Sr. Scientist Promotion Process - Orientation

For Sr. Scientist Ad Hoc Committee

November 2014

2Human Resources Presentation

Key Roles & Responsibilities

November 2014

• Sr. Scientist Promotion Case AdHoc Committee• 3 Scientists (preferably Sr. Scientists) chosen by Division Director to build a persuasive

promotion case, including writing the Promotion Evaluation Memo• Develop powerpoint slides to present promotion case to the Lab Staff Committee

• Sr. Scientist Promotion Case AdHoc Committee Chair• Chosen among the 3 Scientists by the Division Director• Point of contact for Division Staff Committee Chair, DD, and LSC Chair to receive

guidance and share communicate to the other 2 scientists • Contact references via phone to solicit letters on behalf of Division Director

• Lab Staff Committee Chair • Advise AdHoc Committee on building a persuasive promotion case• Quality-check promotion case to ensure it meets LSC and Lab Management

expectations

• Sr. Scientist Promotion Facilitator• Facilitate the entire promotion case from beginning to end and track progress• Ensure proper templates are used to develop and support promotion case• Ensure communication protocol is followed to move case along

3Human Resources Presentation

High Level Process

November 2014

Ad Hoc Committee Gathers documents

(i.e., Statement of Research),

recommends names of referees to DD

Ad Hoc Committee

Finalizes promotion case

and presentation and seek approval

Ad Hoc CommitteeReceive input on presentation and

approval on promotion case from DSCC, DD,

and ALD (may add comments to memo)

Ad Hoc Committee Chair

or memberPresents

promotion case to LSC

LSC Evaluates

promotion case

LSC ChairQualifies

promotion case 1 month prior to

submission to LSC Meeting

LDIssues

appointment letter to new Sr.

Scientist

Division DirectorSubmit names of Staff Scientists to promote into a Sr. Scientist to LSC

Chair

HR Facilitator & LSC ChairOrients Ad Hoc Committee process steps, templates,

and tools, and advises how to build a persuasive

promotion case

Division Reviews and

provides input on the promotional

case and presentation

FacilitatorCommunicates decision to all parties (DSCC

Chair, LSC, DD, HR, Ad Hoc Committee)

LSC Meeting

Ad Hoc Committee Collects references

(within 2 – 3 months), writes Promotional Evaluation Memo,

and draft presentation

October

DLD and LDSigns Promotional Evaluation Memo

LSC vote on supporting the

promotion?

DLD/LDCommunicates to

LSC Chair & Ad Hoc Committee Chair to

request revision

Division Director

Selects 3 Sr. Scientists to form

the Ad Hoc Committee

DLD and LDReviews

promotion case

LSC ChairCommunicates to

Ad Hoc Committee Chair & request

revision

Yes

Needs revision

Promotion case approved?

DLD/LDCommunicates

decision to Ad Hoc Chair, DD and

ALD

Yes

No, needs revision

No

November – April 30th (hard deadline)

March – June 30th May – July

4Human Resources Presentation November 2014

Next steps…

1. In October, Collect documentation & collect names of references

• Complete Request for Description of Research template to collect the following from Staff Scientist candidate:o Description of Research templateo Current Curriculum Vitae (CV)o List of Publicationso Candidate’s Suggested References template

• Current Position Description from Supervisor• Complete ‘Statement of Referees’ Affiliations template

2. From November through January, Collect References• May contact each reference as a heads up• Provide Division Director’s administrator reference information to complete (and send) Letter of

Solicitation Reference Letter templates• Receive all reference letters

3. In January/February, Write a persuasive Promotional Evaluation Memo (template) and create presentation, refer to

• Description of Research, Current Curriculum Vitae (CV), List of Publications, current Position Description• Reference Letters• Presentation Guidelines

4. In February - April, Facilitate the review and approval of the promotion case and presentation (review & input)

• Complete Case Cover Sheet template and send all documents to HR Facilitator to save the case in PDF format in appropriate order

• Seek approvals from Division Staff Committee Chair, Division Director, Associate Lab Director