CA^ ^* j j **^ * 0 Events and HappeningsIa-=| nte r*actio Point *in the SLAC CommunityInte action Point l an-Feb 2001, Vol, 12 No. 1

Stanford Faculty Senate Meets at SLACABOUT 35 MEMBERS OF THE Stanford UniversityFaculty Senate braved wind and rain to attend a meetingand field trip at SLAC in January. After a short businessmeeting, SLAC Director Jonathan Dorfan gave anoverview of the Lab's research activities and describedlinks with the University.

In his remarks, Dorfan mentioned that there areabout 100 faculty, 180 graduate students, 80postdoctoral students and about 30 Stanforddepartments doing research at SLAC, ranging from themedical school to computer sciences. Dorfan timed histalk so that everyone could "get on the bus and seesome of this hardware-and kick the tires." Senatorsboarded buses to visit BABAR. the Klvstron Gallery andthe Synchrotron Radiation Division, where SLAC Every contingency was planned for, even the rain. Here staff

faculty were on hand to provide explanations and members from the Security office direct traffic and offer

answer questions. umbrella escort into Panofsky Auditorium.

"It was masterfully organized," said Dorfan. "JohnTaros and his 'team' prepared for every contingency,down to extra umbrellas and floor mats because of therain. Security staff did an outstanding job in directingpeople, busses and traffic around the site during thetour. I am very grateful to all the many people involvedin the planning for their fine work."

(More photos, Page 3)

Ron Ruth led the tour at the Klystron Gallery with a briefexplanation of how the linac works.

Senators peer throughn -u glasses at images on tnecomputer screen called up by SSRL's Peter Kuhn.The SSRL tour included topics on structural molecularbiology and environmental science.

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Director's Corner11Iby Jonathan Dorfan

One of the focal points of myrecent All Hands Talk was adiscussion of the recom-mendations of the Communi-cations Task Force. Here I willdiscuss three of thoserecommendations: the newposition of Director of

Communications, the SLAC Employee AwardProgram and the Suggestion Box program.

I am establishing a new position in thelaboratory, entitled "Director of the SLAC Office forCommunications." A committee chaired by GregLoew that includes SLAC and University Staff, aswell as external members, has begun a search to fillthis position. The Director of the SLAC Office forCommunications will report to me and will beresponsible for coordinating a broad agenda ofcommunications tasks.

In this issue you will also read about the SLACEmployee Award Program. The purpose of thisprogram is to recognize employees who exhibitexceptional citizenship by promoting a positive andharmonious work environment at SLAC. The programwill honor employees who go out of their way to helpothers, who consistently treat co-workers withcourtesy and respect, and who work cooperativelywith others. These are employees that undertakevolunteer tasks that go beyond their normal courseof duty. SLAC employees and users are free tonominate individuals for this award. Up to 50recipients will be selected each year by a committee

of employees chosen to represent all areas of theSLAC workplace.

I am also pleased to announce that we will soonintroduce a one-year pilot "Suggestion Box" program.The system will encourage the SLAC community tosubmit ideas on improving our laboratory operationor encouraging a work environment that better valuesstaff contributions and productivity. The system willpermit either personal or anonymous suggestions viathe Web, email or fill-in forms to be provided by theLaboratory. As appropriate or at the request of thesuggestor, confidentiality will be honored.Suggestions will be reviewed by a committeecomposed of representatives from each division.Suggestors will receive an acknowledgment for eachsuggestion submitted, and a time frame for a responsewill be established. All suggestions and responses,except those protected by confidentiality, will beposted on the Web.

Finally, I would like to draw your attention tothe Employee Referral Bonus Program that weintroduced last year. This program will provide acash bonus to regular, benefits-eligible SLAC staff forreferring applicants who are successfully hired atSLAC. The minimum award is $200 to an employeewho refers a successful applicant for any posted job.The value of the award is assumed to $200 unless ahigher amount is announced with the Job Posting. Inthe case of difficult to fill positions, the cash awardcan be as high as $4000. The candidates for hiringmust be external to SLAC and the University. Formore details on this program contact the HumanResources Department or refer to the Web at http: //www.slac.stanford.edu/grp/per/referral.html.

Holiday Schedule for 2001

THE DATES FOR OBSERVANCE of the designated University holidays in 2001 (minus January) are as

follows:

President's DayMemorial DayJuly 4thLabor DayThanksgivingWinter HolidayChristmas DayBirthday Holiday

Monday February 19Monday May 28Wednesday July 4Monday September 3Thursday/Friday November 22, 23Monday December 24Tuesday December 25on employee's birthday or any other work daymutually agreed upon by the supervisor and theemployee that falls within 365 days following theemployee's birthday.

The Interaction Point© 2001, is published by Stanford Linear Accelerator Center. Editor-in-chief, P.A. Moore; Production Editor, Vickee Flynn. Deadline for

articles is the fifteenth of every month. Items are published on a space-available basis and are subject to edit. Submissions may be sent electronically to

tip@slac.stanford.edu or by SLAC ID mail to TIP, MS 20. Phone (650) 926-4208.

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Stanford Faculty Senate Meets at SLAC(Continued)

Vith an array of computer screens behind him, Su Dong explained thearious functions of the BABAR control room.

Stanjord university Frin his "Cardinal" hare

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resiaent Jonn nennessyd hat.

Blair Katclijj explainea the inner wordings oj tme BASARdetector to John Hennessy.

Jose Martinez, tour guide, and Pauline Wethingtonfrom Public Affairs, go over last minute detailsregarding the tour.

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SLAC Honored for Near-Zero Air EmissionsTHE CITY OF MENLO PARK EnvironmentalBeautification Commission has given SLAC a 2000Environmental Quality Award in recognition of theLab's success in reducing air pollution. Members ofthe Environmental Beautification Commissionpresented the award, which recognized SLAC for"exceptional resource conservation," at the January 23City Council meeting.

To support our research mission, SLAC has avariety of highly advanced fabrication techniques, someof which utilize solvents to clean metal parts. WhileSLAC at all times operated within the emissions limits Frank Carney and Deidre Digrandespecified by both local and federal regulations, the Environmental Commission of themachining process nonetheless resulted in the emission Park, present the award to MFD'sof several thousand pounds of chlorinated solvent peryear into the atmosphere.

,, both from theCity of Menlol4i Farvid.

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(I to r) ran/ Carney; Leirare uigranae; All P arvita,Butch Byers; Greg Loew.

Stanford University colleagues had a chance to chat.(l-r). seated, Butch Byers, SLA C's air quality manager,and behind him is Larry Gibbs, from the Campusenvironmental division. With his back to the camerais Larry Horton, Campus Government Affairs. Seatedis MFD's Ali Farvid, Acting Deputy Director GregLoew, and with his back to the camera, StanfordUniversity Provost John Etchemendy.

The phasing out of certain solvents mandated bythe 1990 Clean Air Act led SLAC to develop analternative to solvent cleaning.

"This was a pioneering effort since the alternativedegreaser we chose had not previously been used inthe State of California and it was a considerableinvestment for the Lab," said SLAC Director JonathanDorfan. The amount of chlorinated solvent airemissions dropped to near zero in the year 2000, froma level of 2,000 pounds in 1999.

Rich Cellamare from the Waste ManagementDepartment was the one who originally got started onthe idea back in 1993. He chaired a committee toevaluate alternative cleaning methods to replace ozone-depleting ones. This collaborative process involvedfour departments and took two years to complete."There's no doubt that a project like this calls for a lotof teamwork," said Cellamare. "I'm really pleased thatit all worked out for the best."

Representing SLAC at the award ceremony wereButch Byers from the Environment, Safety and HealthDivision and Ali Farvid from the MechanicalFabrication Department. Byers was the one whonoticed that Menlo Park gave awards forenvironmental action and he submitted thenomination on behalf of the Lab. Farvid's group inthe Plating Shop was where the main action tookplace. "I'm delighted that the efforts of our highlytrained and dedicated staff members are beingrecognized by the community," said Dorfan.

Also attending the event at the City Councilmeeting were Stanford University Provost JohnEtchemendy, Stanford Government Affairs DirectorLarry Horton, Stanford Environment Division HeadLarry Gibbs, SLAC Acting Deputy Director GregLoew, and SLAC Public Information Officer P.A.Moore.

(l-r) John Etchemendyand Greg Loew beforethe meeting.

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Announcing the SLAC Employee Award ProgramOUTLINED BELOW ISTHE Employee AwardJProgram recently an-nounced by SLAC DirectorJonathan Dorfan. Thosewho wish to serve on the

selection committee may volunteer by sending theirnames in writing to Brenda Warren at MS 22 or byemail to bwarren@slac.stanford.edu by February 15."We hope to have a 12-person committee that willreflect all the divisions and departments," said Warren.

The first work of the selection committee will beto discuss how often awards will be presented, howlong committee members will serve, the process forselection of winners and the type of ceremony thatwould be appropriate to announce winners. This willinvolve a time commitment, so those who volunteershould consult with their management.

Nominations for awards are due April 15 andnomination forms can be found online or hard copiescan be obtained from your department administratoror from Brenda Warren in Human Resources.

Purpose: The purpose of the Employee Award programis to recognize SLAC employees who exhibitexceptional citizenship by promoting a positive andharmonious work environment at SLAC. This programrecognizes such actions as going out of one's way tohelp others, consistently treating others with courtesyand respect, working cooperatively with others,pitching in when help is needed, volunteering forSLAC activities not directly related to one's job,showing unusual grace under pressure, and any variety

of other positive ways in which people make our workenvironment more inviting. Please note thatoutstanding work performance should continue to berecognized through the annual performance evaluationand salary setting process.

Eligibility: All SLAC and University employeesassigned to SLAC are eligible to receive a SLACEmployee Award. A maximum of 50 employees will berecognized in each calendar year.

Nominations: All SLAC employees and users cannominate individuals for this award. Nominationinformation and forms will be distributed by variousmeans in January. If you wish to nominate a person forthis award, you will be asked to complete thenomination form which will primarily ask for examplesof the nominee's community spirit as demonstrated byhis/her positive behaviors at work.

Nominations will go to a selection committeecomposed of employees representing a cross section ofthe SLAC employee population from all divisions. Thecommittee will review all of the nominations and selectup to 50 people who meet the criteria.

Recognition: Each Employee Award winner willreceive a framed certificate of recognition, a letter fromthe Director that will go into the Personnel file, lunchwith the Directorate, and a commemorative gift fromthe Laboratory. Looking to the future, any employeewho receives an Employee Award five times will bepermanently honored and no longer eligible for theannual award.

New TelecommunicationsTechnician

Change in Petty CashHours

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SLA C's full-time telecommunications technicianfrom Williams Communications. Fernandezworked at SLAC for many years, and wasinstrumental in the set up and maintenance of ourcurrent phone system. He was and still is thevoice you hear when you call x2200 for phonetrouble calls. Miller is not new to SLAC, havingserved as back-up technician for several years.

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The SLAC Petty Cash Office(Bldg. 041, Room 208) will be openthe following hours effectiveFebruary 1, 2001:

9:00 - 10:00 AM

2:00 - 3:00 PM

Please call Petty Cash CustodianPat Dungan (x2226) if you haveany questions.

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SLAC Holiday PartySLAC HOSTED THE ANNUAL holidaycelebration with several twists this past year. Forone thing, there were minimal lines (see picturelower left). Anyone who has been here for anylength of time will remember when the line to thecafeteria snaked all the way to the Central Lab.Another switch was the Santa Claus, whodistributed door prizes with zeal, sometimesstopping to toss a gift-wrapped t-shirt into thecrowd. There were two sketch artists kept busydrawing caricatures of willing subjects. Musicwas provided by the Los Altos Main Street Singers(pictured below) and food catered by the SLACC-f^ -%LTi\.' C„ 4af 1 -1 A" -l 4Il, nv I oC 1 1 l ,,A TT I r-%c of

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Sigrun Williams (pictured at right).

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Second HarvestFood Drive

Stephanie Carlson reported that SLAC contributed atotal of 1,373 pounds of food and $42.00 in cashdonations. Since last year's collection was only 800pounds, this was quite an improvement! In addition tothe barrels placed in various buildings, a drive-throughfood drop off was held one morning. Thanks to allthose who participated in the food drive and in theGiving Tree that was located in the Cafeteria. A

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reminder that the Food Urive will oe rotating amongthe departments, so think about what your group cando next year.

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rerry Anthony (standing)visits with (l-r) DennisNorris, Bob Hall, WesMuffett, Kent Walker, ArtCandia, adn John Weisend.

(l-r) Karen Heidenreich, Fran Spiller,Marvin Jones, retiree Sal Fazzino andhis wife.

John U Hara

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(Ralph Jacobs).ur VI l ur nf wLttn nri u

eks and SamiTantawi.

(l-r) Brenda Warren and Teri Peterson display raffle prizes.

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Twenty-Two Groups/DepartmentsMake the Property Control 'Honor Roll'

WE WANT TO GIVE a "tip-of-the-hat" to the followingGroups/Departments for their efforts in keeping trackof their property. They had 100% accountability duringour recent inventory.

Accounting OfficeAffirmative Action OfficeBudget OfficeCryogenics Group (EFD)Computational ResearchEnvironmental Protection and RestorationExperimental Group CExperimental Group GExperimental Group KGLASTHuman ResourcesInformation Resource ManagementOperational Health PhysicsPhysical ElectronicsPower ConversionProgram PlanningRadiation PhysicsSafeguards and SecurityTechnical Information ServicesTheoretical PhysicsTravelWaste Management

How did they manage their property along withall their other responsibilities? Barbara Johnson of theHuman Resources Department said, "Everyone lets meknow when property changes are made. I immediatelynotify Property Control so they can update theirrecords." We also got comments from Bob Kirby,Engineering Physicist, from the Physical ElectronicsDepartment, who said, "We are very aware of ourproperty control responsibilities, we know where ourequipment is."

Recently, SLAC submitted its report to the DOEthat tells of the property that was not located oninventory. DOE does a random sample and physicallyverifies the location and custodian against the inventoryrecords for accuracy.

Along with the Annual Inventory, you can helpSLAC achieve a successful "find rate" by notifyingProperty Control when you move or transferequipment.

With your help and diligence, we hope to see yourdepartment or group acknowledged here next year formore 100% scores!

-Leslie Normandin

Susan Hoerger Farewell Party

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Helen Quinn (r) of THP was one of the many well wisherswho attended the farewell party for Susan Hoerger, wholeft SLAC's HR department to take a job in the CampusHR department.

Also at the party was Doug Dupen, a long-standingmember of the SLAC HR, seen here talking to Ruth ThorNelson of International Services.

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Film Crew Follows Physicist for a DayIN DECEMBER, a Real Science film crew from SanJose's PBS station KTEH was on site to film a day in thelife of a scientist. They followed magnet physicistCherrill Spencer for most of a day, filming in locationslike the BABAR detector area, the Magnet Shop, theMagnet Measuring Lab and the overlook above theresearch yard.

The video will be distributed via satellite to PBSstations nationwide in the spring and then will bewatched by about 10 million middle and high schoolstudents. Many watch the Real Science series in schoolas part of their science curriculum, and the programintroduces the students to different careers in thesciences. Visit their website at www. realscience. org.

"We had a scouting session before the actual shootto se what locations would be best for filming_" said

I- --- - --- I I'l 1-1 - -%- ..LA.LXLXXr The cameraman, Chris Million focuseCherrill Spencer. "Then we had to get the okay from he me , his ion evarious building managers and lab supervisors. Our o the left while assistants on thetour guide, Andrew Eichenbaum, was very helpful inrefec Executive Producer a

getting the crew to the various sites."to check the monitor.getting the crew to the various sites."

;s on the student reporterright hold a screen toira Daly Phinney kneels

From the 6-hour visit, about 65 minutes of filmwere shot, and about 10 minutes of a finished productwill be in the final show. "When I get the date andtime for the showing on the KTEH station, I'll be sureto let everyone know," says Spencer. "At the end ofthe video I said that we have a great bunch of peopleworking here at SLAC and that we have fun doingphysics, so I hope that encourages some students tothink seriously about science careers."

(l-r) Katie Founds is asking Cherrill Spencer about thecables leaving the BABAR detector.

film crew was great, they got in and out without any (I - r) Katie Founds (the student reporter), Cherrill Spencer,wasted effort." Zach Wolf welcomed the crew into his Jeff Garcia and Chris Million, the cameraman.busy Magnet Measuring Lab, and Jeff Garcia, a PrincipalMechanical Technician, wound a magnet coil for partof the filming, giving the crew some interesting shots.

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Bob Todaro Appointed Head of PurchasingIN HIS NEWASSIGNMENT asPurchasing Officer,Bob Todaro bringsconsiderablepurchasing and ad-ministrationexpertise. He plansto use this experienceto accomplish a majorcommunicationsobjective over thenext year for thePurchasing Depart-ment, which includesPurchasing, Ship-

ping, Receiving, Stores and Accounts Payable."We need to have more open communication with

the requestor community so that we can earn the trustand respect for the department as professionals,"explained Todaro. An open door policy and willingnessto listen and provide alternative solutions will be atthe forefront of his teamwork approach. "Customerservice is at the top rung of his ladder," said one of thePurchasing Department Buyers.

Todaro holds a Masters Degree in PublicAdministration. He previously worked with the DOEOakland Operations Office as a Contracting Officer,and with Lockheed Missiles and Space Company inSunnyvale as a Senior Subcontract ManagementSpecialist. He joined SLAC in June 1994 as an Associate

Purchasing Officer.Over the next 2-5 years, Todaro plans to move the

Purchasing Department toward an online orderingsystem, putting the SLAC community directly in touchwith the vendor. Users would have order placingaccess to various vendor commodities without goingthrough Purchasing. He will be promoting ongoingwork with BIS enhancements to the PeopleSoft systemto "let the system work for us instead of the other wayaround." The goal is to implement a more full-bodiedinformation system and reduce the frustrationexperienced by the user community.

Other improvements Todaro intends to implementinclude the mentoring and training of PurchasingDepartment employees, particularly alternate backupand succession planning for all personnel in keypositions. For the Shipping/Receiving/Stores areas,delivery time and shipments are being studied to findways to improve the processes. Work has alreadybegun on revising the Stores Catalog to include picturesfor many items.

Does this man have a hobby? Certainly-and itinvolves getting his hands dirty; Todaro findsgardening very therapeutic. If that's not enough, heenjoys traveling to Europe, in particular Italy wherehe's been known to embark on many a pizza, pasta andpastry tour! And just recently, he fulfilled a life-longdream of hiking the Great Wall of China. SupervisingSLAC Purchasing should be easy after such a majorfeat.

-Teri Peterson

Holiday Giving Tree Successful

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presents into one of the SLATree warehouse in Milpitas

ALTHOUGH IT RECEIVED LITTLE publicity, theGiving Tree was a great success. A tree wasdecorated in the Cafeteria, not with bulbs and lights,but with requests from those less fortunate for aspecial holiday present. Lynn Thanash, HR TrainingCoordinator and head of the Holiday PartyCommittee, contacted the charitable organizationthis year after the Committee decided to considerother means of giving besides the Toy Drive.

"We hope to make this an annual event," saidCommittee Member Teri Peterson. "In fact, JerryJobe would like to use the Giving Tree for hisBusiness Services Division group's gift giving nextyear instead of the Secret Santa held in the past."

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IC vans to take to the Giving

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SLAC's Mission Statement

THE SLAC MISSION CAN be summarized as follows:

Perform and support world-class research in high-energy physics, particle astrophysics and disciplinesusing synchrotron radiation.

Provide accelerators, detectors, instrumentation,and support for national and international researchprograms in particle physics and scientific disciplinesthat use synchrotron radiation.

Advance the art of accelerators, and accelerator-related technologies and devices through thedevelopment of new sources of high-energy particlesand synchrotron radiation, plus new techniques fortheir scientific utilization.

Transfer practical knowledge and innovativetechnology to the private sector.

Contribute to the education of the next generationof scientists and engineers, and to the scientificawareness of the public.

This scientific and educational mission will beachieved while:

1. Maintaining a respectful workplace whichpromotes and supports the value of eachindividual.

2. Maintaining excellence in matters ofenvironmental concern and providing for thesafety and health (ES&H) of the SLAC staff,users and the general public.

The Respectful SLAC Workplace

THE STANFORD LINEAR ACCELERATOR Center iscommitted to providing a work environment thatpromotes learning, research, and productivity throughworking relationships based on courtesy, civility andrespectful communication. This commitment calls fora workplace where the following beliefs are upheld:

1. Everyone at SLAC without exception has animportant contribution to make toward theoverall success of the laboratory's mission.

2. This mission is best carried out in an atmospherewhere all employees at all levels value eachother and treat each other with respect. This istrue evem in situations of high pressure andurgency.

3. Managers, supervisors and others in positionsof authority should consider themselves as rolemodels in the promotion of such an atmosphere,without in any way abdicating theirresponsibility to direct their employees toperform work effectively.

4. In the same spirit, employees at all levels shouldbe able to discuss issues of concern withoutfear that those discussions will result in anyretaliation from somebody above or below themin the laboratory's hierarchy.

5. In response to staff input, the Laboratory willmake reasonable changes to improve the workenvironment and productivity at SLAC.

SSRL's Barger Honored by Health Physics Society

THE NORTHERN CALIFORNIA CHAPTER of theHealth Physics Society (NCC HPS) and the AmericanNuclear Society Northern California Section (ANSNCS) held a joint meeeting last September where JohnBarger of SSRL gave a presentation entitled, ActinideScience and Radiation Protection: Procedures at an XASBeam Line, SSRL BL 11-2.

Richard Ragliani of Lawrence Livermore NationalLaboratory's Environmental Protection Departmentsaid, "I thought John gave an interesting andstimulating presentation of XAS for the diverseaudience, and a nice description of SSRL." A mix of

rissom, ES&H, Barger, and Keith Hodgson, about 60 health physicists and nuclear engineers wereer is holding a NCC HPS Certificate of present at the meeting, which was made even morei presented to him by Grissom in Grissom's exciting when it was moved from Sunnyvale toident-elect NCC HPS. Oakland at the last minute due to a restaurant closure.

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(l-r) Mike GSSRL. BargAppreciationrole as Presi

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t uth McDunn. mcdunn@s5ac

ES&H Resolutions for theNew Millennium

THOUGHTS OF THE NEW year bringthoughts of resolutions. So how doesthis topic relate to the environment,safety, and health of you and yourcolleagues? We can all resolve to take

better care ot our own neairn ana environment in verysimple ways.

My first resolution fits in the Health category. I willgarden more-people say it relieves stress. I already tryto recycle material to the maximum both at home and atwork to help the Environment, but I could do bettercreating less-print fewer items and use my discardedcardboard boxes for Goodwill donations. The Safety iseasy-think before I lift. I catch myself cheating on therule of proper lifting even though I know better.

So let yourself indulge in thinking a bit about ES&Hresolutions before the year advances too far. In fact, takea look at the Medical Department's Wellness web site athttp://www.slac.stanford.edu/esh/medical/now/now.html for ideas from past Medical newsletters andfor a link to the Health Improvement Program (HIP)classes (your $800/year STAP funds apply toward manyof the classes).

The Operating Safety Committee (http:/ /

www.slac.stanford.edu/esh/slaconly/oscmem.html)

will continue to promote a healthy and environmentallysafe atmosphere at SLAC, but your personal successdepends on your own resolve!

-Janice Dabney, ChairOperating Safety Committee

Retired

Callin, Richard, Klystron, 12/01/00Garg, Ishwar, SHA, 1/31/01Gulko, Elsa, PUR, 1/31/01Stieber, Joli, OHP, 1/04/01Tsai, Yung-Su, THP, 12/31/00

Deceased

Lighthouse, Bernie, HR, 11/27/00Gill, John, Ret., 12/2/00

Anniversary

10 year Anniversary of Women's Interchange atSLAC (WIS) - Story in next TIP

Do you have a Milestone you would like publishedin TIP? Just email tip@slac.stanford.edu.

Net.Analysis Update

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Work Safe, Work SmartTwo injuries involving days away from workhave been reported since the last updateaccording to Sharon Haynes, Worker'sCompensation Corodinator. These incidencesoccurred on 11/17/00 and 12/18/00. The lastinjury reported involving days away from workoccurred on 10/20/00 so SLAC's record numberof days between claims remains at 184 days.

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