STANDARD OPERATING PROCEDURE

SOP

DESIGNING – ELABORATION OF

DESIGN

02

DESIGNS FOR DEMINING 02.01DESIGNS FOR MINE SEARCH 02.02

DESIGNS FOR SEARCH AND DEMINING 02.03

HUMANITARIAN DEMINING

TO 523

� DESIGNING IN HUMANITARIAN DEMINING

� ELABORATION OF DESIGN DOCUMENTATION

� PLANNING

� SURVEY FOR THE ELABORATION OF DESIGNS

� PRELIMINARY DESIGN FOR DEMINING

� PRELIMINARY DESIGN FOR MINE SEARCH

PRELIMINARY DESIGN FOR MINE SEARCH AND DEMINING

� COMPLEMENATARY DESIGN FOR DEMINING/MINE SEARCH

CROMAC Director: Oto Jungwirth

October

2007

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Content:

INTRODUCTION............................................................................................………………….………………..2

1. SUBJECT ….................................................................................………………………….…………..............3

2. NORMATIVE REFERENCES ..............................................………………………….................…..4

3. TERMS ..........................................................................................……………………………………….............4

4. DESIGNING IN HUMANITARIAN DEMINING ………......................………………............ 4

4.1. Designing Process............................................................................. …………………………….4

5. PLANNING ……...........................................................................................4

6 PROCEDURE FOR DESIGN ELABORATION................................... ……………………..5

6.1. SURVEY FOR DESIGN ELABORATION ...........................…………….... ………5

6.1.1. Survey Preparation ........................................................................…………………………..6

6.1.1.1. Analytic Preparation .........................................................………………………….............6

6.1.1.2. Logistic Preparation ...........................................................…………………………............6

6.1.2. In-Field Work ….......................................................................………………………………........7

6.1.2.1. In-Field Procedures....................................................................... .7

6.1.2.2. Marking of Reference Points………………………………………….8 6.1.3. MSA Reconstruction ......................................................……………………….................12

6.1.3.1. Report on the Survey for Design Elaboration.....................…………........ 12

6.2. DESIGN ELABORATION .........................................….......................13

6.2.1. Defining Project Areas …................................................................................................13

7. HUMANITARIAN DEMINING PROJECTS ..........................................………………….......14

7.1. PRELIMINARY DESIGN FOR DEMINING .......................................14

7.1.1. Criteria for Defining Demining Areas in the MSA ...................................14

7.1.2. Content of the Preliminary Design for Demining ........................14

7.1.3. Reference Number of the Design..........................……………………................. ..16

7.1.4. Forms of the Design and Attachment ..........................................17

7.1.5. Quality Control and Design Review .........................................….17

7.1.6. Circulation and Documentation of Designs ..........................…...19

7.2. PRELIMINARY DESIGN FOR SEARCH.................................…... ...19

7.2.1. Criteria for Defining Search Areas in the MSA.....................…......19

7. 3. PRELIMINARY DESIGN FOR SEARCH AND DEMINING……..…....20

7.4. COMPLEMENTARY DESIGNS FOR DEMINING/SEARCH ....….....20

8. ATTACHMENT……………………………………………………………………………………….21

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INTRODUCTION Humanitarian demining operations are: general survey, elaboration of the design documentation, technical survey, mine search, demining and supervision. The Croatian Mine Action Centre elaborates preliminary and complementary designs for demining and mine search based on collected and processed data on mine and UXO contaminated areas and/or buildings. The preliminary designs for the demining and mine search of mine suspected areas (hereinafter referred to as "MSA") and/or buildings are the basis of the documentation for all forms of procurement and awarding operations based on which all demining/mine search operations are conducted. The basic content of the tendering documentation is defined by the Law on Humanitarian Demining, Book of Rules and Regulations on the Method of Conducting Humanitarian Demining Operations, Book of Rules and Regulations on the Elaboration of Design Documentation in Humanitarian Demining, and, in case of direct contracting or the usage of funds from other institutions, by the Public Procurement Act and other defined forms. The SOP aims to define all elements and procedures for the elaboration of a qualitative preliminary design for mine search or demining (designs for humanitarian demining) based on both all available and verified data from the central CROMAC register collected by a general or technical survey or on other corresponding factors prior to and in course of the design elaboration.

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1. SUBJECT The SOP's subject is the definition and elaboration of operational procedures used for designing humanitarian demining and is conducted in the intersectoral collaboration of sectors, CROMAC organisational units, responsibility and quality control as well as the definition of the final layout of the preliminary design as the body of tendering documentation. The Standard Operating Procedure is used for the definition of organisational forms of the survey for design elaboration, planning, implementation procedures, design elaboration, reporting, responsibilities and verification of elaborated designs. The Standard Operating Procedure and its attachments stipulate documents for the conduct of the survey for design elaboration; the content of preliminary and complementary designs for demining and mine search as well as the instructions for the implementation and elaboration of the above mentioned.

2. NORMATIVE REFERENCE The Standard Operating Procedure is based on statutory and by-pass acts regulating the demining area in the Republic of Croatia, the Law on Humanitarian Demining, Book of Rules and Regulations on the Method of Conducting Humanitarian Demining Operations, CROMAC Books of Rules and Regulations and the present work experience. Attachment A provides a list of reference documents.

3. TERMS The terms and definitions in the SOP correspond to international standards for the definition of terms and procedures used in the survey and the entire mine action and are in accordance with IMAS 04.10 and adjusted to Croatian requirements (Attachment B).

4. DESIGNING IN HUMANITARIAN DEMINING

CROMAC conducts designing based on annual demining plans, quarterly and monthly operational plans and extraordinary nonregular requests of beneficiaries, state administration bodies, business entities and others. The subject of designing is a mine suspected area.

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Designs in Humanitarian Demining are divided into preliminary and work designs for demining and mine search. The preliminary design for demining or mine search – hereinafter the design – is elaborated by CROMAC, and the work design for demining and mine search by the authorised legal entity or tradesman conducting mine search or demining operations. Design advisors and co-workers, hereinafter referred to as “designers”, in the Designing Section of CROMAC’s branch offices, elaborate the preliminary designs. The preliminary design is elaborated if a general survey cannot exclude an area from the MSA and a technical survey is not conducted. After the technical survey, a preliminary design is also elaborated. The preliminary design has all data necessary for the definition of the conditions and the conduct of demining and mine search operations or for the search of a mine suspected area. It describes the mine suspected or mined area and/or a building and its basic characteristics. In case of new information on a mine suspected area, which is subject of the preliminary design, the CROMAC elaborates a complementary project.

4.1. Designing Process

The designing process is conditioned by the:

a) monthly operational activity plan with clearly defined investor requirements, i.e., prescribed requirements for design elaboration,

b) verified report from the general survey entered into the CROMAC MIS. The monthly operational plan consists of precisely defined requirements for both the design elaboration and deadlines.

Mine suspected areas planned for demining/mine search by the annual demining plan are marked in the MIS as MSA polygons. The mine suspected area included in the designing process of humanitarian demining is defined by the mine situation reconstruction of the conducted and verified general survey of municipalities and towns as well by ther mine action indicators. Elaborated designs older than 6 months also require a survey for the design elaboration. 5. PLANNING The operational planning for the survey for design elaboration and designing is in the competence of the CROMAC Operations Division and branch offices.

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When elaborating the monthly operational work plan, based on proposals from CROMAC branch offices and quarterly plans, the Operations Division provides guidelines, coordinates, harmonizes and elaborates operational plans for the design elaboration. The Operations Division submits the monthly operational plan to the branch offices for the next month not later than the last day of the month. The Operations Division controls, guides, verifies and monitors the implementation of plans. The CROMAC branch offices based on the operational plan elaborate the monthly work plan for the branch office stating the basic elements for the conduct of tasks and its bearers. Thehead of the branch office submits the abovementioned work plan to the Operations Division not later than the 5th of the month.

In order to conduct the survey and define the project areas, the collaboration with local community representatives and other customers, i.e. investors, is agreed on during the current month prior to the survey implementation for the design elaboration. The collaboration is realised at branch office level (designers, head of the design section, head of branch office) and if needed at Operations Division level.

The survey realisation for the design elaboration and the very design elaboration as well as the realisation of plans is monitored on a weekly and monthly basis by the branch office that reports the Operations Division about it. 6. PROCEDURE FOR DESIGN ELABORATION 6.1. SURVEY FOR DESIGN ELABORATION

The survey for the design elaboration is a targeted general survey of areas that are the subject of the design (or of more designs in one area).

Surveys for the design elaborations for demining and mine search are conducted by designers from the branch office based on the branch office's monthly work plan and the order of the branch office head (according to Attachment 9C) prior to the elaboration of every design and upon the conduct of all preparatory works for the conduct of the survey. The designers conduct the survey on a defined, verified and categorised MSA.

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The conduct of the survey for design elaboration includes: preparations for a general survey, in-field work of designers and a final analysis of the MSA situation in the project area. The recategorisation of areas or parts of areas in the function of design elaboration is conducted based on a detailed mining analysis and categorisation according to the conduct of humanitarian demining operations for areas defined by the design. During survey preparations for the design elaboration, the analysis is conducted by the analyst, surveyor, who established the category of the area in question and/or the head of survey section and the designer who is responsible for the elaboration of the subject design The changes the designer observed in the MSA and that were created in order to elaborate the design can be:

1. defined areas for inclusion 2. defined areas for exclusion 3. areas to be corrected in order to elaborate the design 4. areas to be recategorised in order to elaborate the design.

The observed changes may or may not result in a complementary survey.

6.1.1. Survey Preparation for the Design Elaboration The survey preparation for the design elaboration includes analytical preparation for the MSA situation in the project area and logistic preparation for the in-field general survey of the MSA for an area of a future project. The designer is sent to the survey after all preparatory works are conducted and the head of the designing section assesses that all prerequisites for an efficient survey conduct were met and the head of the branch office issues an order for a survey for design elaboration (Attachment C).

6.1.1.1. Analytical Preparation For an in-field general survey, the analytical preparation includes a detailed analysis of previously collected data stored in the CROMAC Central Database and the initial analytical basic data on the MSA status. It is conducted according to the SOP 01.01– Point 3.1.1 with both an obligatory comparison of data from the CROMAC MIS and harmonisation with design requirements

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6.1.1.2. Logistic Preparation It is conducted according to the SOP 01.01– Point 3.1.2. Apart from the above-mentioned preparation, when the designer sets forth to the survey he carries the following: plastic caps with a wedge or bolt and a hammer for reference points marking.

6.1.2. In-Field Work

Surveys for the design elaboration are conducted in collaboration with representatives from local governments, state administration, public companies and other legal entities and local population.

6.1.2.1. In-Field Work Procedures

In-field work is conducted in accordance to set objectives, tasks defined by the survey plan for design elaboration and the established organisation during the preparations.

During in-field work the designer observes and defines the following: - project area boundaries in accordance with the MSA requirement and condition,

- safe access areas to the project areas,

- soil conditions on the project areas - vegetation,

- harmonisation of GS results with the current situation in the project

areas,

- surface structure according to type and intention,

- point of introduction, - reference points of project areas,

- required safety measures on the project areas,

- marking situation on the project area – marking with mine warning signs

- other specifics in the project area.

The sequence of in-field survey procedures is conducted in accordance to the SOP 01.01– Point 3.2.1 and by means of elements necessary for design elaboration.

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6.1.2.2. Marking of Reference Points The designer in the field marks at least one reference point for each project area.

Dependent of the position of project area in space and safety evaluation made by the designer, more points will have to be marked on certain areas. If several project areas are located in the close vicinity, they may have mutual reference point.

Method of reference points marking:

Plastic cap with a wedge or bolt is hammered in the surface area out of mine suspected area with a hammer taking into account all the safety measures: - blue plastic cap 10x10 cm is used in combination with the wedge 30 cm or 40 cm (hard/soft terrain) of depth wih the underground center, depending on the terrain– for marking on earthen surface areas,

marking on soft, earthen surface – detailed display

marking tools on the soft, earthen surface

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Mar

king tools on the soft, earthen surface – detailed display

marking on the soft, earthen surface area

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- blue plastic cap 10x10 cm can be used in combination with the steel bolt with an arm length of 50 mm– for marking on firm– stony, asphalt or concrete surface areas.

marking on firm, asphalt surface area (plastic cap + steel bolt) – detailed display

marking on firm asphalt surface area (plastic cap + steel bolt)

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UNDERGROUND CENTER PLASTIC CAP

BODY OF THE MARK

marking tool on the firm surface area– detailed display

UNDERGROUND CENTER

STEEL BOLT

PLASTIC

CAP BRIGHT COLOUR PAD 20 X 20 CM BODIES OF THE MARK

30 OR 40 CM DEEP

marking tools– detailed display

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In order to observe reference point marks from bigger distances more easily, on the earthen terrains, a thin bright colour plastic pad 20x20 cm should be placed bellow the cap. Upon hammering the plastic caps, they should be photographed as the basis for the description of position. Data on reference point mark, reference point co-ordinates and the project whose RP are marked should be entered into CROMAC GIS.

6.1.3. MSA Reconstruction The design elaboration is preceded by a completed detailed analysis of data collected by an in-field survey for the project area, by connecting data with survey data from the initial analytical basic data and reaching conclusions by means of interpreting data on the MSA situation.

6.1.3.1. Report on the Results of the Survey for Design Elaboration Upon the conducted survey, the designer makes a report (Attachment D). The report from the survey for design elaboration must include the following results:

1. The survey results for the design are in accordance to the categorised MSA and enable a design elaboration immediately upon the conducted survey.

2. The survey results for design elaboration do not enable a design elaboration

without further activities, e.g. inclusion into or exclusion from the MSA, MSA correction as well as monitoring and recategorisation certificate, i.e. without the conduct of a complementary survey. In that case, the designer presents the observed irregularities in the MSA and attaches a CBM and DOF2 with an illustration of above entioned irregularities even in form of a sketch (drawn by hand).

The report on the survey for design elaboration is subject to analysis, control and verification by both the head of design section and the head of branch office that makes a decision on the design elaboration or other activities prior to the design elaboration (complementary survey, correction and recategorisation). The design is a result of an analytical preparation, in-field survey and completed analysis of all collected data. If the designer meets customer representatives during the survey, its preparations or design elaboration, he is obliged to write an official minute signed by the participants of the meeting. Particularly, it is necessary to define precisely (cartographic) customer requests if not already done and other details or specific requests. He has to submit the official minute to the Plan, Analysis and Finance Division in order to examine whether the customer's in-field request as signed in accordance with the customer's design and financial requirement.

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(EXPLANATION: In most cases, in-field customer representatives are employees of some of the branch offices, local office etc. of a public company or other legal entities and are not acquainted with financial possibilities and their total requirements.) All design requirements, as well as cartographic basis are to be submitted to the Operations Division.

6.2. DESIGN ELABORATION The area that is to be designed is determined by conducted and verified general surveys and entered into and verified by the CROMAC MIS.

6.2.1. Defining the Project Area "PA" The "PA" surfaces inside a MSA are defined based on the:

- conducted mine situation reconstruction in accordance with the requirement for the design elaboration,

- criteria for determining the status of the area according to Point 6.3 of the SOP 01.01.

Areas inside the MSA according to the conduct of demining operations are defined by criteria for the establishment of the area status by means of a general survey:

- demining areas, - search areas

The demining areas are defined based on reliable data on systematic mining.

An area has also to be demined when original data on military or civilian demining exist, but there are no precise data on the number and type of cleared mines according to the MO Register, and/or in case data are missing on the detection of all mines and on the final control of competent institutions, and a search could not with certainty establish a mine and UXO non-contamination and due to limited work methods, i.e., the impossibility to search the entire project area (in case machines cannot be used in the entire project area). Search areas are defined by data collected and analysed by means of a general or technical survey in order to establish mine contamination or non-contamination of the area or building. Areas used at own risk are defined based on the assessment of the existence of a mine contaminated area or building, but demining operations are disabled due to the user's persistence to continue using them.

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7. HUMANITARIAN DEMINING PROJECTS The following documentation is required for design elaboration:

1. Monthly Operational Plan Request for a design elaboration for demining/search (if the task is based on the request from public companies or other employers), 2. Verified report from the general survey, including all documents that are a

component of the report. 3. Report from the complementary (general) survey– verified and entered into

CROMAC MIS, including all documents, which are a report component if the complementary survey was conducted in the area in question.

4. Report from the technical (design) survey– verified and entered into CROMAC MIS, including all documents which are a report component– if they are not part of the general survey and if the survey for design was conducted in the area in question.

5. Required cartographic basis: TM, CM, ORTOPHOTO and/or CP excerpt, sketches,

6. Prior to the final establishment of the polygon boundaries designed for search and/or demining, and in cases when the proposed area is bigger or differs a great deal from the planned one, the head of branch office is obliged to obtain a consent of the assistant director for Operative Affairs.

Possible designs for humanitarian demining are:

a) preparatory designs for demining, b) preparatory designs for mine search, c) preparatory designs for mine search and demining, d) complementary designs for mine search/demining.

7.1. Preparatory Designs for Demining (02.01)

Preparatory designs for demining are elaborated for areas inside a mine suspected area categorised for demining according to the Law on Humanitarian Demining, Book of Rules and Regulations on the Conduct of Humanitarian Demining Operations and the General Survey SOP 01.01. The project area includes a broader mine suspected area at which the project area is defined. Demining is a procedure of detecting and marking, disabling and destroying mines and ERW in situ and/or on a polygon for destruction

7.1.1. Criteria for Defining Demining Areas in the MSA

Criteria defining MSA for demining confirm the mine and UXO contamination, and therefore it is not necessary and/or rational to conduct complementary activities for collecting data by means of a technical survey. 7.1.2. The Content of Preparatory Design for Demining The instructions for the elaboration of the demining design i.e. description of the content of certain points is presented inh the APPENDIX E.

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Content:

Introduction..................................................................................................................................................................1

1. General Design Data .................................................................................................................1

1. 1. Term of Reference ….........................................................................................................1

1. 1. 1. Design Specifics .............................................................................................................1

1. 2. Safe Access Areas……………….......................................................................................2

1. 3. 1. Work Performance during Certain Seasons due to Weather

Conditions...............................................................................................................................2

1. 3. 2. Safety and Protection Measures during the Performance of Works …..2

2. Technical Data….……......................................................................................................................3

2. 1. Soil Conditions....................................................................................................................3

2. 2. Mining Assessment ...........................................................................................................5

2. 2. 1. Data on the Mining of the Project Area ......................................................6

2.

3.

Demining Methods.............................................................................................................6

3. Obligations of and Instructions to Contractors .........................................................6

4. Attachment.............................................................................................................................................7

4. 1. Map at a scale of 1: 100 000 with marked demining/search location, safe access roads and front lines,

4. 2. Topographic map at a scale of 1: 25 000 with marked demining/search areas, safe access areas and reconstructed mine situation,

4. 3. Croatian Base Map (CBM) at a scale of 1: 5 000 with marked

demining/search areas, safe access areas and reconstructed mine situation, 1: 2 880 or 1: 2 904 with marked demining/search areas and safe access areas; (obligatory with garden plots and buildings, not in other cases)

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4. 4. Digital ortophoto (DOF) of the area for mine search/demining S 1: 2000

4.5. Cadastre plan (CP) at one of the scales 1: 500, 1: 1000, 1: 2000, 1: 2880or 1: 2904 with marked area for demining/mine search and safe access areas (obligatory with garden plots and buildings, not in other cases)

4. 6. Sketches - in case project area boundaries are not clearly shown on the CBM;

- at a scale of – when a CBM does not exist

4. 7. Demining and Mining Registers

4. 8. Area Photos 4.9. Report on Reference Points Marking

4. 10. List of all break points coordinates of the demining/search area

- print of all coordinates from the GIS

4. 11. Working Map

7.1.3. Design Number of Reference

The preliminary design for demining/search contains a number of reference in which the first two/three letters represent the design type (PR– design for demining, PP– design for search, PPR – design for search and demining), the next two letters represent the county, the other three the town or municipality where the demining area is located. The first three digits denote the design's ordinal number in the current year and the second two- the month of design elaboration– and the last two– the year of elaboration. A dash is used between those numbers and digits. The Designing Division assigns a number of reference to the branch offices’ projects.

Example: PR-DNKON-006-01-05

The Dubrovnik – Neretva County, Konavle Municipality, sixth design in 2005 and elaborated in January.

When a complementary design is elaborated, the design maintains the reference number of the basic design, but the letter D is inserted in front of the digits Example:

PR-DNKON-D-006-01-05 In case of designs with an area outside the Croatian State territory, the first three letters are DGR – State boarder, the second two denote the county bordering to the adjacent country and the rest is the same. Example

PR-DGRDN-007-01-05State boarder, Dubrovnik – Neretva County, seventh design in 2005

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7.1.4. Design and Attachment Forms All maps have prescribed and signed components, Attachment F, G, in the lower right corner with 0.5 cm margins. Mostly, above the component is an index of symbols describing the prescribed marked map content. In case that it is impractical to show the map content in the lower right corner, it is placed in the upper right corner. The framed map excerpt is 2.5 cm from the left margin and 0.5 cm from other margins.

The design is bind into A4 (210 x 297 mm) to render impossible the substitution of its parts.

Attachments are in A3 or A4 format. Sheets are A 4 formatted. If CROMAC has maps in digital form, they are digital.

The IT Department burns the designs on a CD with the entire, verified design (textual part, photos, scanned registers, maps and other attachment in pdf format as well as the project area in DXF format in the corresponding Gauss-Krüger projection zone).

The digital form maintains A3 and A4 formats.

Arial is used as font. All sheets starting from the content (except the attachments) are numbered.

All design sheets, except the front page, registers and attached maps, have in the central part of their header the name and reference number of the design – and the CROMAC logo in the left upper corner. On the right side, in the footer, the design's page number is written in.

7.1.5. Quality Control and Design Approval The designer enters design data into the MIS, including the marked polygons appearing in the design. All polygons marked in the MIS need to have all completed features regarding polygons.

The preliminary design of demining/search/search and demining elaborated by the designer is subject to verification based on the conducted analysis and control. All polygons marked in the MIS need to have all completed features regarding polygons

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7.1.5.1. In the CROMAC Branch Office: The design is verified by the head of the CROMAC branch office based on the previously conducted detailed design analysis, control and approval by the Head of the Designing Division. The following are responsible for the accuracy and veracity of design data: - designer– for all design data, except for those for which the head of survey has the primarily responsibility,

- head of the survey group for the project area – he defined the MSA boundary and its state.

Before the design is submitted to the Operations Division, the database advisor– analyst- confirms the MIS entry.

After the branch office head verifies the design, all prerequisites are met for the further verification by the Operations Division.

7.1.5.2. In the Operations Division: The Assistant to the Operations Director based on the analysis, control, and approval of the Designing Division verifies the design.

The control and analysis of the design is conducted based on the SOP "Designing". The design (or its parts) not elaborated in accordance with the SOP is subject to revision and reverification. The verified design is an official document for further CROMAC mine action in municipalities-towns or in a narrower area that was the subject of the survey. 7.1.5.3. In the Director's Office: The CROMAC Director verifies the design based on the Operations Division's approval. The preliminary design for demining/search/search and demining is signed according to ATTACHMENT E by the:

1. Designer– who elaborated the design, 2. Head of designing section– only the backup copy for the CROMAC archive, 3. Head of branch office– only the backup copy for the CROMAC archive, 4. Head of Designing Division– only the backup copy for the CROMAC archive, 5. Assistant Director of the Operations Division– only the backup copy for the

CROMAC archive, 6. Director.

Upon design approval, the filing is conducted at CROMAC level. Upon approval, the signed design is submitted to the Plan, Analysis and Finance Division.

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7.1.6. Project Circulation and Documentation The circulation of designs for demining and their documentation is defined by the Directive on the Elaboration and Circulation of Designs for Demining and Search of the Project Area which was adopted by the CROAMC Director on 2 January 2004 (Class: 012-01/04-01/2, File Number: 530-117-06/2-04-01), i.e., on 26 June 2005 (Class: 012-01/05-01/8). 7.2. Preliminary Designs for Mine Search (02.02)

The preliminary design for mine search is elaborated for areas inside the mine suspected area categorised for mine search according to the Law on Humanitarian Demining, Book of Rules and Regulations on the Conduct of Humanitarian Demining and the General Survey SOP 01.01. Mine search is a procedure for the establishment of the accuracy of data collected by general and technical (design) survey and it establishes the existence or non-existence of mine and UXO contamination in the defined mine suspected area and/or buildings up to the depth defined by the design. The content of the preliminary design for mine search is identical to the content of the design for demining except that the term search is used and is in accordance to all other elaborated design elements. 7.2.1. Criteria for Defining Search Areas inside the MSA

Criteria defining the search areas inside the MSA are used for the confirmation of the justifiability of the conduct of complementary operations regarding data collection by means of a technical survey on the existence (or non-existence) of single mines and other UXO and/or the existence of unknown mine obstacles. The criteria confirm that the area's classification into the search category is justifiable. The justifiability of defining areas for mine search and not for demining is assessed as irrational in correlation to: non-existence of data on mining, large areas and expected (questionable) results on mine detection by demining.

Areas and buildings have to be categorised for search when general survey methods do not obtain data according to Point 6.3.1. of the SOP 01.01 and the analysis procedure confirms one (or more) criteria according to Point 6.3.2 of the CROMAC SOP 01.01.

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7.3. The Preliminary Design for Mine Search and Demining (02.03.) Preliminary designs for mine search and demining are elaborated when, according to the customer’s request, the areas included in the MSA, are categorised for mine search and demining. The content of the preliminary design for mine search and demining is identical to the design for demining, except that the term mine search and demining is used in is accordance to all other elaborated design elements. 7.4. Complementary Designs for Demining/ Mine Search/ Demining and Mine Search

The complementary design is elaborated in case of new information on the project area resulting in either an enlargement or reduction of the basic project area. The complementary design is elaborated if certain areas should be additionally included into or excluded from the basic design such as:

- the extension in order to demine the entire minefield stretching outside the design boundary, in case the investor secures financial means and in other cases an extension is required,

- the exclusion of an area from the basic design for which it was subsequently

established (mostly, upon the introduction into work) that it was cleared or used at own risk and the property owner prohibits entrance to the project area and in other cases a reduction of the basic design is required.

Complementary designs for mine search and demining are also elaborated due to the recategorisation of the search area or its parts and if systematic mining was discovered.

The complementary design for demining/ mine search/ mine search and demining has to include the following: - Introduction

- General Design Data

- Terms of Reference

- CBM with marked demining/mine search areas from the basic and

complementary design and other elements as in the basic design

- DOF with marked demining/mine search areas from the basic and complementary design (polygon boundaries)

- all other items of the content of the basic, preliminary, design in case they

differ in relation to the basic design (if all other items are equal, it is sufficient to state that other items from the basic design remain unchanged).

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8. ATTACHMENT

1. Attachment A– Normative References .......................................................................................22

2. Attachment B– Terms and Definitions .........................................................................................23

3. Attachment C– Order for Survey for the Design Elaboration .....................................27

5. Attachment D– Report from the Survey for the Design Elaboration .....................38

6. Attachment E– Design Layout and Instructions for Design Elaboration ...........29 7. Attachment F– Report on Reference Points Marking…………………………..41

7. Attachment G– Components and Index ......................................................................................42

8. Attachment H– Instruction for Elaboration of Cartographic Attachments…... 44

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Attachment A

Normative References:

- Law on Humanitarian Demining

- Book of Rules and Regulations on the Conduct of Humanitarian Demining Operations

- Directive on Elaboration and Circulation of Designs for Demining and Mine

Search of the Project Area

- SOP 01.01

- SOP 01.02

- SOP 01.03

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Attachment B Terms and Definitions

Demining Operations are activities referring to detecting and marking, as well as deactivating and destroying mines and unexploded ordnance (UXO).

Safe Access Road/Safe Access Area is an access road/ worksite area:

- for which a legal entity; CROMAC or the Ministry of Interior issued a mine and UXO clearance certificate,

- asphalt road inside the roadway area, without a shoulder - areas outside the mine suspected area – according to CROMAC

SOP 01.01. General Survey (GS) is a procedure used for exploring a terrain from a safe area in order to collect, examine and process data indicating mine and UXO contamination in a specified area or building without the application of demining methods for mine search, mine and UXO deactivation and destruction.

Technical Survey (TS) is a procedure used in case a mine suspected area (MSP) is entered to establish the accuracy of data collected by general survey, data is collected on the area characteristics and parts of the MSA and/or buildings were inspected on mine and UXO contamination. The technical survey is conducted by means of search and marking according to the work plan.

Mine suspected area (MSA) is any mine and UXO contaminated area or area suspected of contamination and not used due to a questionable security of life and work and is defined as a polygon.

Bidding documentation is a set of CROMAC acts with all relevant public tender data for the selection of the most favourable offer for the conduct of demining operations.

Introduction point (PI) is a firm, easily observable object or a standard mark on a safe access road/area from which the demining or search contractor gets acquainted with the term of reference.

Reference point (RP) is a firm, easily noticeable object or standard mark on the safe area marked with blue plastic cap with CROMAC logo.

Starting point (SP) in the design is a marked point at a safe project area boundary, mostly at an access road or in a safe area at or in which the worksite search starts.

Orientation point (○) is a firm, easily observable point on the plot in the MA vicinity to which the minefield is connected to. In the MO register the orientation point is expressed by coordinates (x, y). The MO describes the orientation point – object - by means of direction/by azimuth and distance in (m) or paces to the boundary point of the minefield:

a) there is an optical visibility between the orientation point and the MEP and is in principle outside the MSA b) has a standardised sign.

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Mine Polygon (MP) is the basic territorial unit for the treatment of the mine problem, with characteristics of a certain mine and ERW contamination and has clearly defined geographic-topographic boundaries.

Project Area Borders– is an imaginary l ine connecting break points in the design for demining and mine search.

Break Point (BP) i s an imaginary point on the ground or a point marked on the field deno t i ng a change o f t he d i rec t i on o f t he ex tens ion o f t he demining and mine search area.

Complete clearance is the clearance of the worksite from mines and UXO and their parts up to a depth determined by the preliminary design and established by quality control,

Zone of Separation of Forces is an area between two defence lines-of the Croatian and enemy forces

Place of Mine Incident (MI) – a place where mines or UXO could be activated and may result in death or material damages,

Explosive Ordnance includes mines, ammunition, aircraft-projectiles and naval assets,

Mines are classified as: anti-personnel mines, anti-tank mines, detonators, special detonators, trap mines and other formational detonators,

Mines and UXO Destruction is the process when mines and UXO are destroyed by detonation, burning or sinking mines,

Topographic Map (TM) – is a map at a scale of 1: 25 000 depicting terrain reliefs showing ground elavations and represents the horizontal and vertical positions of the features represented; it depicts the demining or technical survey areas, safe access roads and mine situation,

Croatian Basic Map (CBM) is a map at a scale of 1: 5 000 or 1: 10 000, represents the horizontal and vertical positions of the features represented; with the demining and/or search area, safe access roads, mine situation with minefield polygons and data obtained during the general or technical survey are precisely marked. Cadastre Plan (CP)– at a scale of 1: 500, 1: 1 000, 1: 2 000, 1: 2500, 1: 2 880 and 1: 2 904 is a geodetic basis with a horizontal image, objects and numbered plots according to cultures and ownership; does not have a height image; the demining and/or search area with safe access roads are precisely marked,

Digital ortophoto (DOF) is a cartographic product with the characteristic of a photography (in terms of contents) and in terms of metrical characteristics fully matches the map of nominal scale.

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DOF 2– D= digital format, O= orto→ represents the ortogonal projection of the situation in the field, F= foto→ photo shootings are its basis, 2= nominal scale → 1: 2 000

Designer is authorised for the elaboration of the design documentation. Data Sources (DS) are military and other state and international institutions and organisations and person in possession of information regarding the mining of an area. Original Documents (OD) are written materials originating from the war convincingly showing and indicating mine obstacles and other mines. Mining Indicators (MI) are fortification and other objects adjusted to the requirements of an armed combat and other occurrences in the combat area disrupting the normal natural environment. Data Collection is a set of organisational-planning activities for the establishment of sources (subjects) in possession of data regarding mining and other actors of the mine situation, making contacts and taking over data. Register is entering, storing and data and making them available for operational use. Evaluation of the Mine Suspected Area includes natural, infrastructural and social categories affected by mine contamination or its suspicion, observed within the context of their impact on the economic situation and social community's development plans. Polygon (P) is a closed territorial unit with determined geographic– topographic boundaries. Mine Situation Reconstruction (MSR) i s the finalisation of entire activities that present mine and UXO decontamination of an area by means of comparison, linking, interpretation, harmonisation and other forms of analysis of available data. Survey of Mine Suspected Areas and/or Buildings (S) is a set of measures and procedures for the establishment of mine and UXO contamination of the area and/or building and area characteristics important for further humanitarian demining activities. Survey Operations (SO) are operations of the general survey (GS) or the technical survey (TS) of the mine suspected area and/or buildings. Worksite (W) is an area (zone) at which demining operations are conducted and its boundaries are determined by the demining working plan. Survey Route (SR) is a land belt – a route 1-6 m wide inside the machine- or handmade MSA, in order to detect mines or UXO whose location is registered in the TS Register. If the route is longer than 500 m and passes through a mined area, its width has to be at least 5 m. In principle, it is constructed in the area of field roads and other firm orientation points (dry-walls), which can be accurately def ined in the area of the survey.

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Survey Network (SN) consists of survey routes (the survey routes are in that case directions 1– 5 m wide) intersect ing at a determined angle. The mutual d is tance of survey routes is ranging f rom 5– 25 m and the routes intersect at an angle of 60-90 0 . Assistant Orientation Point (p○) is a f i rm, easi ly observable point on the plot and located between the orientation point and minefield. It is used when a direct optical visibility does not exist between the orientation point and the minefield. In principle, it is outside the MSA and has a standardised mark. Mine Field Boundary (B M/F) is an invisible line on the plot. In principle, it is 3-5 m outside the last MF lines and the last mines in the MF. In the MO Register, it is depicted as a sketch in form of a line, i.e., a rectangle around mines and the distance from the boundary to the first mine is in meters. Marking Point (MP) is a standard mark, firm and visible from at minimal 30 m. The sign is directly in front of the hazardous area or the minefield, outside the MSA. The square sign – table– has the MF number, an arrow pointing to the MF, angle of direction and distance in meters. It is mounted on a minimal height of 1,25 m. Mine Action (MA) includes activities or the neutralization of mine hazard and are directed towards prohibiting the production, sale and usage of mines, making the population acquainted with mine hazards, providing help to mine victims as well as towards activities of the general and technical survey, demining and enclosing operations and the MSA reduction. Worksite Leader (WL) is a person managing all demining operations at the worksite and has to be authorised for the conduct of demining operations by the Ministry. Standard Operating Procedures (SOP) are procedures used by the authorised legal entity for the establishment of the manner for the conduct of demining operations and are elaborated in accordance to international standard operating procedures stipulated by the United Nations. Worksite Marking (WM) is a procedure for the demarcation of the demining area from those areas that are not the subject of demining and is conducted by a authorised legal entity. Worksite Search (WS) is a series of procedures used for the search of the worksite in order to detect mines and UXO. Entire Clearance (EC) is the clearance of the worksite from mines and UXO and their parts up to the depth determined by the preliminary design and established by quality control. Mine and UXO Marking is an activity used for marking ordnance in situ.

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ATTACHMENT C

FORM NI

Survey Order for Design Elaboration

Class: File Number:

Reference Number: Date:

Name of Survey Subject

Task Type: according to the plan

extraordinary task

SOP Reference Number: Act Link: Previous Complementary Survey including the Project Area:

Previous Survey for Design Elaboration in the Area of a New Design:

Survey Method: general

Survey surface: (m2)

MSA Polygons:

County: Town/Municipality:

Settlement:

Designer:

Commencement of Preparation:

Termination of Preparation:

Commencement of the Survey:

Termination of the Survey:

Planned Number of Working Days:

Point of Contact

Surname and Name, Position, Subjects Address, Place Telephone Remark

Order issued:

received:

(Head of Branch Office) (Designer)

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ATTACHMENT D

Class: File Number: Date: REPORT FROM THE SURVEY FOR DESIGN ELABORATION

Municipality-Town County

Survey Area for the Design

Possession of the Settlement and/or MSA Users

Cartographic data

TM 1:25000 CBM 1:5000

Survey Order: Survey Reference Number: Previous Survey of the Entire Area:

Period of the Survey Conduct

Commencement Date

Termination Date

Working Days

Survey Preparation Commencement Date

Termination Date

working days/hours

In-field Survey Commencement Date

Termination Date

working days/hours

Designing Department (Branch office)

Designer: Team Members:

Survey Results for the Design Elaboration

1. The su rvey resu l t s f o r t he des ign e labo ra t i on enable the design elaboration for demining or search or search and demining immediately upon the conducted survey

or 2. The su rvey resu l t s require a complementary survey in the project area or a

recategorisation of the area (new data on mining and on the status of area were obtained and therefore it is necessary to conduct the complementary survey for the project area or a correction and recategorisation)

Attachments: 1. TM or CBM if required 2. photos

Designer:

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ATTACHMENT E

DESIGN LAYOUT AND DESIGN ELABORATION

CROATIAN MINE ACTION CENTRE Sisak, Ante Kovačića 10

Preliminary Design for Demining/Search/Search and Demining

Design Name

County

Sisak, 23 September 2005

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Design Type: preliminary design for demining/search/search and demining

Design Reference Number:

Class:

File Number:

Investor: Location: county, town/municipality

Design Name Designer: Name and Surname, Profession + Signature

Director:

Name and Surname, Profession + Signature

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Last page– only on the backup copy Design Type: preliminary design for demining/search/search and demining

Design Reference Number:

Class:

File Number:

Investor: Location: County, town/municipality

Design Name Designer: Name and Surname, Profession + Signature

Design approved: Head of Designing Section Name and Surname, Profession + Signature

Design approved: Head of Local Office:

Name and Surname, Profession + Signature Agree with: Head of Designing Department:

Name and Surname, Profession + Signature

Assistant to the Operations Division Director: Name and Surname, Profession + Signature

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Design Content Introduction

The design’s introductory part should include basic design data. This means any data giving a clear insight into the subject and stating the purpose of the elaborated preliminary design for demining/search.

When defining the introductory part it is necessary:

• to generally define the subject of design,

• to state based on which monthly CROMAC operational work plan the

elaboration of the subject design was approached, to precisely define the requirements of the client and/or investors, i.e., their requests affecting the definition of the project area (the investor's request and his entire documentation used during the elaboration should be submitted with the design to the Operations Sector),

• to pay special attention to the description of the purpose of demining/search,

i.e., the future usage of the area after demining/search,

• in case the subject design is an annex, it is necessary to state the reasons for its elaboration, and based on which basic design (full design name and reference number) it was elaborated,

• to describe the location of the demining/search area in the county, town or

settlement,

• to state the customer, i.e., investor,

• to state based on which surveys the design was elaborated (survey reference number),

1. General Design Data

1. 1. Term of Reference

The term of reference has to be unambiguously determined and has to include the characteristics of the conduct of humanitarian demining operations.

In demining/search/demining and search designs, the term of reference represents the demining/search of defined areas up to the depth determined by every single design and marking of demined/searched areas according to the Book of Rules and Regulations on the Conduct of Humanitarian Demining.

A complete clearance of the worksite is achieved by demining.

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The existence or non-existence of mine or UXO contamination on a worksite is achieved by search.

Based on the Law on Humanitarian Demining and the Book of Rules and Regulations on the Conduct of Humanitarian Demining the demining/search depths are defined for every single design taking in account land and mine conditions in the project area. Demining and/or search is/are defined in relation to ground categories and working conditions in certain categories. The plot slopes, vegetation and soil moisture are therefore not taken in account. The demining/search depths in designs, in soil categories, according to the Book of Rules and Regulations on the Conduct of Humanitarian Demining and the Book of Rules and Regulations on the Elaboration of Design Documentation– Attachment 1.

• I soil category – the demining and search depth is 20 cm;

• II soil category – if soil mass prevails in relation to stone the demining and search depth is 15 cm,

– if the stone and soil mass proportion is approximately

equal or if the stone proportion is smaller, the demining and search depth is 10 cm,

• III soil category – if a larger quantity of soil mass is between stone plates,

the demining and search depth is 10 cm,

– if the soil mass proportion between stone plates is very small the demining and search depth is 5 cm,

• IV soil category– depending on the soil composition and condition the

demining and/or search depth may vary from just a surficial search to the necessary estimated depth even over 20 cm.

In case of rubble demining/search, it is necessary to define to conduct the search gradually in approx. 20 cm layers and after the searched area is put on a safe, earlier searched surface, the surface underneath the rubble is to be searched/demined at a depth defined by the design.

When precising the term of reference, it is necessary to maintain the following guidelines:

• the in-plan area is (horizontal position of the terrain ) in m2,

• it is necessary to define and describe precisely the boundary areas for demining/search, including all project areas (polygons),

• for designs for infrastructural objects, which are precisely specified by length

and width, it is necessary, in addition to the given conditions, to dimension the project area boundaries,

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• when the previous design intersects the minefield at places at which demining operations will be continued in a new project, it is necessary to ensure an minimal 5m overlapping of these areas and if there are no visible marks of a drawn boundaries of the intersected minefield,

• in cases of demining/search of areas like embankments, channels etc., when

cross sections of area or objects are known, it is necessary to attach their sketches and to state where the section changes,

• during the demining/anti-explosive search describe the building and calculate

what is being searched – floors,

• over dry channels and brooks and similar water surfaces inside the demining/search area have to be entirely demined/searched,

• not over drying channels, rivers and similar water surfaces, but still are

included in the demining design, have to be demined/searched up to the medium water level,

• to select natural boundaries for the design for demining/search, which can be more

precisely defined by including a natural entity– e.g.roads, rivers, brooks, embankments, dry walls, visible boundaries of cadastre plots etc. not to leave unsearched areas between previously demined, safe areas in the design for demining,

• when determining the boundaries of demining/search, the entire reconstructed

mine situation should be taken into account and should result in the inclusion of reconstructed minefields and not leaving small surfaces of the MSA outside the design,

• in case a design is elaborated that foresees a demining deeper than 20 cm

according to the requests, i.e., the requirements, the term of reference should define it as a design of depth survey.

Polygon Definition

The polygon is a closed territorial unit. The design has to include the entire registered minefield inside the demining project area.

1. 1. 1. Design Specifics Based on soil conditions in the project area the design is according to Point 4.1.2. of the SOP 03.01 divided into the following:

a) favourable soil conditions b) aggravated soil conditions c) heavy soil conditions d) specific conditions.

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All specifics, i.e., the specifics of a certain design separating it from others, have to be stated in the text of the design. The specifics of designs for demining/search can be the following:

e) demining/search areas have infrastructural objects which can be substantially damaged during demining in case that limiting factors are not applied,

f) demining/search with deminers- divers,

g) demining/search using hiking equipment,

h) special client's request,

i) objects of protected natural heritage inside the demining/search area, j) demining/search area is inside a national or nature park

k) demining/search area is underwater during a certain season,

l) state all other specifics of the term of reference for which is assessed that they are important for the realisation of demining/search works and which is relevant information to the contractor.

1. 2. Safe Access Areas Safe access areas are areas enabling a safe access to the project area.

The introductory part of this point defines also the point of introduction and reference points. The point of introduction and reference points are in the safe area. They should be recognizable and if possible in the direct vicinity of the project area.

The design has to:

a) descr ibe manners o f sa fe access to the demin ing /search area starting with the more distant to the closer ones (state, county and local roads and other safe access roads),

b) have safe access roads that are 3 m wide or more according to the client’s requirements and in case of safe paths (narrower roads) they should be widened (search or demine to the required width which has to be stated in the design),

c) mark in the design safe access roads to the demining/search area– in form of polygons and lines,

d) describe safe access roads– type of subgrades, width, safe access roads passabil i ty for vehicles,

e) ensure access roads on both channel sides or brooks, river etc. banks inside the demining/search area,

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f) in case the safe access roads to the demining/search area are insufficient and in order to meet the safety measures (in case of accidents) during demining/search, it is necessary to include in the design for demining or search additional possibilities for access roads (e.g. during the inspection of embankments or power-transmission lines) and if the project areas are on inaccessible terrains or islands, it is necessary to ensure a helicopter for evacuation,

g) forest and field roads, paths and tunnels encompassed by the MSA arealways included in the design for demining/search, even when used at oneown risk

1. 3. 1. Work Performances in Certain Seasons due to Weather Conditions Taking in account the climate, topographic features and project specifics, the possibility to conduct demining/search operations in certain seasons should be assessed.

1. 3. 2. Safety and Protection Measures during the Performance of Works

Data is stated requiring the adaptation to the organisation performing the works in order to protect population, material goods and natural environment.

In order to conduct safety and protection measures it is necessary to collect and analyse the following data:

- vicinity of roads and other communication (railway, air, river routes) and frequency of traffic, with special traffic regulations during the conduct of work, (the elaboration should examine the possibility of closing certain roads or railway

air, river routes, in particular state and county roads which have to be partly closed during the work on certain parts of the design; in accordance to it, the possibility of using alternative routes should be analysed), - vicinity of family houses and other inhabited objects with a possible temporary evacuation of population during the conduct of work or other forms of protection,

- vicinity of infrastructural objects that could be damaged due to the explosion of mines and other UXO with the requirement to protect them and to adjust demining/search methods,

- specific qualities of flora and fauna, with the requirement to adopt the method of removing vegetation and demining (forest area, national and nature parks, orchards, vineyards),

- possibility of finding a historically important find, demining graveyards and sacral objects with the requirement to adjust the demining method.

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2. Technical Data

2.1. Soil Conditions Are data on the soil type, its configuration and vegetation in the entire demining area and were obtained through data collecting and processing, general and technical survey. In case the analysis of data collected by general or technical survey established various soil or vegetation characteristics in certain parts of the area, those differences should be stated in the text and substantiated with photos.

It is necessary to define and describe the soil conditions according to point’s 4.1.2.1 – 4.1.2.4 of the SOP 03.01.

2. 2. Mining Assessment The mine situation in the project area, including data obtained through MSA analysis and reconstruction and based on the results of the conducted general surveys in the project areas (data on war operations and on the MSA mining categorisations according to the manner of conduct of demining operations, oral data) should be described. (SOP 01.01 Attachments D, F, H and K).

2. 2. 1. DATA ON MINING OF THE PROJECT AREA

2.2. 1.1. Data Analysis of MO

The mining condition is distinguished in relation to the types of mines and UXO, their distribution and the established degree of credibility in accordance to the UN Handbook for Humanitarian Demining (SOP 03.01 Point 4.1.1.)

Data on MO Demined or

removed APLM from MO

Assessment on the Type and Number of Mines according to the MO Register-

Anti-tank mines

Anti-P mine PO mine

AT Mines Pieces

APLM Mines In Total:

PP Reference Nr.

MO Code

name pieces name pieces pieces pieces name name pieces pieces

P1

Total.

P2

P3

Total

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Final Assessment on the Quantity of Mines and other ERW according to Type

Anti-tank Mines Antipersonnel mines Other ERW OrdNr.Mine Type Piece

Ord. Nr. Mine Type Piece

Ord. Nr. ERW Type Piece

1. 1. 1.2. 2. 3.3. 3. 4.… … … In total AT mines In total APL mines In total ERW

1.2.1.2. Mine Incident Analysis

MINE AND ERW ACTIVATION MI Consequences

MI Code AT

Mines APL Mines

Other ERWSuffer of Population

Suffer of Animals

MI Date

Connection to the

MO Code

2.2.1.3. Data on other Mining Indicators

- include only indicators existing in the project area (the rest should be deleted)

Ord Nr Name of Mining Indicator Data on the Indicator (Description)

1. Combat Area 2. Line of Separation 3. Bunkers 4. Trenches 5. Shelters 6. Weapon and Equipment Depots7. Artillery Position 8. Command Posts 9. Mine Seat

10. Place of ERW Explosion 11. Mining of Boundary Areas

12. Mine Incidents in the Boundary Areas

13. Other

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2. 3. Demining/Search Methods

In case of limiting factors, when a certain demining/search methods are applied, they are mentioned as warning. e.g. only the manual method can be used because of certain reasons (for instance– it is possible to meet the investor's request according to the Law on Humanitarian Demining and the Book of Rules and Regulations on the Conduct of Humanitarian Demining Operations, vicinity of buildings, urban areas, possibility to damage infrastructural objects due to the use of the machine method, terrain configuration, soil composition or vegetation prevent the use of other methods etc.).

In other cases the contractor can chose the method in accordance to the Law on Humanitarian Demining, i.e., to the Book of Rules and Regulations on the Conduct of Humanitarian Demining Operations.

3. Obligations of and Instructions to the Contractor This point states the point of contacts that could assist the contractor as well as the contractor's obligation for certain cases.

It should also be stressed that design data are obtained through the general survey and the survey for the design elaboration without entering the project area and a deviation from the terrain condition in relation to the design is possible.

Instructions:

a) Point of contact from the report on the general survey of the entire area of the municipality in question, complementary survey or survey for the design elaboration and the point of contact of the client, user; CROMAC etc.

Obligations:

a) the contractor has to take required steps to protect the environment inside and outside the worksite, to limit the possibility of damage and interferences on people and property resulting from his operations

b) in case of coming across unregistered vineyards, orchards or trees with a 10

cm or bigger diameter, the contractor is not allowed to damage them without the owner's permit,

c) in case of discovering fossils, valuable objects or antiquities, buildings and

other remains of geological or archaeological interest, it is necessary to contact the demining supervisor.

To preserve the existing vegetation better, i.e., to remove rationally vegetation, the design has to mention the following:

a) in the work area the contractor is obliged to cut the vegetation to a level enabling without hindrance demining/search operations and CROMAC monitoring (to preserve the existing vegetation if not defined differently by requests and requirements), and to properly mark the demined/searched area,

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b) the contractor is obliged to carry out the transport of cut vegetation, and to lay it on heaps in previously inspected or in safe areas with the demining supervisor's consent (in case not determined differently by the client's request).

Specific Obligations

During the search of the project area, the authorised legal entity is obliged to disable and destroy only UXO and mines detected individually.

If during the search systematic mining is detected, the authorised legal entity is obliged to define the boundaries of those areas. The authorised legal entity is to inform the demining supervisor and the Designing Division about the boundaries of systematic mining.

During the conduct of search operations, if the authorised legal entity detects systematic mining, it submits to the Croatian Mine Action Centre a declaration on the established systematic mining and, upon ending all search operations, it submits a declaration on the established non-contamination of the area and/or buildings for the part of design for which it has established non-contamination.

4. Attachments

4.1. Map at a scale of 1: 100 000

4. 2. Topographic map at a scale of 1: 25 000

4. 3. Croatian Basic Map (CBM) at a scale of 1: 5 000

4. 4. Digital ortophoto (DOF 2) at a scale of 1: 2 000

4. 5. Cadastre plan (KP) at one of the scales 1: 500, 1: 1 000, 1: 2 000, 1: 2 880 or 1: 2

4. 6. Sketches in a scale

4. 7. Minefield and Demining Records

- the copies of the abovementioned records for the project area are attached to

4. 8. Area Photos

- Project area photos – point of introduction, photos depicting parts of the project area with certain topographic specifics such as. a) typical vegetation, b) terrain slopes and other, c) project area boundaries.

4. 9. Print of break point coordinates of the demining/search area in

GK projection– y/E (Easting), x/N (Northing),

4. 10. Work Maps at scales of 1: 25 000, 1: 5 000 or CP- are blank maps without components. - these are empty maps without the legend

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Attachment F

Report on reference points marking

Name of project

Project code

Project mark

Reference point mark Co-ordinates

RP E(X) N(Y)

Method of definition of co-

ordinates

Enclosure-photograph

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Attachment G

Legend and Index

CROATIAN MINE ACTION CENTRE

NAME OF PROJECT:

PROJECT CODE:

TYPE OF PROJECT: MINE SEARCH/DEMINING PROJECT

MAP: name of map and section and number of section or sketches SCALE: e.g. 1 : 25 000

CONTENTS: - area for mine search/demining and mine situation (1 : 25 000)

OR - location of the area for mine search/demining and safe access roads (1 : 100 000)

OR - area for demining/mine search with safe access roads

and analyzed mine situation (1 : 5 000)

OR - area for demining/mine search with safe access roads

(1 : 1 000, 1 : 2 000, 1 : 2 880)

OR - the display of the details of the area for demining/mine search, cross-section etc.

(sketches in the above stated scale)

ENCLOSURE MARK: e.g. 4.2 ili 4.2/1, 4.2/2

DATE OF DESIGNING:

PROJECT DESIGN: name, surname, signature

VERIFICATION: name, surname, signature

all that is marked in the maps (and only that) has to be presented in the legend: LEGEND symbols in the legend: area for demining area for mine search demined/searched area with supervision mine suspected area - MSA another project whose realization is in progress area is used at one's own risk minefield (symbol on the TM) safe access road minefield polygon (the basis is CBM) demined minefield

assumed minefield

partially demined minefield

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mine incident

location of mine detection place of explosion of mines and ERW ‡ fortification facility introduction point reference point place and direction of taking photographs lines of positions of the Croatian and enemy army turning point

IP

TP

RP

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Attachment H

INSTRUCTION FOR THE ELABORATION OF CARTOGRAPHIC ATTACHMENTS

Cartographic attachments are an important part of the preliminary (or complementary) design as they have to show almost all data important for an individual design. Therefore, it is vital that they are as much as possible precise and clear.

Every cartographic attachment has a componen and index (except work maps). The basic project data are written into the component and the index contains all symbols for those elements marked in the map. Elements the cartographic attachment does not contain are not shown in the index.

In preliminary designs for search and/or demining whose subjects are infrastructural objects or smaller areas and where a sketch is required, project areas are dimensioned on the sketches according to the so-called construction dimensioning.

The cartographic attachments are elaborated according to the following:

- Map at a scale 1: 100 000

Contains: - marked location of the demining/search area, - safe access roads - front lines - state borders

- Topographic map at a scale 1: 25 000

Contains: - marked demining/search area, - safe access areas (roads), - demined and searched areas, - MSA (uncategorised), - MO positions according to the registers (dotted), - places of mine incident, - coordinates of the two dots in the GK projections, - defined symbol for North,

- Croatian Basic Map (CBM) at a scale of 1: 5 000

Contains: - precisely marked demining/search area (polygon marked in the MIS),

- demined and searched areas, (in the demined/searched area bordering to the project area, the positions of mines and ERW registered in the MIS have to be marked),

- project area during the realisation and/or another elaborated design,

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- safe access areas/roads(polygons marked in the MIS), - MSA (uncategorised), - areas (inside the MSA) used at one own responsibility , - MO polygons, - mine Incidents (MI), - mine sign positions, - positions of fortification objects, - position and direction of photographing ( for easy reference of data

it is possible to show it on a sketch or on a DOF 2) - coordinates of the two dots in the GK projection, - Point of Introduction (PI) - Reference point (RP).

- Digital ortophoto (DOF) at a scale of 1: 2 000

Contains: - precisely marked demining/search area (polygons marked in the MIS), only polygon boundaries are shown

When showing mine fields in form of a polygon, the designer shows data

from the CROMAC MIS that are previously analysed and i case he observes irregularities in the polygon illustration of the minefield, he immediately informs the head of branch office via the head of the designing section and who informs the head of the survey sect ion.

In case the polygon of the minefield intersects the safe access road or

some other area outside the MSA and we know for certain that there are no more mines, it is marked as a partly demined MO (mine obstacle) – e.g.

or

The same refers to the assumed MO.

In case the State Geodetic Directorate is in possession of a CBM for the project area, it is necessary to obtain on time a cadastre plan excerpt replacing the CBM in case it exists.

- Cadastre plan (CP) at one of the scales 1: 500, 1: 1 000, 1:2 000, 1: 2 880 or 1: 2 904 with marked demining/search areas, safe access areas/roads which is obligatory when a CBM does not exist for the project area and for house lots and buildings,

- Sketches in a scale

Sketches are necessary to precisely define the boundaries of project areas or parts of the design. They have to be dimensioned. They are made:

a) to define the demining/search areas according to the users request or

as a complementary description of some specifics of the area or term of reference,

b) for small areas for which it is necessary to precisely mark and/or analyse the demining/search areas on the CBM, i.e. the CP.