Spring 2015 Florida Spring 2015 Florida Alternate AssessmentAlternate Assessment

Test Coordinator ResponsibilitiesTest Coordinator Responsibilities

Lake County SchoolsLake County Schools

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Test Coordinators RoleTest Coordinators Role

•Manage the process of Manage the process of distribution and collection of test distribution and collection of test materials and enforce security materials and enforce security measures at the schoolmeasures at the school

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SecuritySecurity

• Maintain security of Maintain security of allall materials before, during, and materials before, during, and after testing. after testing.

• Read Test Security Policies and Procedures on pages Read Test Security Policies and Procedures on pages 11-16 of the 11-16 of the Spring 2015 Procedural Manual Spring 2015 Procedural Manual Operational AssessmentOperational Assessment..

• Have everyone involved in testing sign the Security Have everyone involved in testing sign the Security Agreement in Appendix B, page 51.Agreement in Appendix B, page 51.

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Security Security (cont.)(cont.)

• Review Security Protocol with your Test Review Security Protocol with your Test AdministratorsAdministrators

• Sign testing materials in and out Sign testing materials in and out

• Keep testing materials in locked storage Keep testing materials in locked storage while not in usewhile not in use

• If any breach of security or administration If any breach of security or administration occurs contact the Testing Office ASAPoccurs contact the Testing Office ASAP

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Security #’sSecurity #’s

• Keep list of Keep list of security numbers security numbers to account for each to account for each secure document secure document (Test Booklets and (Test Booklets and Answer Answer Documents)Documents)

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Security Checklists Security Checklists • Sample on page 15 (One for Test Booklets and Answer Sample on page 15 (One for Test Booklets and Answer

Sheets and another for Auxiliary Materials.Sheets and another for Auxiliary Materials.

• Does not have security numbers listedDoes not have security numbers listed

• List the #s assigned to each student List the #s assigned to each student

• If you order additional materials, list them as wellIf you order additional materials, list them as well

• Have the Test Administrator Have the Test Administrator (TA)(TA) sign outsign out secure secure materials received/Test Coordinator materials received/Test Coordinator (TC)(TC) will will sign insign in materials materials

• Auxiliary Kits do not have #s but must be signed in Auxiliary Kits do not have #s but must be signed in and out as welland out as well

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Materials Materials • Spring 2015 Spring 2015 ProceduralProcedural Manual Manual • Florida Alternate Assessment 2014-2015 Administration ManualFlorida Alternate Assessment 2014-2015 Administration Manual• Test Booklets-Test Booklets- one Per Student one Per Student• Auxiliary Materials Set- Auxiliary Materials Set- one or moreone or more Per Grade LevelPer Grade Level

WHITE ENVELOPE will contain:WHITE ENVELOPE will contain:• PreIDed Answer Sheets- PreIDed Answer Sheets- one Per Studentone Per Student• Non-PreID Answer SheetsNon-PreID Answer Sheets• Security ChecklistsSecurity Checklists• Florida Test Security Statute & Rule and Test Admin & Security Florida Test Security Statute & Rule and Test Admin & Security

AgreementAgreement• Teacher Letter (regarding Surveys for them after the test)Teacher Letter (regarding Surveys for them after the test)• Return Materials Kit (Gray Envelope inside White Envelope):Return Materials Kit (Gray Envelope inside White Envelope):

– School Coordinator Responsibilities After TestingSchool Coordinator Responsibilities After Testing– Document Count & Return Summary FormDocument Count & Return Summary Form– Cover Sheets for returning answer sheetsCover Sheets for returning answer sheets– Light Blue Labels-Light Blue Labels- TO BE SCORED TO BE SCORED– Light Green Labels-Light Green Labels- NOT TO BE SCORED NOT TO BE SCORED– TO BE SCORED return envelope for Answer SheetsTO BE SCORED return envelope for Answer Sheets– District Coordinator ONLY envelopeDistrict Coordinator ONLY envelope– Do Not Disturb SignDo Not Disturb Sign

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Materials Materials (cont.)(cont.)

• Inventory materials against your packing Inventory materials against your packing list as soon as possiblelist as soon as possible

• Report any missing materials (email Paula)Report any missing materials (email Paula)

• Decide if any additional materials are Decide if any additional materials are necessary and order them necessary and order them

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Test BookletsTest Booklets

• Test booklets have been collated specifically by grade and form type to ensure that approximately half of the students across the State will receive Form A of the assessment and the other half will receive Form B.

• Unless only one student is being tested in a grade level, test booklets MUST be assigned to students in the following sequence for each grade level: A, B, A, B, etc. or B, A, B, A, etc. The key is to alternate form types from one student to the next within each grade level instead of using all Form A test booklets first and all Form B test booklets last

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Ordering MaterialsOrdering Materials• Send order forms to Jason Moose at Send order forms to Jason Moose at MooseJ@lake.k12.fl.us

• You should receive a reply indicating if the item You should receive a reply indicating if the item is in district overage or has to be ordered from is in district overage or has to be ordered from the testing company.the testing company.

• Allow 4 day turn around for items that are not Allow 4 day turn around for items that are not in overage.in overage.

• Secure Items cannot be sent in JRSecure Items cannot be sent in JR

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Defective MaterialsDefective Materials

• Return Defective Test Books and Auxiliary Materials Return Defective Test Books and Auxiliary Materials with Not to Be Scored materialswith Not to Be Scored materials

• Defective Answer Sheets should be replaced with a Defective Answer Sheets should be replaced with a blank non-PreIDed Sheets. If used already, transfer blank non-PreIDed Sheets. If used already, transfer items to a new doc. Then grid the defective items to a new doc. Then grid the defective document DNS bubble (bottom of sheet) and document DNS bubble (bottom of sheet) and return return with the TO BE SCORED materialswith the TO BE SCORED materials

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Before TestingBefore Testing• Read the Read the Spring 2015 Procedural ManualSpring 2015 Procedural Manual

• Test Administrators have been trained to Test Administrators have been trained to administer this test by ESE Department, administer this test by ESE Department, however, review proper testing protocol you however, review proper testing protocol you require: security procedures, material require: security procedures, material handling, etc.handling, etc.

• You may check out materials to the TAs You may check out materials to the TAs prior to testing so they may familiarize prior to testing so they may familiarize themselves with the materials, however, all themselves with the materials, however, all materials must be checked in to the TC daily materials must be checked in to the TC daily and kept secure and kept secure

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Before Testing Before Testing (cont.)(cont.)

• Verify that the students participating are coded as Verify that the students participating are coded as such in the AS400 (702 screen at the bottom under such in the AS400 (702 screen at the bottom under FC- should be coded with a Y if taking the FAA)FC- should be coded with a Y if taking the FAA)

• Verify that all student demographic info on the Verify that all student demographic info on the Answer Sheets are correct. Refer to the Florida Alt Answer Sheets are correct. Refer to the Florida Alt Assessment 2011-2012 Admin Manual (pg. 38-46 for Assessment 2011-2012 Admin Manual (pg. 38-46 for detailed instructions on filling in demographic info detailed instructions on filling in demographic info for Non Pre-ID answer sheets)for Non Pre-ID answer sheets)

• Collect and file security agreements for one yearCollect and file security agreements for one year

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During TestingDuring Testing

• Ensure that test security procedures Ensure that test security procedures are followedare followed

• Track materials distributed and Track materials distributed and returnedreturned

• Secure materials between testing Secure materials between testing

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VERY IMPORTANT:VERY IMPORTANT:

•Every Answer Sheet MUST have Every Answer Sheet MUST have the Test Form Code bubbled:the Test Form Code bubbled:

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After TestingAfter Testing• Verify that all materials were returnedVerify that all materials were returned

• Verify that all Test Form Codes were filled in Verify that all Test Form Codes were filled in

• Make copies of Security Checklists (one for you, one to Make copies of Security Checklists (one for you, one to return to District Coordinator)return to District Coordinator)

• Verify that all Non-Pre ID sheets that have been Verify that all Non-Pre ID sheets that have been bubbled are complete- WITH Primary Exceptionality bubbled are complete- WITH Primary Exceptionality filled infilled in

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Primary Exceptionality Primary Exceptionality Codes to Use:Codes to Use:

**Demographic Info instructions are on Page 36-39 of Test Administration Manual 1

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PreparePrepare TO BE SCOREDTO BE SCORED DocumentsDocuments

• Stack TO BE SCORED Documents in this order and with Stack TO BE SCORED Documents in this order and with these cover sheets:these cover sheets:

- Completed Answer Sheets by grade level (lowest to Completed Answer Sheets by grade level (lowest to highest grade) Place cover sheet in appendix C highest grade) Place cover sheet in appendix C “Completed Answer Sheets” on top of the stack“Completed Answer Sheets” on top of the stack

-Pre-ID sheets not used (with bubble gridded noting reason -Pre-ID sheets not used (with bubble gridded noting reason not tested) Place cover sheet “Reason Not Assessed” on not tested) Place cover sheet “Reason Not Assessed” on top of stacktop of stack

-Do Not Score Sheets (with DNS gridded) Place cover sheet -Do Not Score Sheets (with DNS gridded) Place cover sheet “DNS” on top of stack“DNS” on top of stack

-Unused non-PreIDed Answer Sheets- Place cover sheet -Unused non-PreIDed Answer Sheets- Place cover sheet “Unused Answer Sheets” on top of stack“Unused Answer Sheets” on top of stack

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PreparePrepare TO BE SCOREDTO BE SCORED Documents Documents (cont.)(cont.)

• Complete one Document Count Form for all grade levels Complete one Document Count Form for all grade levels and document types (make a copy of this to keep)and document types (make a copy of this to keep)

• Place the original Doc Count Form on Place the original Doc Count Form on toptop of the stack of of the stack of TO BE SCORED answer sheetsTO BE SCORED answer sheets

• Place the Place the TO BE SCOREDTO BE SCORED stack in the white envelope stack in the white envelope

• Do Do NOTNOT Seal the envelope- Testing will check them all Seal the envelope- Testing will check them all and sealand seal

• Place a Place a light bluelight blue label on bottom, right corner of label on bottom, right corner of envelope/senvelope/s

• Use space on the envelope to mark number of envelopes Use space on the envelope to mark number of envelopes ___ of ___. ___ of ___.

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PreparePrepare NOT TO BE SCOREDNOT TO BE SCORED MaterialsMaterials

Place NOT TO BE SCORED Materials in boxes in this Place NOT TO BE SCORED Materials in boxes in this order order

Use same boxes you received your materials inUse same boxes you received your materials in::

-Auxiliary Materials (11”x 17” Response Booklets, Passage -Auxiliary Materials (11”x 17” Response Booklets, Passage Booklets and Cutout Cards Packet, and Cutout Strips Packet)Booklets and Cutout Cards Packet, and Cutout Strips Packet)

-Test Booklets (used and unused)-Test Booklets (used and unused)

-NO ANSWER SHEETS in NOT TO BE SCORED BOX!-NO ANSWER SHEETS in NOT TO BE SCORED BOX!

-Seal box-Seal box

-Place a -Place a light greenlight green label on top of the box label on top of the box

-Mark the number on the label __ of __-Mark the number on the label __ of __

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District Coordinator ONLY District Coordinator ONLY EnvelopesEnvelopes• Copy of the security checklistsCopy of the security checklists• Copy of Document Count & Summary FormCopy of Document Count & Summary Form• Unused return labels, unused Doc. Count Unused return labels, unused Doc. Count

Sheets, unused cover sheetsSheets, unused cover sheets

(Shred Administration Manuals at your site)(Shred Administration Manuals at your site)

*Original security checklists/signed security *Original security checklists/signed security agreements should be filed for a year at agreements should be filed for a year at

your site*your site*

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Important DatesImportant Dates• February 23:February 23: School pick up materials School pick up materials

• March 2 - April 3:March 2 - April 3: Test Window Test Window

• April 10:April 10: Return Return TO BE SCOREDTO BE SCORED, , NOT TO NOT TO BE SCORED BE SCORED and and District District Coordinator Only Envelope Coordinator Only Envelope to to Eustis Testing Office 9:00-12:00 Eustis Testing Office 9:00-12:00

*If you complete testing earlier, you are *If you complete testing earlier, you are welcome to return materials- call or email welcome to return materials- call or email first*first*

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QuestionsQuestions•Test Administration Questions-Test Administration Questions-

contact contact Cheryl Bishop Cheryl Bishop with the ESE with the ESE Department Department Bishopc@lake.k12.fl.usBishopc@lake.k12.fl.us

•Procedural Questions-Procedural Questions- contact contact Paula WickerPaula Wicker with Testing with Testing (483-(483-9200 or email 9200 or email wickerp@lake.k12.fl.us ))

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