EXPRESSION OF INTEREST (EOI) 001/2020-21 DT – 21.08.2020

EMPANELMENT OF UPS VENDORS FOR SUPPLY, INSTALLATION AND

MAINTENANCE OF UNINTERRUPTIBLE POWER SUPPLY (U.P. S) SYSTEMS

FOR BRANCHES & OFFICES OF UNION BANK OF INDIA, CHANDIGARH

REGION

ISSUED BY : UNION BANK OF INDIA

REGIONAL OFFICE, CHANDIGARH. SCO 64-65, BANK SQUARE, SECTOR 17-B CHANDIGARH-160017

Contact Numbers: Tel- 0172-2722920, 2779902

Email- rcc.chandigarh@unionbankofindia.com

Start Date: 21.08.2020 End Date: 14.09.2020 at 4.00PM

Opening of Technical Bid: 14.09.2020 at 4.30PM

EMD Amount: Rs. 25000.00 Document Fee : Rs. 1000.00

NOTE: Cost of EOI Document is Rs.1000. This document can be downloaded from bank’s website www.unionbankofindia.co.in Vendor should pay the cost of the Tender Document by way of Non-Refundable Demand Draft/Banker’s Cheque drawn on a scheduled bank in favour of Union Bank of India for Rs.1000 payable at Chandigarh.

1. Title of Proposal

1.1. Empanelment of Vendors of Uninterrupted Power Supply (UPS) Systems

2. Objective of the Proposal

2.1. Empanelment of Uninterrupted Power Supply (UPS) System Vendor for supply,

installation and maintenance of UPS of specified capacity and installation for the

branches/offices/ATM Sites of Union Bank of India in Chandigarh

Region(Chandigarh, Panchkula, Ambala & Yamunanagar).

3. Scope of Work

3.1. Bank will float Limited Tender among the empanelled vendors for supply,

installation and maintenance of UPS of specified capacity and configuration.

Detailed specification of UPS will be given along with each Tender. L1 is required

to supply, install and maintain the UPS as per RFP terms & conditions. UPS are to

be under warranty for three years. L1 will be decided on the basis of TCO (Total

cost of ownership).

4. Eligibility Criteria

S. No ELIGIBILITY CRITERIA

1 Vendor should be in Manufacturing, Installation and Maintenance Services of UPS System of various ratings. (submit proof)

2 The Applicant should be a company registered in India under the Indian Companies Act 1956. (submit incorporation certificate)

3 Should have ISO 9001 Certification(submit certificate)

4 Annual Turnover in UPS business for the last three years should be minimum Rs 1 Crore for each year(Submit audited balance sheet) Year: 2017-2018,2018-2019, 2019-2020

5 The company should be making operating profit during the last three years.(Submit audited Balance sheet) Year:2017-2018,2018-2019,2019-2020

6 At present Should be empanelled UPS vendor in at least two Public Sector Bank (Submit empanelment letter) and should have minimum two year experience in

similar line of activity.

7 Should be registered with Goods Service Tax Authorities (submit proof)

8 Should have support service center in Chandigarh, Panchkula, Ambala & Yamunanagar (Submit Proof- Support Centre address, Telephone nos. & staff strength)

5. Empanelment Procedure

5.1. Vendors satisfying the eligibility criteria will be short listed and will be

empanelled with the Bank after due scrutiny of documents submitted by the

bidder. Unsuccessful bidders will be intimated through e-mail.

5.2. The empanelment will be valid for two years from the date of issuance of

empanelment letter to shortlisted vendors.

6. Removal of vendors from Empanelled List

6.1. If the service provided by the vendor is found to be unsatisfactory or if at any

time it is found that the information provided by the vendor is false, the Bank

reserves the right to remove such vendors from the empanelled list without

giving any notice to the vendor. Bank’s decision in this regard will be final.

7. Important Dates

Last date & time for Submission of Application for Empanelment

14.09.2020, 04.00 PM

Last date & time for Submission of queries

14.09.2020, 03.30 PM

8. Instruction to Vendors

8.1. Application with documents as per the Check List appended is to be addressed and submitted to

REGIONAL HEAD, UNION BANK OF INDIA REGIONAL OFFICE, CHANDIGARH SCO 64-65, BANK SQUARE SECTOR 17-B CHANDIGARH-160017

On or before 14.09.2020, 04.00 PM if any applicant sends the application (filled EOI document) by post / courier and if the said document reaches after the time specified above the applications will not be considered.

8.2. All applications must be accompanied by a Non-Refundable Demand Draft/Banker’s Cheque drawn on a scheduled bank in favor of Union Bank of India for Rs.1000 payable at Chandigarh.

8.3. The response should be submitted in a structured format as per the checklist

appended and all pages are to be numbered serially. All pages are to be signed by person/s on behalf of the organization duly affixing the company seal and the

person so signing should have necessary authorization / PA to do so. Applications containing false or inadequate information are liable for rejection. (Copy of Power of Attorney or Authorization Letter from the company should be furnished along with the Application)

8.4. Any alterations, erasures, overwriting, blanking out or discrepancies in figures

etc may render the EOI submission as invalid

8.5. Non-relevant / unnecessary documents should not be submitted along with the application.

8.6. All information provided should be specific to the requirements mentioned. Detailed clarification should be provided later in case of necessity.

8.7. All pages are to be numbered and signed by the authorized signatory.

8.8. Right of acceptance is reserved with UNION BANK OF INDIA.

9. Check List

The following documents are to be submitted by the applicants 1. Demand Draft /Banker’s Cheque/ Receipt for Rs.1000 *See Para 8.2 above+ 2. Covering Letter -as per Annexure I 3. Applicant's Profile - as per Annexure II. 4. Note briefing the Company's experience / expertise in Supply, Installation,

commissioning and maintenance of UPS. 5. List of major clients and the quantum of orders with approximate value

executed to various organizations, including at least one Public Sector Banks – as per Annexure III

6. Details of the Service Centers as per Annexure IV. 7. Technical specifications of the UPS as per Annexure – V. 8. Copy of Audited Financial Statement for Last three years 9. Copy of latest Tax Clearance Certificate 10. Copy of ISO 9001 Certificate 11. The documents in support of Eligibility Criteria, wherever required as mentioned

in this EOI.

ANNEXURE – I

Covering Letter

Offer Reference No: Date:

To

REGIONAL HEAD, UNION BANK OF INDIA REGIONAL OFFICE, CHANDIGARH SCO 64-65, BANK SQUARE SECTOR 17-B CHANDIGARH-160017

Sir,

EOI Ref: EOI - 001/2020-2021 ________

Having examined the above EOI document and Annexures, we hereby submit our offer to empanel our company to supply, install and maintain UPS in conformity with the said EOI.

We are agree to supply, installation and maintenance of UPS with or without batteries, with or without buyback/purchase of old UPS and batteries any make any brand as is where is basis to the Bank during the empanelment period without any reason thereof.

We agree to abide by and fulfill all the terms and conditions of the EOI

We enclose all documents as per the Check List of EOI.

We confirm that we do not have any adverse records with any public sector banks regarding supply, installation and maintenance of UPS

We confirm that we have not been blacklisted by any Govt Department or Public Sector Undertaking as on date of submission of our bid. Our PAN Number is _______________________.

We are registered with Goods Service Tax (GST )authorities and our registration number is _______________________

We accept all Instructions and Terms & Conditions of the subject EOI.

Dated this _________day of __________2020

Signature of the Authorized Signatory with date & seal

Annexure -II

APPLICANT’S PROFILE

1 Name of the Applicant

2 Status of Applicant (Company, Partnership, Prop., etc)

3 Year of Establishment & Details of Registration (attach Documentary Proof)

4

Whether in technical collaboration with foreign company? If so give details

5 Number of years experience in UPS Industry

6 Address

7 Telephone number

8 Fax number

9 Email Address

10 Website address of the Company

11 Key person (s) with contact details a) Head Office / registered Office

12

Authorized Official with Name, Designation, Contact Phone No/Mobile No / FAX No. etc for the EOI

13 GST Number

14

Whether blacklisted by any Government or any Government agencies or Banks in India

15

No. of Employees (Permanent / Under Contract) with Dept.-wise break-up [i.e. Production, Quality control, Marketing, Installation & Commissioning, Service, Spare parts, Administrative, etc]

16

No. of employees at Service Centers of the applicant in the referred Locations

16.1 No. of skilled employees

16.2 List of special repair/ workshop facility available in these districts

(Wherever applicable submit documentary evidence to facilitate verification)

We hereby declare that the information submitted above is true to the best of our knowledge. We understand that in case any discrepancy is found in the information submitted by us our tender is liable to be rejected.

Signature of the Authorized Signatory with Date & seal

Annexure – III

LIST OF APPLICANT'S MAJOR CUSTOMERS

Sl. No.

Name and complete Postal Address of the Customer (Buyer)

Name, Designation, Telephone, Fax, Telex Nos., e-mail address of the contact person (customer)

Nature and Description, Quantity of Goods ordered by the customer during last 3 years

Value of Goods ordered in last 3 years

Whether reference Letter Enclosed

1

2

(Enclose necessary documentary proof)

Signature of the Authorized Signatory

Date & Seal

Annexure – IV DETAILS OF SERVICE CENTRES

Sl. No.

Location

Whether Direct Service Support available

(Yes/No), If yes, please provide the address.

Whether Service Support through Franchisee available

(Yes/No) If yes, please provide the address

1 Chandigarh

2 Haryana

Signature of the Authorized Signatory

Date & Seal

Annexure V-A

TECHNICAL SPECIFICATION FOR UPS 3 & 5 KVA (STANDALONE) WITH 4Hr. BACKUP

Parameters Technical specification Complied/ Not Complied

Technology & Topology Fully Microprocessor with PWM technology with IGBTs.

Online Double conversion Type

Input Source Mains/Local Make DG Set ( UPS should be compatible to take input from local DG Set)

Active Power Factor Correction

In built design

Input power factor Better then 0.93

Input Frequency Range 46-54 Hz

Output power factor VA at 0.7 power factor output Input (Voltage) 160 V to 270 V Output (Voltage) 230V +/- 5 %( both for load and supply

variations)(Base Voltage adjustable)

Frequency 50 Hz +/- 0.1% (Constant frequency Output) Waveform (Output) Sine Wave form with TDH less than 3% Isolation Transformer Inbuilt double coil wounded type Transient response Less than 40 MS for 0 to 100% step load

change.

Minimum metering/ 1. Backup available (Time for which backup available say next 10 Min.

2. Battery low audio alarm. 3. Output OK indicator. 4. Input/ Output voltage meters. 5. Load Utilization Indicator 6. UPS on Mains/Battery 7. Output frequency

Inverter efficiency Greater than 94% Size As compact as possible. Pl. State size. UPS type On line (to act as power conditioner as well as

Backup)

Inverter technology Switch mode (PWM with IGBT SWITCHES) Battery charger Current limited, maximum voltage equal to

2.33 V/Cell.

Maximum charging Current

Vendor to specify (Not to exceed 10% of battery capacity)

Back up desired Quote for 4 hour Battery system should have full load for specific Period of 4 hr. of the 100% rated capacity.

Nominal DC Bus of UPS Vendor to specify. Battery type SMF- Vendor have to supply & install at least

26 AH rating batteries for 1,2, & 3 KVA UPS and min. 40 AH batteries for 5 KVA UPS

Battery make (All Make mandatory to quote)

1. Panasonic 2. EXIDE 3. Amar Raja/Quanta

Overload capacity (1 hrs) 110% for 60 min. 125% for 10 min. 150% for 1 min

Overload capacity (4 hrs) 110% for 60 min. 125% for 10 min. 150% for 1 min

Noise level <60db at 1 Meter Protection MCB, Fast acting Fuse, Electronic

Overvoltage4, under voltage, short circuit, Battery under voltage protection

UPS Warranty Period Minimum 3 years

Battery Warranty Period Minimum 2 years

Minimum VAH Rating Backup/VAH 3 KVA 5 KVA

4 hrs 12600 21000 If required, all units supplied can be tested for the followings. Vendor has to make necessary arrangement for the same without any additional cost to Bank.

1. Bidder has to submit complete details of battery backup with AH calculation. 2. VAH rating of batteries for the above capacity can be tested at any time during the

warranty period of 3 year. 3. UPS will be connected to full bulb load and operated with mains disconnected at

any time during the warranty period of 3 years. 4. Duration of backup time of more than 220 minutes for 4 hour case. 5. Output voltage to be within 230 =/- 5% during the above backup time.

We undertake to supply the UPS systems conforming to above specifications.

Authorized Signatory

Seal of Company

Annexure V-B TECHNICAL SPECIFICATION FOR UPS 7.5 & 10 KVA (STANDALONE) WITH 4Hr. BACKUP

Parameters Technical specification Complied/ Not Complied

Technology Advance fully Microprocessor with PWM Technology with IGBTs. Double online conversion

Topology Online Double conversion Type

Input Source Mains/Local Make DG Set

Input power factor >0.93

Input Frequency Range 46-54Hz

Output Power VA at 0.7 power factor Input (Voltage)

3 phase for 7.5 &10KVA.- 415+/- 25% three phase.

Output (Voltage)

230V +/- 5 %( both for load and supply variations)(Base Voltage adjustable)

Active Power Factor Correction

Inbuilt Design

Frequency

50 Hz +/- 0.1% (Constant frequency Output)

Waveform (Output)

Sine wave form with TDH less than 3%) Liner load)/ <5% (non linear load)

Isolation Inbuilt Galvanic Double wound Type. Minimum metering

1. Backup available (Time for which backup available say next 10 Min. 2. Battery low audio alarm. 3. Output OK indicator. 4. Input/ Output voltage meter 5. Load Utilization Indicator 6) UPS on Mains/Battery 7)Output Frequency

Inverter efficiency Greater than 94% Crest Factor 3:1

Noise Level <60DB at 1 Meter Protection

MCB, Fast acting, Fuse, Electronic Over voltage, under voltage. Battery under voltage protection

Size

As compact as possible. Pl. State size

UPS type

On line (to act as power conditioner as well as Backup)

Inverter technology Switch mode (PWM with IGBT SWITCHES)

Battery charger Current limited, maximum voltage equal to 2.33 V/Cell.

Maximum charging Current Vendor to specify (Not to exceed 10% of battery capacity)

Back up desired Quote for 4 hour Battery system should have full load for specific Period of 4 hr. of the 100% rated capacity.

Nominal DC Bus of UPS Vendor to specify

Battery type SMF Overload capacity (1 hrs)

110% for 60 min. 125% for 10 min. 150% for 1 min

Overload capacity (4 hrs)

110% for 60 min. 125% for 10 min. 150% for 1 min

Battery make (All Make mandatory to quote)

1.Panasonic 2.EXIDE 3.Amara Raja/Quanta

Warranty on UPS 3 years on site comprehensive warranty from the date of installation

Warranty on Batteries 2 years from the date of installation Minimum VAH Rating 4 hr Backup

Backup/VAH 7.5KVA

10 KVA

4 hrs 31500 42000

1. Bidder has to submit the complete details of backup with complete AH calculation 2. VAH rating of batteries for the above capacity can be tested at any time during the period of 3 years from the date of purchase of UPS. 3. UPS will be connected to a full bulb load and operated with mains disconnected at any time during a period of 3 years from the date of purchase. 4. Duration of back up time of more 220 minutes for 4 hour case. 5. Output voltage to be within 230 +/- 5% during the above back up time.

Authorised Signatory

Seal of Company

Terms & conditions

a) The vendor shall deliver UPS, Batteries etc. along with all accessories to run the branch/ATM at the respective sites within 4 weeks from the date of acceptance of purchase order and shall install / make it operational another 1 week time from the date of delivery. Part shipment and / or short shipment is not acceptable to the Bank. Such part shipment and / or short shipment will be treated as non delivery of the products ordered and liquidated damages will be levied accordingly. b) The vendor shall provide warranty for a period of three years for UPS and two years for SMF batteries. The vendor will replace any of the parts of the UPS, if out of order, without any cost to the Bank during the period of warranty. The vendor is required to maintain the system for a period of at least 6 years after the expiry of the warranty period. The Vendor should also ensure that all spares are available during the period of continuance of the warranty. c) The Bank will be free to either reduce or increase the quantity to be purchased on the same terms and conditions. The Bank reserves the right to alter quantities. The Bank also reserves right to place further/repeat order on same terms and conditions within a period of price validity. The order will be placed in the phase manner as and when requirement will be raised.

d) Vendor will accept the buyback/purchase of old UPS and batteries of any make any brand as is where is basis. Vendor shall provide rates for old UPS and batteries any make any brand whenever there will be demand of the bank during the period of empanelment without any reason thereof. e) Payment Terms: 65% of the value of the equipment will be paid after delivery. The payment will be made against delivery challans and invoices duly signed by the Bank officials. 25% of the value of the equipment will be paid on completion of installation. Bank will make this payment on site-by-site basis, if any, against installation reports. The balance 10% will be paid after completion of entire job and against a performance Bank Guarantee (BG) for 10% of order value and valid for the warranty period or after expiry of warranty period. f) Liquidity Damage: The Bank reserves its right to cancel the order in the event of delay in delivery / installation / commissioning of equipment. Notwithstanding the Bank's right to cancel the order, liquidated damages at 1% of the order value per week will be charged for every week's delay in delivery subject to maximum 10%. The Bank reserves its right to recover these amounts by any mode such as adjusting from any payments to be made by the Bank to the company. However, the Bank may, at its discretion, waive the liquidated damages in case the delay cannot be attributed to the vendor.

g) The vendor shall provide prompt service. No complaint shall remain unattended for a period of more than 24 hrs at any point of time. Complaints lodged before 12 Noon on any day shall be attended on the same day. Time lag between lodgment and attending of the complaint should normally not exceed 3 hours. In case of replacement of parts, the vendor shall provide a stand-by unit of the same capacity till such time the UPS is repaired. Such stand-by UPS should be replaced with the original UPS within a period of 7 Days. Any violation of the above shall make the vendor liable for a fine of Rs. 300/- per violation per day, which shall be deductible from any payment towards the vendor from the bank. h) The vendor shall ensure Preventive Maintenance at least once in a quarter even without being informed by the Bank. This will be other than attending to the Bank's Complaints. The vendor shall inform the concerned Office at least 24 hrs in advance while doing preventive maintenance. Copy of the reports obtained from the branches should be submitted to the Regional Office once in a quarter about all complaints attended and of preventive maintenance done. i) The vendor will submit the earnest money deposit of Rs.25,000/- in form of Demand Draft/ Bank Guarantee (Valid for 90 Days) in favor of Union Bank of India, Regional Office, Chandigarh payable at Chandigarh. EMD should be enclosed with bid. Format for Bank Guarantee is enclosed. a. No interest will be paid on the EMD amount. b. EMD will be forfeited if bidders withdraw their offer. c. EMD of unsuccessful bidder will be refunded after the bid process and for successful bidder EMD refund will be done after issuance of empanelment letter to the vendor.

Format of Bank Guarantee To The Deputy General Manager, Union Bank Of India, Regional Office Chandigarh SCO 64-65, Bank Square, Sector 17-B, Chandigarh-160017 Dear Sir, In response to your invitation to respond to your EOI for Supply, installation and maintenance of UPS systems. M/s __________________ having their registered office at _____________ (hereinafter called the ‘Vendor’) wish to respond to the said Expression of interest (EoI) for self and other associated vendors and submit the proposal for the supply, installation & maintenance of UPS as per terms and conditions listed in the RFP document. Whereas the ‘Vendor’ has submitted the proposal in response to EoI, we, the ____________ Bank having our head office ________________ hereby irrevocably guarantee an amount of Rs. (Rupees only) as earnest money deposit as required to be submitted by the ‘Vendor’ as a condition for participation in the said process of EoI. The earnest money deposit for which this guarantee is given is liable to be enforced/ invoked: 1) If the Vendor withdraws his proposal during the period of the proposal validity; or 2) If the Vendor, having been notified of the acceptance of its proposal by the Bank

during the period of the validity of the proposal fails or refuses to enter into the contract in accordance with the Terms and Conditions of the EoI or the terms and conditions mutually agreed subsequently.

We undertake to pay immediately on demand to Union Bank of India, the said amount of Rupees only without any reservation, protest, demur, or recourse. The said guarantee is liable to be invoked/ enforced on the happening of the contingencies as mentioned above and also in the EoI document and we shall pay the amount on any Demand made by Union Bank of India which shall be conclusive and binding on us irrespective of any dispute or difference raised by the vendor. Notwithstanding anything contained herein: Our liability under this Bank guarantee shall not exceed Rs. __________ (Rupees only). This Bank guarantee will be valid upto _________ days; and We are liable to pay the guarantee amount or any part thereof under this Bank guarantee only upon service of a written claim or demand by you on or before ________________. In witness whereof the Bank, through the authorized officer has sets its hand and stamp on this _______________ day of __________________ at _________________.