5.2.1.7 Site Adaptation Requirement

There are no special requirements in the customer site to deploy the system. Moreover, requirements for software interfaces will cover the site adaptation requirements.

5.2.2 Product Function

1. Reservation and Booking System.

Includes the rules of the hostel. Allows students to choose their room based on their gender. Includes a description field of their room condition. When a student confirm, the room number will be changed to occupy in the

database. Ability to modify a booking. //tak pasti Allows addition, deletion and modification of information on room. Displays the status of the reservation. Records the vacancy of the room.

2. Room Payment.

Allows online room payment included the penalty. Includes the list of penalty. Charges the current room as necessary. Includes details of payment. Receives notification. Allows addition, deletion and modification of information on penalty. Records payment.

3. Report or Complaint.

Provides a space the allow student to complaint. Tracks all the problems or complaints in the hostel. Allows addition, deletion and modification of information on rule.

4. Announcement

Allows addition, deletion and modification of information on announcement.

5.2.3 User Characteristics

There are 4 kinds of users for the proposed system

o AdministratorAdministrator is the one who monitors all users and user transactions .Admin has to maintain the data of every student profile in database. When the request given by the user admin checks the availability of the user account then it forwarded to the student database. Admin haves the complete information related to every student database and all the information related to the students. All the data is maintained at the Admin level. Admin is having the rights to restrict any database.

o Hostel ManagementHostel manager is the person charge for the approving the reserved room. They will update about the vacancy of the rooms and the details of the housemate. If the reserved is approved, they will announce the successful status. They are also responsible for updating the hostel announcement such as the current activities held at the hostel. Also, hostel manger have the right to charge and inform the student if they break the hostel’s rules.

o StudentsEvery student who have register his/her name under this university will have an ID which allowed him/her to bbok the room in hostel . The student will have a database and a student account to access his Data. These permission shall be showed after administrator approval. Student can check his data weather its true or need to some changes.Also he can check the monthly reports of their penalties, room payment and other stuffs.

o MaintainerMaintainer only can access the complaint or reports received, just like receiving an email. The report shall contains the room number or the receiver track which can be access by the maintainer. Also, they can update the actions taken for the report or complaint.

5.2.4 General Constraints

The general constraints of our system can be to implement the system in such a way that it causes least crashes and the system exceptions are handled properly. The unauthorized data issue must be handled carefully so that the privacy is maintained and no one can access the data expect for the authorized user. The GUI is only in English. Login and password is used for identification of students. This system is working for single server and limited to HTTP/HTTPS.

5.2.5 Assumptions and Dependencies

o The details related to the student, rooms, report.o Administrator is created in the database already. //tak pasti - dummy databaseo Roles and tasks are predefined.

5.2.6 Apportioning of Requirements

The audio and visual alerts will be deferred because of low importance at this time.