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OFFICE OF THE COMMISSIONER OF POLICE: DELHI

Standing Order No. 03/2010

Subject: S.O. for the allotment of residential accommodation on the charge of the Delhi Police.

I. GENERAL

In pursuance of the recommendations of the Police Commission,

contained in Para 10 of their report in Chapter XIV, read with Govt. of India, Ministry of

Home Affairs letter No. 25/70 (DPG-14) P.I. dated 17.11.68 and powers vested under

section 19 (C) and 27 of the Delhi Police Act of 1978, this S.O. is issued for the

allotment of all categories of residential accommodation available at the disposal of the

Delhi Police.

Note: - An independent website of Quarter Allotment Cell is available for making applications for allotment/change of all types of accommodation for police personnel. The website www.delhipoliceqac.in also provide the following information: -

a. Allotment Rules. b. Total Number of quarters (Type-wise, colony-wise)

on the charge of Delhi Police. c. Quarters (type-wise) available for allotment. d. Quarters (type-wise) allotted during the month. e. Recent amendment/change in the allotment rules

and any other circular regarding availability of newly constructed quarters etc., formats of forms for fresh allotment/change.

II. NOMENCLATURE

It will be called S.O. No. 03/2010 of Delhi Police for allotment, occupation,

retention, vacation, eviction and regularization of residential accommodation on the

charge of Delhi Police.

III. SCOPE AND APPLICABILITY

(a) This S.O. shall come into force with immediate effect.

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(b) This S.O. shall apply to all existing residential accommodation owned,

requisitioned, hired, acquired or placed at the disposal of the Police Department

by the Directorate of Estate or any other authority viz. D.D.A. and Govt. of NCT,

Delhi etc. or taken on lease for residential purposes by the competent authority

and such accommodation as may be placed at the disposal of the department

from time to time and constructed by department in future.

IV. DEFINITION

In this S.O., unless the context otherwise requires: -

(i) “Allotment‟ means the grant of a licence to occupy a residence on the charge of

the Delhi Police in accordance with the Provisions of this S.O.

(ii) „Allotment Officer‟ means the Spl. Commissioner of Police (Admn.) and the Joint

Commissioner of Police, (G.A.) of Police Headquarters as the case may be, as

per provision of this S.O.

(iii) „Allotment year‟ means the year beginning on 1st January of each calendar year.

(iv) „Delhi‟ means the area within limits of the National Capital Territory of Delhi.

(v) „Eligible Office‟ means the Police Headquarters and all the subordinate offices of

Delhi Police, including Police Lines/Police Stations/Police Posts/Specialized

Units etc., but it shall not include institutions/offices run out of the Regimental

Funds of the force e.g. Amenities Funds & its schools and employees. All

Gazetted and Non-Gazetted officers/men, Ministerial staff, Class-IV servants and

civilians employed in Delhi Police including those on deputation to Delhi Police,

shall be eligible for allotment of residential accommodation under this S.O.

(vi) „Emoluments‟ mean the emoluments as defined in Fundamental Rules 45-C but

excludes compensatory allowances.

EXPLANATION:

Emoluments of an officer under suspension shall be the emoluments

drawn by him on the first day of the allotment year in which he is suspended. In case

the date of suspension coincides with the 1st day of the allotment year, the emoluments

drawn immediately before the date of suspension shall be taken into account.

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(vii) „Family‟ means wife or husband as the case may be and includes parents,

children, stepchildren, legally adopted children, brothers and sisters ordinarily

residing with and wholly dependent on the Govt. servant.

Note:-

The term government servant used in this S.O. includes both male and

female working in Delhi Police notwithstanding the fact that pronoun he/she is used for

such an employee in this S.O.

(viii) „Residence‟ means any accommodation used for purposes of family living.

(ix) „Sub-letting‟ means allowing the use of residence by the allottee with or without

payment of rent by unauthorized person but does not include a casual guest.

Explanation:

Sharing of accommodation by an allottee with dependent members of his

family shall not be deemed to be sub-letting.

(x) „Casual Guest‟ means a person whose stay with the allottee is not likely to

exceed one month, provided that this time limit shall not apply to

students/patients from blood relations, visiting and staying with the Govt. servant

concerned for purposes of studies/treatment for whose prolonged stay indicating

approximate period, the allottee concerned, shall be duty bound to inform the

Allotment Officer concerned.

(xi) „Priority date‟ of a Govt. servant in relation to a type of residence to which a

Govt. servant is eligible under the provisions of this S.O., in respect of Govt.

accommodation of type-IV or above ,means the earliest date from which he has

been continuously drawing emoluments relevant to a particular type of

accommodation.

If two or more officials have the same priority date, priority date amongst them

shall be determined by seniority in rank.

(xii) „Temporary transfer‟ means a transfer, which involves absence from

Headquarters for a period not exceeding four months.

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(xiii) „Transfer‟ means a transfer, posting or deputation from Delhi Police to any other

Department except the Departments under G.N.C.T of Delhi.

(xiv) „Type in relation to an officer‟ means the type of residence to which he is eligible

under para-V of the S.O., provided that in the case of husband and wife both

being in service of this Department, the type of residence in relation to the couple

and their family, shall be determined with reference to the pay of the senior one

and only one house shall be allotted to the couple even though both husband

and wife shall be eligible for the same or different types of accommodation.

(xv) „Enrolled Police Officer‟ means police officers in the rank of Constable to

Inspector.

V. CLASSIFICATION OF RESIDENCIAL ACCOMMODATION AND ELIGIBILITY

Save as otherwise provided by this S.O., a Govt. servant shall be eligible for

allotment of a residence of type shown in the table below:-

TYPE OF RESIDENCE CATEGORY OF OFFICER OR HIS/HER MONTHLY EMOLUMENTS AS ON THE FIRST DAY OF ALLOTMENT YEAR IN WHICH THE ALLOTMENT IS MADE

„A‟ (I) HC, Cts and Class IV and civilian employees

„B‟ (II) ASI having grade Pay Rs. 2800/- and above. HC having Grade Pay Rs. 2400/- and above with minimum length of service 03 years in Delhi Police. Ct. Having Grade Pay Rs. 2000/- and above with minimum length of service 5 years in Delhi Police.

„C‟ (III) Officers having Grade Pay Rs. 4200/- and above.

„D‟ (IV) Officers having Grade Pay Rs. 4600/- and above.

„E‟ and E-I‟ Officers having Grade Pay Rs. 6600/- and above.

Note:- Other employee of Delhi Police having similar grade pay will fall in

respective categories of accommodation.

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VI - PROCEDURE FOR MAKING APPLICATION FOR POLICE POOL RESIDENTIAL

ACCOMMODATION: -

[i] Every Govt. servant working in Delhi Police, subject to the provisions under

this S.O., can make an application for allotment of residential accommodation

from “police Pool” on the prescribed application form [Appendix-II] and submit

the same at single window available in each dist./unit/PHQ or he can directly

make use of the e-form available on the QAC web site of Delhi police available in

all Dist./Units/PHQ.

Explanation: Applications for the allotment of Quarters received in the concerned

Distt./Unit shall be fed in the Computer through e-form on the Web-Site of QAC/PHQ

on internet having computer generated number.

[ii] Every Govt. servant working in Delhi Police, who desires to have an

allotment made under this S.O. can apply once for a quarter and the

same shall hold good till the quarter is allotted. If at some stage, an

individual wants to make some changes in the preference of allotment

or he/she moves into higher grade or when new colony or new flats

are built and he/she wants to include the same in his/her preference,

then he/she can make a fresh application.

[iii] Applications for initial allotment/applications for changes received

till 21st of each month should be considered for allotment of quarters.

Allotment should be done at the end of each month.

Note[i]: Allotment orders should be displayed on the notice board of

PHQ as well as notice boards of Dists/Units and on the website of

Quarter allotment cell of PHQ on Ist working day of every month.

Note[ii]:The floor option is not required to be given for the initial allotment of

type-I to type-IV quarter.

[iv] There should be a single window in each District /unit where

applications can be submitted .Particulars given in the applications

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should be verified by concerned Distt./unit within 24 hours and

thereafter applications so received and verified should be sent to

Quarter allotment cell PHQ within 24 hours through concerned

Distt./Unit DCP.

Explanation[i]:- Applications can also be submitted at single window,

Ist Floor/PHQ. In such cases the Distt./Unit single window facility

counter shall , after verification, give back the application form to the

applicant within one day and thereafter the individual can personally

deposit the same at the single window facility counter in PHQ. It shall

be the duty of I/C Quarter allotment cell PHQ to get particulars of

applications, so received, verified.

Explanaion[ii]:- The receipt of applications submitted at single

window in Distt./Unit or PHQ should be duly acknowledged by issuing

a stamped receipt to the applicant on the spot immediately.

Explanation [iii]- Applicant must give his mobile number, e-mail address,

if having one, and postal address, for communication/correspondence

in the application form.

If application is made on website then printout of the application and

acknowledgement should be downloadable. Applicant should send a copy

of this printout and acknowledgement to Quarter Allotment Cell/PHQ.

VII- PREPARATION AND MAINTENANCE OF WAITING LIST: -

[i] There shall be three types of waiting lists to be prepared:

[a] Unified Waiting list, for type I to type III accommodation, for initial

allotment as well as change waiting list. In case of change request

can be made for all floors except ground floor.

[b] Unified waiting list for type IV and higher accommodation for initial

allotment and change of accommodation.

[c] Change waiting list for type I to type III accommodation for ground

floor only.

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[ii] Waiting list for type-I to type-III, initial allotment: - The length of

service i.e. the date from which the applicant has been continuously in service shall

be the criteria for the purpose of preparing the waiting list for Type-I to Type-III

accommodation. In case date of joining is same, then the date of birth shall be the

criteria, in case date of birth is same then date of application shall be the criteria.

[iii] Unified waiting list for Type-IV and higher types accommodation: -

A unified waiting list for initial allotment as well as change shall be maintained for

type IV and higher accommodation.

The list is to be prepared with reference to the earliest date from which an

official has been continuously drawing emoluments/grade pay relevant to a particular

type of accommodation.

[iv] Change Waiting List for Ground Floor in type I to Type III

accommodation: -

Change Waiting List for Ground Floor only shall be maintained for type-I to

Type-III accommodation. The police personnel may apply for change to Ground

Floor on maturity of their turn in the initial waiting list. Change list shall be based on

the length of service.

Explanation:- The quarter vacated shall be allotted strictly in accordance with the

seniority of applicant in the waiting list. The quarter‟s availability list indicating the

date on which the quarter was vacated shall be available on the website of Quarter

Allotment Cell/PHQ. The senior most man on the waiting list would get the first

quarter, if this is of the area/floor etc. he has opted for and so on .If there are two

first floor quarters vacated in a particular colony then the quarter falling vacant first

will go to the senior most in the waiting list and the quarter falling vacant next will go

to the second in the waiting list.

VIII: - ALLOTMENT OF RESIDENTIAL ACCOMMODATION

[i] NOMINATION OF HOUSE ALLOTMENT OFFICERS:-

Henceforth, the entire residential accommodation specified in para-V

above, shall be on the charge of the Commissioner of Police, Delhi. The

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Joint Commissioner of Police, Genl. Admn. shall act as “Allotment Officer”

for purposes of allotment/vacation of type-A (I), B (II) and C (III) quarters.

The allotment /cancellation/vacation of type-D (IV) and above

accommodation and initiation of eviction proceedings in respect of flats of

higher categories shall be made by the Spl. Commissioner of Police

(Admn.), Delhi.

[ii] ALLOTMENT OF TYPE IV AND HIGHER ACCOMMODATION

[a] The allotment of Type-IV and above houses shall be made to officers to

various services in the following orders as per their inter service specific

seniority.

IPS/DANIPS/Inspectors.

[b] Type-D (IV) and above flats are also provided to GO‟s of Delhi Police by the

Director of Estates, New Delhi from the General Pool of accommodation under

the allotment rules of Directorate of Estates. Applications, on prescribed form,

for allotment of houses of the entitled type shall be submitted by the officers as

per procedure laid down by the Directorate of Estates. After the allotments have

been made & accepted, necessary intimation in this connection shall be sent by

the officer concerned to Directorate of Estate, Jt. C.P./G.A., the officers‟ own

Head of Office & Acctt. Concerned indicating particulars of accommodation

accepted/vacated/ occupied with date of occupation etc. This procedure shall

be repeated whenever there is a change in accommodation occupied/vacated

by the officer belonging to the Directorate of Estate.

Note: Procedure regarding recovery of licence fee etc. in respect of accommodation

allotted to G.Os. of Delhi Police is given in Appendix-I.

[iii] - Whenever a quarter is vacated, the vacancy report should be sent by the

concerned Estate officer of the Distt./Unit to Quarter Allotment Cell/PHQ within

48 Hours.

[iv] -The concerned Distt./Unit should complete the repair, whitewashing work in

Type-I to Type-III quarters within 45 days from the date of vacation of the quarter.

As far as Type-IV and above quarters are concerned, this process should be

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done after the quarter is allotted to the officer. The allottee for Type-I to Type-III

quarters shall have the liberty to occupy the quarter even before completion of 45

days but it shall not absolve the Estate Officer from the responsibility to complete

the essential repair/whitewashing within 45 days.

[v]- The quarter vacated shall be allotted as per the waiting list maintained under

the provisions of this S.O. immediately.

Explanation: -While issuing orders of allotment in respect of quarters of

Directorate of Estate placed at the disposal of Delhi Police, a specific mention

shall be made in the copy meant for the Enquiry Office concerned that as the

quarter is placed at the disposal of Police Department, no intimation in this

respect need to be given to the Directorate of Estates in order to avoid any

confusion. Similar procedure shall be adopted, when the allotment of such a

quarter is cancelled.

[vi] - When an accommodation is allotted the minimum essential repair and the

whitewashing should be got done by the concerned Estate Officer out the funds

for minor work.

“Essential repair shall include only repair of damaged walls, floors, ceiling,

roof, windows, doors, fixtures, toilets, bathrooms and kitchen but shall not include

any alteration, modification, up-gradation, addition, POP work.

Whitewashing shall include only retouching the already existing shades of

paints and whitewash.

If any officer wants change of flooring, windows, doors, tiles, etc., he

should send a request/proposal to land & building only after taking over the

possession. Large scale modifications, beautification of the house should not be

ground for delaying the occupation of the house.”

Annual ceiling of expenditure on the works of addition/ alteration shall be

as per order No.14684-99/DA-5/L&B Cell (PHQ), dated 23/8/2007

[Appendix-III]

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[vii] ALLOTMENT SUBJECT TO PUBLIC INTEREST

All allotments made under this S.O. shall be subject to public interest. The

allotment officer may cancel allotment or provide an alternative accommodation

of next below entitlement to any allottee on administrative grounds at short notice

if the residence in occupation of the official is required to be vacated. While

making allotment first preference be given to applicants who are on waiting list

for change of same type accommodation.

IX: ALLOTMENT TO HUSBAND AND WIFE, ELIGIBILITY IN CASE OF OFFICERS

WHO ARE MARRIED TO EACH OTHER [Please also refer S.R. 317-B {1}]

[a] No. Government servant shall be allotted a residence under this S.O. if the

wife or the husband ,as the case may be, of the Government servant

concerned is already in occupation of a Government quarter, unless such

residence is surrendered.

Provided that this sub-clause shall not apply where the husband and wife

are residing separately in pursuance of an order of judicial separation

made by a Court.

[b] Where two Govt. servants in occupation of separate residences allotted

under this S.O. marry each other, they shall within one month of the

marriage surrender one of the residences.

[c] If residence is not surrendered as required under para IX (a) & (b), the

allotment of the residence of the lower type shall be deemed to have been

automatically cancelled on the expiry of such period and if the residences

are of the same type, the allotment of one of them, as the Allotment

Officer may decide, shall be deemed to have been cancelled on expiry of

such period.

[d] If a wife or husband, as the case may be, who is an allottee of a residence

under this S.O., is subsequently allotted a residential accommodation at

the same station from a pool to which this S.O. do not apply, she or he, as

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the case may be, shall surrender one of the residences within one month

of such allotment.

[e] ALLOTMENT AGAINST LIKELY VACANCIES

There shall be no allotment against likely vacancies without the

prior approval of C.P., Delhi.

X. RESERVATION OF VACANT RESIDENCES FOR CERTAIN CATEGORY

OFFICERS

10% of clear vacant quarters in type-„A‟ (I) and type ‟B‟(II) residences and

5% clear vacant quarters in type ‟C‟(III) and type ‟D‟ (IV) residences shall be reserved

for allotment to scheduled castes and scheduled tribes employees. 5 % of clear vacant

quarters of categories A to C shall be reserved for women. This principle of reservation

shall, however, not apply to houses earmarked for essential duty posts.

XI. PROCEDURE FOR OCCUPATION OF RESIDENTIAL ACCOMMODATION

(i) Besides sending allotment order to and through the concerned

Dist./Unit DCP, a copy of the Allotment Order shall be sent to the

applicant directly on his/her postal address. Intimation regarding

allotment should be sent on the email address as well as by

sending SMS on the mobile phone of allottee.

(ii) The acceptance of allotment should be conveyed to QAC/PHQ by the allottee

within 15 days after allotment order is received.

(iii) When the quarter is ready, the concerned Estate Officer shall send “Ready to

Occupy” report to QAC/PHQ.

(iv) On receipt of „Ready to Occupy‟ report in QAC/PHQ, occupation slip shall be

issued to the allottee immediately by calling him in person.

(v) Once occupation slip is received allottee must occupy the quarter within a

period of 21 days. Period of 21 days shall start from the date of receipt of

occupation slip.

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(vi) A Govt. servant who accept the allotment and occupy the premises shall bring

his family within a period of 60 days after the quarter is occupied, failing which

the allotment shall be liable to be cancelled and he/she shall be debarred

from the allotment of residential accommodation for one year.

(vii) On receipt of allotment/cancellation order of govt. accommodation the

concerned Head of Office will make a mention of it in the pay slip/AXIS bank

account of the concerned individual.

(viii) A list of allotted quarters during a month must be circulated on the last day of

the month to all Districts/Units for the information of all concerned. This list

must be displayed on the notice boards of the offices of District/Unit DCsP

and Notice board in PHQ, and also posted on the Web-site of Quarter

Allotment Cell/PHQ.

XII. OUT OF TURN ALLOTMENT

(i) Out of turn allotment would be made through a committee consisting of

the Spl. CP/Admn., Spl CP/Vig. and Jt. CP/GA and other officials as

decided by the C.P, Delhi from time to time. In cases, wherein the

committee is considering allotment on medical grounds, a medical doctor

can be consulted, if required.

(ii) Allotment on Extreme Compassionate Ground

The Committee may, for the reasons to be recorded in writing, allot a

quarter on extreme compassionate grounds. This shall be only in the

rarest of rare cases and shall require the concurrence of the CP, Delhi.

(iii) Allotment on Medical Ground

The allotment on medical grounds shall be made in case of the Govt.

Servants and their spouses, dependent children and dependent parents,

suffering from any of the following diseases:-

Tuberculosis (serious cases only), Cancer, Heart ailments (of an

extremely serious nature), physically disability, orthopaedically handicapped and

mentally handicapped/spastic dependents.

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Note:-

The list of diseases, on the basis of which out of turn allotment may be

considered as above, is not an exhaustive one. The Committee may consider

any other life threatening diseases or other serious disabilities causing

permanent impairment, for this purpose.

(iv) In cases where disability of dependent parents is the sole ground for

asking for out of turn allotment, the Committee should consider the facts

and circumstances along with merits of each case carefully, before making

their recommendations.

(v) Requirements for processing the case for out of turn allotment on Medical

Grounds.

(a) The medical certificate to be produced should be from AIIMS,

Safdarjung, Ram Manohar Lohia Hospital, LNJP Hospital, Deen

Dayal Upadhyaya Hospital, GTB Hospital, Bara Hindu Rao- Malka

Ganj, Rajan Babu T.B. Hospital, Kingsway Camp, St. Stephen‟s

Hospital- Tis Hazari, Escorts Heart Institute & Research Centre,

Okhla, Metro Heart Institute Sector-12 Noida, G.B. Pant Hospital, JLN

Marg New Delhi, Rajiv Gandhi Cancer & Research Institute, Rohini,

Aruna Asaf Ali Govt. Hospital, Old Police Lines, Delhi, Guru Gobind

Singh Govt. Hospital, Raghubir Nagar, Delhi, Sanjay Gandhi

Memorial Hospital, Mangol Puri, Lal Bahadur Shashtri Hospital,

Kalyan Puri, Babu Jagjivan Ram Memorial Hospital, Jahangir Puri,

Rao Tula Ram Hospital, Jaffar Pur Kalan, Delhi.

(b) The original medical certificate from the given Govt. hospital in Delhi duly

signed by the specialist and countersigned by the Medical Superintendent.

It should not be more than a month old in cases pertaining to a dependent,

should certify the relationship between the applicant and the patient.

(c) Such medical certificate should also carry the signatures of the patient and

his/her photograph pasted on it duly attested by the authority issuing the

medical certificate. The number of the CGHS Card of the official who is

applying for allotment on medical grounds should also be indicated in the

medical certificate.

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(d) The request of the applicant should contain specific reasons for seeking

out of turn allotment.

(e) Full particulars of present accommodation and details of family members

living with the applicant. An attested copy of Ration Card/CGHS Card

should be enclosed with the request.

(f) A certificate that the applicant has not applied earlier for out of turn

allotment on medical grounds. In case he has applied earlier he may be

asked to give full details.

(g) In the case of T.B, X-ray taken not more than a month prior to the date of

application. The X-ray should contain the name of the patient.

(h) Full photographs showing the extent of the disability/deformity duly

attested by the doctor concerned.

(i) A certificate to this effect that his/her father/mother is dependent on

him/her (in relevant cases).

(vi) The Committee shall consider discretionary allotments in the next below

Type of the entitlement of the officials concerned.

(vii) The committee, while recommending allotment to the competent authority

shall make a speaking recommendation in each case, giving specific

reason for discretionary allotment. Where the competent authority differs

from the recommendation of the committee, he will also record the

reasons therefore in writing.

(viii) Such allotments shall, however, be restricted to a total of not more than

five houses in each type (type-I to Type-IV only) in a year, within the

overall sealing of 5% of each such type in a year.

(ix) For allotment on compassionate ground, request may be floor specific or

general area specific but it shall not be colony specific.

Note: -

Out of turn allotments on extreme compassionate and medical grounds shall not exceed 5 % of the vacancies falling vacant in the year. The reserved categories shall be entitled for out of turn allotment under the S.O. from the reserved quota only.

(ix) Allotment of quarters to eligible wards/spouse of an allottee in Death/

Retirement Cases.

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Regularization of quarters on retirement/death grounds in the name of

spouse/wards of police officers/men in legal occupation of Police Pool

accommodation shall be permissible under the S.O. Eligibility of type of

accommodation in such cases shall be determined with reference to the pay of

the spouse/son/daughter/daughter-in-Law of the deceased/retiree as indicated

herein and the inter-se- seniority of such applicants maintained with reference to

the date of appointment in Delhi Police.

Note;-

(i) Dismissal/removal from service shall bestow no right for the type of

accommodation mentioned at Para-XII (ix) above.

(ii) Regularization may be made on death/retirement of a Govt. servant to his

son/daughter/brother/wife/daughter–in-Law, if the Govt. servant was an

employee of Delhi Police and was occupying accommodation of Police Pool and

his dependent is also an employee of the Delhi Police provided such dependent

had been sharing accommodation with the retired/deceased Govt. servant for at

least 6 months or the length of service whichever is less immediately preceding

the date of latter‟s retirement/death and was not drawing house rent allowance

during this period. However, in case of drawal of House rent allowance by the

sons/daughters etc. of the deceased/retired Govt. servant during the said period

or from the date of appointment whichever is later, recovery of House Rent

Allowance would be made in lump sum under the orders of the Allotment Officer,

provided that he gives an undertaking to keep retired/deceased officer‟s family in

the said quarter and to vacate the premises in one month from the date he

ceases to do so. In the event of his failure to abide by his undertaking such an

allottee shall be treated as an unauthorized occupant and allotment of house in

his favour shall be deemed to be cancelled w.e.f. the date of his ceasing to

comply with the condition.

(iii) Regularization of accommodation on the death of a police official/allottee may be

made in favour of the spouse/ward if they are appointed in the department within

a period of two years after the death of the Government servant.

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(iv) This allotment shall be subject to clearance of all outstanding dues in respect of

the same accommodation from the date of death of the late Government

employee till the date of eviction/application for regularization.

XIII. NON-ACCEPTANCE OF ALLOTMENT/FAILURE TO OCCUPY THE ALLOTTED

RESIDENCE.

(i). “If a Govt. servant fails to accept the allotment of a residence within

15 days, from the date of receipt/intimation of the allotment order

he/she shall be debarred for one year for allotment of Govt.

accommodation and has to apply afresh after the expiry of the

debar period.

(ii) If a Govt. servant occupying a lower type of residence is allotted or offered a

residence of the type of his entitlement for which he had applied, he may, on

refusal of the said allotment or offer of allotment be permitted to continue to

occupy the previously allotted residence on the condition that such an officer

shall not be eligible for another allotment of his entitlement for one year.

(iii) A Police Officer who is allotted Govt. accommodation but does not occupy it or

a police officer who surrenders Govt. accommodation at his own initiative after

giving formal notice of ten days, may be paid House Rent Allowance, if otherwise

admissible without obtaining “No Accommodation Certificate” from the Allotment

Officer in view of scarcity of accommodation in Delhi.

XIV. TECHNICAL ACCEPTANCE/ AREA RESTRICTION FOR CHANGE

ALLOTMENT

a) If an allottee is already in occupation of a lower type of accommodation and is

offered initial allotment of higher type, he can accept the offer technically and

may apply for change of accommodation,

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XV. VALIDITY OF ALLOTMENT

(1) An allotment shall be effective from the date on which it is accepted by the Govt.

servant and shall continue in force until: -

(a) The expiry of the permissible concessional period prescribed under this

S.O. after the Govt. servant ceases to be on duty in Delhi Police.

(b) It is cancelled by the Allotment Officer or is deemed to have been

cancelled under any of the provisions of the S.O.

(c) It is surrendered by the Govt. servant, or

(d) The Govt. servant ceases to occupy the residence.

(2) A residence allotted to a Govt. servant may, subject to sub- clause (3) below be

retained on the happening of any of the events specified in Column 1 of the table

below for the period specified in the corresponding entry in column thereof,

provided that the residence is required for bonafide use of the Government

servant or members of his family.

T A B L E

S.NO. Events Period of retention

Licence Fees

G.O‟s & Civilians Enrolled police officers

1. Resignation, dismissal, removal, termination from service

One month Normal licence fee Free

2. Retirement(including voluntary retirement or terminal leave

4 months + 4 months *

4 months-normal 4 months -Double

1month free 3 months normal 4 months double

3. Death One year + One year * (not admissible to a house owner )

Normal 1 month free thereafter normal

4. Transfer to an in-eligible office in Delhi#

Entire period Normal Normal

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5. Transfer /deputation to other departments of GNCT, Govt. of India in Delhi and posting with UN Peace Keeping Mission duties

Entire period Normal licence fee 1 month free thereafter normal

6. Temporary Transfer in India

4months+6 months*

4 months-Normal 6 months double

1 month free 3 months normal 6 months double

7. Deputation outside India except UN Peace Keeping Mission duties

6 months+ 6 months*

6 months-normal 6 months-Double

1 month free 5 months normal 6 Months double

8. On proceeding on training

Full period of training

Normal licence fee Not applicable

9. Leave on medical ground

Full period of leave

Normal licence fee Not applicable

10. Study leave in or outside India

Entire period of study leave

Normal licence fee Not applicable

11.

Hard Posting (AGMUT/DANIPS Cadre)

Entire period of posting

Normal licence fee Not applicable

12. Soft Posting (AGMUT/DANIPS Cadre)

Entire period of posting

Double licence fee Not applicable

13. On repatriation of deputationist to his parent cadre/Dept.

Two months Six months

Two months Six months

Normal Double

* Allowed on medical/education grounds.

# In eligible offices including those where the Govt./police employee on posting is not eligible for accommodation from the Directorate of Estate/GNCT, Delhi.

EXPLANATION:

The period permissible on transfer mentioned above shall count from the

date of relinquishment of charge plus the period of leave, if any, sanctioned to and

availed of by the officer before joining duty at the new office.

(3) Not withstanding anything contained in sub- clause (2) above when a

Government servant is dismissed, removed from service or when his services

are terminated and it is necessary or expedient in public interest so to do, the

Commissioner of Police/Spl. Commissioner of Police (Admn.) may require the

Allotment Officer to cancel the allotment of the residence made to such officer

either forthwith or with effect from such date prior to the expiry of the period of

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one month referred to in item (1) of the table below sub-clause (2) as he may

specify and the allotment officer shall act accordingly.

(4) Normally Govt. accommodation shall be vacated by the retiree within the

concessional period of 4 months. For GO‟s/civilians, the first four months shall be

normal licence fee. For an enrolled police officer, the first month shall be free

while for the next three months he would have to pay normal licence fee. On

educational and medical grounds, an allottee may be allowed by a specific order

of the House Allotment Officer to retain a residence on payment of licence fees

mentioned above at flat rates under F.R.-45 „A‟ for a period of four months more

subject to the condition that a serving police officer of Delhi Police gives surety to

pay the dues (licence fee) for the said period of the retiree or the request

accompanied by advance payment through bank draft as per the rates of licence

fee for the period for which extension is sought. Requests for extensions in the

period of retention of residences beyond eight months from the date of retirement

shall not be entertained even if the Govt. servant concerned is willing to pay

licence fee at damage charges. Similarly, in death cases after the expiry of

normal permissible period of one year permission can be extended for one year

more on educational and medical grounds to retain the govt. accommodation by

the family of the deceased on normal licence fee provided that the family does

not have own house in Delhi.

(5) In dismissal cases a Police Officer may be allowed by specific order of allotment

officer to retain the residence on advance payment of twice of licence fee till the

decision of appeal against the order of dismissal is decided.

XVI. EVICTION PROCEEDINGS

(i) The Commissioner of Police, Special. Commissioner of Police,(Admn.)/ Joint

Commissioner of Police (G.A.), Addl. Dy. Commissioner of Police (G.A.)

have been delegated powers under section 27(i) (b) & 27 (2) of Delhi Police, Act

1978, vide Delhi Administration‟s notifications No.F.5/83/78-Home(P)/Estt.(ii)

dated 16.11.78 (APPENDIX-VII) to take action for vacation of Govt. quarters.

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(ii) The concerned Head of office of the retiree/Vol. Retiree/dismissed /removed/

deceased shall ensure full recoveries of the amount of pending dues on account

of licence fee, market rent, electricity etc. of Govt. accommodation if any from

death-cum-retirement gratuity of the Govt. servant. If required, the amount may

also be recovered through Pensioners Dearness Relief through Pension

Disbursing Authority under Govt. of India Decision No.1 below Rule-55A and

Govt. of India‟s Decision No.7 below Rule 73 of CCS Pension Rules- 1972. If no

such recoveries of licence fee/market rent etc. are made from the Govt. servant,

the Head of office shall be held responsible, for non-recovery.

XVII. LODGING OF DD ENTRY OF VACATION/CLEARANCE OF OUT- STANDING

DUES

a. No DD entry of vacation of the Govt. Qtr. shall be lodged by the MHC (M)

/Estate officer till the allottee clears the outstanding electricity/ water charges and

produce the „No Objection Certificate‟ being issued by the concerned

ELECTRICITY AUTHORITY/MCD/NDMC/DELHI JAL BOARD. Besides, all the

out-standing cases of electricity/water charges shall be dealt with by the

concerned Distts./Units DCsP where the allottee is posted. No such case shall be

referred to the Quarter Allotment Cell.

XVIII. TRANSFER TO NON-FAMILY STATIONS

If an officer is transferred to a station where he is not permitted or advised by the

Central Govt. to take his family with him and the residence allotted to him is required by

the family for bonafide educational needs of his children, he may be allowed by the

specific orders of the Spl. Commissioner of Police (Admn.) on request to retain

residence on payment of licence fee at prescribed rates under the S.O. till he completes

his tenure in such stations.

XIX. VACATION/EVICTION ON DEPUTATION TO INELIGIBLE OFFICE

The following procedure shall be observed for getting Govt. accommodation

vacated from a Government servant who is to be relieved for deputation to a

department not covered in table under sub-clause XV(2) of S.O. and not under the

charge of Commissioner of Police, Delhi.

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Notices inviting volunteers for deputation to an in-eligible office shall specifically

contain a clause that the selected official shall have to vacate Govt. accommodation

within 2 months from the date of his proceeding on deputation. A written undertaking

on the prescribed Proforma (Appendix-VI) duly attested by a Gazetted Officer shall

be obtained alongwith such applications before the names are forwarded to the

borrowing departments. After the selection has been made, the official, who is in

occupation of Govt. residential accommodation and had volunteered himself for

deputation shall be called upon to vacate the Government quarter in his possession

by stipulated date after giving two months period as permissible under the rules and

vacation shall be ensured by the „Quarter Allotment Cell‟ of PHQ failing which the

allottee concerned shall be liable for payment of licence fee at damage charges and

action u/s 27(i)(b) and 27(2) of Delhi Police Act, 1978 shall also be initiated. The

concerned branch of PHQ while issuing notification for relieving the police officer on

deputation will also mention the Quarter number, which the police officer is

having/allotted at the time of his departure for taking necessary action to be taken by

QAC.

Adequate time shall be allowed between the date of selection for deputation and

the date fixed for departure from the Delhi Police, to enable the Govt. servant to vacate

Govt. accommodation in time.

XX. DEATH/ DISMISSAL/ REMOVAL/ RETIREMENT / RESIGNATION &

CONSEQUENTIAL ACTION:

While issuing S.Os. (Struck off strength) orders on account of retirement/

resignation/death or dismissal of a Govt. servant, a specific mention shall be made in

such order that whether such a Govt. servant was occupying any Govt. quarter and if

so, quarter No. type/place of quarter which he is occupying shall be specifically

mentioned and a copy endorsed to the Allotment officer to enable him to take

appropriate action for vacation of premises etc. In addition to the above a specific

communication shall be separately sent to the allotment officer within ten days from the

date of actual retirement/resignation/death & dismissal/removal and follow up action

ensured.

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XXI. PROVISIONS RELATING TO THE REALISATION OF LICENCE FEE

[i] Where allotment of accommodation or alternative accommodation has been

accepted, the recovery of licence fee, where ever applicable, should be made

from the day of occupation or 21 day from the date of issue of the occupation

Slip, which ever is earlier (as the allottee is given 21 days for occupation).

[ii] A Govt, servant who, after acceptance, fails to take possession of that

accommodation within 21 days from the date of issue of the occupation slip,

shall be charged licence fee from the date of acceptance.

[iii] A Govt. servant, while in occupation of a residence, if allotted another residence

and take possession of new allotted accommodation also, the allotment of

previous residence shall be deemed to be cancelled from the date of occupation

of the new residence. He may, however, retain the former residence without

payment of licence fee for a maximum period of 30 days for shifting purpose.

[iv] Market rent in case of a previous quarter will be charged only when the normal

repair work and whitewashing has been completed in the new quarter within 45 +

21days from the date of vacation of quarter by previous allottee and new allottee

has failed to occupy the quarter. In case market rent has to be waived off, it

can be done only on the ground that there was delay in carrying out normal

repair and whitewashing which was not due to any fault of new allottee.

[v] PERSONAL LIABILITY OF THE OFFICER FOR PAYMENT OF LICENCE FEE

TILL THE RESIDENCE IS VACATED.

The Govt. servant to whom a residence has been allotted shall be liable

personally for the payment of licence fee thereof, where-ever applicable and for any

damage beyond fair wear and tear caused thereto, or to the furniture, fixtures or fittings

services provided therein by Govt. during the period for which the residence has

remained allotted to him, or where the allotment has been cancelled under any of the

provisions in this S.O. until the residence alongwith out-houses appurtenant thereto

have been vacated and full vacant possession thereof restored to the allotment officer.

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XXII. SURRENDER OF ACCOMMODATION AND PERIOD/NOTICE

(i) A Govt. servant may at any time, surrender an allotment by giving intimation so

as to reach the Allotment Officer at least ten days before the date of vacation of

the residence. The allotment of the residence shall be deemed to have been

cancelled with effect from the eleventh day after the day on which the letter is

received by the Allotment Officer or the date specified in the letter whichever is

later. If he fails to give due notice, he shall be responsible for payment of licence

fee for ten days or the number of days by which the notice given by him falls

short of ten days, provided that the Allotment Officer may accept a notice for a

short period.

(ii) Govt. servant who surrenders Govt. accommodation in his/her occupation will not

be considered for allotment of Govt. Quarter. for one year from the date of

surrender.

(iii) Such Govt. servant will, however, be considered for re-allotment of

accommodation on the basis of his original priority date after the debar period.

XXIII. CHANGE OF RESIDENCE

A-(i) A govt. servant to whom residence has been allotted under this S.O. may apply

for a change to another residence of the same type or a residence of the type to

which he is eligible, whichever is lower. Not more than two changes shall be

allowed in respect of one type of residence allotted to the govt. servant.

(ii) Applications for change may be made by the Govt. servants on the prescribed

form to the Allotment Officer as per procedure laid down in this S.O. These shall

be entered in the Computer in the change waiting list categorically meant for

change of residence. For purposes of this S.O. the Govt. servants whose names

are included in the waiting list earlier shall be senior unblock to those whose

names are included in the list subsequently.

(iii) Changes shall be offered in order of seniority determined in accordance with sub-

clause (ii) and having regard to the Govt. Servant preference as far as possible.

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(iv) The application for change of accommodation is entertained in the same type

only and the change to be higher type of accommodation is treated as a case of

initial/fresh allotment.

(v) The applicant should clearly indicate the colony (upto 3) and floor to which he is

seeking a change.

(vi) An applicant seeking change from a Type-I one room quarter to a Type-I two

room quarter should specifically indicate colony desired (upto 3), floor, and

number of rooms.

(vii) If a Govt. servant fails to accept a change of residence offered to him as per

his/her preference within 21 days from the date of issue of occupation slip,

he/she shall not be considered again for a change of residence of that type and

shall be debarred for one year.

B. CHANGE OF RESIDENCE IN THE EVENT OF DEATH OF A MEMBER IN

THE FAMILY

Not with standing anything contained in para XXI of the S.O., a Government

servant may be allowed a change of residence on the death of any member of his family

if he applies for a change within three months of such occurrence, provided that the

change will be given in the same type of residence already allotted to the Govt. servant.

C. MUTUAL EXCHANGE OF RESIDENCE

Govt. servants to whom residences of the same type/category have been

allotted under the S.O. may apply for permission for mutual exchange of their

residences. Such requests shall be granted at the discretion of the Allotment Officer.

The mutual exchange of Govt. Qtr. shall be allowed subject to the condition that both

the officer will not surrender and vacate the Qtr. for a period of two years from the date

of mutual transfer. In case, any of the allottee surrenders/vacates his/her mutually

exchanged Govt. Qtr. prior to the completion of two years he shall not be granted House

Rent Allowance for the remaining period from the date of surrender/vacation of the

Govt. Qtr. till the completion of two years from the date of mutual exchange.

XXIV. MAINTENANCE OF RESIDENCE

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A Govt. servant to whom a residence has been allotted, shall maintain the

residence premises and the surrounding area in a clean condition to the satisfaction of

the Estate officer, Public Works Department, New Delhi, Municipal Committee,

Municipal Corporation of Delhi or Municipal Committee of Cantonment Board as the

case may be, failure to do so shall render him in-eligible for continued retention of the

residence.

XXV. SHARING OF RESIDENCE

(i) No Govt. servant shall share the residence allotted to him or any of the

out-houses, garages and stables appurtenant thereto. The servants quarters,

out-houses garages and stables should be used only for the bonafide

purposes.

(ii) The allottee should obtain written permission of the allotment officer before

sharing the accommodation with any person other than a dependent member

of his family and casual guests as defined in the S.O. Such permission

should be granted only after intimating the employer of the sharer if he is a

Govt. servant or serving in Corporation and obtaining an undertaking from

the proposed sharer duly attested by his/her employer, that he will not draw

house rent allowance for the period of sharing. Permission if granted should

be made renewable at quarterly intervals after re-verification and satisfaction

of the Allotment Officer that the concession in no way prejudice to the

requirements of discipline and harmonious relations between neighbours.

XXVI. UNAUTHORISED CONSTRUCTION/STRUCTURE

If a Govt. servant to whom a residence has been allotted raises any

unauthorized construction/structure in any part of the residence or uses the residence or

any portion thereof for any purpose other than that for which it is meant, or tampers with

the electric or water connection or violate the terms and conditions of the allotment or

uses the residence or premises or permits or suffers the residence or premises to be

used for any purpose which the Allotment Officer considers to be improper or conducts

himself in a manner which in his opinion is prejudicial to the maintenance of harmonious

relations with his neighbours or knowingly furnishes incorrect information in any

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application or written statement with a view to securing the allotment, the Allotment

Officer may, without prejudice to any other disciplinary action that may be taken against

him, cancel the allotment of the residence.

Explanation:-

In this sub-clause the expression Govt. servant includes, unless the context

otherwise required, a member of his family and any person claiming through the Govt.

servant.

XXVII. SUBLETTING

[i] If a Govt. servant sublets a residence allotted to him/her or any portion

thereof or any of the out-houses, garages or stables appurtenant thereto

he may ,without prejudice to any other action that may be taken against

him , be charged enhanced licence fee not exceeding four times of the

standard licence fee flat rate under F.R-45-A. The quantum of licence fee

to be recovered and the period for which the same is to be recovered in

each case will be decided by the Allotment Officer on merit.

[ii] Allotment of the Govt. Qtr. may be cancelled after issuing SCN and

considering the reply of allottee straightway.

[iii] He/She may be debarred for further allotment of Govt. Qtr. for maximum

three Years.

[iv] The matter shall be taken up with the concerned authority for initiating

the Departmental proceedings against the delinquent Govt. servant Under

Delhi Police Act, 1978 read with Delhi Police (Punishment & Appeal)

Rules, 1980/Rule-14 of the CCS (CCA) Conduct Rules, 1965. Where

action to cancel the allotment is taken on account of unauthorized

subletting of the premises by the allottee, a period of sixty days shall be

allowed to the allottee. The allotment shall be cancelled with effect from

the date of vacation of the premises or expiry of the period of sixty days

from the date of order for the cancellation of the allotment whichever is

earlier.

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[v] The Allotment Officer shall be competent to take all or any of the action

under sub- clause (i) , (ii) and [iii] above, and also to declare the Govt.

Servant, who commits a breach of S.O. and instructions issued to him, to

be ineligible for allotment of residential accommodation upto a period not

exceeding three years. Before canceling an allotment an opportunity will

be given to the allottee to make representation against the proposed

action and the allotment may be cancelled after considering his reply.

XXVIII. KEEPING OF ANIMALS

Horses, buffaloes, cows, goats, hens and other animals shall not be kept

inside the Govt. accommodation or within their compounds etc. without the prior

sanction of the Allotment Officer, which shall be granted only when proper

accommodation exists for such animal to which they must be confined with due regard

to sanitation of the premises and neighborhood. In no case, permission shall be granted

to erect accommodation of temporary premises to keep animal and allottee shall pay for

any damages caused by such animal to Govt. property, as decided by the Allotment

Officer in each case.

XXIX. OVERSTAY IN RESIDENCE AFTER CANCELLATION OF ALLOTMENT

AND CHARGING OF DAMAGE CHARGES.

Where, after an allotment has been cancelled or is deemed to be cancelled

under any provision contained in the S.O., the residence remain or has remained in

occupation of the Govt. servant to whom it was allotted or any person claiming through

him, such Govt. servant shall be liable to pay damage charges for use and occupation

of the residence, services, furniture and garden charges determined by the Allotment

Officer through P.W.D., authorities from time to time.

XXX. CONTINUANCE OF ALLOTMENT MADE PRIOR TO THE ISSUE OF THIS

S.O.

(i) Any valid allotment of a residence which is subsisting immediately before the

commencement of the S.O. or under the rules/orders then in force, shall be

28

deemed to be an allotment duly made under the S.O. not withstanding that

the Govt. servant to whom it has been made, is not entitled to a residence of

that type under para-V and all the proceeding provision of the S.O. shall apply

in relation to that allotment and that govt. servant accordingly.

(ii) House Owning Officer: - The allotment of a residence to an Officer (G.O.,

Class-IV and other civilian employee) who has a house of his own in Delhi

shall be made in accordance with instructions contained in Directorate of

Estate, Govt. of India, New Delhi‟s Memorandum No. 12031(2)/81-Pol.II,

dated 5.5.1984 read with this Headquarters endorsement No. 4022-

80/Allotment Cell/PHQ dated 4.12.89 and licence fee recovered at prescribed

rates by the allotment officer concerned.

XXXI. INTERPRETATION & RELAXATION OF S.O.

(i) If there is any disputed allotment in the list of allotment, the

applicant can submit his application directly to the Joint CP/GA or

Spl. CP/Admn without having to go through normal channel and

such allotment will be frozen till a decision taken on merits.

(ii) If any question arises as to the interpretation of the S.O., the decision of the

Commissioner of Police, Delhi thereon shall be final.

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XXXII. SUPER SESSION CLAUSE

This S.O. supersedes S.O. No. 3/2006 (Revised) issued vide this

Headquarters No. 13500-13585/QAC-AC-IV/PHQ dated 29.7.2006 as amended from

time to time.

( Y.S. DADWAL ) COMMISSIONER OF POLICE DELHI

No.__________________/QAC/AC-I/PHQ dated Delhi the__________/2010. Copy forwarded for information and strict compliance to:-

1. All Spl. Commissioners of Police, Delhi. 2. All Joint Commissioners of Police, Delhi. 3. All Addl. Commissioners of Police, Delhi. 4. S.O./P.A. to Commissioner of Police, Delhi. 5. All Dy. Commissioners of Police, Distts./Units including FRRO and

Principal/PTC, Jharoda Kalan, Delhi/New Delhi. 6. F.A., L.A. and F.A. to Commissioner of Police, Delhi. 7. All Assist. Commissioner of Police, PHQ including ACP/IT Centre/ PHQ/Delhi. 8. All Insprs./PHQ including Per. and Acctt./PHQ. 9. All S.H.O‟s/R.I‟s, Delhi/New Delhi. to be circulated by concerned Distt./Unit

DC‟sP. 10. All Head Assistants in PHQ and QAC/PHQ. 11. Inspr./Admn./PHQ. 12. HAR/PHQ with 10 spare copies.