state enterprise centre of registers v.kudirkos g. 18, 2600 vilnius land and real property...
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State EnterpriseState Enterprise
Centre of RegistersCentre of Registers
V.Kudirkos g. 18, 2600 Vilnius
WWW.kada.ltWWW.kada.lt
Land and Real Property Land and Real Property Registration SystemRegistration System
2005 October
Kestutis SabaliauskasDirector General
State Enterprise Centre of Registers
Lithuania
Real Property Register within the system of State Registers
POPULATION REGISTER
POPULATION REGISTER
REGISTER OF LEGAL ENTITIES
REGISTER OF LEGAL ENTITIES
INFORMATION ABOUT A DIRECTOR OR
OTHER RESPONSIBLE PERSON
CADASTRE AND REGISTER OF
LAND AND OTHER REAL PROPERTY
CADASTRE AND REGISTER OF
LAND AND OTHER REAL PROPERTY
REGISTER OF MOVABLE PROPERTY
REGISTER OF MOVABLE PROPERTY
ADDRESS OF RESIDENTIAL
PLACE
DATA ON THE OWNER - NATURAL PERSON
INFORMATION ABOUT OWNER –
LEGAL ENTITYDOMICILE ADDRESS
ADDRESS REGISTERADDRESS REGISTER
INFORMATION ABOUT ADDRESSES OF BUILDINGS,
CONSTRUCTIONS, PREMISES, FLATS
Model of State Registers system
Data users:Physical personsJuridical personsState institutions
Data users:Physical personsJuridical personsState institutions
III LEVEL OF
STATE REGISTERS INSTITUTIONAL LEVEL
II LEVEL OF
STATE REGISTERS
BASIC LEVEL OFSTATE REGISTERS
REGISTERS INTERACTION
Legal entitiesregister
Populationregister
Real estateregister
Addressregister
Real rights
Rightsrestrictions
Legal facts Activity Territories
Public registers system objects
System nucleus
Civil Code
L a w on the Real Property Register
L a w on the Real Property Cadastre
L a w on Construction
L a w on Territorial Planning
L a w on the Basics of Property and Business Valuation
Main Laws
Real property objects formed following the provisions of the Law on the Real Property Cadastre: 1) land plots;
2) buildings, constructions and structures;
3) apartments in apartment houses;
4) other premises.
Real rights to the real property: property right, long-term leasehold right, servitude and other
Legal facts related to real property
Real Property Objects
Data contents of the Real Property Register
Cadastral data aboutimmovable item
Map of the Real Property Register
Real rights in immovable items and
data about the holders of these rights
Legal facts related to immovable items, real rights in them
and restrictions on these rights
Immovable items:- land plots; - constructions; - flats in multi-flat houses; - premises.
First and family name of a physical person; Personal code; Name of a legal entity, its code; Address;
Sale-purchase contract;
Contract on exchange;
Contract of gift;
Contract of lease;
Contract of enjoyment;
Contract of rent;
Other legal facts. Data identifying a property object; Qualitative and quantitative characteristics of property object; Main objective purpose of use; Other.
Graphical data aboutthe boundaries of a registered immovable item,its location and positionin the national co-ordinatesystem
Ownership right; Right of entrust; Right of possession; Servitude; Usufruct; Right to build-up; Long-term lease; Lien; Mortgage; Other real rights.
Lithuanian Real Property Cadastre and Register
Unified Property objects and rights in single organization and single system Land and constructions (houses, apartments, premises, utilities, roads,
railways, etc.) in single system Value information is in the same single system State and private properties are treated equally
Centralized Central data bank for the whole country Legal status has data only in central data bank
Digital Cadastre and legal data (graphical and descriptive) covers whole country Legal force has only digital data (extracts of databases) Data services available on-line (e-services), e-transactions in process
Multipurpose Property guaranty, taxation, valuation, market service
Self financed Full cost recovery from fees of the clients
Information flow
Real Property Register
Register of Legal Entities
AddressRegister
Counties
Municipalities
Localities
Streets
Counties
Municipalities
Localities
Streets
Name
Code
Address
Office address
Unique code of the object
CENTRE OF REGISTERS
History of Land Administration in Brief Middle of XVI century. Žygimantas Augustas. Statute of Grand Duchy of
Lithuania. Land Book. first land reform first land cadastre
1863. Abolishment of serf age reform of landed property (lords’ land) beginning of individual farming
1905. Stolypin’s land reform in Russian empire
beginning of free land market local community has got a right to distribute land
1918. Independent Lithuanian state broad land reform systematic land cadastre
1940. Soviet occupation land nationalization cadastre of collective farms (kolkhozes)
1991. Restoration of independence land ownership restitution and privatization building of real property cadastre and register
LA Institutional Framework
Public sector (public servants)
Non profit seeking, legal power
Private sector (surveyors and
valuators)
Profit seeking and limited responsibility
Mixed sector (registrars, cadastrars,
cartographers and notaries)
Limited profit seeking, legal responsibility
Real property administration system
Surveyors and valuators associations
as a professional
unions
Owners or pretenders to real property
Private Sector Capacities
Companies
200 small size surveying companies (1 – 5 surveyors)
10 middle size companies (5 – 20 surveyors)
5 companies more then 20 surveyors
Equipment
150 total stations
40 GPS
Almost all computerized
Market Activities of Private Sector
Engineering surveys
Topographical surveys
Cadastral surveys
Others (agriculture, etc…)
Public Sector Capacities
Civil servants (1200)
State owned companies
State land survey institute (500)
State enterprise Center of registers
Registrars (500)
Surveyors (600)
Valuators (70)
Real Property Administration System
COUNTY MANAGERS’
ADMINISTRATIONS
COUNTY MANAGERS’
ADMINISTRATIONS
CITY AND DISTRICT
MUNICIPALITIES
CITY AND DISTRICT
MUNICIPALITIES
MORTGAGE
Registration and registration out of mortgages; Administration and updating of Mortgage Register.
MORTGAGE
Registration and registration out of mortgages; Administration and updating of Mortgage Register.
NOTARIES
Conclusion and confirmation of transactions related to real property.
NOTARIES
Conclusion and confirmation of transactions related to real property.
FOUNDER
FOUNDER’S FUNCTIONS DELEGATED TO
FOUNDER
FOUNDER’S FUNCTIONS DELEGATED TO
MINISTRY OFJUSTICE
GOVERNMENT OFTHE REPUBLIC OF LITHUANIA
Reception of documents necessary for registration of real property and rights to it and expertise of these documents; Registration of real property and rights to it, restrictions on these rights, legal facts; Cadastral surveying of land and buildings, collection of cadastral data; Issuing of documents proving ownership or use rights to real property; Research and valuation of the real property market for taxation and other purposes; Administration of the Real Property Register, the Register of Legal Entities and the Address Register.
Reception of documents necessary for registration of real property and rights to it and expertise of these documents; Registration of real property and rights to it, restrictions on these rights, legal facts; Cadastral surveying of land and buildings, collection of cadastral data; Issuing of documents proving ownership or use rights to real property; Research and valuation of the real property market for taxation and other purposes; Administration of the Real Property Register, the Register of Legal Entities and the Address Register.
STATE ENTERPRISE CENTRE OF REGISTERS
Register of ImmovableCultural Heritage
STATE REGISTERS
Population Register Register of Taxpayers Etc.
The Real Property Register information system combines data on land, buildings,
constructions and premises and rights to them in to one system
Operation of the Real Property Register
Local Divisions
Working places
STATE AND LAW INSTITUTIONS
STATE AND LAW INSTITUTIONS
MARKET PLAYERS
1. Banks2. Owners3. Buyers4. Real Estate Agencies5. Etc.
MARKET PLAYERS
1. Banks2. Owners3. Buyers4. Real Estate Agencies5. Etc.
REGISTERS
1. Population2. Mortgage3. Etc.
REGISTERS
1. Population2. Mortgage3. Etc.
Global data transfer through Virtual Private
Network
INTERNET
Premises,flats
Land Buildings
AddressesGIS
information Owners
Restrictions,obligations
RightsMortgages
CENTRAL DATABANK OF REAL PROPERTY REGISTER
Branch Offices
Working places
Applicants (Owners, Notaries, Lawyers , Surveyors)
Procedure for registration of real property and rights to it
STATE ENTERPRISE CENTRE OF REGISTERS
OWNER
CHECKING OF PROPERTY CADASTRE AND REGISTRE DATA: OWNER’S RIGHTS, OBLIGATIONS
AND ENCUMBERANCES ON R. PROPERTY (1-7 DAYS)
Preparation of certificate for transaction
EXPERTISE OF SUBMITTED DOCUMENTS
NOTARY OFFICEAPPROVE REAL
PROPERTY TRANSACTION
PRESENTATION OF APPLICATION TO ISSUE A
CERTIFICATE FOR TRANSACTION
RIGHT TO DISPOSE OF THE PROPERTY
ACQUIRED
ORDERING VIA INTERNET
PRESENTATION OF APPLICATION
TO ISSUE A CERTIFICATE FOR TRANSACTION
REGISTRATION OF RIGHTS
Order to prepare certificate
for transaction
REGISTRATION OF RIGHTS iN CDB
Electronic document
of certificate for transaction
OWNER
BUYER
PRESENTATION OF APPLICATION
TO REGISTER RIGHTS
DATA ABOUT TRANSACTION
IN 8 h.
OWNER AND BUYER
Services for NotariesOrder of Real Property Certificate
Central DB
Accept order
Centre of RegistersCustomers
Prepare
Print out
Notary office
RESULTS OF SEARCHING – LAND PARCEL
RESULTS OF SEARCHING –ATTIC PLAN
RESULTS OF SEARCHING –PLAN OF 1-ST FLOOR
RESULTS OF SEARCHING –PLAN OF BASEMENT
Real property cadastre and register data are collected in the central databank, which contains information about more than 5 million real properties and related rights
Information from the central databank is available to domestic customers and international users
Property items registered n the Real Property Register
0
1.000.000
2.000.000
3.000.000
4.000.000
5.000.000
6.000.000
Land parcels Buildings Auxiliarybuildings
Flats andpremises
Engineeringstructures
Items in total
2000 01 01
2001 01 01
2002 01 01
2003 01 01
2004 01 01
2005 01 01
Number of properties registered in the Central Databank
THE CENTRAL DATABANK OF THEREAL PROPERTY REGISTER
The Number of Property Items by Branch Offices (2005 01 01)
Branch Officeof the Enterprise
Landparcels Buildings
Auxiliarybuildings
Flats andpremises
Engineeringstructures Items in total
Alytaus filialas 103.484 44.789 133.474 48.002 32.935 362.684
Kauno filialas 192.439 105.182 230.496 192.317 76.677 797.111
Klaipėdos filialas 106.892 46.930 96.602 1219.528 37.220 409.172
Marijampolės filialas 112.479 44.699 148.031 40.037 38.079 383.325
Mažeikių filialas 73.248 25.861 81.836 29.970 18.811 229.726
Panevėžio filialas 183.821 67.682 192.729 72.351 47.833 564.416
Šiaulių filialas 162.646 69.930 203.761 81.318 53.905 571.560
Tauragės filialas 128.918 42.530 125.931 28.828 29.973 356.180
Telšių filialas 68.714 23.743 76.372 26.949 16.178 211.956
Utenos filialas 115.406 51.782 153.261 45.589 35.274 401.312
Vilniaus filialas 226.701 120.807 305.128 294.996 71.764 1.019.396
Total in Lithuania: 1.474.748 643.935 1.747.621 981.885 458.649 5.306.838
Last years the SECR is focusing on data quality and better services for the users
In 2003, SECR launched new version of Real Estate web portal for access of information on properties using either geographical or textual interface. Various user groups like notaries, estate agents, financial institutions, municipalities and individual persons can access information on real estate.
Quality and better services
Information can be provided:
by mail on written requests
by e-mail
all customers free of charge can check via Internet whether the property is registered or not
via Internet when registered users can access the Real Property Register Databank
in a digital portable media
Customers and services
municipalities
governmental organisations
public utilities
notaries
individuals
real estate agencies
financial institutions
police/fire brigades
……..
Main users
Real Property Register on-line system architecture
Central Database
Client
Internet browser
Application serverWeb server
Cadastre and Land Registry services are more and more based on digital data
Cadastre and Land Registry information is more and more provided via electronic means (remote access)
Relation between the descriptive and geometric data is 1 to 1 and stored into 1 (relational) database
Data sharing (no work duplication) became a fundamental requirement
Standardisation and Concentration is a most effective tool
New Products and Markets are upcoming
Trends: automation of cadastres
Land registration systems
Title registration system
Registration of rights
Deed registration system
Registration of documents
Object registration system
Registration of land parcels and real estates
OBJECT 1
REGISTER
OBJECT 2
OBJECT N
DOCUMENT 1
DOCUMENT 2
DOCUMENT N
RIGHT 1
RIGHT 2
RIGHT N
1...N
1...N
1...N 1...N
Integrated Real Property registration system
ECONOMICAL
SIMPLICITY
EFFECTIVNESS
NO INSTITUTIONALCOMPETITION
BEST DATASERVICE
DATACOMPLETENESS
DATASECURITY
Natural and legal entities
Mortgage and Property Seizure Acts Registers
Data portal of e-documents
Integrated data on real property, addresses, legal entities and e-documents
Population Register
Other state registers
FlatsLand Buildings
AddressesGIS Owners
Restrictions,obligations
Rights Mortgages
CDB of Real Property RegisterCDB of Address Register
County
Street
Municipality Neighbourhood
Settlement Address of premises
Address of building,block, parcel
Identity
CDB of Legal Entities Register
Licensed activity
Managementbodies
Subsidiaries,representations
Participants Other
CDB of e-documents archive of SECR
Documents of Real Property
Register
Address Register
documents
Legal Entities Register
documents
Natural and legal entities
Data providers Document providers
Operational Scheme of Integrated Data and E-Documents at SECR
TITLE (RIGHT)
Lithuanian registration system
DEEDS(DOCUMENTS)
E - REGISTER
CADASTRAL DATA
Thank you!
Questions,opinions?