st. johns county school district textbook adoption ...€¦ · 1 meets ncss/ sunshine state...

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St. Johns County School District

Textbook Adoption

Procedural Manual

Version 1 01/05

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Textbook Adoption Mission

- To provide students with up to date, engaging texts that will aid in student performance as it relates to the Florida Sunshine State Standards.

- To provide instructors the highest quality materials that will allow for meaningful text-based instruction.

Textbook Adoption Description

Each year, Florida adopts instructional materials for specific classes. We refer to these materials as major tools of instruction and their ancillaries. Major tools are materials that cover the Sunshine State Standards, stated intended outcomes, and course objectives for the specific classes.

Selected subject areas are called for adoption each year on a rotating basis, usually for a period of 6 years.

School Year Subject Areas 2004- 2005 Social Studies, Humanities, Journalism,

Drama, Speech 2005- 2006 Science 2006- 2007 Foreign Languages, Computer Ed,

Business Tech, Technology Ed, Industrial Ed, Family and Consumer Science, Health Science, Visual Arts, P.E., Health Education

2007- 2008 Reading K-12, Handwriting and Spelling (TBD)

2008- 2009 Language Arts, Humanities, Journalism, Drama, Speech, Agriscience and Natural Resources, Driver’s Ed, Music

2009- 2010 Mathematics, Computer Ed, Business Tech, Technology Ed, Marketing and Diversified Ed

Prior to each adoption, the Department of Education publishes the Instructional Materials Specifications for the subjects to be adopted. These specifications outline the courses for which materials are being sought, as well as the standards that those materials are expected to meet.

In the year prior to the adoption, the Department of Education accepts nominations for the State Instructional Materials Committees (SIMC). Nominations for these committees are generally made by district school officials, professional and educational associations, and civic organizations. The Commissioner of Education appoints the Committees.

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In early spring of the adoption year, the Commissioner of Education formally announces the adoption in a memo sent to all publishing companies whose names and addresses appear on the publisher mailing list database in the Office of Instructional Materials. Publishers may be added to that list by sending a request that includes the company name, address, phone number and contact person to this office via e-mail [email protected] or via fax (850-245-0803) or mail (325 W. Gaines Street, Suite 444, Tallahassee, FL 32399-0400). The announcement marks the official beginning of the adoption year.

It is the Commissioner of Education who formally adopts materials recommended by the State Instructional Materials Committee. He may accept the recommendations or amend them by removing materials, but he may not add material that the Committee did not recommend. The state adoption process is completed in December, and titles of the newly adopted materials are listed on the FLDOE web site. Materials are available for purchase beginning April 1 of the year following the adoption.

Once the FLDOE publishes the Approved Textbook List, SJCSD begins it formal textbook adoption process. The appropriate coordinator will work with the Director of Media Services, and appropriate school- level administration and faculty to select instructional materials from the state adopted textbook materials list unless clearly not feasible or appropriate. SJCSD is a “closed” district. Textbook representatives must complete all communications through the district office. Violation of this procedure will result in disqualification for that publisher from the current textbook adoption. The final textbook adoption decisions must be submitted from the Superintendent of Schools to the FLDOE by April 1.

Florida schools and school districts must purchase adopted materials through the Publisher's Florida book depository.

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Timeline/ Task Schedule

September- December: State Instructional Materials Meeting October: Creation of textbook review rubrics (A-1) for

Instructional Materials to include elementary, middle and high school. Utilize cadre or school- based input for the creation of the rubric.

October: Identify chairpersons for textbook adoption

committees. Email Committee chairpersons the procedure for textbook adoption (timelines, important dates, district letter to publishers, etc) (A- 2)

December: Acquire State Approved Textbook materials List

and rankings (if available) from the FLDOE website or Director of Media Services.

December: Review Stare Adopted Materials List with CAST. December: Contact publishers via e-mail with requests for

sample materials (Student and Teacher editions, all ancillaries and bid prices) to be sent to each school. Include in the e-mail a list of schools with addresses, St. Johns County Textbook Adoption Procedures Notification to Publishers (A-4), and a list of all courses offered in SJCSD. (A-3)

December: Schedule publisher presentations to Elementary

school teams (late January/ early February) and middle and high school committees as needed. (A-5 A-6)

January: Email Principals/designees that textbook samples

have been requested and should be arriving at the schools. Ask Principals/designees to designate location for review of the materials. In addition, ask Principals/designees to forward the names and contact information of community members interested in participating. Email State Adopted materials list, rubrics and SJCSD Textbook Adoption Procedures Notification to Publishers to Assistant Principals, subject area instructors and all other textbook evaluators. (A-7)

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January: Materials arrive to central location at each school. January/ February: All committee members begin reviewing samples

using the rubric provided. January/ Early February: Publisher presentations to school teams/

committees. (A school team is used during elementary adoption and consists of an administrator, primary teacher, intermediate teacher, community member and ESE teacher.)

Late January to Early March: Committee members continue to review materials. January to Early March: Instructional Technology team will review all

software components. Ask Information Technology department to review any software that has a network component or need for network support.

Late February/ Early March: Committees meet and narrow selections or make final recommendation.

Early March: Each Elementary School Committee will report their final rankings to the Principal.

Early March: Middle and High School Committee chairpersons report recommendations to Coordinator of adoption. Committee members report their individual preferences to School Principal.

Late March: Principals will meet with Textbook adoption coordinator to come to a consensus on the recommendation to the Superintendent. A formal letter will be sent from the Textbook Adoption Coordinator to the Superintendent.(A-8)

April 1: Superintendent/ Director notifies FLDOE with district selections.

First week of April: Assistant Principals meet with the Director of Media Services to place textbook orders.

April: Textbook adoption coordinator meets individually with publishers and Staff Development coordinator to schedule five-year inservice plan. (A-9)

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Contact Information

Harcourt Ronda

Baggett 850.271.0018 [email protected]

Macmillian/ McGraw- Hill

JoAnn Gillingham

866.940.5854 [email protected]

Scott Foresman/ Addison Wesley

Mary Farley Cox


AGS Richard Solar


Houghton- Mifflin: Elementary

Kathy Kelly


McDougal Littell

Jason Testa


Glencoe Michael Sullivan


Holt, Rinehart, Winston

John Kelly 407.384.6179 [email protected]

Bedford, freeman and worth

Bill Veltre [email protected]

Prentice Hall

Michele Davis


Thompson Gena Cofer


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Budget

There should not be a need to expend district funds during the adoption, except for the reimbursement of substitute teachers for committee members in the event that a presentation must be scheduled during the instructional school day.

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Troubleshooting and Lessons Learned

We have found that within our district, there are multiple operating systems utilized within our computers. Therefore, it is imperative that software packages be tested on multiple platforms and operating systems to ensure compatibility.

We should, as a district look favorably towards web-based software programs.

This would eliminate the district’s responsibility in maintaining servers for network-based software.

We recommend that each school order the same gratis package at each school.

Many times there are two to three options within the gratis package. The textbook committee should determine which package should be selected. This aids in the ordering process.

In the event that a textbook committee determines that a new adoption does not

need to occur, the coordinator will report the findings to the Principals as early as possible (January)

Coordinators need to keep a log of customer response with Publisher Representatives. The log should be used my committees to aid in the decision-making process.

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Appendix

A-1: Sample Rubric A-2: Email to Committee chairpersons. A-3: Email to Publisher for sample requests. A-4: SJCSD Textbook Adoption Notification to Publishers Letter. A-5: Email to Publishers for school presentations. A-6: Email to Administration for school presentations A-7: Email to Principals to expect sample arrival. A-8: Letter to Superintendent for adoption recommendations. A-9: Textbook in-service plans.

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A-1 High School Textbook Adoption Rubric Publisher/ Title:

Focus Area Rating 1=Minimally 2=Adequately 3=Thoroughly

Reflections

1 Meets NCSS/ Sunshine State Standards in Social Studies.

2 Provides FCAT type review materials linked to the content covered.

3 Makes real world and cross curricular connections.

4 Provides high quality Reading in the Content Area strategies for teachers and students.

5 Provides appropriate resources to enable students to pull meaning and information from the text (glossary, review question, graphic organizers)

6 Contains a strong assessment element with links to the Sunshine State Standards as well as FCAT emulation.

7 Includes technology resources for students and teachers. (Online textbook, practice exercises, Teacher lesson planner)

8 Allows for differentiation of students, acceleration and remediation, addresses all modalities.

9 Contains organized quality teacher manuals with home/school connections.

10 Demonstrates a commitment to a well articulated inservice plan for the length of the adoption.

Total

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A-2 Thank you for volunteering to help coordinate the Social Studies Textbook adoption. We are still in need of chairpersons for the following subjects: American History (high school) Humanities Psychology Contemporary History If you know anyone who wishes to serve as a chair for these committees, please have the person email me. You should have received sample texts at your schools by now. If not, please let me know and I will contact reps to get samples for you. Attached you will find the middle and high school textbook adoption rubrics. Each member of your committee should use these rubrics when evaluating textbooks. I would ask that you collect these rubrics when you submit your committee's final recommendation. In addition, you shall find the time line for the textbook adoption process, as well as the state adopted materials lists.. The Process Teachers will be contacting you via email asking to serve on your committee. Please allow anyone who wishes to participate, you might even ask teachers from other disciplines to work in the adoption, especially ESE teachers. Please also allow community members/ parents to serve, they are a valuable voice in the adoption process. The final date to join a committee will be 01.07.05. Please reiterate to your committee members to use the appropriate rubric when evaluating the textbook product. After committees are formed, you can call voluntary meetings to discussed the product or you may choose to simply correspond by email. For those of you who are chairing standard/honors courses, the first conversation must decide one text versus separate texts for standards versus honors classes. If your committee would like to have two or three publishers come in and give a product demo, set up the time and place and contact me. I will call the publishers to set up the presentations. We need to try to come to a consensus on a textbook decision, ut if that cannot be achieved, please take a vote and record the decision. Please send me final decisions by March 4, 2005. If you have any questions, please call me at 8197543. Ted Banton Curriculum Coordinator for Social Studies, ESOL and the Arts St. Johns County School District 904.819.7543

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A-3 Good day, Attached you shall find schools and addresses, courses offered, and our district procedure regarding publisher communications, etc. I will be contacting you as requests are made for presentations. Ted Banton Curriculum Coordinator for Social Studies, ESOL and the Arts St. Johns County School District 904.819.7543 Middle School Courses World History World Geography American History to 1877 High School Subjects World History World History Honors American History American History Honors American Government American Government Honors Economics Economics Honors World Cultural Geography Law Studies Humanities Psychology I Psychology II Florida History Contemporary History Advanced Placement US History European History MacroEconomics MicroEconomics World History Human Geography US Government Comparative Government AICE Government Economics U.S. History European History DE

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US History World Civilizations Florida Heritage IB World History Honors AP US Government AP Comparative Government AP US History History of the Americas Theory of Knowledge Psychology SL Psychology HL

Crookshank Elementary (K-5) James Roberts, Principal 1455 North Whitney Street St. Augustine, FL 32095 (904) 819-7840 or (904) 824-4363 FAX: 904-819-7857

Cunningham Creek Elementary (K-5) Cathy Hutchins, Principal 1205 Roberts Road Fruit Cove, FL 32259 (904) 819-7860 or (904) 287-3578 FAX: (904) 287-8754

Durbin Creek Elementary (K-4) Patricia Falaney, Principal 4100 Race Track Road Jacksonville, FL 32259 (904) 819-3880 (904) 287-9352 FAX: (904)819-3885

W.D. Hartley Elementary (K-5) Mary Seymour, Principal 260 Cacique Drive St. Augustine, FL 32086 (904) 819-8400 or (904) 797-7156 FAX: 904-819-8385

Hastings Elementary (K-5) Lionel (Skeeter) Key, Principal 400 East Harris Street Hastings, FL 32145 (904) 819-8610 or (904) 692-1515 FAX: 904-819-8615

R.B. Hunt Elementary (K-5) Barbara Stevens, Principal 125 Magnolia Avenue St. Augustine, FL 32084 (904) 819-7960 or (904) 824-2818 FAX: 904-819-7955

Julington Creek Elementary (K-5) Dr. Paul Goricki, Principal 2316 Racetrack Road Jacksonville, FL 32259 (904) 819-7980 or

Ketterlinus Elementary (K-5) Wayne Jenkins, Principal 67 Orange Street St. Augustine, FL 32084 (904) 819-8540 or (904) 824-4431

Otis A. Mason Elementary (K-5) Principal TBA 207 Mason Manatee Way St. Augustine, FL 32086 (904) 819-8440 or (904) 829-2938

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(904) 287-2311 FAX: 904-819-7985

FAX: 904-819-8554 FAX: 904-819-8345

Mill Creek Elementary (K-5) Don Campbell, Principal 3750 International Golf Parkway St. Augustine, FL 32092 (904) 819-3720 or (904) 940-3354 FAX: 904-819-3730

Ocean Palms Elementary (K-5) Michael Parrish, Principal 355 Landrum Lane Ponte Vedra Beach, FL 32082 (904) 819-3760 or (904) 285-9160 FAX: 904-819-3775

Osceola Elementary (K-5) Nancy Little, Principal 1605 Osceola Elementary Road St. Augustine, FL 32095 (904) 819-3780 or (904) 824-7101 FAX: 904-819-3795

Ponte Vedra-Palm Valley Elementary (K-2) Kathleen Furness, Principal 630 A-1-A North (P.O. Box 658) Ponte Vedra Beach, FL 32082 (904) 819-3820 or (904) 285-6022 FAX: 904-819-3825

Marjorie K. Rawlings Elementary (3-5) Dr. Pherbia Engdahl, Principal 610 A-1-A North Ponte Vedra Beach, FL 32082 (904) 819-8570 or (904) 273-4983 FAX: 904-819-8575

The Webster School Elementary (PK-5) Mary Hemphill, Principal 420 North Orange Street St. Augustine, FL 32095 (904) 819-3860 or (904) 824-2955 FAX: 904-819-3865

Elementary School "J" Lionel Key, Principal Cowpen Branch Rd. & SR 206 (This school is under construction)

Elementary School "E" Paul Goricki, Principal 781 Green Briar Rd. Jacksonville, FL 32259-8336 (This school is under construction)

Elementary School "I" Cathy Hutchins, Principal CR 210 & Greenbriar Rd. (This school is under construction)

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Middle Schools ^back to top

Fruit Cove Middle (6-8) Clay Carmichael, Principal 3180 Race Track Road Jacksonville, FL 32259 (904) 819-7880 or (904) 287-2211 FAX: 904-819-7885

Alice B. Landrum Middle (6-8) Beverly Gordon, Principal 230 Landrum Lane Ponte Vedra Beach, FL 32082 (904) 819-8410 or (904) 285-9080 FAX: 904-819-8415

Murray Middle (6-8) Meredith Strickland, Acting Principal, 150 North Holmes Blvd. St. Augustine, FL 32095 (904) 819-8470 or (904) 824-6126 FAX: 904-819-8475

Gamble Rogers Middle (6-8) Randy Johnson, Principal 6250 U.S. #1 South St. Augustine, FL 32086 (904) 819-8700 or (904) 794-0222 FAX: 904-819-8705

Sebastian Middle (6-8) Paul Abbatinozzi, Principal 2955 Lewis Speedway St. Augustine, FL 32095 (904) 819-3840 or (904) 824-5548 FAX: 904-819-3845

Switzerland Point Middle (6-8) Sue Sparkman, Principal 777 Greenbriar Road Jacksonville, FL 32259-8336 (904) 819-8650 or (904) 825-1527 FAX: 904-819-8645

High Schools ^back to top

Bartram Trail High (9-12) Tim Forson, Principal 2050 Roberts Road Jacksonville, FL 32259 (904) 819-8340 or (904) 287-6767 FAX: 904-819-8359

Pedro Menendez High (9-12) Robert Allten, Principal 600 State Road 206 West St. Augustine, FL 32086 (904) 819-8660 or (904) 794-7702 FAX: 904-819-8675

Allen D. Nease High (9-12) Robert Schiavone, Principal 10550 Ray Road St. Augustine, FL 32095 (904) 819-8300 or (904) 824-7275 FAX: 904-819-8305

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St. Augustine High (9-12) Michael O'Loughlin, Principal 3205 Varella Avenue St. Augustine, FL 32095 (904) 819-8530 or (904) 829-3471 FAX: 904-819-8535

St. Johns Technical High School (9-12) Jay Willets, Principal 2980 Collins Avenue St. Augustine, FL 32084 904-819-8500 FAX: 904-819-8505

Charter Schools ^back to top

First Coast Technical High School Chris Cothron, President 2980 Collins Avenue St. Augustine, FL 32084 (904) 823-1322 Fax (904) 829-1018

First Coast Technical Institute Chris Cothron, President 2980 Collins Avenue St. Augustine, FL 32084 (904) 823-1322 Fax (904) 829-1018

First Coast Skills Academy Chris Cothron, President 2980 Collins Avenue St. Augustine, FL 32084 (904) 823-1322 Fax (904) 829-1018

Alternative Schools ^back to top

The Evelyn Hamblen Center Jay Willets, Principal 1 Christopher Street St. Augustine, FL 32084 (904) 829-8781 FAX: (904) 823-8542

Gaines Alternative Program (6-12) at The Evelyn Hamblen Center Tyrone Ramsey, Director, Steve Ray, Assistant Principal 1 Christopher St. St. Augustine, FL 32084 904-819-8560 FAX: 904-819-8555

Hastings Youth Academy Tyrone Ramsey, Director, Patricial McMahon, Assistant Principal 765 East St. Johns Ave. Hastings, FL 32145 (904) 692-2920 FAX: (904) 692-3611

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A-4 St. Johns County Textbook Adoption Procedures Notification to Publishers or Manufacturers of Instructional Materials Should the materials you have submitted to the State of Florida be chosen as a part of the state-adopted list of materials, which would make them eligible for consideration for District adoption, or should you be planning to submit materials for consideration for state adoption within 18 months, or the SJCSD decides to use our instructional materials flexibility for non state- adopted materials, please be aware of the following regulations regarding District adoptions in St. Johns County Public Schools: 1. Publishers or manufacturers of instructional materials who have submitted, or plan to submit within 18 months, instructional materials for consideration in the adoption process in the State of Florida, may not:

a. directly contact any teacher(s) (including department heads) in regard to their materials until after St. Johns County Public Schools makes its own official District adoption (the adoption becomes official ONLY after it has been approved by the St. Johns County School District Superintendent)

b. host dinners, retreats or parties of any kind for any teacher(s) or administrator(s)

in St. Johns County Public Schools to showcase their materials being considered for adoption, other than showcasing them on St. Johns County Public Schools property.

c. offer gifts, gift certificates or other enticements to any teacher(s) or

administrator(s) (or their schools) attending such an event as is described in b above.

(The above 1 a, b, and c would not prohibit teachers or administrators from participating in functions of professional organizations where vendors may be a sponsor.)

2. All communication with schools (whether written or oral) regarding an adoption in St. Johns County Public Schools must be handled through the curriculum coordinator or designee for that particular adoption committee. 3. No more than three copies of instructional materials being considered for adoption may be sent to any one committee member and/or school. These copies of materials being considered for adoption are for evaluation purposes only.

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a. Arrangements for sending evaluation copies of materials to schools must be handled through the curriculum coordinator or designee of each adoption committee. All materials sent to a committee member and/or school will be returned to the vendor, unless the vendor has stated in writing that the materials may be kept by the committee member and/or school. All responsibilities for the retrieval of sample items is the sole responsibility of the publisher. Any such materials given to a committee member and/or school by a vendor become the property of the school.

4. Pilot programs of materials being considered for adoption are prohibited during the 18 months prior to their official adoption date of April 1st. Any pilot programs of materials outside the 18 months prior to their official adoption date of April 1st must have prior approval of the Assistant Superintendent for Curriculum and Learning. 5. No member of the St. Johns County Public Schools adoption committee, except as in number 2 above, may discuss matters relating to instructional materials submitted for adoption with any agent of a publisher or manufacturer of instructional materials, either directly or indirectly, except during the period when the committee shall have been called into session for the purpose of evaluating instructional materials submitted for adoption OR in a public presentation showcasing the materials as described in number 1b above. Such discussions shall be limited to official meetings of the committee or in a public presentation (on St. Johns County Public Schools property) showcasing the materials as described in number 1b above. No further notification will be sent to publishers after the state-adopted list is published, however, any agent of a publisher or manufacturer of instructional materials found in violation of these rules for the adoption process in St. Johns County Public Schools will have their materials immediately disqualified from further consideration.

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A-5 Good day, We greatly appreciate you sending samples of your materials to all six of our middle schools. We are now prepared for you to send a representative to Murray Middle School for presentations to members of our Middle School textbook adoption committees. The presentations will occur on February 11, 2005 at Murray Middle School 150 North Holmes Blvd. St. Augustine, Fl. 32084 from 1:00- 3:30 pm. Each presenter will have 10 minutes to set up and 30 minutes to present and field questions. I would like for you to present on all of your products in the specified time frame. The order was determined by drawing names from a jar. Glencoe- 1:00-1:30 (please come early to set up) Holt, Rinehart,Winston- 1:40- 2:10 Prentice Hall- 2:20- 2:50 McDougal Littell- 3:00- 3:30 Each presenter is requested to bring samples of the materials for teachers to review during the presentation. The samples are not to be left at the school after the presentation, however each committee person is limited to receive a folder that describes your product. If you have any questions please contact me. Respectfully, Ted Banton Curriculum Coordinator for Social Studies, ESOL and the Arts St. Johns County School District 904.819.7543

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A-6 Good day, As the textbook adoption process continues, it is crucial that we solicit parental input. Therefore, if you know of any parents or community members who would like to be involved with the Social Studies textbook adoption, please send me their name and contact information. I will contact them and give them information on the adoption and invite them to any of our presentations. Thank you for your time and patience. Respectfully, Ted Banton Curriculum Coordinator for Social Studies, ESOL and the Arts St. Johns County School District 904.819.7543

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A-7 Good day, I have sent out a letter to publishers stating our interest in reviewing some of their textbook materials for this year's Social Studies Adoption. At the high school level, you may be receiving a large amount of samples because of the number of courses offered. You will also be receiving samples for your school specific accelerated courses (AP, IB and AICE). I would also request that you send me recommendations for Committee chairs for the following subjects: High School: World History World History Honors American History American History Honors American Government American Government Honors Economics Economics Honors World Cultural Geography Law Studies Humanities Psychology I/II

Contemporary History Florida History

These individuals will work with me to coordinate final recommendations to the Superintendent on our textbook selections. Lastly, as the situation arises, we will be looking for places that publishers may present their materials. If your school is willing to serve as one of these locations, please let me know. Respectfully, Ted Banton Program Specialist for Social Studies, ESOL and the Arts St. Johns County School District 904.819.7543

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A-8 MEMORANDUM DATE: March 18, 2005 TO: Dr. Joseph Joyner, Superintendent FROM: Ted Banton, Social Studies Coordinator RE: Social Studies Adoption Recommendations (6-12) The various middle and high school adoption committees recommend that we adopt the textbooks listed on the attached spreadsheet district-wide. Upon your approval, we will begin ordering the selected materials and begin to set up the teacher training to implement these new textbooks.

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st. johns county school district textbook adoption ...€¦ · 1 meets ncss/ sunshine state...

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