potential By Strengthening Family and Other Supportive Systems

2012 CSBG Information Survey (IS) report, cont’d

• CSBG Expenditures– 1.25 million spent on youth related programs– 1.2 million spend on senior related programs

CSBG Funds Volunteer HoursROMA Goal #1 6,099,609 11,462 ROMA Goal #2 1,125,420 45,654 ROMA Goal #3 792,044 18,939 ROMA Goal #5 2,157,916 5,884 ROMA Goal #6 - Child & Family Development 3,859,387 823,180 ROMA Goal #6 - Independent Living 1,161,430 106,549 ROMA Goal #6 - Emergency Services 6,538,802 130,254

Totals 21,734,608 1,141,922

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

Enhancements to the Ohio Community Energy Assistance Network

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

CSBG OCEAN Enhancements

•Enhancements Testing Team

– 17 participating agencies– Frequent testing of new functionality – Two-week sprints.

• New development approach, using two-week sprints to build develop functionality. We will test the functionality in the next two-week period. We favor this approach because we will be building the enhancements in smaller segments which will allow testing on a smaller scale.

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

CSBG OCEAN Enhancements, cont’d• Key Enhancements

– Copy 2012 – 13 CSBG grant– Composite Budget– Combined Program Set-up and ROMA Workplan– Program Partners – free text– Navigation– Revisions (Office of Community Assistance Review)– Validations to ensure minimum requirements completed

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

CSBG OCEAN Enhancements, cont’d

• Validations– Funds projected must match program allocation dollars– Goal Details projections must match the Performance Target– Narratives will be required (who, what, when, where, how)– Developmental Frameworks – Track when steps are coming

due or past due– Outcome measures must have milestones mapped to them– Quarterly workplans must reconcile with the CSBG financial

reimbursement for the reporting quarter

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services

CSBG STATE PLAN COMPONENTS

Community Services Block Grant State Plan

• Includes a narrative on PY 2012 and results of the 2012 Information Survey (IS) Report– Entire IS Report will be sent to Health and

Human Services • Includes plan for federal Fiscal Years 2014 –

2015 and a set of assurances that the program will be operated in accordance with applicable laws and rules.

• Final Plan to be submitted to HHS on August 31, 2013

CSBG State Plan - Training and Technical Assistance (T&TA)

• Funds permitting:– Approximately $2 Million Set Aside to support agency

improvement projects, capacity building or emergency response.

– If possible, T&TA funds will be awarded competitively with priority given to, among other priorities, linked and leveraged programs that result in a clear and achievable career path.

– Expected Recurring Grants include those to the Ohio Community Action Training Association, Appalachian Leadership Academy, and IMPACT/Breathing Association

CSBG Legislative and Public Hearing

• Hearing Begins at 3 p.m. – In this Room• Agenda will include a presentation on the Ohio

Poverty Report followed by an opportunity for all interested parties to be heard.

• Testimony may also be provided in writing and emailed to csbg@development.ohio.gov

• Any questions or concerns may also be directed to csbg@development.ohio.gov

Up-and-Coming Performance Measurement Efforts

• Community Action Partnership’s Proposed National Performance Standards

• National Association for State Community Services Programs’ Theory of Change and Results Oriented Management and Accountability (ROMA) Next Generation

• Urban Institute’s Proposed Operating Standards for State CSBG Administrators and the federal Office of Community Assistance at Health and Human Services

Performance Measurement Defined

“Using knowledge to drive change, initiate improvements and generate reliable outcomes.”

Community Action Partnership’s Proposed National Performance

Standards• 56 Proposed standards designed to achieve a uniform

level of accountability across all states were thoroughly vetted by the community action agency network.

• Ohio already monitors many for program compliance• These Standards have been officially piloted at three

Ohio CAAs: Cincinnati-Hamilton, Highland & Lima-Allen – Informal piloting underway at all 50 CAAs

• Proposed Standards Submitted to HHS on July 10, 2013– Anticipated to go into effect October 1, 2014 for most

standards (some will be delayed to 2015)

Proposed National Standards Cont’d• 86% of respondents to a survey on the proposed standards

gave draft standards combined rating of Strongly Agree, Agree or Neutral on the basis of whether the proposed standard would be “reasonable for a CAA to be expected to meet”

• Why pilot test proposed standards? – Pilot testing is a trial run that will give agencies and states

information they can use to engage in capacity building for any proposed standards not met during the pilots.

– Failure to meet a proposed standard is not a compliance issue (unless the proposed standard is already a compliance item in Ohio)

Performance Categories

Proposed standards are organized into performance categories. The first category is:

Maximum Feasible Participation and it consists of proposed standards pertaining to:

• Consumer Input and Involvement• Community Engagement• Community Assessment

Performance Categories

• VISION AND LEADERSHIP– Organizational Leadership– Board Governance– Strategic Planning

Performance Categories

• OPERATIONS AND ACCOUNTABILITY– Human Resource Management– Financial Operations and Oversight– Data and Analysis

Office of Community Assistance Pilots

• To take place at every Community Action Agency in conjunction with HEAP & CSBG Monitoring

• Includes Attendance at a Board of Directors Meeting to discuss the new standards

• Following the monitoring visit, Agencies must develop a plan for educating their Board and Staff and Being in a Position/Building their Capacity to Meet Every Standard within 1 year.

National Association for State Community Services Programs

(NASCSP)• Goal is to improve measures to better assess

outcomes as opposed to outputs– ROMA Next Generation– E.g. How many families move out of poverty

as opposed to how many receive assistance• Improved measures for the IS Report• Officially submitted to HHS on July 31, 2013• Final White Paper Due March 2014

Urban Institute’s Proposed Standards

• These standards address efficiency, effectiveness and accountability at all levels of administering CSBG funds– State Lead Agencies– Federal Office of Community

Assistance/Health and Human Services• Preliminary draft submitted to HHS on July 15,

2013

Federal Guidance

• Federal Guidance on the Proposed Performance Standards, Theory of Change and ROMA Next Generation and the Work of the Urban Institute is expected at a later date in the form of one or more Information Memoranda.

• Pending official guidance, and as the plan reflects, Ohio will continue to administer the CSBG pursuant to currently applicable laws, rules and policies while actively preparing for new policies and requirements on the horizon.

Thank you for your participation in Today’s Discussion on Ohio’s Community Services Block Grant State Plan for Federal Fiscal Years 2014 and 2015.