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Staff-Managed Problem Behavior Form Overview

What is it? The TBSP Staff-Managed Problem Behavioral Form is a Google Form that can be used by RTI2-B school leadership teams and administrators to track incidents of minor problem behavior across all school environments. The TBSP Staff-Managed Problem Behavior Form is one option for collecting student behavioral data that RTI2-B School Leadership Teams can use to support students and teachers in efforts to improve student behavior. Who is involved?

RTI2-B School Leadership Teams: Collect and analyze data that summarizes behavioral data by location, time of day, behavior, monthly trends, referring staff, grade, action taken, others involved, possible motivation, and action taken (staff response). Teams can then summarize behavioral data to inform their discussions.

School staff members: Complete the Staff-Managed Problem Behavior Form when minor problem behaviors occur, as defined by your school’s discipline flow chart or school or district policy, in order to track student behavior and support students prior to formal office discipline referral.

When should it occur? Entry of student behavioral data is ongoing, and occurs daily as needed. When minor inappropriate behaviors occur, a school staff member should complete the Staff-Managed Problem Behavior Form. The RTI2-B School Leadership Team should review student behavioral data monthly to inform school-wide decision making and drive continuous improvement. Please routinely share summaries of school-wide behavioral data with your faculty. How are data used?

To inform school-wide decisions regarding student behavior and RTI2-B implementation action planning

To screen for behavior problems and/or monitor students’ behavioral progress

To track inappropriate behavior

To evaluate the overall effectiveness of RTI2-B implementation. Staff-Managed Problem Behavior Form

TBSP developed this form as a no-cost option for schools to enter and summarize student behavioral data. Please contact your TBSP educational consultant (tbsp@utk.edu) for further information on how to use the Staff-Managed Problem Behavior Form.

Instructions for RTI2-B School Leadership Team………………………………………………………………………..Page 2 Using the SMPB Form to summarize school-wide behavioral data…………………………………………….Page 5 Instructions for using the Awesome Tables Add-On………………………………….….…………………………..Page 6 Instructions for School Staff……………………………………………………………………………………………………..Page 8 Instructions for creating iPhone/iPad shortcut………………………………………………………………………….Page 10 Instructions for creating Android shortcut………………………………………………………………………………..Page 11

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Instructions for RTI2-B School Leadership Team

The Staff-Managed Problem Behavior (SMPB) Form was designed by TBSP for use with Google Forms. The SMPB Form was developed to allow schools to enter and summarize school-wide student behavioral data over time in an effort to document minor behavioral infractions and reduce the use of formal Office Discipline Referrals (ODRs). Please contact TBSP (TBSP@utk.edu), or your TBSP consultant for information on how to use the Staff-Managed Problem Behavior Form appropriately.

1. Access the SMPB Form through the following link. The SMPB form will copy to the Google account currently open in your browser. Please make sure this is a protected and Family Educational Rights and Privacy Act (FERPA) compliant account. TBSP suggests using a school administrator’s official school Google account, as the data gathered with the SMPB form will sync to the google account used in this step (i.e., the Google account used to Copy the tool). The data recorded with this form will be stored in Google drive. Consult with your school-level and district-level supervisors before using the SMPB form. TBSP advises against using a personal Google account for storing school-related data. Please check with your building-level and district-level supervisors regarding questions related to storing data online such as through your school’s Google drive. Use the following hyperlink to create a copy of the TBSP Staff-Managed Problem Behavior Form. In order customize the SMPB form for use with your school, TBSP strongly suggests collaborating with your school personnel who are experienced Google Form users.

2. Access the SMPB Form. Then select “Make a Copy”. The SMPB form will automatically copy to the Google account currently active in your open browser.

Select the “palette icon” to customize the theme, change colors, and/or upload an

image into the header of your Google Form.

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3. The “Copy of Staff-Managed Problem Behavior Form” will appear in “edit mode” in a new tab in your browser. From this screen you can edit and customize the form.

4. There are two additional ways to access the form. a. Select Google Apps and scroll down from your Google home page to access Google

Forms.

b. Or access your “My Drive”, then select the “Copy of Staff-Managed Problem Behavior Form”.

5. Once the form has been copied to a protected Google drive, such as a school FERPA–compliant

Google account, it is ready to send out to staff via Email. Please check with your school-level

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and district-level supervisors prior to using this form with student data. Data used with the Staff-managed Problem Behavior Form will be automatically saved to Google drive. A school team can consider editing the form prior to sending out for staff use. You can edit the form by clicking on an item and either editing text or deleting an item by clicking the “X”. For example, team members from a K-6 school might want to delete grade levels 7-12 from the dropdown list options.

6. Once edits have been made, use the “SEND” button located on the top right corner of the form to share form with your staff by email. This will allow your staff members to use the form but will not give staff access to data or form editing capabilities. Select “Send Via link” then “Copy” and paste into the body of a list serve email.

7. When emailing the link to your staff, please include the following instructions: “Staff-Managed Problem Behavior Form School Staff User Guide”. See page 8.

A school team might also want to replace the “Referring Staff Name” text entry box with a

dropdown list of staff names.

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Using the Staff-Managed Problem Behavior Form to Summarize School-wide Data

1. Once responses have been recorded, select the “responses” tab via the Google Form edit page

to access data summary pie charts and bar graphs (see image below).

If names are not entered consistently (for example, due to misspellings or spaces inserted after text) data will appear to

represent different persons.

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Instructions for installing the Advanced Summary by Awesome Tables Add-On for Google Forms

1. Once responses have been recorded, Advanced Summary by Awesome Tables can be used to filter and summarize data.

2. Open the SMPB form via edit mode and select the vertical ellipsis icon to access “Add-Ons”. 3. Then type: “Awesome Tables” into the search bar located in the upper right corner of the

screen. Then select the “+ Free button”. 4. Select the appropriate Google account and “Allow”.

1. Next, select the “Add-On” puzzle piece icon. 2. Then select Advanced Summary by Awesome Tables. 3. Select “Open / Edit summary”.

4. Select the check boxes you wish to use as filters to analyize data. 5. Then “Update Filters” then “Open Summary” 6. Then use the data filters to drill down and inform the decisions-making process. The example

below filters on “Problem Behavior” Inappropriate language. Multiple filters can be used simultaneously.

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In the example above, a school team can analyze school-wide student behavioral data for Inappropriate Language by simply filtering on “Problem Behavior” then selecting “Inappropriate Language”. Filters can be applied for all features of the SMPB Form: Student name Student Grade Level Problem Behavior Month Time of Incident

Referring Staff Name (First Last) Location Others Involved (select all that apply) Possible Motivation (function of behavior) Action Taken (select all that apply)

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Staff-Managed Problem Behavior Form School Staff User Guide

1. The Staff-Managed Problem Behavior Form (SMPB) form can be completed via computer or mobile device. See page 10 and 11 for instructions on how to create a SMPB form shortcut on your smart phone desktop.

2. Access the SMPB form via your FERPA-compliant school/work email and using the link sent to you by your school administrator. DO NOT use the SMPB form with your personal Google account.

3. Open the form, then press and hold left mouse button to capture and drag the “lock icon” next to the url, and drag it to your desktop to create a shortcut. Then you will be able to access the SMPB form conveniently from your desktop. See page 7 for instructions on how to create a SMPB form shortcut on your smart phone.

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4. The SMPB form is designed to be used in a time-efficient manner. Please complete each item with sufficient detail to document minor problem behaviors. Thoroughly complete the form by entering information into text boxes and making selections from dropdown menus. Information requested includes:

a. Student name

i. When entering student names be consistent. If names are misspelled the

data will appear to represent different persons.

b. Student ID (if available)

c. Student Grade Level

d. Problem Behavior

e. Month

f. Day

g. Time of Incident

h. Referring Staff Name (First Last)

i. Location

j. Others Involved (select all that apply)

k. Possible Motivation (function of behavior)

l. Action Taken (select all that apply)

m. Select minor (staff-managed) or major (ODR)

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Staff-Managed Problem Behavior Form Instructions for creating a smartphone or mobile device shortcut

iPhone Instructions: 1. Access the SMPB Form via offical FERPA-compliant school/work email from your iPhone. DO

NOT open the SMPB form from your personal g-mail account. 2. Select to “FILL OUT THE FORM”. 3. Then select to “SEND” the form to your desktop.

4. Select “ADD TO HOMESCREEN” then select “ADD”. The shortcut will appear on your iPhone Desktop as a google form icon.

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Android Instructions: 1. Access the SMPB Form via official FERPA-compliant school/work email from your iPhone. DO NOT

open the SMPB form from your personal g-mail account. 2. Select to “FILL OUT THE FORM”. 3. Then select the “vertical ellipsis icon” in the upper right corner to access more options and create

a “Desktop Site”. 4. Then “Add to Home screen”.

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Staff-Managed Problem Behavior Form. TBSP developed this form as a no-cost option for schools to enter and summarize student behavioral data. Please contact your TBSP educational consultant (tbsp@utk.edu) for information on how to use the Staff-Managed Problem Behavior Form.