state applicant briefing and fema kick off meeting conference... · applicant's state...
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Texas Department of Public Safety
State Applicant Briefing
and
FEMA Kick Off Meeting
Texas Department of Public Safety
The briefing is designed to provide the potential PA applicants with an understanding of the PA process and the record keeping they will need to maintain to receive reimbursement.
Applicant Briefings are scheduled and facilitated by the State.
Why is there a briefing?
Texas Department of Public Safety
Department Heads
Emergency Management Coordinators
Finance Representative
Chief Elected Official for each Jurisdiction
Each Eligible Applicant MUST attend an Applicant Briefing
The Declared County is responsible for notifying potential applicants of the Applicant Briefing
Who should attend?
Texas Department of Public Safety
Who is an eligible sub-recipient?
State Agencies and Authorities
Local Governments
Indian Tribes or Tribal Organizations
School districts
Special district or regional authorities
Private Non-Profit that provide services of a governmental nature
Texas Department of Public Safety
Towns, Cities, Counties, Municipalities, Townships
Local Public Authorities
Councils of Governments
Regional and interstate government entities
Agencies of local governments
Note: Each entity must apply and represent itself
A town or city cannot be represented by the county
An ISD cannot be represented by the town
Local Governments
Texas Department of Public Safety
Critical PNPs
Must have IRS 501 or State Charter / Articles of Incorporation as PNP
Educational
Power
Water
Sewer and Wastewater Treatment
Communications
Emergency Medical Care
Fire Protection/Emergency
Texas Department of Public Safety
Custodial Care Essential Governmental Service Museums Zoos Community Centers Libraries Homeless Shelters Senior Citizen Centers Rehabilitation Facilities Shelter Workshops Health & Safety Service of a Governmental Nature
(Must be open to the general public)
Non-Critical PNPs
Must apply to SBA first
Texas Department of Public Safety
Forms
Program Overview
Documentation Requirements
Procurement
Time Limits
Contact Information
Topics Discussed
Texas Department of Public Safety
Request for Public Assistance (RPA)
All eligible sub-recipients
Must be submitted to the State Within 30 Days of a County’s Designation for PA
Must include DUNS # (http://www.dnb.com/get-a-duns-number.html)
Texas Department of Public Safety
Additional PNP Information
• Must have IRS 501 or State Charter
• Articles of Incorporation and By-laws as PNP
• Open to the General Public
• Must complete PNP Questionnaire
Texas Department of Public Safety
Designation of Sub-recipient
Agent Form (DSA)
DESIGNATION OF APPLICANT’S AGENT PUBLIC ASSISTANCE
Texas Department of Public Safety - Division of Emergency Management Organization Name (hereafter named Organization)
Primary Agent Secondary Agent Agent’s Name Agent’s Name
Organization Organization
Official Position Official Position
Mailing Address Mailing Address
City ,State, Zip City ,State, Zip
Work Phone Fax Number Work Phone Fax Number
E-Mail Address E-Mail Address
Cellular Phone Pager Cellular Phone Pager
The above Primary and Secondary Agents are hereby authorized to execute and file Application for Public Assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93-288 as amended) or otherwise available. This agent is authorized to represent and act for the Organization in all dealings with the State of Texas for all matters pertaining to such disaster assistance required by the agreements and assurance.
Chief Financial Officer Certifying Official Name Official’s Name
Organization Organization
Official Position Official Position
Mailing Address Mailing Address
City ,State, Zip City ,State, Zip
Work Phone Fax Number Work Phone Fax Number
E-Mail Address E-Mail Address
Cellular Phone Pager Cellular Phone Pager
Applicant's State Cognizant Agency for Single Audit purposes (If a Cognizant Agency is not assigned, please indicate):
Applicant's Fiscal Year (FY) Start
Month Day:
Applicant's Federal Employer's Identification Number
_ _ - _ _ _ _ _ _ _
Applicant's State Payee Identification Number
_ _ _ - _ _ _ _ _ _ _ - _ _ _ _
Certifying Official’s Signature / Date
• Sub-recipient DSA will remain the primary point of contact and must be included in and authorize all decision-making
• Expertise may be limited but know who to forward to
• Form must be completed and submitted to TDEM
Texas Department of Public Safety
Direct Deposit Authorization
Must be submitted
to the State before
funding is paid
Texas Department of Public Safety
Questions?
Texas Department of Public Safety
Monique Ortiz Grant Coordinator
512-424-7846 [email protected]
Rebekah Kennedy Grant Coordinator
713-967-7011 [email protected]
Contact Information