spring 1

Spring 1

English Language Acquisition and Title III Eligible Immigrants

Spring 1 Training v2.0, February 27, 2013

Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS


Training Sequence


Rules


Mute yourself

HOLDSilence

cellphones

Name & LEA 1conversation

at a time

4

Agenda


60 minutesReports

RolesPurpose Data Submission

Wrap-Up

5

Purpose


Information Reported in Spring 1

The English fluency status of students whose primary language is a language other than English

The English fluency status of students whose primary language is a language other than English

English Language Acquisition (ELA)

Students born outside the countryStudents born outside the country

Title III Eligible Immigrants


Acronyms


ELA [ee-ell-ay] English language acquisition

NCLB [en-cee-ell-bee] No child left behind

SNOR [snore] Student National Origin Report

EIA [ee-eye-ay] Economic Impact Aid

EO [ee-oh] English only

EL [ee-ell] English learner

IFEP [eye-fep] Initially fluent English proficient

RFEP [arr-fep] Reclassified fluent English proficient

TBD [tee-bee-dee] To be determined

See the CALPADS Code Sets on the Resources slide near the end of the presentation for definitions of the last five terms

See the CALPADS Code Sets on the Resources slide near the end of the presentation for definitions of the last five terms

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Purpose of English Language Acquisition Reporting

CA Department of

Education

English language acquisition (ELA)

status

Economic Impact Aid

(EIA) Program

DataQuest

Limited English Proficient (LEP)

counts US Department of

Education

NCLB Title III Limited English

Proficiency Program


Purpose of Title III Eligible Immigrant Reporting


CA Department of

Education

Eligible immigrant growth

NCLB Title III Immigrant

Program (SNOR)

Economic Impact Aid

(EIA) Program

Eligible immigrant counts US Department

of Education

DataQuest

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Roles

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Spring Roles

SSID Enrollment (SENR)

Student Information (SINF)

Reports>Enrollment/Title III Eligible Immigrants/English Learners

Spring 1 Data Collection Certifier (Level 1)

Superintendent Certifier (Level 2)


Data Submission


Which Schools Need to Report?

Participants IMM ELAS

Sector

Public Y Y

Non-Public Private N N

Non-Public Nonsectarian N N

School Instructional Level

Pre-Kindergarten O N

Elementary Y Y

Intermediate/Mid/Jr Y Y

High School Y Y

K-12 School Y Y

Adult Education N N

Postsecondary N N

Ungraded N NLegend

Y = Yes N = No O = Optional

Participants IMM ELAS

School Type

Traditional (non-educational options schools) Y Y

County Community Y Y

District Community Day Y Y

Division of Juvenile Justice Y Y

Continuation High Schools Y Y

Opportunity Y Y

Alternative Schools of Choice Y Y

State Special Schools Y N

Special Education Y Y

ROP/ROC N N

Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day


Independently reporting charters that closed on or after Spring Census Day must complete Spring. If they do not, their Authorizing Agency must do this work.

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Important Dates


CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

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English Language Acquisition

* Report period = 3/2 of prior year through Spring Census Day


English Language Acquisition

Student EnrollmentStudent Enrollment Student Information

Student Information

Primary enrollment on Census Day

Primary enrollment on Census Day Grades K-12Grades K-12Reclassified during

report period*Reclassified during

report period*

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Student EnrollmentStudent Enrollment Student InformationStudent Information

Primary enrollment on Census Day

Primary enrollment on Census Day Grades K-12Grades K-12Pre K

(optional)Pre K

(optional)

Although Pre K reporting is optional, it is generally to the LEAs advantage because it increases their likelihood of eligibility for grants based on the counts.

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How To Submit Data


Submitting files out of order may cause GERR005 errors. See CALPADS Error List on the Resources slide for details.

Order Online Batch1 Student Enrollment SENR2 Student Information SINF

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Key Fields


See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements

See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements

English Language Acquisition StatusEnglish Language Acquisition Status

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Key Fields


Reclassified Fluent English ProficientReclassified Fluent English Proficient

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Key Fields


Title III Eligible ImmigrantTitle III Eligible Immigrant

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Updating Records Online


ELA FieldsELA FieldsTitle III FieldsTitle III Fields

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English Language Acquisition Fields Online

Enter when and only when English Language Acquisition Status Code is RFEP

Required

Conditional


English Language Acquisition Rules

Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are:

TBD EL, RFEP, IFEP, EO

EL RFEP

Violating the above rules will cause a SINF0255 warning to be reported.

A student’s initial English Language Acquisition Status cannot be RFEP


Title III Fields Online

Required

Conditional

Required if born outside the US Required if born outside the US or ELA Status = English Learner (EL)


Reports


Reports to Review


2.8English Language Acquisition Status – Count by Primary Language

2.13 – English Language Acquisition Status – Els Reclassified RFEP Student List


2.9English Language Acquisition Status – Census Comparison

8.1-Student profile list-Spring8.1-Student profile list-Spring

1.0a – Expected Schools Information Report

1.0a – Expected Schools Information Report2.10 – English Language

Acquisition Status – Census Comparison Student List

2.10 – English Language Acquisition Status – Census Comparison Student List

2.1Title III Eligible Immigrants – Count

2.2 – Title III Eligible Immigrants – Count by Birth Country


2.12English Language Acquisition Status – Els Reclassified RFEP

Aggregate Supporting

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2.1 Title III Eligible Immigrants – Count


# Title III Eligible Immigrants

School Code School Name Fall Spring

5814530 FCMAT High 82 80

5814531 CSIS Middle 43 40

1237654 Somewhere Elementary 214 210

Total - Selected Schools 339 330

CDE will use the higher of the two counts (Fall 1 & Spring) for the SNOR

See the Data Mapping Guide For Spring 1 listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports

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2.8 English Language Acquisition Status – Count by Primary Language


English Language Acquisition Status (ELAS)

School Code School Name Primary Language Grade # EL # IFEP # RFEP # TBD Total ELAS FEP (IFEP RFEP)

5814530 FCMAT High 01 - Spanish 09 127 26 106 0 259 132

10 93 27 128 0 248 155

11 82 31 128 0 241 159

12 48 30 123 0 201 153

All 350 114 485 0 949 599

03 – Cantonese 11 5 0 2 0 6 2

All 5 0 2 0 6 2

05 – Filipino (Pilipino or Tagalog)

10 3 1 1 0 5 2

All 3 1 1 0 5 2

2.41 English Language Acquisition Status Code2.41 English Language Acquisition Status Code

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2.9 English Language Acquisition Status – Census Comparison


English Language Acquisition Status Count

Previous Academic Year Selected Academic Year

School Code School Name # EL # IFEP # RFEP # TBD

# FEP (IFEP + RFEP) # EL # IFEP # RFEP # TBD

# FEP (IFEP + RFEP)

% Change between Selected Academic Year EL’s and Previous Year EL’s

5814530 FCMAT High 20 3 3 5 6 22 5 3 1 8 +10%

5814531 CSIS Middle 10 6 2 2 8 9 6 3 0 9 -10%

1237654Somewhere Elementary

50 1 0 1 1 5 1 2 0 3 -90%

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School Code School Name Birth Country >Gender Gender

5814530 FCMAT High Mexico F 3

M 6

All 9

Vietnam F 4

M 7

All 11

All F 7

M 13

All 20

1237654 Somewhere Elementary Mexico F 12

M 9

All 21

Total - Selected Schools Mexico F 15

M 15

All 30

Vietnam F 4

M 7

All 11

All F 19

M 22

All 41

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School CodeSchoolName SSID* Student Name Local ID Gender

Grade

Ethnicity/Race

5814530 FCMAT High 3948573932 Borne, Alex A001 F 12 White

1234567891 Carey, Ronald C. A002 M 09 Hispanic

5814531 CSIS Middle 9876543218 Malory, Harry B003 M 06 Multiple

4152369746 Jackson, Marylou B018 F 07 White

PrimaryLanguage

RFEP StatusDate

Proficient orAdvanced for

ELA

School’s ELASCount for the

Selected

StudentSchool

Exit Date

01-Spanish 09/15/2011 RFEP

03-Cantonese 10/11/2011 EL

01-Spanish 05/30/2011 IFEP 11/2/2011

01-Spanish 08/13/2009 Y RFEP

* Includes students who may no longer be enrolled in the school where they were reclassified

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ODS versus Snapshot

ODS(Operational Data Store) =All current CALPADS data


Snapshot =Only data that pertains

to the submission(e.g., Spring)

ODSODS

SnapshotSnapshot

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Wrap-Up


Certification Requirements


Spring 1 Steps

Submit records


SIS Roles

1. Setup1. Setup

Fix rejected records

Post records

2. Update the CALPADS ODS2. Update the CALPADS ODS

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Suggested Spring Timeline


Complete SIS Data Population 3/110days

Upload files and correct errors or discrepancies as needed 3/86

days

Review certification reports, correct errors, and fix discrepancies 3/155

days

Distribute reports for review and approval 3/267

days

Certify (level 1 and level 2) 3/271day

Reminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to run

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Common Problems


English Language Acquisition Status should never be blank. [CERT094]

English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093]

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Common Problems


The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093]

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Common Problems


A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090]

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2012-2013 Changes


Implemented Functionality Description

1/19/2013 Extract New extract for SSID’s acquired online

Validation Rule SINF0214 will ignore changes to English Language Acquisition Status when the ODS field contains TBD

11/16/2012 Validation Rule SINF0255 – Warning to encourage appropriate classification and reclassification of English learners in ELAS Code field 2.41

3/22/2012 Validation Rule CERT0037, CERT0038, CERT0039, CERT0042, CERT0044 – Warnings on trend changes on FEP, RFEPS at LEA and site level

6/11/2012 Validation Rule CERT093 – Updated Error Name, Error Description, and Suggested Resolution

Certification Added Level 1 and Level 2 buttons to the CALPADS Certification Details screen

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2012-2013 Changes


2

3

1

4

Data Processor 1 2 4

Superintendent or Administrator

1 3 4

1

2

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Reminders

Remember to review all reports before certifying

Pre-K students can be

submitted for Title III

Eligible Immigrants to

increase your counts

EL or SNOR

coordinator should

review Title III reports

The last day to make changes that will be

included in the snapshotis the day before the

certification/amendment deadline


System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Resources


Document Description Sections

CALPADS File Specifications (Forms)

File layout and requirements for batch submission

SENR, SINF, & SPRG tabs

CALPADS Code Sets State defined codes

CALPADS Error List Detailed error message descriptions

Student Enrollment, Student Information, Student Programs, and Fall 1 Certification tabs

CALPADS Data Guide Detailed requirements Sections 2.1.1, 2.1.2, & 2.1.3

CALPADS Calendar

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

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Resources


English Language Acquisition Status Reporting Policies

http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.dochttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.pdf

How Certified CALPADS Data are Used(under Quick Links in Other Resources)

https://csis.fcmat.org//Pages/Spring-1.aspx

Data Mapping Guide For Spring 1(under Quick Links in Training Resources)

https://csis.fcmat.org//Pages/Spring-1.aspx

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Support


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spring 1

Documents

training v2

training sequencespring

eligible immigrants

spring census day

english learners els

primary language

ela eeell

eligible immigrantsspring