standard twinning project fiche - esteri.it facility/romania/p… · web viewmonitoring report on...

Standard Twinning Project Fiche

1. Basic Information

Programme: Transition Facility 2007/19343.07.01.02

Twinning Number: RO2007/IB/OT – 04 TL

Title: Support for improving the General Inspectorate for Emergency Situations capacity in assessment of the risks / major accidents effects

Sector: Environment

Beneficiary country: Romania

2. Objectives

2.1 Overall Objective(s):

To strengthen the organizational capabilities in the area analysis and risk evaluation in case of major accidents which involve hazardous materials1.

2.2 Project purpose:

Improving the preparedness of the Romanian General Inspectorate for Emergency Situations personnel in the field of risk / major accidents effects assessment. This would be achieved through training activities (workshops, hands-on and pilot exercises, guidance notes and support documentation).

2.3 Contribution to National Development Plan/Cooperation agreement/Association Agreement/Action Plan

The implementation of the requirements of the Seveso II Directive is in direct connection with sustainable development and protection of life and environment in general and contributes to the development of a friendly environmental industry in particular.

3. Description

3.1 Background and justification:

The main reference documents that fundament projects financed under Transition Facility are conclusions and recommendations of EC 2006 Comprehensive Monitoring Reports (CMR) on Romania preparation for EU membership, Chapter 22 – Environment, Regular Reports produced by the Commision and other Final Reports/recommendations of previous Phare projects.

1 Directive 96/82/EC (SEVESO II Directive) on the control of major-accident hazards involving dangerous substances.

Transition Facility assistance remains encircled to priorities generally identified in the Accession Partnerships, National Programme for the Adoption of the Acquis (NPAA) and EC Regular Monitoring Reports also steered by the problems emerging from the Directives’ Implementation Plans: Institution Building and Acquis-related Investments.

Institutional Building – shall be translated into a continuously process of strengthening central public administration (institutions and staff competencies) that have key responsibility in implementing and enforcement the environmental acquis. It includes the development of relevant structures, human resources and management skills, as well as assessment and re-designing management system, supported by intensive training and thus, equipping a wide range of civil servants, public officials, professionals with adequate information, knowledge and kills.

In the Regular Report produced by the Commission in October 2005, a major conclusion was that Romania was generally meeting the requirements for membership and although Romania made progress as regards administrative capacity, both in terms of the recruitment and training of personnel, further strengthening was required in particular at regional and local level. Lack of proper co-ordination between national, local and the relatively newly established environment authorities remained an area of serious concern and it was to be addressed in order to ensure correct implementation of the environment acquis.

Whilst acknowledging the important progress made , the EC Country Monitoring Report issued on May 16th 2006 notes that “enhanced efforts are still required to address the following outstanding issues: establish implementation procedures and strengthen administrative capacity, with particular attention to recently designated bodies…”.

Nevertheless, in its Monitoring Report on the state of preparedness for EU membership of Bulgaria and Romania from September 22nd 2006, the European Commission confirms that Romania have made further progress to complete their preparation for membership, demonstrating their capacity to apply EU principles and legislation from 1 January 2007.

Romania, as a recent member of the European Union has specific goals to implement in a better manner all the EU legislation. One of the most important interests is represented by the environmental and industrial sector’s ability to achieve specific standards.

A major challenge is represented by the implementation of Seveso Directive. The Directive's scope is to prevent the major accident hazard in industry and mitigate the consequences of the accidents on human health and environment. It is applicable to any establishment where dangerous substances are present or likely to be produced as a result of an accident, in quantities equal to or exceding the quantities listed in the Annex I of the Directive.

Romania implemented the Directive 96/82/EC starting 2003, when first transposition of the Seveso II requirements was put in place trough Governmental Decision no. 95 / 2003 regarding the control of hazardous activities involving dangerous substances which can cause major accidents.

A number of subsequent national legislation was elaborated in order to implement the requirements of the Directive regarding notification of activities and major accidents, the content of the Safety Report, emergency planning, and inspection of Seveso establishments and investigation of a major accident.

In 2007 the Governmental Decision 95/2005 was repealed by the Governmental Decision 804/2007 regarding the control of major accident hazards involving dangerous substances which include the amendment of the Directive 96/82/EC made by the Directive 2003/105/CE.

The implementation of the amendment to the Seveso II Directive started in the second half of 2007.

The number of the establishments (around 300) and lack of appropriate expertise of the competent authorities require a substantial effort in order to cover all the aspects of the Directive’s requirements.

One of the main areas where there is need to enhance the knowledge of both, authorities and operators are linked with risk analysis, accident scenario and modeling the effects of a major accident.

From the point of view of the competent authorities, improving the risk analysis and modeling the effects of major accidents will have a strong impact on improving the quality of the

2

Safety Reports, Major Accident Prevention Policy and Emergency Plans. More then that will help to a better preparedness of intervention in case of major accident by estimating more precise the expected effects on human and environment.

Having in mind that the institutional framework of the General Inspectorate for Emergency Situations has been modified (Government Decision no. 1490/2004 regarding the approval of the organization, operation and the organisational chart of the General Inspectorate for Emergency Situations, modified by Government Decision no 1514/2005 and Government Decision no. 648/2007), and the personnel from central and county level is mostly new employed, it is absolutely necessary to develop training activities dedicated to this personnel.

Particularly intensive efforts and clear criteria are needed in assessment of the documentation submitted by the operator covered by the Seveso legislation (classifications, Major Accident Prevention Policies and Safety Reports, Risk assessments, Internal and External Emergency plans). Further training is needed concerning evaluation of the documents by different competent authority and improving of the coordination at central level. One particular area of concern is the preparation and the evaluation of the Risk assessment, which is compiled by the operator and is evaluated by the competent authorities as required by the Romanian and EU legislation. The elaboration of a unified risk assessment methodology together with the corresponding software will create a common playing field for all operators, will further enhance the transparency of the permitting process and will help the operators and the competent authorities in fulfilling their duties under the current Romanian and EU legislation.

In order to achieve the above mentioned goals, Member State support is requested through a twinning partnership with an institution providing national and European expertise on Seveso inspections, environmental and health risk assessment and related administrative procedures.

The project purpose will be achieved through: o Increasing of knowledge regarding risk assessment for central and territorial GIES

personnel;o Training of General Inspectorate for Emergency Situation personnel on using software

tools for qualitative and quantitative risk and major accidents efects evaluation; o Improving of the emergency plans major accidents involving dangerous substances;o Increasing of the inspection efficiency to SEVESO II establishments;o Improvement of the specific documentation quality.This project will support the operators in preparation of risk assessment documents.

3.2 Linked activities:

Under Phare 2002 Programme the “Twinning to assist Romania in the implementation of the VOC’s, LCP and SEVESO II Directives” has the following guaranteed results: an inventory of the installations falling under the provisions of these Directives; register of transferred and emitted pollutants, according to the VOC, LCP and SEVESO II Directives provisions.

Under Phare 2005 Programme, the twinning project RO/05/IB/OT-03 – “ Contribution for establishing a disaster management administration at regional and local level” - General Inspectorate for Emergency Situations has the following guaranteed results:

Methodology (procedures) during disasters and post disaster period involving national and local authorities;

Best practice manual based on the experience of EU countries in flood management, for the use of local authorities, drafted, approved and enforced;

Trained local authorities in the field of crisis management and flood management, ready to further disseminate the training;

3

Risk Analysis Report approved by the Minister of Administration and Interior and dissemination of the information from related hazard and risks maps elaborated by the Ministry of Environment;

Awareness campaign materials for the population and for middle school and high-school students elaborated and disseminated in 4 pilot areas;

Awareness campaign implemented in Ilfov and 3 counties affected by the recent years floods – Bacău, Cluj and Dolj;

Training centers in Ilfov, Bacău, Cluj and Dolj counties (endowed with IT equipment) trained and able to perform simulations in their teaching activities.

Under Transition Facility 2007 Programme the twinning light project RO2007/IB/EN-02 TL - “Specific support for Implementation of 96/82/EC Directive (SEVESO II) and 2003/105/EC Directive” – General Inspectorate for Emergency Situations will perform the following activities in the focused area:

To develop methodology for land use planning in the context of SEVESO II Directive requirements;

To develop guidelines for elaboration and evaluation of Safety Management System;

To develop specific check lists for inspection of refineries, Liquefied Petroleum Gas factories, fertilizer establishments and mining activities falling under Seveso II Directive requirements;

To develop guidelines on evaluation of Safety Reports, Major-Accident Prevention Policy and Emergency Plans;

To train personnel from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations on land use planning in the context of Seveso framework, evaluation of Safety Management System, inspection of refineries, Liquefied Petroleum Gas factories, fertilizer establishments and mining activities falling under Seveso II Directive requirements, evaluation of Safety Reports, Major-Accident Prevention Policy and Emergency Plans and on major accident investigation procedure;

To train staff from national/local competent on land use planning in the context of Seveso framework, evaluation of Safety Management System, inspection of refineries, Liquefied Petroleum Gas factories, fertilizer establishments and mining activities falling under Seveso II Directive requirements, evaluation of Safety Reports, Major-Accident Prevention Policy and Emergency Plans and on major accident investigation procedure;

To train personnel from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations trained in using the most appropriate software for industrial risk assessment on SEVESO II Directive.

3.3 Results:

Methodology for analysis of industrial risks involving dangerous substances elaborated and disseminated to the national/local competent authorities. It will unify the risk assessment techniques used in the practice and supporting the decision-making process. It will be posted on General Inspectorate for Emergency Situations’s web site.

Staff from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations trained during 3 train the trainers seminars on elaboration and evaluation of industrial accidents involving dangerous substances scenarios, evaluation of effects of industrial accidents involving dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people) and on performing risk analysis;

Staff from national/local competent authorities further trained by the trainers on elaboration and evaluation of industrial accidents involving dangerous substances scenarios, evaluation of

4

effects of industrial accidents involving dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people)- supported by the experts;

Staff from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations further trained by the trainers on performing risk analysis – supported by the experts;

Specialized software tools comparative analysis organized and developed; Staff from the General Inspectorate for Emergency Situations and County Inspectorates for

Emergency Situations trained during 2 meetings on experiences, best practices and software tools for qualitative and quantitative risk and major accidents efects evaluation used in the Member State by the compethent autorities on implementation of Seveso II Directive;

National exercise with industrial accident scenario involving national and international communication and information exchange, according to Directive 96/82/EC procedure organized and developed.

3.4 Activities:

In order to achieve the objectives and the expected results listed above, the proposed activities are:

Activity 1

Elaboration of methodology for analysis of industrial risks involving dangerous substances.

The activity will be performed by the Member State key experts.

Sub-activity 1.1.Draft methodology (2 meetings x 4 days x 45 participants from the national competent

authorities: General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 1.2.Final version of the methodology (1 meeting x 3 days x 45 participants from the national

competent authorities: General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection). The methodology will be submitted for approval to the competent authorities;

Sub-activity 1.3.Practical example of quality and quantity risk assessment within an industrial site (1

meeting x 3 days x 45 participants from the national competent authorities: General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection); The sub activity will be organized at a major industrial plant – SEVESO objective.

Sub-activity 1.4.Dissemination of the methodology to the national/local competent authorities (1 meeting x

3 days x 60 participants from the national competent authorities: County Inspectorates for Emergency Situations National Environment Guard, National Agency for Environment Protection and SEVESO establishments).

5

Activity 2

Delivering train the trainers activities The new trainers ( in total of 20 persons) shall be trained in all fields described below.

Having in mind that the Ministry of Administration and Interior – General Inspectorate for Emergency Situations is not authorised to issue legally binding certificates of qualification, as these must be issued by a recognised legally competent authority, the certificates will certified the attendance of the participant at the training course.

Sub-activity 2.1.Train the trainers seminar (TOT) on elaboration and evaluation of industrial accidents

involving dangerous substances scenarios (1 workshop x 5 days x 20 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). The participants shall receive an attendance certificate at the end of the seminars The new trainers shall further disseminate the knowledge with the support of the experts to the national/local authorities (1 workshop x 3 days x 45 participants from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 2.2. Train the trainers seminar (TOT) on evaluation of effects of industrial accidents involving

dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people); (1 workshop x 5 days x 20 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). ). The participants shall receive an attendance certificate at the end of the seminars The new trainers shall further disseminate the knowledge with the support of the experts to the national/local authorities (1 workshop x 3 days x 45 participants from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 2.3.Train the trainers seminar (TOT) on performing risk analysis (1 workshop x 5 days x 20

participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). ). The participants shall receive an attendance certificate at the end of the seminars. The new trainers shall further disseminate the knowledge with the support of the experts to the national/local authorities (1 workshop x 3 days x 25 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations);

Activity 3Assessment of existent specialized software tools for qualitative and quantitative risk /

major accidents effects analysis and evaluation

Sub-activity 3.1. Specialized software tools comparative analysis (1 meeting x 5 days x 30 participants from

General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations).

This sub activity will be performed by the Member State key experts together with the Romanian experts.

6

Sub-activity 3.2.

Practical exercises for training of specialized personnel from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations on using the software tools for qualitative and quantitative risk and major accidents efects evaluation (2 meetings x 5 days x 10 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). The Member State key experts will conduct trainings for the staff of the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations on experiences, best practices and software tools for qualitative and quantitative risk and major accidents effects evaluation used in the Member State by the compethent autorities on implementation of Seveso II Directive. The participants shall receive an attendance certificate at the end of the seminars. This sub activity will be performed by the Member State key experts together with the Romanian experts.

Activity 4

Organizing/developing of a national exercise with industrial accident scenario involving national and international communication and information exchange, according to Directive 96/82/EC procedure (enclosed public authorities and mass media).

The activity will be performed by the Member State key experts.

Sub-activity 4.1.Planning conferences (2 meetings x 3 days x 20 participants from General Inspectorate for

Emergency Situations and County Inspectorates for Emergency Situations);

Sub-activity 4.2.National exercise (1 exercises x 1 day x 100 participants from General Inspectorate for

Emergency Situations, County Inspectorates for Emergency Situations and national / local competent authorities: Ministry of Environment, National Environment Guard, National Agency for Environment Protection etc.)

Sub-activity 4.3.Final workshop – Lessons learned workshop (1 meeting x 1 day x 50 participanţi from

General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations and national / local competent authorities: Ministry of Environment, National Environment Guard, National Agency for Environment Protection etc.)

3.5 Means/Input from the MS Partner Administration:

3.5.1.Profile and tasks of the Project Leader

Tasks:o The team/project leader bears the overall responsibility for carrying out in an

appropriate way the Contractor’s responsibilities. Also the Team/Project Leader will be involved in all the activities developed under this project.

o International professional experience (3 years ) of managing a team composed of specialists.

o The team/project leader will be responsible for the overall coordination of all project activities and expertise inputs, ensuring day to day linkages with the Beneficiary.

7

o Participation to the opening, closing and any interim evaluation during the project implementation.

o To represent the working team of experts in the relationship with the institutions and structures involved in the project management and coordination and to ensure unitary response and point of view from the contractor side.

o To ensure a smooth correlation between the activities, deadlines and the envisaged results of the project and to take corrective action, inside the assumed terms of the signed contract.

o To guarantee from the contractor side, the successful implementation of the project.

Profile:o Long-term civil servant from an EU Member State administration at least 5 years

experienceo International projects management skills and experience at least 5 years experienceo Appropriate university degree in environmental science and/or related technical

disciplineso Wide knowledge and work experience on related SEVESO legislation requirementso At least 3 years working experience in a leading managemento Very good command of English (oral and written) o Excellent computer skills (Word, Excel, Power Point)o Very good interpersonal communication skills

3.5.2 Profile and tasks of the short-term experts

General requirements for the project experts: Experts with appropriate skills and up-to-date knowledge of the areas covered by the project should be available on the side of the twinning partner. Very good knowledge of English language (written and spoken) is compulsory.

It is recommended that one third of the available financial resources should be available for each activity. The number of man-days to be spent for each activity depends on the level of expertise (more experienced experts do the work quicker), organization of activities on the side of the twinning partner and the price per man-day therefore these details shall be visible from the offers of the potential twinning partner(s).

The activities should run in parallel in order to enable quick finalization of activities.

The expertise needed for activity 1: Independent experts (60 man days totally) should be provided by the twinning partner to share the duties regarding realization of the above mentioned activities. They should regularly cooperate and prepare common final conclusions.

Tasks: o Knowledge in area of EU legislation on 96/82/EC Directive (Seveso II) and

2003/105/EC Directive implementation o Knowledge in area of 96/82/EC Directive (Seveso II) and 2003/105/EC Directive

permitting process, its requirments o Support to other key experts

Profile:o Senior, long-term international experto International projects management skills and experience at least 3 years experienceo Appropriate university degree in environmental sciences and/or related technical

disciplines

8

o Wide knowledge and work experience of 96/82/EC Directive (Seveso II) and 2003/105/EC Directive legislation/process

o At least 3 years working experience in projects/ consultancy related risk assessment / evaluation of major accidents effects

o Very good command of English (oral and written)o Excellent computer skills (Word, Excel, Power Point)o Good communication skills



2003/105/EC Directive implementationo Training Map, Training Sttrategy, Training Curriculum, training of the trainerso Delivery of training/coaching to 96/82/EC Directive (Seveso II) and 2003/105/EC

Directive target staffProfile:

o Senior/junior short-term international experto International projects experience at least 3 years experienceo Appropriate university degree in environmental sciences or related technical

disciplineso Wide knowledge of experience in 96/82/EC Directive (Seveso II) and 2003/105/EC

Directive legislation at least 3 years experienceo At least 3 years working experience in projects/ consultancy in risk assessment /

evaluation of major accidents effects issues, with focus on risk assessment and training delivery

o Pedagogical knowledge and practical experience in trainingso Very good command of English (oral and written)o Excellent computer skills (Word, Excel, Power Point)o Good communication skills


Tasks: o IT specialisto Technical specifications for IT and Seveso II softwareo Designing and setting up software for industrial risk assessment on SEVESO II

Directive

Profile:o Senior/junior short-term international experto International projects experience is a plus at least 4 years experienceo Appropriate university degree in IT sciences/software designo Wide knowledge of experience in 96/82/EC Directive (Seveso II) and 2003/105/EC

Directive legislation at least 3 years experience.o Knowing the up-to-date technical details about developing data bases, networking,

on-line reporting and assuring confidentiality of data.

9

o At least 3 years working experience in IT systemso Very good command of English (oral and written)o Excellent computer skills (Word, Excel, Power Point)o Good communication skills



2003/105/EC Directive implementation o Knowledge in area of 96/82/EC Directive (Seveso II) and 2003/105/EC Directive

permitting process, its requirments o Support to other key experts

Profile:o Extensive experience and proficiency on all aspects related to design,

implementation and management of SEVESO II Directive and 2003/105/EC Directive;

o Extensive experience and proficiency on research activities in land use planning and Safety Management System;

o At least 5 years practical experience in management of events that fill in the SEVESO II category, according to the European legal framework.

o Very good command of English (oral and written)o Excellent computer skills (Word, Excel, Power Point)o Very good communication skills

4. Institutional Framework

The main beneficiary of the present project is the Romanian Ministry of Administration and Interior, through the General Inspectorate for Emergency Situations and administrative bodies from local and regional levels responsible for management of emergency situations. All institutions will be in charge of enforcing, in a unitary manner, the EU Acquis relating to SEVESO issues.

The Ministry of Administration and Interior at central level, through the General Inspectorate for Emergency Situations supports the implementation of the proposed project by assuring a proper organizational environment, making available necessary staff members and by covering the cost of national experts, required infrastructure and equipment, and related running and administrative costs.

The General Inspectorate for Emergency Situations was set up by Government Decision no. 1490/2004 regarding the approval of the organization, operation and organizational chart of the General Inspectorate for Emergency Situations, being the only specialized structure in prevention and managing the disasters. The General Inspectorate for Emergency Situations assures, at national level, the unitary application of the available legislation on the protection of life, goods and environment domains, against fire and disasters, but also the civil protection measures and emergency situations management.

Within both competent authorities at national level (The General Inspectorate for Emergency Situations and the Ministry of Environment) were developed distinct structures, responsible on specific problems regarding control of major accidents dangers involving dangerous substances and industrial accidents with trans boundary effects (Major Accidents Risk

10

Activities Control Compartments (SEVESO) and risk secretariats, established by the Order of Ministry of Environment and Sustainable Development no. 251/2005).

This fact creates favorable premises for the efficiency of the prevention activity, as well as providing a credible answer in case of major accidents of this type. Also, those structures provide a surplus of value in identifying the industrial activities with major risks and in notification of industrial activities that fit in the criteria established through the national legal framework.

5. Budget

TF Transition Facility support Co-financing Total costInvestment Institution

buildingTotal Transition Facility(=I+IB)

National Public Funds (*)

Other Sources(**)

Total co-financing of the project

TF plus co-financing

Support for improving the General Inspectorate for Emergency Situations capacity to assessment of the risks / major accidents effects

0.00 229,607.00 229,607.00 45,920.00 0.00 45,920.00 275,527.00

Total 0.00 229,607.00 229,607.00 45,920.00 0.00 45,920.00 275,527.00

(*) parallel co-financingThe requested sum will be provided from the state budget as parallel co-financing in order to ensure the appropriate venue and equipments for workshop, meetings and seminars, and the procurement of the specialized software comparative analysis.

VAT is not an eligible expenditure under both the Transition Facility and national co-financing funds indicated in the above budget table. Where contract are subject to VAT due to provisions of national legislation, these funds have to be provided from national resources outside and in addiction to the amounts indicated in the budget table.

6. Implementation Arrangements

6.1 Implementing Agency

The Central Finance and Contracting Unit within the Ministry of Public Finance is the Implementing Agency, having responsibilities for procedural aspects of tendering, contracting and payments.

Contact details of CFCU: Title: Programme Authorizing OfficerPAO name: Mrs. Carmen RoşuAdress: 44 Mircea Vodă Blvd, 3rd District, Bucharest, RomaniaTel: +40 21 3268733Fax: +40 21 3268733E-mail: [email protected]

11

mailto:[email protected]

Implementing Authority

Ministry of Administration and Interior1A Piata Revolutiei Str.Sector 1, Bucharest, RomaniaTel.: + 40 21 3124102Fax.: + 40 21 3147422E-mail: [email protected]

6.2 Main counterpart in the BC, including contact person and contact details.

The foreseen activities will be implemented through a Twinning Covenant.

Duration: 6 months Beneficiary institution:General Inspectorate for Emergency Situations

Project leader:Mr. Marius DogeanuHead of European Affairs and International Relations Department19 Ceasornicului Street, Sector 2023756 Bucharest, RomaniaTel.: +40 21 2329586Fax: +40 21 2329586E-mail: [email protected]

For the implementation of this project a Project Steering Committee, comprising senior representatives of the Ministry of Administration and Interior/ General Inspectorate for Emergency Situations, will be set up for the monitoring, supervision and co-ordination of the overall progress and implementation of the project. The Project Steering Committee will provide guidance on the different components of the project will approve priorities defined and finally endorse project outputs. The Project Leaders will chair the Project Steering Committee meetings. The Project Steering Committee will also propose and discuss possible future assistance and on-going support to further upgrade and strengthen collaboration in emergency situations management (with special emphasis on SEVESO II Directive of the European Union in Romania). As such, the Project Steering Committee can be considered both a monitoring structure as well as a think-tank on all issues concerning the implementation of SEVESO Directive within the project.

The Steering Committee will include Romanian key staff experts involved in the implementation of the twinning light project RO2007/IB/EN-02 TL “Specific support for implementation of 96/82/EC Directive (SEVESO II) and 2003/105/EC Directive” , in order to encourage synergies between the two projects and avoid overlapping.

The General Inspectorate for Emergency Situations (GIES) established a structure and developed internal procedures to coordinate Phare and Transition Facility financed programmes. Within this institution, a Project Implementation Unit was established in July 2006. The Project Implementation Unit within the decentralized units report directly to the Programme Co-ordination Unit within the Schengen Departament within Ministry of Administration and Interior. The Programme Co-ordination Unit can be considered as an umbrella structure guiding and monitoring all programmes and projects related to emergency situations management.

12



The Project Implementation Unit within the General Inspectorate for Emergency Situations will carry out the day-to-day management of the projects under emergency situations component.

The main role of the respective Project Implementation Unit is to administer and resolve issues concerning the management and progress of the project, including planning and identification of tasks, reporting, preparation of project Terms of Reference and participation in tendering, monitoring and evaluation of the activities executed. The Project Implementation Unit should also keep track of a timely completion of the project activities.

The project will be conducted in English language.

Contact Person

Ms. Camelia TALPIZ General Inspectorate for Emergency SituationsEuropean Affairs and International Relations DepartmentProject Implementation Unit19 Ceasornicului Street, Sector 2023756 Bucharest, RomaniaTel/ Fax: 00-40-21-232.95.86Mobile: 00-40-763.68.21.41E-mail: [email protected] [email protected]

6.3 Contracts

1 Twinning Covenant is foreseen to be implemented from Transition Facility 2007 funds under this project.

7. Implementation Schedule (indicative)

7.1 Launching of the call for proposal: September 2009

7.2 Start of project activities: January 2010

7.3 Project completion: June 2010

7.4 Duration of the implementation period (number of months): 6

8. Sustainability

The amounts requested through this project cover all the existing training needs. The training in SEVESO II domain of the personnel from the new structures developed within the General Inspectorate for Emergency Situations constitute a qualitative plunge in applying and implementing the European directives. The General Inspectorate for Emergency Situations is directly interested in ensuring the competence of its own personnel.

The General Inspectorate for Emergency Situations will involve the relevant staff into the project activities ensuring the availability of staff and all the necessary resources, according to the project fiche and will ensure the staff and budget in order to sustain the project after its completion.

The knowledge and practical experience acquired during training activities will be conveyed to all other staff dealing with the same responsibilities in their respective authorities in

13



Romania. In addition, experience will be transferred during daily working routines and training of new staff to be employed in the future.

9. Crosscutting issues

The Ministry of Administration and Interior will ensure equitable gender participation in the project. Equal participation in the project by women and men will be assured and women’s participation will be enforced at the start of the project. All periodical progress review reports and other interim reports will include a specific explanation on measures and policies taken with respect to this equal opportunity for women and men and will provide measurements of achievement of this goal.

All the statements above meet the EU Dir. 86/613/11.12.1986 regarding the principle of equal treatment for man and women engage in an activity protection of employed women during pregnancy and motherhood and EU Dir. 92/8519.10.1992 regarding introduction of measures to improve safety and health of work for pregnant workers who have recently give birth or are breath feeding.

Romania joined the European Union on 1st of January 2007. Therefore, our country took the commitment to implement the European acquis regarding Chapter 22 – protection of environment. Council Directive no. 96/82/EC regarding control of major accidents involving dangerous substances (SEVESO) is included in Chapter 6 – “Control of industrial pollution and risk management” within the Romania Position Document – chapter 22 – Protection of environment – acceptance of European acquis.

Also, the scope of the Directive is to adopt regulations on prevention of major accidents involving dangerous substances, and to limit their consequences on human health and environment.

10. Conditionality and sequencing -

The transposition of the 2003/105/EC Directive, amending Seveso II Directive has been finalized by the adoption of the amendment of Chapter 7, Section 1 of the Environmental Protection Act in September 2005 and the Regulation on the prevention of major accidents involving dangerous substances and limitation of their consequences adopted in May 2006 and amending the Regulation on the conditions and procedure for issuing of permits for construction and operation of new establishments or installations and for operation of existing establishments and installations implementing a system for the prevention of major accidents involving dangerous substances or the limitation of their consequences.

The contribution will be achieved by establishing a general organizational framework at local and regional level for implementation of European Union Directives requirements regarding to SEVESO framework.

ANNEXES TO PROJECT FICHE

1. Logical framework matrix in standard format 2. Detailed implementation chart 3. Contracting and disbursement schedule by quarter for full duration of programme (including

disbursement period)4. List of relevant Laws and Regulations

14

Annex 1 - Logical Framework

LOGFRAME PLANNING MATRIX FOR PROJECT Programme name and number

Support for improving the General Inspectorate for Emergency Situations capacity in assessment of the risks / major accidents effects

Contracting period expires

15th of December 2009

Disbursement period expires

15th of November 2010

Total budget 275,527.00 Euro TF budget: 229,607.00 Euro

Overall objective Acquis chapter List of other projects with same objective

.To strengthen the organizational

capabilities in the area analysis and risk evaluation in case of major accidents which involve hazardous materials

Romania’s Negotiations on Chapter 22 – Environment

Phare 2002 Programme the “Twinning to assist Romania in the implementation of the VOC’s, LCP and SEVESO II DirectivesTransition Facility 2007 Programme the twinning light project RO2007/IB/EN-02 TL - “Specific support for Implementation of 96/82/EC Directive (SEVESO II) and 2003/105/EC Directive”

Project purpose Objectively Verifiable Indicators Sources of Verification Assumptions

Improving the preparedness of the Romanian General Inspectorate for Emergency Situations personnel in the field of risk / major accidents effects

An effective risks / major accidents effects assessment is established and a staff is well trained and having

Project evaluation and monitoring reports;

Twinning Interim Quarterly Reports;

National legislation compliant with EU legislation;

Cooperation with European preparedness for emergency

15

assessment. This would be achieved through training activities (workshops, hands-on and pilot exercises, guidance notes and support documentation).

The project purpose will be achieved through:

o Increasing of knowledge regarding risk assessment for central and territorial GIES personnel;

o Training of General Inspectorate for Emergency Situation personnel on using software tools for qualitative and quantitative risk and major accidents efects evaluation;

o Improving of the emergency plans major accidents involving dangerous substances;

o Increasing of the inspection efficiency to SEVESO II establishments;

o Improvement of the specific documentation quality.

know-how performing their responsibilities; Participants from national and local competent authorities (National Environment Guard, National Agency for Environment Protection, operators) invited to attend the meetings; Methodology developed under this project posted on the web site;

Reports prepared by the Member State experts;

Reports prepared by the Romanian experts;

Technical Progress Reports;

Minutes of the project Steering Committee;

Monitoring Reports prepared for Sector Monitoring Sub-Committees (SMSC)

Periodical informational reports regarding SEVESO EU Directives.

situations structures;

Close and comprehensive co-ordination of the principal actors involved.

Twinning contract prepared without delay

Adequate expertise is provided

Effectiveness and professionalism of all concerned

Results Objectively Verifiable Indicators Sources of Verification Assumptions

Methodology for analysis of industrial risks involving dangerous substances elaborated and disseminated to the national/local

1 methodology for analysis of industrial risks involving dangerous substances elaborated and approved by the

TA project reports (inception/interim/quarterly/final) and documentation;

Monthly Technical Progress Reports (TPRs) endorsed by

Full commitment of the parties involved.

Timely and adequate resources available.

16

competent authorities. It will unify the risk assessment techniques used in the practice and supporting the decision-making process. It will be posted on General Inspectorate for Emergency Situations’s web site.

competent authorities;

3 meetings of staff from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations and from National Environment Guard and national Agency for Environment Protection for finalizing the methodology for analysis of industrial risks involving dangerous substances;

methodology for analysis of industrial risks involving dangerous substances posted on the web site;

1 meeting of staff from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations and from National Environment Guard and national Agency for Environment Protection for presenting a practical example of quality and quantity risk assessment within an industrial site;

150 copies of the methodology

SPO and approved by PAO/CFCU ;

Minutes of the Project Steering Committee meetings;

Minutes of the Monthly Meetings;

Minutes of the Project Steering Committee meetings;

Minutes of the Sectorial Monitoring Steering Committee Meetings;

EU Commission Interim Evaluation Reports;

Training reports; EU/national experts mission reports;

Accounting records of the beneficiary;

Media reports.

Horizontal and transparent co-operation between key stakeholders;

The high expertise provided by the Key Experts is properly ensured;

Documents delivered in time;

Guidelines and procedure manuals of similar programs in EU member states as example;

Project is contracted in due time ;

All documents will become mandatory for all stakeholders involved in these actions and will enter into force at the end of the project.

17

Staff from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations trained during 3 train the trainers seminars on elaboration and evaluation of industrial accidents involving dangerous substances scenarios, evaluation of effects of industrial accidents involving dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people) and on performing risk analysis;

Staff from national/local competent authorities further trained by the trainers on elaboration and evaluation of industrial accidents involving dangerous substances scenarios, evaluation of effects of industrial accidents involving dangerous substances (mathematical

for analysis of industrial risks involving dangerous substances disseminated to the national/local competent authorities;

20 persons trained during 1 train the trainers seminar on elaboration and evaluation of industrial accidents involving dangerous substances scenarios;

20 persons trained during 1 train the trainers seminar on evaluation of effects of industrial accidents involving dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people);

20 persons trained during 1 train the trainers seminar on performing risk analysis;

45 persons further trained by the trainers on elaboration and evaluation of industrial accidents involving dangerous substances scenarios;

45 persons further trained by the trainers on evaluation of effects of industrial accidents

18

modeling on environmental dispersion of substances/ energy, effects on environment / people);

Staff from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations further trained by the trainers on performing risk analysis;

Specialized software tools comparative analysis organized and developed;

Staff from the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations trained during 2 meetings on experiences, best practices and software tools for qualitative and quantitative risk and major accidents effect evaluation used in the Member State by the compethent autorities on implementation of Seveso II Directive;

involving dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people);

25 persons further trained by the trainers on performing risk analysis;

1 meeting of 5 days of staff from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations for specialized software tools comparative analysis;

10 persons from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations trained during 2 meetings of 5 days on experiences, best practices and software tools used in the Member State by the compethent autorities on implementation of Seveso

19

National exercise with industrial accident scenario involving national and international communication and information exchange, according to Directive 96/82/EC procedure organized and developed.

II Directive;

Practical national exercise organized in case of SEVESO and number of public authorities and mass media participants.

Activities Means Assumptions

Activity 1 Elaboration of methodology for

analysis of industrial risks involving dangerous substances

Sub-activity 1.1.Draft methodology (2 meetings

x 4 days x 45 participants from the national competent authorities: General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 1.2.Final version of the

methodology (1 meeting x 3 days x 45 participants from the national competent authorities: General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations,

Twinning covenant amounting to 229,607.00 Euro;

Parallel co financing amounting 45,920.00 Euro;

Key experts and a pool of short term experts;

Classical twinning light contract.

Good communication/ collaboration between consultant team and beneficiaries;

Qualified experts identified and mobilized rapidly;

Full commitment of the parties involved;

Timely and adequate resources available;

Adequate expertise and training provided.

20

National Environment Guard and National Agency for Environment Protection). The methodology will be submitted for approval to the competent authorities;

Sub-activity 1.3.Practical example of quality and

quantity risk assessment within an industrial site (1 meeting x 3 days x 45 participants from the national competent authorities: General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 1.4.Dissemination of the

methodology to the national/local competent authorities (1 meeting x 3 days x 60 participants from the national competent authorities: County Inspectorates for Emergency Situations National Environment Guard, National Agency for Environment Protection and SEVESO establishments).

Activity 2 Delivering train the trainers

activitiesSub-activity 2.1.Train the trainers seminar (TOT)

21

on elaboration and evaluation of industrial accidents involving dangerous substances scenarios (1 workshop x 5 days x 20 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). The participants shall be certified as trainers at the end of the seminars. The new trainers shall further disseminate the knowledge to the national/local authorities (1 workshop x 3 days x 45 participants from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 2.2.Train the trainers seminar (TOT)

on evaluation of effects of industrial accidents involving dangerous substances (mathematical modeling on environmental dispersion of substances/ energy, effects on environment / people); (1 workshop x 5 days x 20 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). The participants shall be certified as trainers at the end of the seminars. The new trainers shall further disseminate the knowledge to the

22

national/local authorities (1 workshop x 3 days x 45 participants from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations, National Environment Guard and National Agency for Environment Protection);

Sub-activity 2.3.Train the trainers seminar (TOT)

on performing risk analysis (1 workshop x 5 days x 20 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). The participants shall be certified as trainers at the end of the seminars. The new trainers shall further disseminate the knowledge to the national/local authorities (1 workshop x 3 days x 25 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations);

Activity 3Assessment of existent specialized software tools for qualitative and quantitative risk / major accidents effects analysis and evaluation

Sub-activity 3.1. Specialized software tools

comparative analysis (1 meeting x 5

23

days x 30 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations)

This sub activity will be performed by the Member State key experts together with the Romanian experts.

Sub-activity 3.2.Practical exercises for training

of specialized personnel from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations on using the software tools for qualitative and quantitative risk and major accidents efects evaluation (2 meetings x 5 days x 10 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations). The Member State key experts will conduct trainings for the staff of the General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations on experiences, best practices and software tools for qualitative and quantitative risk and major accidents effects evaluation used in the Member State by the compethent autorities on implementation of Seveso II Directive. The participants shall receive an attendance certificate at the end of the

24

seminars. This sub activity will be performed by the Member State key experts together with the Romanian experts.

Activity 4Organizing/developing of a

national exercise with industrial accident scenario involving national and international communication and information exchange, according to Directive 96/82/EC procedure (enclosed public authorities and mass media).

Sub-activity 4.1.Planning conferences (2

meetings x 3 days x 20 participants from General Inspectorate for Emergency Situations and County Inspectorates for Emergency Situations);

Sub-activity 4.2.National exercise (1 exercises x

1 day x 100 participants from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations and national / local competent authorities: Ministry of Environment, National Environment Guard, National Agency for Environment Protection etc.)

25

Sub-activity 4.3.Final workshop – Lessons

learned workshop (1 meeting x 1 day x 50 participanţi from General Inspectorate for Emergency Situations, County Inspectorates for Emergency Situations and national / local competent authorities: Ministry of Environment, National Environment Guard, National Agency for Environment Protection etc.)

26

Annex 2 - DETAILED TIME IMPLEMENTATION CHART FOR THE PROJECT


Legend:

D = designT = tenderingC = contractingI = implementationX = closure

Years 2009 2010Calendar months M J J A S O N D J F M A M J

D D D D T T T TC I I I I I I

X

Annex 3 - CUMULATIVE CONTRACTING AND DISBURSEMENT SCHEDULE


All figures in EUROCumulative contracting schedule by quarter in EUR (planned)

2009 2010December January February March April May June229,607.00 229,607.00 229,607.00 229,607.00 229,607.00 229,607.00 229,607.00

Cumulative disbursement schedule by quarter in EUR (planned)2009 2010

December January February March April May June80,000.00 100,000.00 150,000.00 200,000.00 229,607.00 229,607.00

28

Annex 4

LIST OF RELEVANT LAWS AND REGULATIONS

1. Government Decision no 1490/2004 regarding the approval of the organization and working and the organizational chart of the General Inspectorate for Emergency Situations, modified by Government Decision no 1514/2005;

2. Government Decision no 1489/2004 regarding the National Committee for Emergency Situations organization and function;

3. Law no 481/2004 regarding civil protection, modified by law no 212/2006;

4. Law no 307/2006 regarding fighting against fires;

5. Government Decision no 1492/2004 regarding the principles of organization, function and tasks of the professional emergency services;

6. Government Ordinance no 21/2004 regarding The National Emergency Situations Management System;

7. Government Ordinance no 152/2005 regarding integrated prevention and control of pollution;

8. Law no 84/2006 for approval of Government Ordinance 152/2005 regarding integrated prevention and control of pollution;

9. Law no 92/2003 for Romania’s adation to the Convention regarding cross-border effects of the industrial accidents, adopted at Helsinki on march 17th 1992;

10. Government Decision no 95/2003 regarding control of the activities with major accidents risks in which are involved hazardous substances;

11. Ordinance no 638/2005 for approval of the regulation regarding the management of emergency situations caused by floods, dangerous meteo phenomenon, accidents at hydrotechnics facilities and accidental pollution;

12. Order of minister of agriculture, forests, waters and environment No. 1084 / 22.12.2003 regarding the approval of notification procedures for activities with risk of major accidents occurrence which involves dangerous substances;

13. Order of minister of agriculture, forests, waters and environment No. 142 / 25.02.2004 regarding the evaluation procedure approval of security report for activities which presents risk of major accidents occurrence involving dangerous substances;

14. Order of minister of environment and water management No. 251 / 26.03.2005 regarding the setting-up of Risk Secretariats for control activities with risk of major accidents occurrence which involves dangerous substances;

15. Order of minister of administration and interior No. 647 / 16.05.2005 regarding the approval of methodological norms for emergency plans design in case of accidents which involve dangerous substances;

16. Order of minister of environment and water management No. 1299 / 23.12.2005 regarding the approval of inspection procedure;

17. Common Order of minister of environment and water management and minister of administration and interior No. 520 / 29.05.2006 regarding the approval of investigation procedure for major accidents involving dangerous substances;

18. Environmental Protection Act of 2002, chapter 7 (“Prevention of Major Industrial Accidents“);

19. Regulation on the prevention of major accidents involving dangerous substances and the limitation of their consequences;