spreadsheets page setup and printing

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Learn how to:

• See what your printed spreadsheet will look like

• Change margins, page layouts and headings

• Put in page breaks• Print the spreadsheet showing the

formulae that you used


Print Preview

• It’s always a good idea to see what your print out will look like before you actually print it.

• Then you can avoid wasting paper and printer ink.

• You can do this by using Print Preview


Print Preview:

Just click File, then choose Print Preview


Print Preview:

Now you can see if your print out looks OK.

If it doesn’t, you will need to change some things before you print.


Page Breaks

• Excel often puts half of a table on one page and the other half on another page. Not much good!

• You can decide where you want one page to stop and a new page to start using Page Breaks


Page Breaks:

After you have done a Print Preview, a dotty line like this shows your where one page ends and the next one starts.


Page Breaks :

If I select this cell and click on Insert, then choosePage Break my page will start at the start of my table.

Much more sensible!


Page Setup

• You can change the way that your print out will look by using Page Setup

• You can use Page Setup to– Set the paper size– Choose portrait or landscape– Add page headings – And much more!


Using Page Setup:

1. Click on File and then choose Page Setup


Using Page Setup:

You will see this dialogue box.

It has several tabs, each one takes you to a different section.


Using Page Setup:

The page tab

Choose portrait or landscape

Choose a paper size


Using Page Setup:

The page tab

You can scale your work to make it all fit onto one page, but be careful – you might end up with very small writing!


Using Page Setup:

The margins tab

Choose the margins you want for your paper

Print in the centre of the paper


Using Page Setup:

The header/footer tab

Choose Custom Header


Using Page Setup:

Choose what you want in your heading.

It’s a good idea to type your name as a heading!


Using Page Setup:

Choose what to print. You might want to tick this to print the gridlines.

The sheet tab


Printing Out Your Formulas

• You can show someone what calculations your spreadsheet is doing.

• Watch out – this will change all of your column widths, but DON’T PANIC – they will change back!


Printing Out Your Formulas :

Just click Tools, then choose Options



This dialogue box will appear.

Click to put a tick (check) next to formulas.

Then Click OK



Now you can see the formulas.This is what will print out

DON’T PANIC about the column

widths! Just leave them as

they are.



To change back, just click Tools, then choose Options.

Then get rid of the tick next to formulas. Easy!


Summary:

• Use Print Preview before you print your work. Choose File -> Print Preview

• Use Page Setup to change the way that your work looks when you print it. Choose File -> Page Setup

• To display your calculations, choose Tools -> Options and click on Formulas

spreadsheets page setup and printing

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