stage, room and audio/visual setup options · stage, room and audio/visual setup options the...

David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477

7300 Metro Blvd. Suite 120Edina, MN 55439

800-533-4494Web site: www. davidknox.com

Email: [email protected]

Stage, Room and Audio/Visual Setup Options

The following pages illustrate three different stage setups based upon audience size. The goal of each is to create high energy in the audience by keeping the chairs close and tight.

Presenter area stays the same

In each of the three setups, the presenter area remains basically the same.

• Six foot table with AC power

• VGA or HDMI projector cable

• Flipchart on solid flat back• Lavaliere microphone

• Seating: chairs only, theatre style, no round tables

• Front row of chairs as close as possible to stage or table

The Audio/Visual needs change as the audience increases in size.

Setup A Small audiences (100-300)

For small audiences: Single screen of medium size. The projector can be placed on the speaker’s table and project at an angle to place it off center. No stage or riser is required.

Setup B Medium audiences (300-600)

For medium sized audiences and rooms: Requires only one projection screen, but large enough to be viewed from anywhere in the room. The projector will be on a small table in front of the screen. Risers may be required, but only a 12” height.

Setup C Large audiences (600-3,000)

For the largest events in big rooms: There are usually two projection screens placed left and right with

projectors either right in front of the screens or behind the stage using rear-projection.

For increased visibility a large center stage, 18-24” height, is used then framed with draping for a professional appearance.

Rounds vs. Chairs

One of the most important elements of a successful room setup, is chair quantity and placement. It determines the energy and interaction during the event. When the chairs exceed attendance, the audience spreads out, the room feels empty and lifeless and the connection to the presenter is lost.

If the chairs are completely filled and close to the presenter, the room will be alive with energy.

You can’t control the audience, but you can control the chairs. By eliminating tables (especially rounds) and underseating (Set 10% fewer than expected attendance) you accomplish the following results:

• Your event appears more successful

300 in a room for 400 looks like failure

200 in a room set for 170 looks like success

Bringing in more chairs shows people it was a success

• Attendees move up to fill the front rows• Sight lines are improved between audience and

presenter

• The audience faces the presenter instead of each other

• Creates a front-and-center “sweet spot” that ingnites the audiences’ energy

Table of Contents

Introduction 1

3-column overview 2

Presenter Area

Diagram 3

Photos 4

Setup A

Diagram 5

Photos 6

Setup B

Diagram 7

Photos 8

Setup C

Diagram 9

Photos 10Display tables

Diagram 11

Photos 12


Setup: A B C

Audience size 100-300 300-600 600-3,000

Items 1-5 remain the same on all setups

1. Speaker table Six foot table Six foot table Six foot table

2. ConnectionsAC power strip

VGA or HDMI to projector

AC power strip


AC power strip


3. Microphone Wireless lavalier Wireless lavalier Wireless lavalier

4. Flipchart Yes Yes Yes

5. Seating Theatre style, no rounds Theatre style, no rounds Theatre style, no rounds

Items 6-10 change with each setup

6. Projector* On speaker tableOn separate table in front of screen(s),

or Rear projection

On stands in front of each screen,

or Rear projection

7. Screen*

Off center (stage right,

presenter left)

Size: 10’-12’

Stage left OR right

Size: 12’

Stage left AND right

Size: Large

8. Risers None

Height: 12 in. to 18 in.

Width: 16 ft. to 20 ft.

Depth: 8 ft. to 12 ft.

Height: 18 in. to 24 in.

Width: 16 ft. to 24 ft.

Depth: 12 ft. to 16 ft.

9. Display tablesThree tables

Back of room

Three tables

Back of room and/or near the cofee

Three tables

Back of room, foyer and/or near the cofee

10. Extra Audio

Handheld microphone for introducer

Computer audio feed

Microphone mixer

Handheld microphone for introducer

Computer audio feed

Microphone mixer

* Permanent mounts (Ceiling mounted projectors and/or wall mounted screens): For single center screen,

please arrange the presenter area to be away from the projected image to avoid shining on the presenter.

For two screens, center the presenter area between the screens. NEVER place the projector in the center

aisle.

Setups Overview


A/C Powerstrip

FlipchartSix foot table

VGA projector cableMicrophone:

Wireless lavalier

Presenter Area DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

Place table away

from aisle center line

and close to the front

row of chairs.

Ceiling mounted projectors and/or wall mounted screens: For single center screen, please arrange the

presenter area to be away from the projected image to avoid shining on the presenter.

For two screens, center the presenter area between the screens.

*********** NEVER place the projector in the center aisle.**************

Leave enough distance

between the screen and

projector to accom-

modate the focal length

for full image.

HDMI cable or


Presenter Area PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

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VGA cableOptional computer audio

AC power

VGA cable

Optional computer audio output


Room Setup A DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

Keep center aisle as narrow as possible

Place front row of chairs as close to the presenter as possible

MENU +-

Screen off center

Leave enough distance between the

screen and projector to accommodate

the focal length for full image.


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David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

Room Setup A Photos


Room Setup B DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

Table 12-18” from front of stage



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Room Setup B PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494


Room Setup C DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

Table 12-18” from front of stage



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ScreenScreen Projectors front or rear


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Room Setup C PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494


Display Tables DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

Setup A: One 18” X 6’ table against wall Three 3’ X 6’ tables in front

Setup B: Two 18” X 6’ tables against wall Four 3’ X 6’ tables in front

Setup C: Two 18” X 6’ tables against wall Five 3’ X 6’ tables in front


Display Tables PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494

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