INTERNATIONAL ISLAMIC SCHOOL MALAYSIA (P)SEMESTER 1, 2013/14

Minutes of 4th Staff Meeting

Date : 27th October, 2013 (Friday)

Time : 2: 45 pm

Venue : Staff room, Block D, International Islamic School Malaysia (P).

Attendance :

1. Tr. Nazahar Abdul Hamid (Principal of IISMP)2. Tr. Nik Siti Asilah (VPSACD of IISMP)3. Tr. Beta Kartika Muflih (VPACD of IISMP)4. Tr. Abdul Ghafur Arifin5. Tr. Atif Bin Abdul Rahman6. Tr. Hameeda Nisar Mehta7. Tr. Nor Najmah Bt. Abd. Halim8. Tr. Hjh Zalihah Nordin9. Tr. Nurdina Bt. Mohd Noor10. Tr. Nurul Hasanah Bt. Ismail11. Tr. Aisha Yasin Ansary12. Tr. Nor Haslinda Abu Talib13. Tr. Nur Tasnim Omar14. Tr. Sofa Ludin15. Tr. Siti Aisyah Bt. Ibrahim16. Tr. Siti Zunaidah Bt. Shadun Zubair17. Tr. Zaleha Omar18. Tr. Hamdan Chehdimae19. Tr. Muhammad Enamul Haque20. Tr. Sofi Tipree21. Tr. Nurul Allia Bt. Abdul Jamil22. Tr. Yasmeen23. Tr. Siti Zaharah24. Tr Nur Sabrina

Absent:1. Tr. Ahmad Zakaria (EL)2. Tr. Yasir Mat Idris (MC)3. Tr. Fazillah Sulaiman (EL)4. Tr. Sofaa Tipree (MC)5. Tr. Nisreen Abdul Hameed (EL)

No.MATTERS

Action By

1.0Principals addressThe meeting commenced at 2:45 pm with the recitation of Surah Al-Fatihah. It was chaired by Mr Nazahar, the Principal of IISMP.

1.1 Principal expressed his gratitude towards all teachers for their dua for him and his family during the flood disaster.1.2 Principal commented on few things:1.2.1 During his leave Tr Beta had covered his place. However, he received the report that some teachers were committing misconduct, such as missing from school without permission and not attending their classes and relief classes. At the same time, he also praised some teachers that performed their jobs well despite of his absence.1.2.2 Related to the above matter, he gave some encouraging words to teachers to work hard, cooperate to each other and increase their quality of teaching. He also encouraged teachers to always relate their job with the mission and vision of the school so that everybody will be able to increase the quality of his/her job.

2.0Management

2.1 Staffing

2.1.1 Principal welcomed the new Islamic Studies teacher, Tr. Nur Sabrina. 2.1.2 Tr. Siti Aisyah is going to have maternity leave in January and she will be replaced by new part-time teacher. At the same time, Tr. Nurdina also will take maternity leave in March.

2.2 Planning

2.2.1 The end-of-semester examination will start on 6th January, 2014 and finish on 10th January, 2014. 2.2.2 The MTP 4 will be conducted on 16th of January, 2014.

2.3 Training

2.3.1 Some teachers will be involved in teaching training for start from 20th January 2014 till 29th January, 2014. The training will be conducted at IIUM under the Institute of Education. 2.3.2 INSET session for IISMP teachers will be conducted on Wednesday, Thursday and Friday of the last week before school open. However, Principal had not mentioned any details of the program.

2.4 Attendance

2.4.1 According to Principal the record of attendance has not been improved much. The pattern is about the same from previous months, thus he expressed his unsatisfaction regarding this matter. 2.4.2 Hoping to see the improvement of the attendance, he will introduce the new regulation that will be taken into action immediately in semester 2. The regulations are: 2.4.2.1 The log book will be placed in his room. For those who do not bring the punch card or the late comers with no punch cards need to go to his room to sign in. Similarly, for those who arrives school after 8:15 am also need to see him and sign in the log book. 2.4.2.2 Principal will issue the show cause letter to those who are late 3 times in a row. 2.4.2.3 The punch in time for all teachers and admin staff is 5 minutes before 8:00 am.

2.4.3 Principal also pointed the problem of leaving school premise without permission. All teachers are required to fill in the blue slip and get the principals signature.

2.5 Misconduct 2.5.1 According to Principal, there is no serious misconduct is committed in IISMP. However, he hope all teachers are aware of certain issue, such as leaving school premise without permission, emergency leave and absent from classes since these acting will lead to misconduct.

2.6 Main & Mini Assembly

2.6.1 The main and mini assembly is compulsory to all teachers. 2.6.2 There are some comments made by Principal regarding this matter: 2.6.2.1 All homeroom teachers need to sit with their students respectively. 2.6.2.2 From his observations, some teachers are chit chatting, eating, tabbing and doing school work in front of students during the main assembly. 2.6.2.3 Assembly should be ended by 9:05 am and not to drag the time. Related to this, he ordered that no speech be given after Principals speech. 2.6.2.4 Negaraku song and Asma Al Husna Nasyid must be respected by teachers and students.2.6.2.5 All teachers must be punctual for the both assembly regardless Principal is around is around or not.2.6.2.6 Mini Assembly is a priority for daily activity in the morning. 2.6.3 The ordered from Principal regarding the both assembly will immediately take into action starts from Monday next week (30th December 2013).

2.7 Classsroom Management

2.7.1 Principal suggested that homeroom teachers should care about their home room class respectively. They should take care of the decoration, cleanliness and neatness of the class in a way to transform the class into beautiful, clean and conducive environment of learning. 2.7.2 He complimented Tr. Sofa Ludin for her efforts in taking care of her class, 1IS and suggested that other teachers should follow what have done by Tr. Sofa. 2.7.3 Principal mentioned that some rooms are having problems and need to be improved. The rooms as are: IEP room empty because nobody wants to take care Art room and living Skill room messy and no decoration at all 4IS unarranged and there are a lot of rubbish 3IS, 3IN, 6IK, 6IS There are some empty racks are left without any care 2.7.4 On the other hand, there are some classes that are in good conditions. The classes are 4IN, 4IK, 2IN, 2IK, 3IK, 5IN, 5IK, 5IS and 6IN

2.8 Facilities and Maintenance 2.8.1 Library and Resource Centre 2.8.1.1 Principal will discuss with HOD of Resource Centre, Tr. Nisreen, regarding to improve and manage the library in a way to improve and upgrade the condition of the library. The teaching aids need to be arranged and recorded so that teachers can utilize them for teaching and learning. Principal hope this arrangement will be materialized by the beginning of next semester. 2.8.1.2 Art room need to be renovated so that it will be more suitable for students to apply their arts skills. 2.8.1.2 Tr. Siti Aisyah also requested for upgrading the facilities and condition in science lab. 2.8.2 Consultation Corner Principal emphasized again that parents are not allowed to enter the staffroom or classrooms to see teachers. Instead they need to go to consultation room for discussion with teachers. 2.8.3 Air-conditioned 2.8.3.1 Some classes having problems with not working air-condition. Tr. Sofa Tipree had made a complain that her homeroom class, 2IN is not working. 2.8.3.2 Principal will take action as soon as possible to solve the air-conditioned problem by reporting to Maintenance Manager.

All teachers

Head of Exam Centre

All homeroom teachers

Head of Resource Centre

Head of Humanity DepartmentArt teacher

Science teachers

3.0Academic

3.1 YLP and SOW 3.1.1 Tr. Beta remarked that all teachers are required to submit YLP and SOW at the beginning of semester 1 but some teachers failed to do so. Thus, she appointed that the particular teachers are given the chance to submit the documents on Monday 30th December, 2013. 3.1.2 All academic HODs need to submit the soft copy of YLP & SOW and end-of-semester exam questions to VPACD and HOD of Exam Centre on Monday 30th December, 2013. 3.2 LBP Submission 3.2.1 Eventhough all teachers are required to submit their LBP weekly, some teachers failed to do so. Tr. Beta emphasized that if teacher continuously fail to submit LBP, he or she can be considered as committing academic misconduct. 3.3 Exchange of Classes 3.3.1 Teachers can make the arrangement to exchange classes among the teachers in case of emergency matters but they need to fill the form properly and inform Tr. Beta prior to the arrangement. In addition teachers need to submit the form that already signed to Tr. Beta. 3.4 Busy Bee 3.4.1 Tr. Beta remarked that teachers are required to submit the compilation of worksheets known as Busy Bee to her office. The purpose to have Busy Bee or worksheet bank is to ease the relief teachers to give some work to the students.3.5 Study Portion 3.5.1 As of now, most of the teachers already distributed study portion for end- of- semester exam to their students respectively.3.6 Exam Timetable Distribution 3.6.1 Some teachers complained that they havent received the copies of exam timetable for their respective homeroom students. According to Tr. Beta, Sister Aida is doing the photocopying for all classes. 3.7 Making up of Test/Quizzes/HW/Project 3.7.1 Teachers are required to re-evaluate their students assessment in order to help the weak students to increase their grades. 3.7.2 Since the final exam is only 40% of the total grade, Tr. Beta suggested that teachers can help their students by re-evaluate the students coursework that worth 60% of the total. 3.7.3 The other ways to help students as suggested by Tr. Beta is to give a various method of assessment such as oral test, reading test, project, etc. 3.8 English and Arabic 3.8.1 For English and Arabic, the assessment is consists of coursework and oral test.3.9 Answer Key 3.9.1 Teachers are required to submit the answer key to Head of Exam Centre by Monday 30th December, 2013. Miscellaneous: Principal complained that some teachers did not prepare the exam papers well especially in terms of editing. The common errors that he pointed are the spacing, justifying, pictures and selecting of fond. He suggested that all teachers to go for Microsoft training. Thus, he appointed Tr. Siti Zaharah to arrange for the training. Tr. Beta brought up the issue of student promotion to higher grade. Tr. Beta mentioned that the decision for the promotion procedure is made by the management team: Principal, Tr. Beta and Tr. Nik Asilah. Tr. Beta also suggested that if teachers feel that procedure is not suitable, the team can re-consider and re-evaluate but for time being the procedure cannot be retracted. Meanwhile, teachers should let the students be in their new classes as long as we can help them.

VPACD

All Teachers

4.0Student Affair

4.1 Activities 4.1.1 Field Trip 4.1.1.1 For the Field Trip activity, teachers are encouraged to give their ideas to Tr. Nik Siti Asilah.4.2 Next Semester Event List 4.2.1 Tr. Nik Siti Asilah distributed the event list for semester 2. 4.2.2 Tr. Nik Siti Asilah emphasize the concept of togetherness where she hope teachers will always work together in order to materialize our target to upgrade the activities of the school. 4.2.3 The next coming activity in semester 2 is Cross Country.4.3 Prefects/ Discipline Matters 4.3.1 In terms of discipline, nowadays there are a lot of pending cases that Tr. Yasir cannot handle it alone. Tr. Nik Siti Asilah asked teachers to give cooperation in handling students discipline cases. Teachers supposed to fill the discipline form that was distributed in the beginning of semester. 4.3.2 Tr. Nik Siti Asilah asked teachers to understand the situation of school prefects where they were not having the proper and thorough training so it is unfair for teachers to solely put a blame on prefects. She suggested that teachers give more time and space for them to improve. On the other hand, teachers have right to report on any prefects who are misbehave. 4.4 Sports Day Certificates 4.4.1 Tr. Nik Siti Asilah had distributed the Sport Day Certificates to all teachers.

5.0Other Matters

5.1 Club and Welfare 5.1.1 November and December fees were collected on Friday, 27th December 2013. 5.1.2 Club and Welfare had contributed RM 200 to En. Isa (security staff) for his grandchild wedding. 5.2 Team Building Activity 5.2.1 The Team Building Activity will be held on 7th January 2014 at Sunway Lagoon. The attendance is compulsory.

All teachers

6.0Conclusion

Meeting adjourned at 6:00 pm with Surah Al Asr and Tasbih Khifarah.

Prepared by: Verified by:

. . (Tr. Zaleha Omar) (Mr Nazahar Abdul Hamid)Page 1 of 6