Spring 2014 Commencement

May 18, 20149:00 a.m.

Auraria Athletic Fields

Thank you!

• The ceremony would not happen if it wasn’t for the help of you, our wonderful faculty and staff!

• We appreciate your assistance while we celebrate one of the proudest moments of our students’ lives.

Commencement Website

http://www.msudenver.edu/commencement

Regalia Rental Pick-up

• Tues., May 6 & Wed., May 7• SSB - 1st & 2nd Fl. Lobby• 10 a.m. – 6 p.m.

Hood Colors

• BUS: Drab• TED: Light Blue• SWK: Citron

Tassel Colors

• BUS: Drab• LAS: White• SPS: Peacock

Blue

Schedule of Events• Friday, May 16

2:00 p.m. - 3:30 p.m. – Ceremony Walk-through

• Sunday, May 186:00 a.m. - 7:30 a.m. – Breakfast in the Green Room (2nd floor above PE lobby)7:00 a.m. – Report to respective assembly area7:15 a.m. – 8:45 a.m. - Graduate Assembly (All marshals are required to be in either the assembly area or on the fields)9:00 a.m. SHARP -Processional begins

The buffet breakfast will be

in…The Green Room (The Nest) in the P.E. Event Center

(2nd floor above the P.E. gym)6:00 - 7:30 a.m.

Emergency Response Procedures

Medical Emergencies:Do not call 911

- Alert MSU Denver personnel or Argus Security

• look for the commencement committee in red jackets

• Dial 303-556-5000 to directly access the Auraria Campus Police

• Paramedics will be located on site at the First Aid tent

Lead MarshalsContact Lead Marshals in your

area for:

• Training• Last minute emergencies• Any questions

Marshals

Please Check-in at the P.E. Event Center and pick up your Name badge.

They contain…• Job descriptions• Lead contact info• Gift card info

If you forget….• May not receive gift card • Could reassign your position

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Catching• Marking• Patrol• Recessional• Floor• ADA

Assembly Area Procedures

• Each name card will have a scan code.• The scan code will be scanned as students’

walk across the stage.• It will show the students’ name and major

on the screen as they receive their diploma.• Ask candidates to print non-MSU Denver

email address on back of name card for photos.

Assembly Area Procedures

• Name Card and Assembly Marshals will not have blank cards to give out to students who do not have a name card pre-made.

• Those students should be instructed to check-in at the student information table.

• They can have a card made for them with a scan code.

• This service will end at 8:15 a.m. The generic scan will show “Congratulations Graduate!”

Name Card Marshals

• Greet and congratulate candidates• Hand out candidates’ name cards• Inform candidates where to line up• Answer candidate questions

Assembly Marshals

• Line students up within their departments

• Keep order

• Answer student questions

• IMPORTANT: Give first candidate in each department the Chair name card 10 minutes before the procession begins.

Assembly Area Procedures

• Candidates must be lined up and ready to go by 8:45 a.m.

• The processional will start at 9 a.m. sharp • Late candidate procedure

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Catching• Marking• Patrol• Recessional• Floor• ADA

Processional

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Catching• Marking• Patrol• Recessional• Floor• ADA

Processional

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Marking• Patrol• Recessional• Floor• ADA

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Marking• Patrol• Recessional• Floor• ADA

Recessional

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Marking• Patrol• Recessional• Floor• ADA

Floor

• Keep aisles clear at all times• Politely ask guests to take a seat or to move

their conversation outside the ceremony. • Remind candidates to remain in their seats for

the entire ceremony.

Marshal Assignments• Name Card• Assembly• Banner• Seating• Escort• Marking• Patrol• Recessional• Floor• ADA

ADA Marshal

• Aid candidate who has asked for assistance throughout the ceremony.

• Contact the candidate prior to the ceremony to introduce yourself and to secure a meeting spot.

• Trade cell phone numbers if not already provided.

Parking• Parking will be

available FREE on campus all day

• Parking will also be available at the Pepsi Center for $5

XAthletic Fields

Gift Cards

- Pick up location can be found in name badge -

• 900#’s for tax purposes

• Must be picked up by June 18 from SSB, Ste. 430

Cap and Gown Return

Immediately following the ceremony,between the P.E. Event Center and Plaza.

Questions and Comments?

• Brooke Dilling, Director of University Events– Office: 303-556-2999 Cell: 303-517-8706– dillingb@msudenver.edu

• Leticia Duarte, Commencement Coordinator– Office: 303-556-5748 Cell: 970-629-

3373– commencement@msudenver.edu

See you May 18th!