St. Paul Preparatory School Host Family Orientation Responsibilities and Expectations Host Family Responsibilities Greet your student at the airport Welcome your student as a family member Provide a safe home and environment Providing breakfast, lunch and dinner daily Share dinner as a family at least 3 times per week Provide students with their own bed and a suitable study space *Support students when challenges arise (school, culture shock, language barriers, homesickness, etc.) **Encourage cultural exchange Host Family Responsibilities Cont Completing all initial or renewal paperwork in a timely manner Application Background Check Renewal Home Visit References (every 2 years) Host Family Agreement One time unless information changes: W-9, Direct Deposit form, Minnesota Background check (notarized) Being available and communicative regularly with the coordinator and host family department Student Responsibilities Serve as ambassadors from their countries Represent their culture Follow SPP and host family rules Adapt to host family, be involved and flexible and help with household chores Maintain high academic performance Communicate in English Personal expenses: students are expected to cover the costs of any additional activities and meals beyond those required to be provided by the host family and/or school Student Expectations (Continued) DO NOT LOSE. Passport (Keep at home!) I-20 (Should be kept with passport.) Student Identification card Bus card Coordinator Responsibilities Join new host families as they greet their students at the airport First line of contact: mediate and support students and families equally School liaison *Monthly contact reports (MCR) monthly check-ins with students and host families providing insight from both parties on the progress of the host experience. The information from these reports is relayed to natural parents through the host family department and foreign partners. Promoting a positive and supportive experience for all parties involved Host Family Department Staff Responsibilities Act as liaisons between coordinators, students, families, school and foreign partners/natural parents Communicate placements and other important information to foreign partners Manage and track student moves Review MCRs and follow up with all parties on any concerns (including the natural parents through the foreign partners) Evaluate MCR data to look for trends Ensure all policies and procedures are followed Manage department budget (including tracking and submitting accurate host family stipend payments and host family referral bonuses)