state clearances for education majors · **you will pay for your clearance once you are...
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State Clearances for Education Majors
All clearances are required for admission to the College’s teacher education program (regardless of your state of residence) and for accepting a position in a Pennsylvania school. Criminal clearance forms and directions to process these clearances can always be found on the Education Department website. http://www.etown.edu/depts/education/clearances.aspx
The Commonwealth of Pennsylvania requires four separate clearances for teacher candidates.
. ** The ACT 24 and the TB test are the only clearances that cannot be completed online**
• PA State Police Criminal Record Check, (also known as the Act 34 Clearance.) $22.00
• PA Child Abuse History Clearance- $13.00
• FBI Criminal History Report* (fingerprints) - $22.60
• TB Test Clearance – (Cost dependent on Dr. office) The last page of this document
contains a TB Test form. Please use the provided form. MAKE SURE THAT YOU
SEND A COPY OF YOUR TB TEST FORM TO THE EDUCATION OFFICE. **If you mail
your TB test form in with your other health forms, we do not receive it. Please send
it separately. **
• ACT 24 – 6004 Arrest/Conviction Form – (*Required by Etown College Ed. Dept.-(you will sign this and submit to the Ed. Dept.)
As you receive your criminal clearances, a copy of each clearance must be submitted or brought to the Education Office, Nicarry 143. You can email copies to Ms. Gardiner ([email protected] ) We need a copy of all clearances for your file.
Lack of clearances will prohibit you from starting any field placement. Always bring your original clearances with you the first day of any field placement and present them to the school office. School districts also require that the Education Department of Elizabethtown College has verification of your criminal clearances on file before you start any field placement. Original criminal clearances are YOUR responsibility and should be stored where you can access them on campus.
You are required to update ALL clearances on a yearly basis. Please keep track of the dates on your clearances and update them when they expire each year. Always bring copies of updated clearances to Nicarry 143, (Ms. Gardiner) so we can update your file.
*After you have been fingerprinted, you must email (Ms. Gardiner [email protected] ) or bring your Registration ID number (UEID#) to the Ed. Department office, Nicarry 143. The Education Department needs this number to pull your clearance from a portal and to verify that you have obtained this clearance.
. ****KEEP ALL OF YOUR ORIGINAL CLEARANCES IN A SAFE PLACE ON CAMPUS!
ALWAYS BRING THEM WITH YOU ON THE FIRST DAY OF ANY FIELD PLACEMENT
TO PRESENT TO THE OFFICE ****** (Buy a folder, label it “Clearances” and keep all of your originals in this folder. Bring the folder with you when you come to campus)
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PA State Police CRIMINAL RECORD CHECK
ONLINE INSTRUCTIONS (using a Credit Card) ***You CANNOT use Safari web browser***
➢ Using Internet Explorer - go to http://epatch.state.pa.us (no need to type in www) ➢ Click on Submit a New Record Check (not New record check Volunteers)
➢ Terms and Conditions- at the Bottom click ACCEPT ➢ Click Individual Request ➢ Enter OTHER in REASON FOR REQUEST ➢ Enter Personal Information (Do not include periods, dashes or commas in the address
field) *** This clearance must show YOUR NAME and ADDRESS** You cannot use someone else’s account (like a school, childcare center, etc etc) to complete this **
➢ Click Next ➢ Verify that all information is correct. Click on Proceed ➢ Record Check Request Form- Enter personal information. It is highly recommended that
you include your Social Security Number. ➢ Review Record Check Request information then press Enter this Request. ➢ At the bottom of the page click on “View Queued Record Check Request”
➢ Click Submit ➢ Click on Checkout- Only payment method is Credit Card
o You will then enter your Credit Card information. (Do not include spaces or dashes in the Credit Card number line.) The cost for the Criminal Record Check is $22.00.
o Click Pay with your credit card. ➢ Record Check Request Results Click on Control # (It begins with “R”) ➢ Record check Details Page:
• Click on “Certification Form” (about halfway down the page in blue. This will pull up your clearance. You should now print this clearance.
➢ Print two copies (one for you and one for the office) and submit one copy of the Criminal Record Check to The Education Office Nicarry 143 (you can email to Ms. Gardiner [email protected] for your file.) You must keep a copy for yourself!!!!
➢ For questions regarding this website call toll-free 1-888-783-7972, option 2
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PA Child Abuse Clearance History ON-LINE Application Instructions
1. Log in to the PA child welfare information website:
https://www.compass.state.pa.us/cwis/public/home
2. Click on “Create a New Account “
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3. Follow instructions to create a Keystone ID
4. Check your e-mail for your temporary password for your Keystone ID
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5. Log back in to the Child Welfare portal and click on Login (use the username and temporary
password that was sent to you via email) https://www.compass.state.pa.us/cwis/public/home
6. You will be prompted to create a new password. After you have created your new
password, you will log back in.
Click on access my clearances
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7. Click on Continue (at the bottom)
8. Log in to the Keystone ID Portal
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9. It will prompt you to Verify your account
10. Answer Device question
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11. Click on Create Clearance Application
12. Click on Begin
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13. VERY IMPORTANT!! Choose School Employee NOT governed by School Code for
your reason.
** CHOOSE SCHOOL EMPLOYEE NOT GOVERNED BY PUBLIC SCHOOL CODE AS YOUR
REASON
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14. Email address- this will be the email address you used when you created your account
15.
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16. Enter your home address here.
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17. Mailing Address: We recommend using your Etown college Mailing address here, but it is not required.
18. Your clearance will be made available via your Clearance Account. (the account you set up to submit
this clearance). You will be able to save and print your clearance from your account. You may
choose to have it mailed to your home/mailing address too if you’d like.
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19. Review all information to ensure that it is correct.
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20. For payment code, Choose NO.
21. The cost of the Child Abuse Clearance is $13.00.
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22. Choose “Go to PA Child Abuse History Clearance Account”
23. Click on the link “To view the result, click here. “
Once you click on the link, you will be able to print your clearance. Please print 2 copies. One for
yourself to use as your original and one to turn in to the Education Department office. (You may
email a copy to Ms. Gardiner [email protected] ).
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FBI CRIMINAL HISTORY REPORT INSTRUCTIONS
****OUT OF STATE STUDENTS- YOU MAY NOT USE FINGERPRINT CARDS. YOU MUST COMPLETE THIS CLEARANCE IN PA ****** (You should be able to
do a location search for a location near you.)
Log on to: https://uenroll.identogo.com/
Enter Code: 1KG6RT
Click: GO
Click: Schedule or Manage Appointment
Complete Essential Information (Name/Method of Contact)
• Use your Etown.edu email address
Complete Agency Identifiers
Complete Citizenship Information
Complete Personal Questions
o Is your mailing address the same as your residential address
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▪ Choose YES- this will ensure the clearance is mailed to your home
address
o Do you have an Authorization Code that you will use for payment
▪ Choose NO
Complete Personal Information
Enter Mailing Address (Use home address- this is where you unofficial copy will be
mailed)
Documents
• Choose a valid document to take with you
o Drivers’ license, Passport, State ID, Visa, etc. etc.
Choose Location
Appointment Date and Time
*** Scheduled appointments take priority over Walk-in appointments ****
o Choose Date and Time
• If you are choosing to do a walk-in appointment, click the Walk In button
Click Submit
Service Summary- Review to make sure all information is correct
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The cost of the FBI Fingerprint clearance is $22.60. This may be paid by check, money
order or Credit Card.
**You will pay for your clearance once you are fingerprinted at the fingerprint site
**.
Make sure you remember your UEID#. (write it down- it should also appear on your
receipt)
Print out the service summary page to take with you to your appointment. You will also
need to make sure you take the required documents (the document you chose to take) with
you to your appointment.
Click Done
Please email Ms. Gardiner your UEID#. We must have your UEID# in order to print
out your clearance.
Several days after you are fingerprinted, you will receive an email from Identogo with
a link to your clearance. THIS LINK WILL EXPIRE- make sure you click the link to
access your clearance. Please make a copy of the letter (both pages). You will need to
keep this for your records. Keep this with all of your other clearances. The Education
Office will print a copy of your unofficial and official copy for your file.
OUT OF STATE STUDENTS ARE STRONGLY ENCOURAGED TO BE
FINGERPRINTED AT THE ETOWN PUBLIC LIBRARY or an approved site in PA.
**The closest location to campus to be fingerprinted is the Elizabethtown Public
Library right downtown*** If possible, you should go to the Etown Public Library to
be fingerprinted.
*** You will only receive an unofficial copy letter of your clearance. Make sure you
keep this copy and bring it with you to campus. GET A FOLDER FOR ALL OF
YOUR CLEARANCES AND KEEP THEM ALL TOGETHER. ***
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ACT 24- You will need to print this out, and complete section 1,2,3,4. It must contain your original signature (no computer font signatures). You will need to scan/email/fax a copy to
Ms. Gardiner. ([email protected] )**Keep a copy for yourself **
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TB TEST and FORM
All Education students are required to update their TB test each year. Please check with your family health provider for cost, as it will vary. You may also use a Quick Med/Med Express/Clinic, etc.
- TB test is typically a two-three day process.
o Day one: Test administered
o By Day three: Patient returns to have test read
*** On the next page, there is a TB Test Form Please take this form with you when you go to have the test administered. Ask your health care provider to complete the form and let them know that you need this completed for school. ***Make sure they give you a copy of the signed form. **** You MUST have your own copy ***.
- A copy of the completed, signed and dated form must be sent to the
Education office. You may fax/email/mail a copy of the completed form to Ms.
Gardiner ([email protected] )
- This form should be sent separately from your other Etown College Health
Forms.
- Please send TB TEST FORM ONLY- we cannot accept forms that have other
immunization records on them. (This is why we provide this form to you).
****Please use the form that we provide. ****
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Elizabethtown College
Department of Education TB Test Form
Record of TB skin test (TST) To Whom It May Concern: The following is a record of Mantoux tuberculin skin testing: Name: __________________________________________ Date of birth: __________________________ Date and time test administered: ____________________ Administered by: __________________________________ Date and time test read: ____________________________ Read by: ________________________________________ Results (in millimeters of duration):_______. Health Care Provider Name and Address: ______________________ ________________________________________________________ ________________________________________________________ Thank you, Department of Education Elizabethtown College Phone: 717-361-1210 I give consent for health services to fax/email this form to the Education Department to be placed in my file. ____________________________ _______________________________ Student Signature Date One Alpha Drive ---- Elizabethtown, PA 17022-2298 ---- Phone: (717) 361-1210 Fax: (717) 361-3770 www.etown.edu/depts/education