sps philly 2015
TRANSCRIPT
SHAREPOINT:HINTS AND TIPS FOR THE BEGINNERHAROLD GALE MCSA MCTS
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BACKGROUND
• Working with SharePoint since 2008
• Moving from SharePoint 2007 to 2013
• Assisted in a half dozen small deployments
• 8th SPS Philly
• 1st time speaking
WHO THIS IS FOR
• Beginning SharePoint admins, Site admins, Farm admins
• Network/System administrators
• General Users
DISCLAIMERS
• These are tips and tricks.
• Your business requirements may differ.
• Please don’t tell your sysadmin these have to be done or
required.
• Every SharePoint installation is different.
TIP1: GOVERNANCE
A GOOD PLAN SHOULD CONTAIN
• Vision statement
• Roles and responsibilities
• Guiding principles
• Governance policies and standards:
Information governance
Customization
Security
Operations
Lifecycle Management
• Training
ADDED NOTES
• What is governance in SharePoint 2013
http://go.microsoft.com/fwlink/?LinkId=331051
• Governance model for SharePoint Server 2010
http://www.microsoft.com/en-
us/download/details.aspx?id=13594
• SharePoint Governance Policies, Plans, and Documents Listing
http://www.rharbridge.com/?page_id=726
TIP 2: SITE COLLECTION OR SUBSITES
PROS
• Independent of other site
collection resources
• Can be used to define
departments, floor, country, etc.
• Phased upgrade paths
• Better SQL performance
CONS
• Not easy to share data across
sites
• Navigation is more difficult
• Solutions need to be
deployed per collection
SITE COLLECTION
• Easier to share data across
site collection
• Navigation is easier
• Common branding
• Easier to back up
• Restoring content means
whole collection is down
• Slower performance as site
grows
• Can’t move subsites to new
location
SUBSITES
PROS CONS
Site Collection:• Divisions
• Floors
• Country
• Projects
• Regulations
Subsites:• Small companies
• Department
• Aggregate data
• Highly customized permissions
• Regulations
ADDING A NEW SITE COLLECTION
ADDING A SUBSITE
HINT: WORK WITH THE SYSADMIN
Active Directory
Filing cabinetDrawers
FoldersPapers
Information
• Security Groups
• User Accounts
• OU’s
• Group Policy
• Delegation
TIP 3: ASK FOR A SHAREPOINT OU
• Create an OU for SharePoint
• Create a FarmAdministrator Group
• Delegate SharePoint OU to FarmAdministrator Group
• Create a console (Not in scope of session.)
DEMO
TIP 4: CREATE CUSTOM GROUPS
By default SharePoint only checks AD every 24 hours.
Use the PowerShell script to change it to 1 minute.https://www.vioreliftode.com/index.php/active-directory-security-groups-and-
sharepoint-claims-based-authentication/
TIP 5: GROUP POLICY
Apply either at User or Computer
• You need to add your SharePoint site to the intranet for content
to be displayed properly and use auto logon
• Once you have create apply to the User or Computer OU as
needed.
• You may need to work with your sysadmin
DEMO
TIP 6: KNOW YOUR
SHAREPOINT
VERSION
https://technet.microsoft.com/en-us/library/jj819267.aspx#bkmk_FeaturesOnPremise
TIP 7: SERVICE
ACCOUNTS
DEMO
TIP 8: UPDATING
TIP 9: DON’T RENAME DEFAULT COLUMNS
TIP 10: USE VIEWS
• List views are limited to 5000 returns
• URL length limit of 260 characters
• Moving file causes link change
• Duplicate files
• A file can only belong to 1 folder
• A file can belong to multiple views
Answer to question about views by year from session:
http://en.share-gate.com/blog/what-is-a-sharepoint-view-
and-how-to-use-it
DEMO
DEMO
FOLDERS ARE NOT EVIL
• Use folders when there is a defined difference:
Invoices, Policies, Insurance
• Permissions
TIP 11: TEMPLATES,
TEMPLATES,
TEMPLATES
• Don’t give users access to all templates
Access to templates should be defined in your Governance
Plan
• Create a custom template if possible
Site
Document Library
• Gives users a consistent Look & Feel
Site Template
HINT: DON’T CALL IT SHAREPOINT
Try something:
Catchy
Industry
TIP 12: AAM
AKA I hate my SharePoint
name
• 4 step process
• Use AAM to give a new SharePoint hostname
• Create a new Cname in DNS (Talk to your new sysadmin friend)
• Edit IIS Bindings
• IISReset
DEMO
You can change
Central Admin as well.
Be careful, very careful
TIP 13: AUDITING
• Audting is not enabled by default
• Check for specific business regulations
• Should be included in Governance Plan
• Fine tune settings
DEMOhttps://support.office.com/en-us/article/Configure-audit-settings-for-a-site-collection-a9920c97-38c0-
44f2-8bcb-4cf1e2ae22d2
TIP 14: FILE SIZE
• Default setting is 250MB
• Maximum file size is 2GB
• May want to use file shares instead
DEMO
TIP 15: POWERSHELL
• Add-PSSnapIn Microsoft.SharePoint.PowerShell
• Copy-SPSite http://<site name>/sites/OldTeam -DestinationDatabase
WSS_Content -TargetUrl http://<site name>/sites/NewTeam
• Test-SPSite http://<site name>/sites/testsite
• Repair-SPSite http://<site name>/sites/testsite
• Get-SPDeletedSite | select Path , siteid
• Restore-SPDeletedSite -Identity (SITE ID)
• Test-SPContentDatabase -name WSS_Content_DB –webapplication
• (get-spserver $env:computername).NeedsUpgrade
• PSConfig.exe -cmd upgrade -inplace b2b -force -cmd applicationcontent -install -
cmd installfeatures
• Backup-SPSite http://<site name>/ -Path "C:\site.bak"
• Backup-SPFarm -Directory "\\ServerName\Share" -BackupMethod Full –
Verbose
TIP 16: MAINTENANCE
• Perform database maintenancehttps://technet.microsoft.com/en-
us/library/cc262731(v=office.14).aspx#DBMaintenanceForSPS2010_CreateSQLS2008MaintPlan
• Recycle Bin
• Site lifecycle
• Quota’s
• Versioning
TIP 17: Resources
• #SPHelp
• #SharePoint
• Microsoft Virtual Academy
• Microsoft E-Books
• Todd Klindt Regressionshttp://www.toddklindt.com/blog/Regressions/Home.aspx
• Create custom console http://windowsitpro.com/active-directory/create-active-directory-mmc-consoles-down-level-administrators
• Manage lists and libraries with many itemshttps://support.office.com/en-ie/article/Manage-lists-and-libraries-with-many-items-b8588dae-9387-
48c2-9248-c24122f07c59#__toc330996252
• SharePoint Version Comparisonhttp://blogs.msdn.com/b/sharepoint__cloud/archive/2013/01/10/sharepoint-2013-onpremise-edition-
comparison-chart.aspx
• SharePoint 2013: Service Accountshttp://social.technet.microsoft.com/wiki/contents/articles/14500.sharepoint-2013-service-accounts.aspx