standard goods engine 5461 wrapped up for its 100...

Standard Goods engine 5461 wrapped up for its 100th birthday celebration on 27 November 2016.

Annual Report – AGM 2017 Blue Mountains Division, Transport Heritage NSW 1

Blue Mountains Division of

ANNUAL REPORT

26th Annual General Meeting

Blue Mountains Division of Transport Heritage NSW (formerly NSW Rail Transport Museum)

ACN: 000 570 463 / ABN: 25 000 570 463

Date: Saturday 18 November 2017

Time: 11:00

Venue: Valley Heights Locomotive Depot Heritage Museum, Tusculum Road, Valley Heights NSW 2777


AGENDA FOR 26th ANNUAL GENERAL MEETING Apologies Chairman’s Address Minutes Acceptance of Minutes of the 25th Annual General Meeting held on 12 November 2016 Business Arising from Minutes Annual Reports

VHLDHM Chairman’s Report –Bruce Coxon Treasurer’s Report – John Carter Publicity Officer’s Report – Keith Ward Membership Officer’s Report – Jeff Russell Building Restoration Manager’s Report – David Grove Building Services Manager’s Report – Ted Dickson Grounds Maintenance Manager’s Report – Stephen Dive Per Way Maintenance Manager’s Report – Chris Troy Retail Manager’s Report – Steve Corrigan Small Exhibits Curator’s Report – Michael Pensini Model Railway Manager’s Report – Ray Beharrell Exhibits Manager’s Report – Henk Luf Workshop Manager’s Report – Terry Matchett Joint Operating & Safety Committee Report – Andrew Tester Honorary Librarian’s Report – Andrew Tester

Acceptance of Annual Reports Election of Main Office Bearers

VHLDHM Chairman Honorary Secretary Honorary Treasurer Publicity Officer Membership Officer Building Restoration Manager Building Services Manager Grounds Maintenance Manager Per Way Maintenance Manager Retail Manager Exhibits Manager Model Railway Manager Small Exhibits Curator Workshop Manager

Election of Sub Committees (to be appointed by Manager) Election of Honorary Positions

Honorary Librarian Honorary Historian

Election of Patrons Notices of Motion Address by Representatives General Business


MINUTES OF THE 25th ANNUAL GENERAL MEETING Held Saturday 12 November 2016

The Meeting was opened at 11:00 by MC Jeff Russell.

Apologies: Trish Doyle State Member for Blue Mountains, Susan Templeman Federal Member for Macquarie, Warwick Tafe, Peter Kerr, Neil Cram, Andrew Moritz, Bruce Rankin, Gary Lancefield, Jennifer Edmonds, Shane Blatchford, John Glass, Sam Wyatt, Cr Shae Foenander, Cr Daniel Myles

MOVED: Andrew Tester SECONDED: Peter Butler. That the Apologies be received.

Welcome: Peter Lowry OAM, Mark Greenhill Mayor Blue Mountains Council, Councillor Mick Fell Blue Mountains City Council, Kim Cowper on behalf of Susan Templeman Federal Member for Macquarie, Ian Shepherd, Craig Connelly.

Peter Lowry OAM - Chairman Transport Heritage New South Wales (THNSW): Peter opened the meeting by saying how much pleasure he gets coming here, and felt Valley Heights was the most inspirational of the group. Peter then told of a funny occurrence which occurred between him and the governor when getting off the train at the Depot’s 100th Anniversary. Peter said that his term is due to expire but he wishes to be around for the relaunch of 3801 and also for commencement of the restoration of 5711. Peter was happy that Jenny Edmonds has got behind the project and work is resuming on the tender. He would also like to see progress made on the Broadmeadow site before his term expires. Peter let us know that a scholarship or special award will be announced at the AGM to honour previous RTM Chairman the late Peter Berriman. Other updates included: the return of 3801’s boiler from Germany, approval of THNSW new logo, Office of Rail Heritage no longer exists as an entity.

VHLDHM Volunteer Chairman’s Address Chairman Bruce Coxon welcomed all to the meeting. Some great successes this year but on a sad note we lost some valuable friends this year with the passing of Dianne, wife of our Building Restoration Manager Dave Grove, and just a few months ago, John Stanley, our hard working Per Way Maintenance Manager.

Bruce was asked to mention Roslyn Reynolds’ husband Keith, who passed away seven years ago.

Bruce recognised the past twenty five years under the guidance and leadership of Ted Mullett and his committee, as we would not be here now but for their vision - congratulations to all of them. Bruce then thanked his current team for their assistance.

Our thanks also go to the Steam Tram and Railway Preservation Society (STARPS) for their priceless contribution as the Museum’s operational arm, Springwood Historical Society, Blue Mountains Christian Model Railway Group and the Blue Mountains Association of Cultural Heritage Organisations (BMACHO).

Bruce implored all to read the annual report as too much has gone on during the year to mention here, but did make mention of three important happenings: the refurbishment of the members’ meal room (now the Amenities/Training Room) funded by a $15,000 Federal Government Grant; the restoration or replacement of fascia, barge boards, drains, downpipes, decaying timbers and posts at the front of the Roundhouse, funded by THNSW and finally, the static restoration of steam loco 3214 completed by Rod Hawkes who was the major driving force behind it. Also we are about to sign off on the contract for the new security fence which will be of the same structure as being installed on railway sites. He praised THNSW for the funding scheme set up to assist with our big ticket items and Bruce then gave a brief rundown of various events through the year giving thanks to all who helped.

Amendments of Minutes One correction on page two should read “The Minutes of the 23rd Annual General Meeting held Saturday 15 November 2014 have been circulated.”


Minutes The Minutes of the 24th Annual General Meeting held Saturday 14 November 2015 have been circulated. The minutes as corrected were accepted.

MOVED: Roslyn Reynolds SECONDED: Dennis Brown. That the minutes are taken as read and confirmed. Carried.

Business Arising from Minutes Nil

Annual Reports Annual Reports were received from the Chairman, Treasurer, Publicity Officer, Membership Officer, Building Restoration Manager, Building Services Manager, Grounds Maintenance Manager, Per Way Maintenance Manager, Retail Manager, Small Exhibits Curator, Model Railway Manager, Exhibits Manager, Workshop Manager and Honorary Librarian

MOVED: John Carter SECONDED: Dave Grove. That the reports be received and adopted. Carried.

Election of Main Office Bearers At this point, retiring Chairman Bruce Coxon declared all positions vacant and called upon Mr Peter Lowry to act as Returning Officer and conduct the Annual Election of Office Bearers. As there was only one nomination for each of the following positions, the nominated person was declared duly elected. POSITION NOMINATION MOVER SECONDER

Chairman Bruce Coxon Roslyn Reynolds Ted Dickson Secretary Ross Stenning Dave Hunt Keith Ward Treasurer John Carter Steve Corrigan Ted Dickson Publicity Officer Keith Ward Andrew Tester Dennis Brown Membership Officer Jeff Russell Steve Corrigan Ted Dickson Building Services Manager Ted Dickson Roslyn Reynolds John Carter Building Restoration Manger David Grove Bruce Coxon John Carter Grounds Maintenance Manager Stephen Dive Ted Mullett Dave Grove Per Way Maintenance Manager Chris Troy Ted Dickson Andrew Tester Retail Manager Stephen Corrigan John Carter Keith Ward Exhibits Manager TBA Small Exhibits Curator Michael Pensini John Carter Ray Beharrell Model Railway Manager Ray Beharrell Bruce Coxon Henk Luf Workshop Manager Terry Matchett Ted Mullett Ted Dickson

At the completion of the Committee Elections, Peter Lowry handed the floor back to the Chairman Bruce Coxon for the meeting to proceed.

Election of Sub Committees As per the previous year, managers will select their own Sub Committees.

Election of Honorary Positions Nominations were then called for the Election of Honorary Historian and Honorary Librarian, with the following being elected:

POSITION NOMINATION MOVER SECONDER Honorary Historian Ted Dickson Ross Stenning Dave Hunt Honorary Librarian Andrew Tester Jeff Russell Roslyn Reynolds


Election of Patrons Nominations were then called for the Election of Museum Patrons: Trish Doyle, State Member for Blue Mountains; Susan Templeman, Federal Member for Macquarie; Mark Greenhill, Mayor Blue Mountains Council, Neil Cram

MOVED: Ray Beharrell SECONDED Henk Luf. That the Patrons be elected. Carried

NOTICE OF MOTION Amendment to rule 4. MEMBERSHIP (f) LIFE MEMBERSHIP and

(g) HONORARY LIFE MEMBERSHIP

The committee of Valley Heights Locomotive Depot Heritage Museum is seeking the members of said Museum’s endorsement to the amendment of the above rules. The motion is:-

Rule 4 (f) LIFE MEMBERSHIP

Replace the current rule, Life Membership of the Division shall only be granted as per Transport Heritage New South Wales Limited’s Constitution

With Life Membership of the Division shall only be granted as per Transport Heritage New South Wales Limited’s Constitution. Life Members also receive subscription to the newsletter of the Division, free entry to the Museum and free tram/train rides. In addition, partners and school aged children up to the age of 18 years of Life Members be granted free membership and entry to the Museum plus free tram/train rides. Also, partners of Life Members shall be allowed the vote at the AGM of Valley Heights Locomotive Depot Heritage Museum.

Rule 4 (g) HONORARY LIFE MEMBERSHIP

Replace the current rule, To be determined from, time-to-time, as approved by the Division’s Management Committee is a person, who receives free admission and subscription to the newsletter of the Division,

With To be determined from, time-to-time, as approved by the Division’s Management Committee. Honorary Life Members also receive subscription to the newsletter of the Division, free entry to the Museum and free tram/train rides. In addition, partners and school aged children up to the age of 18 years of Honorary Life Members be granted free membership and entry to the Museum plus free tram/train rides. Also, partners of Honorary Life Members shall be allowed the vote at the AGM of Valley Heights Locomotive Depot Heritage Museum.

It was moved Ray Beharrell and seconded Roslyn Reynold that the word “Honorary” be inserted between “of” and “Life” in the second last line. Carried MOVED: Bruce Coxon. That the amended notice of motion as circulated will be adopted. Carried

NOTICE OF MOTION Addition to Museum’s By-Laws The committee of Valley Heights Locomotive Depot Heritage Museum is seeking the members of said Museum endorsement to include a new By-Law under the heading “After Hours Visitors” page 13 of our rules and by-laws. The motion is:-

“Visitors to the Museum when it is closed to the public must be escorted around by a committee member and this is at the discretion of the committee person to proceed with the tour. If a tour is carried out then a Safety Induction Form shall be filled out by each individual.” MOVED: Bruce Coxon that the notice of motion as circulated will be adopted. Carried


Address by Representatives

Kim Cowper on behalf of Susan Templeman—Federal Member for Macquarie

Kim said she felt honoured to be here representing Susan Templeman at the AGM and has a connection with the Museum as her father was a driver here. Kim then read Susan’s letter.

Councillor Mark Greenhill—Mayor Blue Mountains City Council

Mark related an amusing experience he had on a recent visit to the Museum with his elder children, mentioning how they were keen to visit, and the pleasure he derived in this day and age of IPhone and Xboxes. Mark also commended the volunteers for all the work they do preserving our railway heritage and that governments don’t support them enough. Mark had a joyful dig at fellow councillor Mick Fell for being late to the meeting having noticed that Mick had been outside enjoying the exhibits. The Mayor added it was nice to see someone who represents you actually liking it and caring and congratulated Mick for that.

Ian Shepherd—Chairman Illawarra Division of Transport Heritage New South Wales

Ian congratulated Valley Heights in achieving twenty five years and for all the things that have been achieved. The Illawarra group will be fifty years old in two years’ time. Ian has been active in rail heritage, from an early age. As a Wollongong resident, he joined the Illawarra Group at the same time as joining the RTM. He originally volunteered at Enfield and later at Thirlmere. The Illawarra Group has three life members: Arthur Tubby, Allan Leaver and John Estelle. Though assisting in all Museum activities their members have an avid interest in diesels and because of this carry out a lot of the work on the fleet’s diesels. Ian then related the assistance that they are giving to the Black Diamond Museum at Bulli.

Mick Fell—Councillor Blue Mountains City Council

Mick told how he moved from Buxton, near the THNSW Museum at Thirlmere, to Springwood eighteen years ago so has not been far from a railway museum for about thirty five years. He spent a lot of time at the Thirlmere museum and admits that he is starting to spend more time at Valley Heights. Mick has a great interest in history and acknowledged the enormous debt the community owes to those who have put so much time and effort into preserving what we have here today. Mick also commended the incoming and outgoing committees.

Craig Connelly—Chairman Steam Tram and Railway Preservation Society (STARPS)

Craig said that their society will have relocated to Valley Heights twenty years ago next year and after the Parramatta Park fire they were looking for a new home. Valley Heights was suggested and on arrival they were welcomed by Ted Mullett and the Museum committee. Over the years the two groups have worked hand in hand, the Valley Heights people maintaining the track and STARPS maintaining the fleet so that we can provide an enjoyable experience for our visitors. Craig then advised that the steam tram and the two trailer cars have just been accepted onto the State Heritage Register. With a round of grants coming up they hope to get additional funding to carry out some more preservation on the second trailer and Craig also thanked Transport Heritage New South Wales for the funding received in the latest grants so work can start on the restoration of the historic timber louvre van.

Chair comment Bruce acknowledged and thanked Chris Troy who had stepped forward and taken on the position of Per Way Maintenance Manager after the recent sad loss of John Stanley.

General Business Ted Mullett congratulated the committee on all the work that the average member does not see especially the paperwork which has increased enormously since he was chairman.

Dave Grove thanked Bruce Coxon for the herculean amount of work he has gone through since taking on the Chairman’s role.


Managers' reports 2016-17

1. VHLDHM Chairman’s Report 2017 It is hard to believe that another year has flown by which just goes to show how active the Museum is. To illustrate how busy we have been, we had nearly 3600 visitors coming through the doors over a total of twenty-seven different events. The tireless volunteers have put in an amazing 19,000 hours of their time covering all aspects of the Museum. In another show of how the Museum is growing, our membership has risen from 137 to 154!

The words “harmonious team” are ones that continually arise when talking about Valley Heights. Our success is a direct response to just how well, your management team, STARPS, the Christian Model Railway Group and the Springwood Historical Society relate to each other. My personal thanks to all these people and the many members who give their time freely, making the Museum what it is today and with a very bright future.

The management team is like any family, we have some very robust discussions and even a few raised voices but always we remain united and continue to drive the Museum forward in the best interests of the members and the community.

Being chairman, is a privilege that I enjoy greatly, it is made a lot easier by the friendship and expert advice my team provides me with. Truly a team effort at all times! We were very lucky this year to have Mr Henk Luf join our committee as Exhibits Manager. Henk has many qualifications including a Doctorate in Transportation as well as being a qualified journalist. Henk is a proud Dutchman and is often seen wearing his “clogs” in the model train room that he has made his own. Henk runs this HO scale layout every Open Day with themes including British, Australian, Dutch and European trains, with kids especially loving to drive this layout and interact with Henk. So now we have a full committee dedicated to advancing the Museum.

We continue to receive support from the Board of THNSW, the CEO and his team. A special mention must go here to Jennifer Edmonds, Collection Manager who meets with us at the Museum every month, provides a budget for our Small and Large Exhibits restoration works and is always available to provide her expert advice. Jennifer also manages all of our applications for funding for repairs and refurbishment to our State owned assets. This year we have been particularly successful, thank you Jennifer!

We could also have not had such a successful year had it not been for David Bennett, the Marketing and Commercial Services Manager who along with our publicity team put on major events that increase our profile and patronage. Thanks David!

The CEO, Andrew Moritz gives his time freely every second month to visit us and talk candidly with all members re the latest happenings in THNSW. Andrew happily answers all questions. Our members benefit greatly from being able to hear firsthand the latest happenings and have their concerns addressed.

Our politicians during this period, Louise Markus MHR, succeeded by Susan Templeman MHR and Trish Doyle MLA continue to support our Museum with their attendance at functions and advice as to what grants may be available to us. We are also well supported by The Mayor of BMCC, Councillor Mark Greenhill OAM and Councillor Mick Fell.

Our long term Patron, Mr Neil Cram continues to support us even though he faces a few health issues. We thank Neil for his continued support and wish him well.

This year has also been great for “getting things done” Many projects are under way and include; • For a few years now, we have been trying to add the ex-RailCorp Civil Depot located adjacent to the eastern

boundary of the Museum to our custody. We still haven’t got there yet but a lot of work including Environmental Clean-up of the site has been completed. I am told the move is in the hands of Sydney Trains’ legal people now and a formal offer for us to take over this depot is imminent. The board of THNSW will still have the final say but it’s not too far away!

• THNSW has provided us with a process where we could make application for funding of major projects. Although an extensive process, we have applied for and been successful in receiving funding for 3 major projects! • Our first application was to apply for funds to restore the decayed timber work at the front of the

roundhouse from Bay 1 right around to Bay 10. This included replacing timber trusses supporting the roof,


missing timber ties, damaged fascia and replacing failed guttering. All work has now been completed with the Roundhouse now as good as new!

• The second application was to install boundary fencing around the perimeter of the site. This project is essential to prevent unauthorised access to the site from vandals and graffitists. The fence is nearing completion and has been built to the latest Sydney Trains specification. An application to Sydney Trains for them to replace their corridor fence, i.e. between us and the Western Rail line is apparently gaining traction and perhaps we may see work start this financial year?

• The third major project we received funding for was to restore the roundhouse forecourt and per way that has deteriorated to the extent that it is highly dangerous re trip hazards and the risk of derailment. Funding has been received to restore all twelve roads. The works should commence in the next few months once all Heritage approvals have been received.

These three major projects will make a huge difference to the safety, security and appearance of the Museum.

• We were also successful in receiving two other government grants. • Our first application was to the Stronger Communities Program of the Federal Government to refurbish our

meal room. Full funding was received and the team led by Dave Grove, Mike Pensini and Dennis Brown have now completed this project that included floor levelling, new kitchen cupboards and appliances, a full paint job and the installation of audio visual aids. The latter allows this room to be jointly used as its new sign describes - “Training/Amenities Room”. It looks terrific.

• We also applied to the Community Building Partnerships Program of the State Government. We applied and were successful for a grant to install air conditioning in the model railway room and our retail space. On hot days, it was almost unbearable to work there due to pie ovens and fridges adding to the overall heat. It also affected our visitors who chose not to suffer the heat of the café but go to cooler air conditioned premises elsewhere thus losing us business. The installation of these three units and one in the Amenities room (donated by THNSW and Museum Life Member Ted Mullett) was completed and makes a real difference. So now you have no excuse for not volunteering in the shop! Da-Mell Heating and Air Conditioning Pty Ltd carried out the work and kindly installed the unit in the Amenities room at no cost!

• We are again fortunate to have the services of Grant Robinson our Webmaster who backs us up with our attempts to put all important documents on our Intranet site for safe keeping. Grant has also volunteered to update our Website to make it more mobile phone friendly and to integrate both STARPS and VHLDHM under a single Valley Heights Rail Museum site.

• Safety is of course our main priority and I am glad to report that the Safety Committee chaired by Andrew Tester, THNSW and Museum Life Member, has done a sterling effort addressing the many wide ranging issues this portfolio covers. Well done Andrew and your team!

• The Small Exhibits cataloguing team of Sue Fulton, Rudi Glajcar, Julie Tester, and others are doing a splendid job managing these many hundreds of exhibits.

I urge you all to thoroughly read the detailed reports of each Manager as I cannot begin to tell you just how much hard work they put in.

See you at the Museum soon!

Regards to all

Bruce Coxon, Chairman VHLDHM


2. Treasurer's Report 2017 Income and Expenditure Statement for twelve months ended 30 June 2017

Income 2017 2016 Bank Interest $19 $27 Donations To General Restoration Fund & GRF Special Projects $4,961 $10,462 Donation For Coal Road Upgrade $40,950 $0 Fund Raising $2,315 $1,460 Grant - Community Building Partnership Retail/Display Air Conditioning $9,872 $0 Grant - Stronger Communities Programme Meal Room Upgrade $15,572 $0 Insurance Claim Payment $5,675 $0 Members' Subscriptions $2,455 $1,975 Miscellaneous Income $3,914 $5,654 Museum Admission & Tram Ride Ticket Sales - Share $15,439 $17,053 Retail Sales $10,444 $10,595 STARPS - Contribution To Administrative Expenses $9,267 $6,858 THNSW Reimbursements $1,668 $1,602 Total Income $122,551 $55,684

Expenditure 2017 2016 Retail - Books, DVD, etc. Purchases $2,549 $1,920 Retail - General Expenses $1,005 $1,084 Retail - Refreshment Purchases $2,992 $2,186 Retail Costs and Expenses $6,546 $5,190

Electricity $4,348 $5,654 Fire Protection $1,212 $330 Rubbish Bin Rental and Emptying $1,249 $1,043 Security $16,443 $3,032 Telephone / Internet $569 $928 Water Rates $1,186 $1,395 Services and Amenities $25,599 $12,383

Advertising $2,015 $2,505 Bank / Credit Card Charges $607 $604 Depot Centenary Expenditure $0 $1,356 Membership Expenses $0 $263 Postage, Printing & Stationery $1,970 $1,435 Safety & First Aid $562 $0 Special Events Expenses $3,455 $1,586 Training And Skills Development $0 Administration $38,549 $7,748

Consumables $1,479 $821 Exhibits Expenditure $9,492 $8,658 Ground/Depot/Roundhouse/Building Expenditure $18,660 $4,739 Miscellaneous Equipment $7,375 $7,881 Miscellaneous General Expenses $1,667 $2,112 Per way Expenditure $11,010 $3,918 Repairs and Maintenance $49,683 $28,129

Total Expenditure $120,377 $53,450


Surplus / (-Deficit) 2017 2016 Surplus (-Deficit) Of Income Over Expenditure $2,174 $2,234

Financial Position 2017 Balance Of Bank Account $66,065 Plus Money Held For Shop Float & Petty Cash $600 Sub Total $66,665 Less Money Held For General Restoration Fund $2,545 Less Money Held For 5711 Locomotive $1,756 Less Money Held For GRF Projects – Fettlers' Shed $3,440 Less Money Held For GRF Projects - Rail/Road Tractor $1,978 Less Money Held For GRF Projects - X206 Diesel Shunter $2,955 Less Money For Coal Road Upgrade $28,839 Less Money Held For Retail/Display Air Conditioning $8,794 $50,306 General Funds Available For Regular Expenditure $16,359

John R. Carter, Honorary Treasurer, 22 September 2017


3. Publicity Officer’s Annual Report 2017 I know it’s a function of approaching my eighth decade, but the years don’t creep anymore, they fly by! Compounded by a four week spell in the U.K. where my wife Eileen and I visited sixteen railway sites, it seems that I wrote last year’s AGM report only yesterday.

One notable observation from our whirlwind tour was the range of levels of involvement across the heritage railway sites visited. A few were completely run by volunteers, while others were fully staffed by paid employees. By far the majority were managed by a combination of both, but it was notable that the level of engagement and interest seemed to be in relation to the number of volunteers involved: the more paid staff, the less enthusiasm, energy and drive was apparent. Of course, THNSW can’t run without a solid core of professional employees and we at VHLDHM are lucky in that we have a great body of resources there to lean on when required. Our balance must be just about right! Many lessons can also be learnt from examining other museums and galleries, even outside the railway arena. A good idea for display, signage or promotion is well worth sharing.

Anyway, down to business. The 2016-17 year saw overall visitor numbers dip back below 4,000. This represents a drop of 15% on the previous result. Our retail manager, Steve Corrigan has many detailed statistics around this topic in his report. Interestingly, we only opened on one fewer day in this reporting period, so our average visitations across every day that we turned on our exhibit lights were also significantly down (12%). There are always going to be reasons why our visitor numbers fluctuate. Many factors including, weather, timing, changes in promotional direction, competing attractions and so on. There is a list as long as your proverbial arm of possible causes of short term surges and declines. Here’s my contribution to the debate:

3.1. Statistics compiled from Museum data over past three financial years


2014–15 2015–16 2016–17 Average 1. Number of days open for visitors 33 37 35 35 2. Average visitations per day 105 114 103 107 3. Ave. visitations—regular scheduled O/Ds (no events/groups) 88 105 91 95 4. Ave. visitations—regular scheduled O/Ds (with events/groups) 265 183 187 212 5. Ave. visitations—all regular scheduled O/Ds 120 140 122 127 6. Ave. visitations—extra public O/Ds (no events/groups) na 55 77 66 7. Ave. visitations—extra public O/Ds (with events/groups) 113 169 148 143 8. Ave. visitations—all extra public O/Ds 113 112 112 112 9. Special group visits (usually mid-week) 60 53 34 49

Comments: please note that these are personal observations. Any additions or suggestions based on the statistics above or comments below are welcome. For any statisticians in our membership, the raw data is also available on request. 1) The number of days we have actually opened for business remains remarkably constant 2) Likewise the number of visitors per day has stayed above 100, although slightly declining 3/4) Events and/or group visits on regular scheduled Open Days means at least double visitations 5) This item is a key indicator of where our attention could lie. As every regular scheduled Open Day (3-year

ave. 127) is 19% busier than our overall visitations per day (3 year ave. 107), is this a pointer to a greater number of regular open days? For instance, every Sunday? What resources in terms of volunteers (or paid staff?) would we need to do that? Our present system of two days per month is somewhat clumsy, as it doesn’t equate to every fortnight!

6) Extra public Open Days without events are 40% less successful than those with special activities 7) Another promising outcome? Extra public Open Days with events or groups are one third less successful than

equivalent regular scheduled O/Ds. This suggests that our customers are very familiar with the Museum being open on Sundays and that other days of the week are not as popular? However, the contribution of events or groups to these days still more than doubles our numbers.

8) This is a surprisingly consistent result. As all of our extra Open Days, on average, are better (by 18%) than regular Open Days with NO events, then does that suggest that event driven days could build visitor numbers?

9) Mid-week group visit numbers are well down and in decline. This is possibly a result of the reduction in school visits, following a curriculum change some years ago. More attention should be paid to this market. We have also hosted some quite small groups this year.

In summary, we are very successful with events, but the Museum also needs to stand on its own merits, without extra attractions. If we are serious about increasing how many people enjoy the Valley Heights experience, then we should consider all options! That may include: paid staff, opening more days, arranging more events and so on. It may also need greater input from our members? This could take the form of ideas for promotions, offers to assist with running events, or even just being part of the great vibe that exists at Valley Heights when it is abuzz with visitors. You have to be there to feel it.

3.2. Depot Diary Your Publicity Department has continued to produce our quarterly newsletter in full colour, supplemented by eNews as required, to keep everyone up to speed with events and important messages and importantly, in touch with fellow members. Last year we asked those who receive our news via Australia Post to let us know if they would consider using the email service as their preferred means of communication and a pleasing number have made that switch. There is a lot of time, effort and cost associated with putting mail in a red box and there are many similar organisations that no longer use postal services. Can we please again ask you, if still receiving this report by mail, to supply the Museum with an email address where we can send communications? This could be via the computer of a helpful relative, friend, neighbour or local library? $200 spent on postage is $200 less we can use on restoring your favourite exhibit!

We again appeal for articles for Depot Diary. Although we manage to fill many pages with (hopefully interesting) items, we can also usually make room for a piece on a railway topic of your choice. All our events throughout the


year have been covered in DDs 114-6, with edition 117 to be published in September. The timing has been adjusted to avoid clashing with the “Roundhouse” magazine that is sent to THNSW members.

3.3. Highlights Some of the standout events are shown here, for those who want to review or catch up with what your Museum has been up to.

Watch and Clock Collectors

The Museum’s volunteers thoroughly enjoyed hosting the visit by members of The National Association of Watch and Clock Collectors, on our regular Open Day of July 10. A fascinating talk about railway clocks was held by Association president, Doug Minty (who also services our Seth Thomas railway clock) with many interested members, and the general public in attendance. The talk included the newly released documentary “Running on Time” created for Sydney Trains that features interviews with Doug, among others. It was a great day for those who were looking for ways to pass the time. Members who didn’t attend received a good ticking off. It was also the middle Sunday of the school holidays, and this interesting presentation, plus the clearing weather, all contributed to a well above average day. Once again, Serge & Adrian’s famous sausage sandwiches sold out and extra supplies were urgently arranged, with thanks to member Barry Grundy. For those who couldn’t make it, the 15 minute video is now available to view at: http://www.sydneytrains.info/about/heritage/oral_history together with a transcript plus the full report on the same webpage (or viewed at https://player.vimeo.com/video/172411334).

Greater Blue Mountains Heritage Trail

Member Sam Wyatt, with input from Andrew Tester, has creatively edited his footage for the 10 second video being prepared for the joint promotion of the GBM Heritage Trail. Andrew has submitted the finished work to BMACHO as an incentive to other groups to complete their offering. There is also a 50-second extended version which will be used in other ways. Both versions are a credit to Sam and present the Museum in an interesting and lively way. The longer one can be viewed in this YouTube link https://www.youtube.com/watch?v=RihdNh5TRDY

Sam is on a working holiday in the UK and has been getting his hands dirty on the Mid Hants Railway (“The Watercress Line”) near Winchester (between Southampton and London). We had the pleasure of catching up with him during last year’s tour and enjoyed the tail end of one of the railway’s gala days.

http://www.sydneytrains.info/about/heritage/oral_history

https://player.vimeo.com/video/172411334

https://www.youtube.com/watch?v=RihdNh5TRDY


VHLDHM Brochure

In collaboration with David Bennett, THNSW Marketing and Commercial Services Manager, a new six page trifold brochure was released mid-2016. Created with assistance from Ted Dickson and Andrew Tester, this useful tool has been circulating in many locations including the Glenbrook and Katoomba visitor centres.

Death on the Depot's doorway

The unveiling of a plaque commemorating Hendrikus Trip (“Rieks”) was held on Friday 12 August, to complement the story board that has been in the Museum café for a while now. The ceremony was the opportunity for several members of Rieks’ family to complete the emotional journey resulting from their initial contact with Andrew Tester in 2006. They had travelled from both the Netherlands and New Zealand for the occasion and joined other invited guests including: Irene Grootendorst from the Netherlands Consulate General, our new Federal Member, Sue Templeman, on her first official function at the Museum, State MP Trish Doyle, local Councillor Mick Fell, Alan Parkinson, Depot DLE in the final years of operation, representatives of several local organisations and Museum committee members. After some insightful speeches by the dignitaries and our chairman, Bruce Coxon, Rieks’ niece Alie Boxem made a short address before unveiling the plaque with another niece, Rikie Schuurke alongside. A guided tour of the Museum was enjoyed by all and a tasty light lunch went down well. Brenda Cunningham-Lewis from the Blue Mountains Gazette was present and a good article appeared in both their online and print editions. View at http://www.bluemountainsgazette.com.au/story/4085666/death-on-the-depots-doorway/

Andrew Tester also took some great photos and full credit must go to Sue Fulton who coordinated the day and whose enthusiasm for the project was the driving force behind such a successful occasion. Ms Doyle has subsequently made an enthusiastic and congratulatory statement to the NSW State Parliament that has been recorded in the Legislative Assembly’s Hansard and a link is now on our website: http://infobluemountains.net.au/locodepot/news-2016-08-24-mp-trish-doyle.shtml

Fathers' Day

Sunday 4 September dawned clear and fresh for our special Fathers’ Day opening. Above average attendance saw Dads admitted free while other men entered at a discounted rate. Many of our male visitors enjoyed the special treat of riding on the Tram Motor, with some at the front, and a ballot to decide who rode with the fireman.

http://www.bluemountainsgazette.com.au/story/4085666/death-on-the-depots-doorway/

http://infobluemountains.net.au/locodepot/news-2016-08-24-mp-trish-doyle.shtml


Loco birthdays

Sunday 27 November started with a clearing shower and then calm before the wind picked up! This was the stuff nightmares are made of, as our two birthday celebrants (the 100 year old Standard Goods 5461 and Steam Tram 103A at 125 years of age) had been carefully wrapped in brown paper awaiting the arrival of the public to complete the process with bright green printed birthday wrap. Luckily there was plenty of tape on hand to effect running repairs so that the project remained basically intact until the cake cutting at 14:00. All our visitors and members were encouraged to add their piece of creativity to the wrapping and by early afternoon all of the pair’s “important bits” had been colourfully papered. The pesky wind finally peaked just as our guest of honour, author, master loco restorer and 5461 expert Dick Butcher was about to speak and it was as if the locos were keen to burst forth from their temporary coverings! Dick spoke fondly of his time working on and with the loco before handing over to conductor and long term STARPS volunteer Bruce Irwin who recalled the early days of 103A. Co-conductor and 60 year STARPS member Peter Stock joined the two speakers for a simple cake cutting ceremony before our eager visitors descended on the offerings! The event ended with a frenzied removal of the paper by many of the children (and some adults!)—luckily a lot speedier than the creation of the “artworks” earlier in the week! A preview and follow up article were included in the Blue Mountains Gazette.

Santa visits

THNSW Santa Steam Shuttles were held on the weekend of 3/4 December. Saturday saw several return runs from Hornsby to Gordon following which the train arrived at Valley Heights at 19:45 and was prepared for Sunday operations. Four return shuttles (Penrith - Valley Heights – Penrith) were fully booked out in short time and again prove the popularity of mainline steam in the Blue Mountains. Each trip carried an enthusiastic team of Museum volunteers (Eileen Ward, Bruce Coxon, Ted Dickson, Serge Sequen, Allan Garbutt and Keith Ward) who promoted our own Santa weekend, the Museum in general, and very importantly, sold 1000 raffle tickets. A tired but happy group headed home with the satisfaction of a job well done!

Santa Claus made his annual visit to Valley Heights on Saturday 10 and Sunday 11 December. Arriving at 11:00 and 14:00 on both days, he was welcomed by an excited group of children of all ages. With elves accompanying, Santa made his way to the Roundhouse with a retinue of children in tow. Once safely seated, he graciously spent time with every child, listening patiently to their tales and wishes, and providing exclusive (and free!) photo opportunities.


Each child’s experience was completed with a gift bag comprising some railway magazines, a gift voucher from McDonalds, a rotating “I think I can” wheel project (thanks to Ann Frederick at Thirlmere), some railway postcards and posters plus a bag of lollies. Over 500 visitors, including “littlies” took advantage of the hot but not unbearable conditions and were appreciative of the short queues (we heard that some were waiting for 4 hours to see the other Santa at Penrith!) Our Steam Train Barbecue was rolled into action on the Sunday, and with valuable assistance from Robyn Cooper and Peter Butler, Serge Sequen again showed his skills at the hotplate.

THNSW Chair and CEO visit

Recently appointed THNSW chair, Rob Mason and CEO Andrew Moritz were at the Museum on Wednesday 19 April for a meet and greet. A healthy roll up of members and volunteers had the opportunity to interact with the new chief, following introductions by VHLDHM Chairman, Bruce Coxon. Mr Mason recalled a previous visit on the occasion of the Depot’s Centenary on a somewhat hotter day in 2014, and spoke of the importance of fleet maintenance. Questions from the floor covered topics including: the status of the Glasgow bequest; the future of the Chullora site; the repair program for 3642; the future of the Eveleigh Large Erecting Shop; the prospects for recommissioning of the German 3801 boiler; the impact on THNSW of future changes in the political wind and the ideal ratio between paid staff and volunteers in the workforce. Rob revealed a personal priority of “sustainability” whilst in his new role and a board position with Destination NSW, with responsibility for western NSW. He also promoted the philosophy of sharing best practices across the heritage movement to the benefit of all. It was generally regarded that it was time well spent, and included a brief tour of some new projects and headline exhibits.

Roaring 20s

Valley Heights enjoyed the sights and sounds of the “Roaring 20s” over the weekend of 25/26 February. Many of our popular extra attractions were onsite both days, including demonstrations by the Sydney Morsecodians, the old-time school classroom set-up by the Nepean District Historical Society and, of course, Model “T” Fords to complete our “Trains, Trams & Ts” line-up. On Sunday, we were all pleasantly entertained by the “Kate Woolfe Trio”, (formerly the Blue Velvets) with some new faces, but still featuring Kate on vocals. The band played many well-known jazz classics to the delight of those assembled under the marquee and even included a 20 minute set on the Steam Tram! Both days saw the return of the “Period Dress Competition” and those that did make an extra effort were well rewarded with four categories judged on Sunday afternoon, by our impartial singer Kate. Prizes were sent to the winners and emails sent to all participants so they could access the photos taken of them posing in front of the tram, under controlled conditions. Photographers Grant Robinson, Andrew Tester, and new member, Sequoia Dawson made a great job of organising the competitors, in sometimes challenging weather conditions and the results were posted to our website and Facebook page.

Car Club visits

We welcomed a select group from the Jowett Car Club plus a group of carers from 3 Bridges Community Centre near Menai on Sunday 26 March, the second day of the Seniors Festival “One-for-one” deal. This pleasing influx of special


interest groups boosted our visitor numbers to well above average. Guided tours were included as part of the arrangement and thanks go to Andrew Tester who was again on hand to assist. “Stevo” was on duty to lead the “Valley Heights Mixed” on another successful outing.

Teddy Bears Day Out

The Teddy Bears Day Out on Sunday 28 May was a great success and led to the usual round of “bear” puns! (None of those will be repeated as it’s more than I can bear). Several hundred visitors of all ages packed the Museum to enjoy the day’s activities. The roles of “Papa” & “Mama” Bear were performed with great stamina and enthusiasm – the former shared by Museum stalwarts Ted Dickson and Andrew Tester; the latter throughout the day by volunteer Kailee Southwell. Our sincere thanks go to these three hardy souls who coped with the confines of the suits and the excitement of the children as they received their complimentary packs of “Gummi Bears”. Building on the popularity of the “hidden” teddies of previous years, we held a “Spot the Teddies Challenge” to encourage children and families to identify and locate twenty bears in both easy-to-find and unusual hiding places. This caused a high degree of interest and amusement with five families receiving Museum passes after the results were judged. Wonderful weather plus paid promotion on Facebook and various websites resulted in good turnover for the shop and means that this popular event is a fixture on our calendar.

A team from Valley Heights was on duty at Sydney Central Station for the Great Train Expo over the long weekend of 10-12 June and handed out 1500 double-sided flyers, promoting the Museum and events for the 150th birthday celebrations in July. Visitors also viewed the brand new commemorative panel marking the first 150 years of the line to “Weatherboard”, now known as Wentworth Falls. It was alongside three similar boards featuring the histories of Sydney Bus Museum, Loftus Tram Museum, and a general overview of NSW rail. Our thanks go to David Bennett and Ha Bui at THNSW Head Office for the concept and the opportunity to be part of such a high profile event.


The Museum held its inaugural ghost hunt, hosted by paranormal professionals APPI. Eighteen visitors plus a large team from the hosts were on site and the place looked a treat, with the roundhouse night lights forming a perfect backdrop, supplemented by spotlights for safety and coloured LED strip lights laid to mark pathways. Although it was a late night for all, the paying guests were gone by 22:30 and the organisers did a good job of packing their equipment and tidying before they left. For the time being, this will be treated as a one-off event and lessons were learnt from the trial. Many thanks to Jeff Russell, who did a sterling job of assisting with managing the Museum's interests on the night.

3.4. Promotion Our Facebook page has been superbly managed again by Andrew Tester and many of our new customers are being attracted by the content and comments that this form of social media encourages.

Facebook

Aside from our Website, Facebook is the next biggest channel used by the Museum for promotional purposes.

It should be noted that this content reflects our position as at the end of the Museum’s financial year. As at the close of the financial year, we had 1299 Likes registered on our Facebook Page. This is a growth of 40% in the last twelve months. The following tables provide a snap shot of our fan base.

Facebook page fan growth for the last three financial years.

EoFY 22/07/2014 30/06/2015 30/06/2016 30/06/2017 No of Likes 347 698 928 1299

Note: Figures prior to 22/07/2014 are not available. Table 1: The number of Likes of our Facebook page


Who are our fans?

Age 13-17 18-24 25-34 35-44 45-54 55-64 65+ Female – (42%) <1% 1% 9% 17% 7% 4% 3% Male – (57%) 2% 6% 11% 13% 11% 8% 6%

Table 2: Our audience by Age & Gender

Exponential exposure The "Like" feature on Facebook is simple in nature. Users can "Like or can express their Reaction" to communicate what they think about anything. From a marketing perspective, it may be the most powerful tool Facebook has to offer. If you own a business and run a Facebook page, Facebook users can "Like" the page or any content posted on it, telling their friends that they like what you have to offer.

Targeting Every time someone "Likes" our page or something on it, they expose it to all their friends in their Facebook network.

Validation When Facebook users "Like" our page or its content, their friends will notice either in advertisements or on their news feeds. Since friends often share common interests, when someone likes our product or business, they expose it to other people who are more likely to have similar preferences than someone picked at random. In this way, you naturally target the audience who is most likely to be interested in our brand, service or product.

Customer community and loyalty Facebook users who "Like" a business' Facebook page receive updates about that page in their News Feeds. In this way, they have the opportunity to stay informed about our business and can even engage in conversations or applications on your page. This builds a customer community around our page and generates customer loyalty.

Where do our fans originate from? Our Global audience of fans are located in 24 different countries. The following three tables provide a picture of our follower’s geographic location.

Country No fans Country No fans Country No fans Australia 1252* Indonesia 2 India 1 USA 8 South Africa 2 Netherlands 1 UK 8 Taiwan 2 Norway 1 New Zealand 4 Brazil 1 Poland 1 Cambodia 2 Canada 1 Portugal 1 France 2 Denmark 1 South Korea 1 Germany 2 Fiji 1 Sweden 1 Hong Kong 2 Hungary 1 Switzerland 1

* Of those 1252 Australian fans the majority are located within NSW. Table 3: Our fans' country of origin

State No fans State No fans Brisbane QLD 33 Melbourne VIC 6 Canberra ACT 11 Gold Coast QLD 6 Perth WA 9

Table 4: Australian fans who originate from interstate


Location No fans Location No fans Location No fans Sydney 256 Cranebrook 14 Lawson 8 Springwood 40 Glenmore Park 13 Shell Harbour 7 Winmalee 38 Kingswood 12 Thirlmere 7 Penrith 33 Mudgee 11 Gosford 6 Katoomba 30 Oberon 11 Goulburn 6 Hawkesbury 27 South Penrith 11 Leura 6 Wyong 25 Glenbrook 10 Seven Hills 6 Hazelbrook 23 Orange 10 Tamworth 6 Lithgow 23 St Clair 10 Yellow Rock 6 Emu Plains 22 Wentworth Falls 10 Baulkham Hill 5 Wollongong 21 Bathurst 9 Mt Riverview 5 Faulconbridge 19 Warrimoo 9 Lapstone 5 Valley Heights 18 Blacktown 8 Blaxland 16 Campbelltown 8

Table 5: Australian fans who originate from NSW

Reviews This is a feature built into Facebook through which followers of our page can provide feedback to the organisation. Our page currently has 32 reviews posted by mostly people who have visited the Museum to express their thoughts on their experience. The review process also has a star rating system to rank their review. The Star rating ranges from 1 to 5 stars. Of the 32 reviews 4 have rated us with 4 stars out 5 and 28 – 5 stars. This gives us a 4.9 out of 5 rating.

Andrew Tester, Assistant Publicity Officer

This varied array of events and action around the Museum has kept many of us busy over the twelve months. In particular my trusty helpers, Andrew Tester, whose advice and assistance has kept me from going greyer, and Grant Robinson, our webmaster, who is always pushing new ideas to make us more relevant in this rapidly advancing digital age. To them I offer my deep thanks, and likewise a vote of appreciation to my colleagues on the committee and other members, especially wife Eileen, who have made the journey easier over the year.

Keith Ward, Publicity Officer


4. Membership Officer’s Report 2017 Our Membership year runs from January to December whereas our Work Hours are calculated from June to July.

The computer log on system (called Volgistics) has again worked well during the last financial year. New volunteers are now asked to log on to THNSW1* to complete the volunteer information section. This needs to be completed before the new volunteer can use the computer to log on. Volunteers are to be asked to update their personal details on a regular basis.

4.1. Comparison of Hours Period Hours

2011-2012 14,236 2012-2013 15,033 2013-2014 17,201 2014-2105 17,825 2015-2016 19,968 2016-2017 19,018

4.2. ‘The Clubs’ We had one member, Roslyn Reynolds, who volunteered over 1,500 hours in the reporting period. Another two members, Ted Dickson and Keith Ward, joined the 1,000+ club.

500+ hours – VHLDHM Members and volunteers: Dennis Brown, John Carter, Steve Corrigan, Bruce Coxon, Steve Dive, Sue Fulton, Dave Grove, Dave Hunt, Terry Matchett, Ted Mullett, Mike Pensini, Jeff Russell, Ross Stenning and Chris Troy.

200+ hours – VHLDHM Members and volunteers: Ellen Anderson, Bob Creasey, Adrian Duffy, Rudi Glajcar, Michael Jessop, Henk Luf, Terry Manly, Ed Manning, Richard Nicholson, Dave Pedley, Tony Silvers, Ross Stenning and Andrew Tester.

It should also be remembered that some members work many hours at home for the Museum and often these hours are not recorded.

Moreover, a big thank you to all who have volunteered during this period – all your help is greatly appreciated.

Another fantastic effort by all our volunteers!

4.3. Sad Times The last year saw the passing of two members—John Stanley (Aug 2016) and Ross Allen (Nov 2016). Their outstanding efforts were acclaimed in Depot Diary—both wonderful men gave so much to the Museum.

4.4. Membership Numbers For the first six months of the Membership year (January to June, 2017) VHLDHM had 154 financial members of whom nineteen were new members. In the same period for 2016 there were 141 financial members.

1 * New volunteers registration: https://www.volgistics.com/ex/portal.dll/ap?ap=1354399062

https://www.volgistics.com/ex/portal.dll/ap?ap=1354399062


4.5. Work Hours Report 2016-2017 Hours worked: The numbers of hours were rounded to the nearest whole number.

Department Project area Hours Totals Services TOTAL 355 Fire Services TOTAL 116 Building Work Amenities 22 Roundhouse 559 Fire Shed 5 Fettlers’ Shed 288 Small Exhibits Room 35 General 934 Amenities Room 956 TOTAL 2799 Workshop X206 301 ‘Mario’ tractor 122 General 1426 TOTAL 1789 Exhibits 3214 80 4601 203 5711 322 Library 921 Cataloguing Exhibits 1326 General - Large 243 General - Small 231 Guard’s Van 8 TOTAL 3334 Grounds TOTAL 2044 Per way Crossover point 19 General 1702 TOTAL 1721 Retail Open day 1958 General 22 TOTAL 1980 Publicity Tour Groups 253 General 640 TOTAL 1093 Model Railway TOTAL 444 Administration Meetings 890 Duty Officer 280 General 895 TOTAL 2065 Miscellaneous TOTAL 1278 TOTAL 19018

Jeff Russell, Membership Officer


5. Building Restoration Manager’s Report 2017 This year is one in which a lot has been achieved.

The gap in the counter in the shop was filled with a new bench top and we were able to gather enough lining boards to complement the front giving it a professional appearance.

Several railway seats were repaired and painted, with early station names professionally sign written by member, Frank Coy.

During September and October all our time was ploughed into refurbishing the meal room, the end result speaks for itself with benefits to everyone. The standard of work shows what can be achieved by our volunteers.

A team of builders was brought in to repair the front of the Roundhouse, which was done in a very professional manner. Later we tidied up one of the posts that had been spliced together, replacing several coach screws with long bolts, nuts & washers then painting to match existing posts.

Our group constructed several safety signs to raise public awareness around the site on Open Days.

One of the jobs I am finally glad to see complete is the Electric Loco maintenance board which had been lying around getting damaged. It is now mounted in its proper place and covered with clear acrylic for all to see and appreciate what work was undertaken in the past.

The phone box has had more work done through the year and is starting to have a bit of character about it.

The termite traps are regularly checked, some activity is found at times and treated.

Our present project is constructing a timber platform at the eastern of the tram stop to facilitate the boarding of the ‘Cowboy’ Car (LFA) by helping align the car with the platform.

It has been a fulfilling year.

Dave Grove, Building Restoration Manager


6. Building Services Manager’s Report 2017 This year has been a very busy year in terms of grants being approved and works carried out.

Particularly, I would like to congratulate Bruce Coxon for his sterling effort in producing the paperwork for our major projects.

As for my role in Services it has been also very busy with per way work, fettlers shed layout, preparation for the new security fence, general maintenance and any time remaining has been spent on essential repairs or additions around the Depot.

I would like to thank the committee and members for their support and friendship during the year.

Sadly, we lost two long time members; our Per Way Maintenance Manager John Stanley and my assistant Ross Allen. I miss them both for their friendship and assistance.

The following is a summary of works completed during the year:

6.1. Electrical • Wiring has been rearranged in the meal room and new lamps installed. • As a result of the security cameras being installed four power points were required at each of three bridges. • Rearrangement of power points to accommodate the monitor and recorder was also required. • The security light on the pole at the main entrance has been repaired following last year’s storm. An external

power point has been mounted on the switchboard to help illuminate the gate area. • The new stove in the meal room was reconnected after rearranging the mains and adding a main switch. • LED lamps have been installed in the RBR “Caves Express” carriage • A new time switch has been installed for the security lighting in the roundhouse • Heavier grade Sub Mains from our main switchboard to the end of the roundhouse has been installed. This was

required to accommodate the extra load of three Air Conditioners. • LED lighting has been installed on the Arrival road giving good illumination as far as the eastern gate on the

Arrival road.

6.2. Security • Once again we were attacked by thieves. On 4 Sep 2016 between 01:00 and 06:00 the thieves entered our site

by cutting the wire on our main gate and then unscrewing two panels on the fire shed and removing all of our brass hose fittings.

• They also broke into the garden shed and removed a barrow to wheel the items away down the pedestrian access to a waiting vehicle on Tusculum Rd.

• The police were notified on 5 Sep 2016 and forensic tests were carried out with no results due to gloves being worn.

• The thieves also cut their way into the Civil Depot at the Eastern end and also removed panels. • Estimated weight of items: 80 kg

Value to replace: $6518.00 An Insurance claim was lodged and the value approved. Items have to be manufactured as they are no longer available.

• Following on from this I obtained advice from SPS as to the best way to effectively guard our site. The best option was cameras. The system involves 9 cameras and a radio link between them. Surveillance is 24 July with access to the system from our mobile phones.

• Since resuming work at the depot in January, all available members have been clearing a 2 metre pathway from the existing fence to allow the contractor to work on the new perimeter fence. • This work involved the removal of two large Camphor Laurel stumps and relocating steel girders, two bogies

and the HG frame and wheels. • Tree and sleeper clearing was also necessary.


Removing the camphor laurel tree at the Signal Box The cleared site

• Work involved the rebuilding of the front driveway retaining wall, near the front gate • A large tree at the flammable liquid store had to be removed • We had a graffiti attack on the ETB on 13 Mar 2017 at 01:50.

• This was picked up on our cameras but the culprits could not be identified due to having their backs to the camera and only a black portrait view. They appeared to know where the cameras were as they entered somewhere along our access road and walked between the roundhouse and the ETB.

6.3. Water • New taps have been installed at the outlet behind the toilet and near the STARPS water tank. • The hot water system in the meal room was reconnected. • A new retractable hose reel has been installed adjacent to the shop • A grant submission for updating our fire hydrant system was submitted with the help of Bruce Coxon, Jeff Russell

and Mike Pensini and is ongoing.

6.4. Machinery • The horizontal feed on the mill has been repaired • Our power hacksaw failed during the heavy workload of the building works. The repairs required manufacturing

a new valve and pushrod. This has now been repaired thanks to Ted Mullett • Following the roundhouse building works some air pipes were relocated by the late Ross Allen. • The tractor alternator bracket and head lamp circuit have been repaired. • The second compressor is now operational after starter repairs. • The log splitter and the tractor lights have been repaired thanks to Dave Hunt.

6.5. Safety • The Per Way Training Stage 1 course at Thirlmere was completed by Chris Troy, Ross Stenning, Dave Pedley and

Ted Dickson who all received certificates of competency. • The handbrake handle on 4601 has been bolted to prevent unauthorised operation.

6.6. Fire Equipment All of our fire equipment has been inspected and tested.

6.7. Big Clean up. On Saturday 20 Aug 2016, we had a big metal clean-up with about six tonnes going in the skip. Thanks to all who attended and helped.

6.8. Vote of thanks When Sue Fulton is not recording the Small Exhibits and designing exhibit displays, she thoroughly cleans our toilets in preparation for the next running day, A good all round effort.

Ted Dickson, Building Services Manager.


7. Grounds Maintenance Manager’s Report 2017 This year has again been marked largely by the upkeep of the grounds in general. One of the more exciting and rewarding projects to be completed this year has been the rebuilding of both the front driveway sleeper retaining wall and that of the Boys and Girls club. Ted Dickson was the main driving force for these repairs and both projects were whole team efforts with added assistance from helpers from the Boys and Girls club for their wall. Roslyn Reynolds has continued in her tireless effort in battling weeds and maintaining the lawns. She has eagerly extended her kingdom into the civil depot to make that neat and tidy. Roslyn also continues to raise a considerable amount of money, for the Museum, by the sale of scrap metal.

Many thanks are due again to Luke Tolhurst who has removed many unwanted trees. He has also been exceedingly generous in utilizing his expensive specialist equipment for the Museum’s benefit and has never asked for anything in return. The Committee has sought to address this issue as it is only fair to at least cover some maintenance cost for Luke’s vital business equipment. Luke is passionate about his work and has had a valuable input into the future enhancement of the gardens.

For my part, I have contributed in the removal of dead or unwanted trees. I have also done my share of trimming tree overgrowth, where it interferes with train movements. I endeavour to keep the coal road embankment and the turntable pit in a presentable manner and if Ros has not already done so, clear the entrance driveway of twigs and leaves, prior to open days. I also take care of grounds machinery repair and maintenance.

Finally thanks go to my colleagues at the Museum for their friendship, help and support.

Stephen Dive, Grounds Manager

8. Per Way Maintenance Manager’s Report 2017 Per way work has continued throughout the year despite hot, cold and windy weather. It is a tribute to those who give of their time and energy (both members and volunteers) so that this necessary and important work is done. The support and encouragement of all members and volunteers has been very much appreciated.

After many months and the kind donation of funds by Roslyn Reynolds the Coal Road has returned to operational use. Derryville Rail was engaged to carry out the much needed work to this historic road. Near new sleepers have been placed on a well graded and ballasted bed and even a new stop block.

This work saved what would have been many months of hard labour by members and volunteers through all sorts of weather. The lower part of the road (about 30 metres) had already been done in the beginning under the watchful eye of John Stanley until his passing late last year. Members continued and finished this work through some very warm weather.

The track was to be inspected by Les Kelleher (Rail Infrastructure Manager) in mid-July.

This work could not have been completed without the efforts and resources of Derryville Rail as contractor, the financial resources of Roslyn Reynolds, STARPS and the Museum and the continued work done by members and volunteers alike to ensure that this important asset is available for use by the Museum for many years to come. The Coal Road allows the display of the Museum’s activities on a regular basis to the passing traffic on the highway showing that the Museum is alive and well preserving the history of Valley Heights and the Blue Mountains.

The Fettler’s Shed has progressed and the pouring of a concrete floor will be completed before the AGM. This will be followed by the erection of rail line posts and then timbers to carry the galvanised sheeting to walls and roof. Again the generosity of Roslyn Reynolds has come to the fore in providing the bulk of the funding for this project.

Once the posts for the Fettler’s Shed have been placed work will commence on the crossover/turnout, this will then allow work to be undertaken on the Arrival Road pit and surrounding track.

As always funding of these projects is an ongoing challenge and the generosity of those who contribute to these projects is remembered with thanks.

Chris Troy, Per Way Maintenance Manager


9. Retail Manager’s Report 2017

9.1. Highlights of the Year An extremely successful year, and can be seen in the following charts and tables. Going back over the year, the following high points and events stand out: • One characteristic of the year has been the growth in sales of items produced by our own members and their

kin. We now have knitted beanies and teddies, wooden and dog spike whistles, fridge magnets, HO scale model buildings and postcards for sale all produced by own people. Of course, professional standard, member produced DVDs have been good sellers for some time. We have also been well supported by Noel McCarthy at Mac’s Daks, a relationship going back a number of years. I would like to wish Noel all the best in his recent retirement, and look forward to working with the new owners.

• Excellent sellers this year were the range of children’s books, suggested by one of our shop staff, and small toy trains spotted by our publicity officer.

• Most of our equipment performed satisfactorily through the year and the main drink fridge is still working, if a bit noisily. Our tired old vacuum cleaner expired and was replaced, while an additional fridge was purchased to provide extra capacity to support production of milk shakes. We did have some issues with the EFTPOS machine (running too hot) and the ice cream fridge (not running hot enough, freezing the ice cream like concrete). The EFTPOS machine was replaced, and the freezer repaired by the supplier.

9.2. Results for the Year Looking at the financial results for the year we finished with a quite healthy profit, as can be seen from the figures in Table 1 following.

VHLDHM Budget STARPS Sales $10,884 $9,478 $4,636* Costs $6,586 $5,715 $0 Actual Profit/Loss $4,298 $3,763 $4,636

* This item includes stock items along with 50% of food sales; however it is overwhelmingly food sales. Table 1. Retail business result summary, 2016/2017

Please note that these figures are estimated from sales sheets, and the possibility of outstanding invoices, mean that final results should be taken from the Treasurer’s report. Also revenue from food sales is split 50% between Depot Sales and STARPS Sales. Chart 1 following illustrates the monthly Depot retail sales revenue and costs. The impact of a number of special event peak days (as listed in Table 2 following) is clearly visible.

Chart 1: Depot retail sales revenue and costs by month

During the year we had a number of group visits and events which effected our revenue and visitor numbers, these are listed in Table 2 following.

$0

$200

$400

$600

$800

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$1,200

$1,400

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17

Depot Sales Depot Costs


Month Events July Heritage Trail, Clock restorers group, one particularly cold open day August “Hendrikus Trip” memorial event September Peppercorn group, Fathers’ Day, Probus group visit October Open holiday weekend, car club visit December Santa promotion, RFS Christmas party January Tram out for maintenance February Fire ban on one open day, Roaring 20s event March Open 5 days, 5 group visits, Seniors festival April National Trust visit May Teddy Bears Day Out , Scout group visit, Closed for Mothers' day June School visit, Paranormal group ghost hunt

Table 2: Special events by month

Charts 2 and 3 illustrate the connection between heads through the door, retail sales and total revenue (including ticket sales). Chart 2 illustrates the connection between ticket sales, retail sales and total revenue on a month by month basis. The fact that most of our retail sales now are food is confirmed by the close alignment between retail sales and gate admissions.

It is important to note that on some occasions such as during group visits admission tickets weren’t issued, resulting in the gate numbers shown in Chart 2 following being slightly low.

Chart 2: Revenue (line) vs gate entries (column) by month

Chart 3, which shows the same data on a day by day basis illustrates more effectively the effect of special promotions, group visits etc., which tend to be hidden in month by month data. For example, May in Chart 2, month by month, looks like an average month, however looking at daily data in Chart 3; the effect of the Teddy promotion on May 28 is clearly visible, with very high gate admissions. This tends to be concealed in the monthly data by the fact that we were closed for Mothers' Day. Also of interest is the rise in peak per day admissions. A few years ago, 70 admissions was a “normal” day, and anything over 100 was considered a “busy” day. Now, 100 is probably a bit below average, and we are on our way to 150 becoming “normal”.

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$-

$1,000.00

$2,000.00

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Heads through the door Retail Sales Total Revenue


Chart 3: Revenue (line) vs gate entries (column) by day

So how does 2016/2017 compare with previous years? Chart 4 following illustrates the bottom line impact in terms of revenue and profit, and gate admissions, over the past twelve years.

Chart 4: Annual combined (Depot and STARPS) retail revenue and profit over eleven years

Compared with the previous years, we can see a dip in both gate numbers and revenue compared with last year, however this is coming off the back of around five years of continuous growth. Of initial concern is that the dip in retail revenue corresponds to a rise in retail costs. This is due to “one off” items, in particular the purchase of new equipment as well as stocking up on every title in the “Sydney’s Forgotten…” book series. These particular publications have been steady and reliable sellers for around eight years, so this is seen as a safe investment.

Now for where money came from, and where it was spent. Firstly, in regard to revenue sources, these are summarized in Chart 5 following. Noting that the majority of STARPS sales are food related, again it can be seen that refreshment sales still make up the majority of our revenue. Interestingly, and surprisingly, the proportion of refreshment sales is down from the previous year. This year, refreshment sales were around 35% more than the combined total of all other sales, versus around 65% last year. This is due to a down turn in refreshment sales (around $8,800 versus around $11,000 last year), whereas the major component of other items remained relatively constant at around $6,000, mainly held up by book sales. Surprisingly, given their obsolescence, VHS videos are still selling.

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Chart 5: Revenue sources

Now where the money was spent, this is summarized in Table 3 following. Again, as noted previously, the cost for refreshments is quite low, with ice cream, drinks and shop supplies being well down on our cost base, even though refreshments make up the great majority of our revenue.

The totals are summarised in Table 3 following. “Other Costs” includes equipment maintenance and replacement, as mentioned earlier.

Item Cost Stock Purchases $4,416.73 Refreshment Purchases $1,629.92 Other Costs $539.70 Total $6,586.35

Table 3: Retail expenditure summary

It can be seen that we owe a great debt of gratitude to those who generously give of their time and resources to donate food for sale.

Finally, a little insight into the spending habits of our customers, and it is suspected, the community in general. Chart 6 following shows amount of revenue paid by card (credit, EFTPOS etc.) as a proportion of total revenue. For most of the year it has been hovering between 10% and 40%, however over the last two open days it has started to approach 50%. The 100% peak is a result of a group visit that was paid by card. For most of us, this comes as no surprise, but it does emphasise the critical importance of the EFTPOS machine in our retail operation.

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Chart 6. Proportion of revenue paid by card

9.3. Credits and Tributes There now seem to be so many people involved in the retail operation, that to list them all would inevitably risk missing some who have made a valuable contribution. So, again, to all of those who operate the coffee machine, serve food, cook and prepare cakes, sandwiches and so on, , greet customers, sell tickets and products, provide items for sale), fix and maintain equipment and fittings etc. I thank you all so much, your contribution is very greatly appreciated. I am particularly indebted to all those who have made themselves available to serve in the shop, it can be a job with its challenges, especially on extremely busy days. While preferring not to mention individuals, I would never the less like to particularly thank our publicity department (Keith Ward and Andrew Tester), with whom close cooperation is essential for both roles to work efficiently and effectively, treasurer John Carter for his meticulous thoroughness in handling the financial management, and providing behind scenes support for the shop in maintaining equipment and providing documentation, and chairman Bruce Coxon, on whose constant support and encouragement I have come to depend, and for which I am particularly grateful. Finally, I would like to thank the STARPS people who regularly stock the shop with food for open days, usually at their own expense.

Steve Corrigan, Retail Manager

10. Small Exhibits Curator’s Report 2017 It has been an excellent year for our small exhibits collection. We were able to use our budget on many successful projects. Jennifer Edmonds has been most gracious with her time and regularly visits Valley Heights.

The Call Boy exhibition has been very well received by visitors. Please set aside time to really see all the information it contains. A big thank you to the many people who help construct this wonderful display. I would like to praise the effort and time spent by Sue Fulton in getting this project completed.

Four of our paintings have been reframed to conservation standard to allow for their future long term display. Lighting and display ideas are being investigated for the former DLE’s Building.

The Small Exhibits store and exhibit restoration room is currently being prepared to safely provide long term storage of the collection. Shelves are being wrapped to provide a safe surface and the new cupboards are filling with catalogued items. Cataloguing work in this room is a continuing project.

The team of Sue Fulton, Rudi Glajcar, Ellen Anderson, Ed Manning, Julie Tester, Andrew Tester and Richard Nicholson does a fantastic job in documenting and photographing each and every small exhibit and then adding each record into our computer database. Brittle plans, maps, objects and drawings are being carefully photographed by Rudi. The team’s hard work and their knowledge in this area is very much appreciated. Many of the team have attended workshops to give them more expertise in their work areas.

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The repaired 46 class maintenance board has been mounted on the rear of the roundhouse behind 4601. Thanks to the retirees group for adding its protective acrylic cover. Steve Corrigan has been working hard on the interactive audio visual display 4601’s cab.

This year a standard has been developed for all our information signs and labels. A dark green stripe at the top with Valley Heights Rail Museum in yellow on top of it. A dark green smaller stripe is at the bottom. The text on the sign is in Arial Font. The first example constructed is the mobile pull up sign that explains the changing names of Blue Mountains stations to complement our platform seats sign written by Frank Coy.

Thank you very much to all that have assisted our team this year. Your help is greatly valued.

Michael Pensini, Small Exhibits Curator

11. Model Railway Manager’s Report 2017 The model of Valley Heights circa 1950 has continued to draw much interest over the past year especially from specific groups who visited the Museum and have had conducted tours. The loop round the rear of the layout is now completed from a building point of view but some adjustments and some scenery are still to be done. My thanks to Roger Dohnt who planned and organised the work for the building of the loop.

As for the old layout this has been in the care of Henk Luf who has organized running displays admirably. The locomotive fleet has been supplemented from Henk’s own stock and a good variety of locomotives from many countries are now being shown on open days with special “country” running days being implemented.

A number of locos and rolling stock were generously donated by Don Chandler plus a cash donation and I would like to thank Don for his generosity. A number of boxes of goods cars were also donated by SDS Models and these have been shared between the two layouts, thank you very much for this generous donation. Also IDR Models have donated an X200 which is on show in the original model railway room, thanks also for this donation.

My thanks go to all those who have helped to plan and improve the layouts in such a dedicated way, especially the Christian Model Group, who come regularly to either work on or operate the layout. I hope to have your assistance in the future as we work together to improve the layout in general. I would also like to thank all those on the roster who run the DCC layout regularly on open days, your willingness to come up is very much appreciated by me and the Museum.

Continuing jobs still planned for the future are:

Old layout • Continue to add new trees to the hills at the rear of the layout • Restore the hill next to the mine with new flock, bushes and grasses • Refurbish the farm with new flock, bushes and grasses • Restore the mine to working order • Install some semaphore signals • Complete the electrification of the points in the yard

Valley Heights Loco Depot layout • Continue with the suggested changes as time allows. • Continue with embellishments to the loop area and complete the actual presentation of this well-built

layout. • Make the turntable operable

With Henk being available most open days we only need volunteers on the Valley Depot DCC layout. If you would like to help, please contact me.

Ray Beharrell, Model Railway Manager, Phone (02) 4733 1312, Mob. 0421 932 009


12. Exhibits Manager’s Report 2017 When I put my hand up last year to become Exhibits Manager I really had no idea what I was going to be in for. This being despite the fact of having many years’ experience in transport vehicle and system design as well as long term transport system and network planning. Thus for me, with virtually no expertise and experience with Australian rail preservation, this past year has been a case of watch and learn from those who do know the finer details. At all times I found that ‘those in the know’ were more than happy to mentor me as to the finer details of preserving our large exhibits - a process that for me has been a great learning experience as well as being most enjoyable

The major exhibits report contains information as to following items:

12.1. Electric locomotive 4601 NOTE: This report only covers activities relating to work conducted on electrical/control systems.

Train Simulator

Most of the technical work on 4601 related to the development of the driver simulator. This project, using a commercial train simulator interfaced to the actual controls in 4601, has proved to be a significant technical challenge; however significant progress has been made.

At the beginning of the year the project was just moving past the proof of concept. This is illustrated in the picture below, a laptop computer resting on the driver’s control stand, connected to an interface unit, which was in turn connected to the locomotive controls by loose wires temporarily connected directly into the control stand.

Trains simulator “Proof of Concept” testing

By the end of the year, this had been replaced by a “desktop” PC installed in the no 2 end High Tension (H.T.) compartment, with the interface unit now connected via a D.25 connector to a more permanent wiring loom added to existing wiring in the locomotive’s control system distribution frame. This arrangement is illustrated in the following picture.


Installation of train simulator computer and interface unit in no 2 end H.T. compartment

This has facilitated the placement of a larger screen in the no 2 end driver's cab, which is, for the moment, temporarily placed on the fireman’s desk.

At the present time, the following functions are supported: • Notching up of the accelerating handle • Return of the accelerating handle to “off” • Series/parallel transition • Forward/Reverse • Braking (application, release and lap) using the regen handle as a “pretend” air brake • Operation of the “air horns” using the whistle cord

46 class simulator under test by Exhibits Manager Henk Luf

During the year a twenty-seven page operation and reference manual was produced, which includes an overview of the system at block diagram level, start-up/shut down procedures, detailed description (including circuit and board layout diagrams), descriptions and diagrams of modifications made to the locomotive’s previous wiring, and an appendix containing data sheet for the key components.

The immediate tasks to be tackled next are:


• Tidy up and make safe power supply (240 volt and low voltage) wiring and equipment • Carry out endurance testing to verify reliability of the system • Improve ergonomics and realism of the drivers’ station (mount a larger screen ahead of the driver, implement

brakes using actual brake handles etc.) • Further in the future, consider possible enhancements, such as getting instrumentation (gauges etc.) working,

building scenery into the computer program reflecting the Blue Mountains western line.

Other Work Carried Out In 4601 • Noting the value and vulnerability of equipment installed in relation to the train simulator, the two H.T.

compartments were made secure. • A small quantity of arc chutes was installed in the no 2 end H.T. compartment. • Some tidy up of loose wiring and missing items in the no 1 end H.T. compartment • A “look alike” voltmeter panel was installed in the no 1 end H.T. compartment, using a similar panel taken from

our stock spares (see picture below). NOTE: Owing to the wiring in 4601 being different to 4638, and non-availability of exact equivalent resistors, this is a cosmetic, i.e. non-functional restoration.

Cosmetic voltmeter panel in no 1 end H.T. compartment

Steve Corrigan

12.2. Diesel shunting loco X206 A substantial amount of work has been done by a number of people in terms of getting the modification to approval stage. There are still some issues with X206 that are being ironed out. These problems are mainly in the area of the hydraulics. The unit will be used for off-steam days and during total-fire-ban days as well as a bit of shunting from time to time.

12.3. Passenger steam loco 3214 This locomotive has had its paint work renewed and looks great. I was very impressed with the quality of the work. The final paint job on the tender is still to be done.

12.4. Standard goods steam loco 5461 This locomotive is a popular attraction during open days and its static display status is being well maintained. It is indeed a lovely locomotive.


12.5. R-Car (RBR 1049) The Caves Express car is being well maintained with minor maintenance issues being fixed.

12.6. HG Brake Van There are only a few of these vans in existence and ours is well worth preserving. The initial work on the frame and couplings has been discussed and this will provide a start on the project keeping in mind that given the restoration manpower is not as yet available and that in terms of funding other projects have priority.

12.7. Steam loco 5711 Over the last few months work has started again on the tender.

There has been progress on replacement of 3 large gusset plates and 3 cross braces that strengthen the tender frame. New plates have been manufactured and the old rusty fractured ones removed.

This involved cutting the old rivet heads off and then using a hydraulic jack to push them out. Some rivets when removed were found to be crippled (bent) indicating stress between the two plates. This could account for the cracked plates (see photo)

The old plates had to be jacked out, cleaning and descaling carried out and the new plates fitted. The rivet holes were then marked and the plates removed and drilled on the horizontal borer. Three new cross braces were also manufactured.

All of these items will now be refitted and each hole reamed to make sure the holes are true ready for riveting. Riveting should take place in September when the engineering company will be finished with 3801’s boiler. Minor rust removal has been necessary on the turret section of the locomotive tender’s tank.

Gusset plate removed

Rusted and fractured gusset plate

Drilling pilot hole in gusset

Drilling final size hole


Drilling cross brace

Finished gusset plate

Cross brace in location

Cut to pieces; well-worn bolts from 5711’s tender

Ted Dickson, Project manager 5711

12.8. “U-Boat” trailer car (ETB 6039) This car provides visitors with some historical aspects on the Blue Mountains line with an interesting seven minute video via the on-board theatrette. A second large screen, donated by Ross Stenning has been added to enhance the viewing experience for larger groups. Many thanks to Ross for the donation, also Terry Matchett and Pete Murray for assistance with the installation.

Some remediation will have to be carried out on items such as window sills. The ETB is capable of being visited at night should that eventually be required.

12.9. Cement Hopper This is a great little wagon and a lot of great work has been done on it by member Michael Jessop. In July it will have its final coat of paint, and in August it will go over the ash pit to allow cleaning of the hopper chutes, then move to the platform to unload the coal from the false top. (Donated by Boral, the wagon had been displayed as a coal carrier at their office car park). Once painting of the chutes is complete sign writing will be applied.


Ted Dickson, Project Manager Cement Hopper

We do have a number of other potentially viable exhibits including an S-truck, a guards van as well as a couple of tankers. All are awaiting eventual restoration when manpower and funding are available.

In overall terms, I have been happy with the year 2016/17. A steep learning curve for me but very worthwhile. I commend and salute those volunteers who have worked very hard restoring and maintaining the various large exhibits during this year. Many jobs, very well done.

Kind Regards

Henk Luf, Exhibits Manager

13. Workshop Manager’s Report 2017 The modification of the control arrangement on X206 required most of the workshop’s time this year especially Ted Mullett as the machinist in manufacturing the components required and Dave Hunt in the modification and installation of the gauges and as general offsider.

The modified control system has been inspected by THNSW’s mechanical engineer. He will load test the locomotive soon, in conjunction with and the THNSW safety inspector.

“Mario”, our hi-rail vehicle gave major problems and required outside assistance through Eddie Caruana from Hydraulube to rectify these problems. So far, the problem with the hydraulic system has not returned.

Workshop personnel were engaged with the clearing of the fence line in way of the Ash Road in preparation for the construction of the new fence.

A steel rack for the storage of flat steel bar that has been stored in various places in the Museum has been constructed. This is now in the back section near the EHO guard’s van, and also holds leftover steel from the new fence project.

Terry Matchett, Workshop Manager

14. Joint Operating & Safety Committee 2017 The Museum’s Joint Operating and Safety Committee comprises of members of both the Museum and STARPS who collaboratively meet to discuss and address matters of safety and to a lesser extent, operational issues that affect both organisations. The committee meets bi-monthly and over the course of the year the committee has met on six occasions.


Safety Awareness for our Museum and across the broader THNSW family is the number 1 priority. Nurturing a robust healthy safety culture is imperative to making sure we as volunteers and our visitors (whether they be contractors engaged in work or members of the public visiting on Open Days), leave the Museum to go home as healthy as they were when they arrived.

Matters of museum and rail operational safety are reviewed by the committee. A number of items have been tabled for review in the last twelve months. Of course some matters are not straight forward and take time to review and implement change. As a result some of these items remain outstanding.

Some thirty-nine safety related matters have been minuted in meetings during the year. Of these thirty-nine items, twenty-one have been closed off and eighteen remain under review.

14.1. Inductions Onsite Inductions were introduced over twelve months ago. These are delivered to new volunteers, contractors or visitors on Museum business. Existing Members will also be given Inductions in the event of change resulting in new practices. During the last financial year a total of ninety-eight Onsite Inductions have been delivered.

14.2. Training Training is a new initiative that has been introduced by THNSW in response to feedback from volunteers who felt that training of members in duties related to their volunteer roles was lacking. As a result training providers were engaged to deliver a number of courses which our volunteers were invited to express interest in. Of these courses we had members undertake training in Basic First Aid, Respond to Workplace Emergencies and Workplace Health & Safety. There were also other training courses delivered to our members that were not safety related.

14.3. Incident Reporting Reporting of Incidents is a practice we at Valley Heights instilled on our workforce for many years. In fact since 2007 we have documented some seventy-eight Incidents.

Incidents can vary in nature from a break in, vandalism, injury and environmental to operational incidents with the tram or train. All Incidents need to be captured and reported through to Head Office within specific time frames. Rail related incidents also need to be reported to the Rail Safety Regulator (ONRSR) and depending on the severity of the Incident may require additional investigation and reporting.

During the 2016/2017 Financial Year we have had four incidents (three injuries and one fall) reported.

We would like to thank THNSW for their support, advice and guidance provided in addressing safety across the organisation. Specific mention is made to Ross Jackson (Rail Safety & Operations Manager), David Honer (Rail Safety and Environment Officer) and Gordon Strachan (Property & Facilities Manager) for their invaluable guidance and assistance in the safety world.

Finally to those members of the Valley Heights Joint Operating and Safety Committee I would like to thank you for stepping up to assist in addressing our safety at a local level.

Andrew Tester, Chair – Joint Operating & Safety Committee

15. Honorary Librarian’s Report 2017 Over the years the Museum has been the benefactor of donated books and magazines that have been handed over once finished with.

Consequently the Museum’s Library collection has grown to the point that a serious audit and review was required, of what is held in the library, against what has been documented in the collections database.

As many of you know we only have limited storage capacity in which we can collect these items and to control the influx the decision was made to introduce a temporary moratorium on the donation of books, magazines and small exhibit items until the team can get on top of sorting and cataloguing the collection.


We have a Collection Policy in place that spells out what items the Museum will accept into the Library and how many. Upon starting this audit it was found that we had multiple copies over and above that Policy. As a result, a serious rationalisation of the excess items had to be made so that we could reclaim some much needed space on our shelves.

The audit process is still underway, however the magazine collection is largely completed.

With an extensive collection of magazines it is important to be able to reference an index for these publications. To this end the ARHS Railway Resource Centre (ARHS RRC) introduced us to Magindex, an electronic index for the ARHS Bulletin, Railway Digest, Australian Railway History and Railway News publications. We now have our own copy of this software allowing us to search for a specific topic and the software will point us to relevant editions. We can then go to that edition (if it is held in our collection) to locate the information.

Our library team comprising of Sue Fulton, Rudiger Glajcar, Richard Nicholson, Ellen Anderson, Julie Tester and Ed Manning have been involved in a diverse range of activities across the library and small exhibits spaces. Sue has also received some valuable assistance from Adrian Duffy with sorting through a large collection of previously unidentified books containing shift diary notes and maintenance records from the late 1980s to mid-1990s. Unfortunately these records are not Valley Heights related but probably from the DELEC loco depot at Enfield.

Apart from auditing and maintaining our library collection their activities also include cataloguing, cleaning and photographing our vast collection of small exhibits.

This year has seen significant progress in sorting the small exhibits store. A quantity of second hand lockable cabinets have been sourced and installed. Shelving has been cleaned and wrapped in Marvelseal 360 Barrier Film to protect the shelves against the internal climatic elements. This has allowed Sue, (with assistance) to focus on sorting, cleaning and documenting many of the small and miscellaneous exhibits for long term storage. Ellen Anderson and Ed Manning participated in a program at the Powerhouse Museum to learn about how to care for textile artefacts. We have a number of donated old State Rail uniforms that required freezing and cleaning in case of insect infestations. All our textile artefacts have now been treated, photographed, documented and stored in archival boxes to preserve their condition.

Networking is an important way to link with organisations that who specialise in the archival work that we strive to achieve. To this end you have read that we have made connections with both the ARHS Railway Resource Centre (ARHS RRC) and the Powerhouse Museum, who have assisted us with our work this year.

I would like to take this opportunity to thank Ross Stenning as the former Honorary Librarian for his work in this role. Special thanks also go to Jennifer Edmonds at THNSW for her guidance and advice to the team throughout the year.

Finally, to Sue, Rudiger, Richard, Ellen, Julie, Adrian and Ed, thank you for your teamwork in driving this important work forward.

Andrew Tester, Honorary Librarian

A thank you to our contributing photographers Andrew Tester, Eileen Ward, Grant Robinson, Jenny Griffiths, Keith Ward, Steve Corrigan, Ted Dickson

standard goods engine 5461 wrapped up for its 100...

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