spring 2007 tcap regional meeting tennessee state department of education assessment, evaluation and...
TRANSCRIPT
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Spring 2007 Spring 2007 TCAP Regional MeetingTCAP Regional Meeting
Tennessee State Department of EducationTennessee State Department of Education
Assessment, Evaluation and ResearchAssessment, Evaluation and Research
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Achievement - Testing WindowAchievement - Testing Window
April 2 - 25, 2007April 2 - 25, 2007Test must be given within 5 business daysTest must be given within 5 business days
(includes Make-Up Tests) (includes Make-Up Tests) (January 5, 2007 listserv)(January 5, 2007 listserv)
Return White Boxes - max 3 business days after end Return White Boxes - max 3 business days after end of administering testof administering test
Return Boxes - max 2 business days after white boxes Return Boxes - max 2 business days after white boxes have been shippedhave been shipped
Exceptions must be requested & a decision made Exceptions must be requested & a decision made prior to test windowprior to test window
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Gateway/EOC - Gateway/EOC - Spring 07 Testing WindowSpring 07 Testing Window
Test Dates:Test Dates:• May 1 - Gateway MathMay 1 - Gateway Math• May 2 - Gateway Language ArtsMay 2 - Gateway Language Arts• May 3 - Gateway Biology May 3 - Gateway Biology • May 4 - Make up DayMay 4 - Make up Day
Return materials within 5 days after test Return materials within 5 days after test
administration.administration.
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Gateway/EOC - ScanningGateway/EOC - Scanning
Start & End dates have been set for Scanning.Start & End dates have been set for Scanning.
Spring 07 & Summer 07 Schedule located in Spring 07 & Summer 07 Schedule located in
Test Administration Manual (TAM).Test Administration Manual (TAM).
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Gateway/EOC AdministrationGateway/EOC AdministrationField Service Schedule 2006-2007Field Service Schedule 2006-2007
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Gateway/EOC – Gateway/EOC – FallFall Scanning Scanning
Scanner stops for:Scanner stops for:
LastLast Name missingName missing
Letters double bubbledLetters double bubbled
ID# missing or incompleteID# missing or incomplete
Braille bubbled for regular testBraille bubbled for regular test
Absent bubble with answersAbsent bubble with answers
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Gateway/EOC – Gateway/EOC – SpringSpring Scanning Scanning
Scanners stop for:Scanners stop for: LastLast Name missingName missing Letters double bubbledLetters double bubbled ID# missing or incompleteID# missing or incomplete Braille bubbled for regular testBraille bubbled for regular test Absent bubble with answersAbsent bubble with answers First Name completely missing or letter First Name completely missing or letter
double bubbleddouble bubbled Birth Date incomplete or missingBirth Date incomplete or missing
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Gateway/EOC - Scan Site Gateway/EOC - Scan Site Documentation RecommendationDocumentation Recommendation
System Testing Coordinators - bring System Testing Coordinators - bring demographics needed to bubble all fields. demographics needed to bubble all fields.
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Sample: Demographics VerificationSample: Demographics Verification
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TCAP Online Application WebsiteTCAP Online Application WebsiteTCAP Online Reports Website – TCAP Online Reports Website – https://www.eval.k-12.state.tn.ushttps://www.eval.k-12.state.tn.us
Order EntryOrder Entry
Inventory- Before & AfterInventory- Before & After
Report of Irregularity (RI)Report of Irregularity (RI)
School/Group List (SGL)School/Group List (SGL)
Faculty Student DataFaculty Student Data
Quick ScoresQuick ScoresNoteNote: Private schools also order materials online.: Private schools also order materials online.
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TCAP Online Application WebsiteTCAP Online Application Website
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Spring 2007 Spring 2007 TCAP Regional MeetingTCAP Regional Meeting
Your Name
NAME
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Student Accountability Demographic Student Accountability Demographic Information: Answer DocumentInformation: Answer Document
Use no. 2 pencil only, erase changes completely.Use no. 2 pencil only, erase changes completely.
Check for extraneous marks on answer documents.Check for extraneous marks on answer documents.
All documents must be checked in an effort to reduce All documents must be checked in an effort to reduce demographic verification at a later date.demographic verification at a later date.
The test administrator’s name must be written on The test administrator’s name must be written on answer document answer document EXACTLYEXACTLY as it appears on Group as it appears on Group Information Sheet (GIS). The same name must be Information Sheet (GIS). The same name must be entered on online SGL.entered on online SGL.
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Updates on Achievement & Updates on Achievement & Gateway/EOC - Answer DocumentsGateway/EOC - Answer Documents
Grade Level Additions - Pre 7 and Post 12Grade Level Additions - Pre 7 and Post 12
Alternative ID NumbersAlternative ID Numbers
Membership DataMembership Data
Home SchoolHome School
HomeboundHomebound
English Language LearnersEnglish Language Learners
Special Accommodations B & CSpecial Accommodations B & C
Hurricane Katrina & RitaHurricane Katrina & Rita
TCAP Alternative Assessment (TCAP-Alt)TCAP Alternative Assessment (TCAP-Alt)
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Alternative ID numbers Alternative ID numbers onlyonly when SSN is when SSN is not providednot provided
Use alternative student ID from Student Use alternative student ID from Student Management System Management System
Should be consistent with process in Should be consistent with process in Attendance Procedures ManualAttendance Procedures Manual
9 + the 3 digit system # + 00001 to 999999 + the 3 digit system # + 00001 to 99999
Achievement & Gateway/EOC -Achievement & Gateway/EOC -Alternative ID NumbersAlternative ID Numbers
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Achievement & Gateway/EOC -Achievement & Gateway/EOC -Membership DataMembership Data
Membership data is used for AYP Accountability. Bubble…Membership data is used for AYP Accountability. Bubble…
O O 1. if student 1. if student HAS BEENHAS BEEN continuously enrolled continuously enrolled in this schoolin this school at some at some pointpoint in the 1st reporting period. in the 1st reporting period.
O O 2. if student has 2. if student has NOTNOT been continuously enrolled in this school, but been continuously enrolled in this school, but HAS BEENHAS BEEN enrolled enrolled in this school districtin this school district at some pointat some point in the 1st in the 1st reporting period.reporting period.
O O 3. if student has 3. if student has NOTNOT been continuously enrolled in this school district, been continuously enrolled in this school district, but but HAS BEENHAS BEEN enrolled in a enrolled in a Tennessee public school districtTennessee public school district at at some pointsome point in the 1st reporting period. in the 1st reporting period.
O O 4. if student has 4. if student has NOTNOT been continuously enrolled in a been continuously enrolled in a Tennessee Tennessee public school districtpublic school district at some pointat some point in the 1st reporting period. in the 1st reporting period.
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Achievement & Gateway/EOC - Achievement & Gateway/EOC - CodingCoding
Home School & Private School students should be coded in
Home School & Private School students should be coded in #4#4
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Achievement - Home SchoolAchievement - Home School
Reminder: Achievement Tests cannot beReminder: Achievement Tests cannot be
administered to Home School students inadministered to Home School students in
grades other than 5 & 7.grades other than 5 & 7.
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Achievement & Gateway/EOC - Achievement & Gateway/EOC - HomeboundHomebound
System
High School Middle School Elementary School
Teacher Teacher Teacher
Homebound Student
Student
Student
• Homebound is now coded at student’s school of record/enrollment
• For Achievement: send test materials back to be processed with student’s teacher of record/enrollment
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English Language LearnersEnglish Language LearnersThe testing requirements for ELL have changed:The testing requirements for ELL have changed:
ELL First Year ExcludedELL First Year Excluded – – There is no blanket exclusion of ELL students. There is no blanket exclusion of ELL students. Exclusions must be individually determined based on guidelines listed Exclusions must be individually determined based on guidelines listed below:below:
ELL students may have their scores excluded from the calculations ELL students may have their scores excluded from the calculations for AYP Accountability for all Achievement & Gateway/EOC for AYP Accountability for all Achievement & Gateway/EOC assessments if they:assessments if they:
a) a) are identified on the Home Language Survey as having a home are identified on the Home Language Survey as having a home language other than English, andlanguage other than English, and
b) score limited English proficient on the Tennessee ESL b) score limited English proficient on the Tennessee ESL Assessment, andAssessment, and
c) are in their c) are in their first year of enrollment (less than 365 days) in a U.S. first year of enrollment (less than 365 days) in a U.S. schoolschool
NOTE: NOTE: ELL Excluded Bubble should only be darkened if the student meets ELL Excluded Bubble should only be darkened if the student meets ALL of the above guidelines.ALL of the above guidelines.
Students may not be excluded for more than 1 year for calculations for NCLB.Students may not be excluded for more than 1 year for calculations for NCLB.
New
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Achievement - ELL BubblesAchievement - ELL BubblesELL Excluded ELL Excluded – 1st year enrolled ELL Student– 1st year enrolled ELL Student RequiredRequired to take Math to take Math Test scores Test scores do notdo not count in AYP. count in AYP.
ELL ELL – Enrolled in school for subsequent years– Enrolled in school for subsequent years Exempt from taking Science & Social StudiesExempt from taking Science & Social Studies RequiredRequired to take Math & Reading/Language Arts to take Math & Reading/Language Arts Test scores Test scores dodo count in AYP & Achievement. count in AYP & Achievement.
T1/T2T1/T2 – Transitional students – No longer enrolled in ELL – Transitional students – No longer enrolled in ELL Required to take Reading/Language Arts, Math, Science & Required to take Reading/Language Arts, Math, Science &
Social StudiesSocial Studies Test scores Test scores dodo count in AYP. count in AYP.
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Achievement & Gateway/EOC – Achievement & Gateway/EOC – Special Accommodation B & CSpecial Accommodation B & C
B. Read Aloud Test Instructions C. Read Aloud – Test Items
Split for Spring
2007
Fall 2005-Summer 2006
B. Read Aloud Test Instructions and Items
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Achievement & Gateway/EOC -Achievement & Gateway/EOC -Katrina & Rita Hurricane Disaster Katrina & Rita Hurricane Disaster
CodingCoding
Do Not CodeDo Not Code
Student Evacuees ofStudent Evacuees of
Hurricane Katrina & RitaHurricane Katrina & Rita
Spring 2007
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TCAP Alternative AssessmentTCAP Alternative Assessment
AddendumAddendum will be sent with Achievement will be sent with Achievement Test Materials.Test Materials.
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Katrina
Rita
ELL Exclude
d
Pre 7 & Post 12
Read Aloud Test
Instructions
Read Aloud Test Items
Home Bound
Gateway/EOC
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Summer 07 Summer 07 Answer Document ChangesAnswer Document Changes
Achievement & Gateway/EOC:Achievement & Gateway/EOC:
Additions to Ethnic Origin FieldAdditions to Ethnic Origin Field
Gateway/EOC:Gateway/EOC:
Information gathered for Career & Information gathered for Career & Technical EducationTechnical Education
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Spring 2007 Spring 2007 TCAP Regional MeetingTCAP Regional Meeting
Home School
Do Not Tear
ELL Exclude
d Test Items
Test Instruction
s
Katrina & Rita
Membership Data
Home Bound
Achievement
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Space where to stop between Part I and Part II
Achievement
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Achievement - Testing TimesAchievement - Testing Times
# of items in # of items in Part I & Part IIPart I & Part II
Item #’s in Item #’s in Part I & Part IIPart I & Part II
3rd Grade3rd GradeTotal 442 MinutesTotal 442 Minutes
4th-8th grade4th-8th gradeTotal 406 MinutesTotal 406 Minutes
http://www.state.tn.us/education/assessment/doc/TimeLimitR3_8.pdf
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Updates on Updates on Achievement & Gateway/EOC - FormsAchievement & Gateway/EOC - Forms
Medical Exemption RequestMedical Exemption Request
AYP Demographic ReviewAYP Demographic Review
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Medical Exemption Request FormMedical Exemption Request Form
Achievement: Student Demographics onAnswer Document Must beCompleted for Scanning
Gateway/EOC:Answer Document Bubbled Absent Should be Completed & Scanned
for Student
Place Medical Exemption Request Form in Breach Envelope &
Send to Assessment, Evaluation, and Research
Enter Medical Exemption Request on TCAP Reports Website using online RI
Prior to Test Administration or When Reporting RIs Online
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Medical Exemption Request (con’t)Medical Exemption Request (con’t)Procedures for Medical Exemptions
System Completes Medical Exemption Request Form with Documentation Including Dates From Doctor
System Reports Medical Exemption Via Online RI
Assessment, Evaluation, & Research Reviews Documentation
Exemption: (examples)Standard surgery or illness with complications
Change in cancer treatment causing severe nausea, dizziness, etcHead trauma/coma
Non Exempt: (examples)Broken arm or leg
Flu, Measles, mumps, chicken poxNon-medical issues – i.e. parent divorce
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Immediately Report a potential breach of test security to the System Testing coordinator and the State Assessment, Evaluation, and Research Senior Executive Director.
The system and School must conduct an immediate and thorough local investigation of the incident.
If NO breach is found: If a breach IS found:
Notify the State Assessment, Evaluation,
and Research Senior Executive
Director
Contact and review results of investigation with the State Assessment Evaluation, and Research Senior
Executive Director.
Re-train staff on Test Security Law and local
policies; consider revision of policies and
procedures to avoid further problems.
Once a breach is confirmed notify the State Assessment, Evaluation, and Research Senior
Executive Director.
Immediately suspend the offending personnel and report this action to the Director of Teacher
Licensure at (615) 532-4880
Student Test Impacted. Student Test Not Impacted
Make Test Processing recommendations (Process Normally, Nullify or Void)
with an online RI and a Breach form.
Complete a Breach of Testing Security Report form with documentation of the investigation and results, including actions taken, and submit the form to the
State. Review local policies and procedures for revisions and re-train staff to avoid further infractions.
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AYP Demographic Review FormAYP Demographic Review FormBuilding TC Completes for School
& Forwards to System TC
System TC Completes One (1) Form for SystemIn Breach Envelope to Appropriate Program Manager
If There Are Not Any Medical Exemption Requests or Breach of Security – Mail AYP Form in Regular Envelope
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Data VerificationData Verification
Gateway/EOCGateway/EOC
AchievementAchievement
WritingWriting
System Testing Coordinator should provideSystem Testing Coordinator should provide
each school with student demographics from each school with student demographics from
system’s student management system.system’s student management system.
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Student Data Verification - WhereStudent Data Verification - Where
The link to data verification site is located on The link to data verification site is located on TCAP Online Applications website:TCAP Online Applications website:
https://www.eval.k-12.state.tn.ushttps://www.eval.k-12.state.tn.us
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Student Data Verification - WhenStudent Data Verification - When
After system has completed scanningAfter system has completed scanning
Student document review prior to scan provides Student document review prior to scan provides less data verification concerns & will reduce this less data verification concerns & will reduce this time.time.
Before system receives quick scoresBefore system receives quick scores
Will receive notification once data has been Will receive notification once data has been loaded to Schoolhouse Data Verification loaded to Schoolhouse Data Verification WebsiteWebsite
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Student Data Verification - HowStudent Data Verification - HowDetailed InstructionsDetailed Instructions
Before beginning, Read Record Changes section in User Guide for complete description of buttons Before beginning, Read Record Changes section in User Guide for complete description of buttons
& functions used when making student record changes. & functions used when making student record changes.
Note: Note: When you hover cursor over a button, a brief description of button's function is displayed.When you hover cursor over a button, a brief description of button's function is displayed.
1.1. Select Select Student DataStudent Data sub-tab. The sub-tab. The Student DataStudent Data screen displays list of your students. screen displays list of your students.
2.2. Select student record you wish to edit by clicking on student name link.Select student record you wish to edit by clicking on student name link.
3.3. The The Edit StudentEdit Student page displays that student's record and fields that can be changed. page displays that student's record and fields that can be changed.
4.4. After making changes, click on After making changes, click on Save ChangesSave Changes button. To go back to student list, click on button. To go back to student list, click on Return to Student Data PageReturn to Student Data Page button. button.
5.5. After all changes have been made, or if you had no changes, click on Finish Edits sub-tab. After all changes have been made, or if you had no changes, click on Finish Edits sub-tab. Then click on Finish Edits button. Note: Stoplight in upper left corner is now green indicating Then click on Finish Edits button. Note: Stoplight in upper left corner is now green indicating successful completion of process.successful completion of process.
6.6. You can go back & update student edits any time before deadline.You can go back & update student edits any time before deadline.
7.7. Select Student Roster sub-tab to view or print original or current student roster.Select Student Roster sub-tab to view or print original or current student roster.
8.8. Select school you wish to view or print by clicking on Customer Selection drop-down menu & Select school you wish to view or print by clicking on Customer Selection drop-down menu & highlighting your school.highlighting your school.
9.9. Select either Original Student Roster or Current Student Roster link. Note: The report will be Select either Original Student Roster or Current Student Roster link. Note: The report will be in MS Excel format.in MS Excel format.
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TCAP Regional Meeting TCAP Regional Meeting Webex SessionsWebex Sessions
March 12 (during morning)March 12 (during morning)
March 13 (during afternoon)March 13 (during afternoon)
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Contact InformationContact InformationGateway/EOCGateway/EOC
Associate Director - Vicky SmithAssociate Director - Vicky [email protected]@state.tn.us
Program Manager - Kevin WhittingtonProgram Manager - Kevin [email protected] [email protected]
615-741-0720615-741-0720
AchievementAchievementAssociate Director - Glen SmithAssociate Director - Glen Smith
[email protected]@state.tn.us
Program Manager - Sonya CatheyProgram Manager - Sonya [email protected]@state.tn.us
615-741-0720615-741-0720