Presents

TABLE OF CONTENTSACKNOWLEDGMENT LETTERSERVICE CONTRACTINTENT LETTER ( VENUE)EVENT PROPER:COMPANY PROFILECORE VALUESMISSION AND VISION STATEMENTEVENT THEME AND DESCRIPTIONOBJECTIVESACTION PLAN EVENT COMMITTEE AND RESPONSIBILITIESORGANIZATIONAL CHARTSTRENGTHSOPPORTUNITIESCHECKLISTEVENT TIME FRAMEPROGRAMMEVENUE LAYOUTFINANCIAL STATEMENTPOST EVALUATION FORMMay 07, 2015____________________________________________Sir/Madam:Greetings of Peace!We, the Spotlight Event Specialist would like to extend our deepest gratitude for choosing us as your event coordinator for your coming Golden Wedding Anniversary on _________________. Its a great honor and pleasure that you gave your trust to our company since we know that there are so many event specialists which you can seek and ask for assistance in your event.We promise that we will do our best to make the event successful and unforgettable one. For more information and other details about the event, you can contact us anytime at 0915 854 4285.Thank you very much.Very truly yours,___________________________ Event Manager/PlannerMay 07, 201

Sir/Madam:Good day!We learned from a friend that you will be celebrating your Golden Wedding Anniversary this coming _____________________, and you will be looking for a credible event specialist who will turn your dream event into reality. As one of the planners of the Spotlight Event Specialist, We are very sure that what you are dreaming of for the celebration of your event will be provided by us because of what we are saying, We Bring Life to Any Occasion.For the past few years of the operation of our company, we can say that we really built credibility because we can provide what our clients are asking for at a cost affordable to all.We are very willing to help you, together with our experienced and skilled coordinators and staff to make your event successful. Just give your trust to us and we will do our best.Just feel free to get in touch with us to discuss the service that we can offer for that kind of event.We are looking forward to hearing from you.Very truly yours,_____________________________ Event Manager/PlannerCOMPANY PROFILEBUSINESS NAME: SPOTLIGHT BRINGS LIFE TO ANY OCCASIONBUSINESS ADDRESS: PINAGTONGULAN LIPA CITYEMAIL: Spotlightcompany_events.comCONTACT #: 09157731214Spotlight(spat-,lit) is a device that directs a narrow, bright beam of light on a small area,also it is something that shines brilliantly. The letter s represents red carpet which add fray and glamour to the event that used to place at the center aisle of the pavillion or function hall, as the name suggest, spotlight will bring radiance and elegance to every momentous events that we will be handling.Spotlight is afull service event, venue management company located in pinagtongulan lipa city. We offer event planning and management services, programming, special event coordination, high quality activities and events promotions.our services are available throughout the city to help to help companies, organizations, festivals and families present highly effective events.we pride ourselves on attention to detail and an unique theme approach to quality event presentation.To assure the most spectacular events of clients choice, clients are reaching to us to effectively plan and conduct their events. Our services are designed to meet their creative need as well.Yesterday, companies, organization and families designed responsibilty for planning of events to someone within them.Today, more and more companies, organizations and familiesare seeking to hire professionals (such as spotlight) who have displayed the talent, expertise and attention to detail to ensure a successful events being enjoyed by all participants and attendees.CORE VALUESINTEGRITYBeing ethically unyielding and honest and inspiring trust by saying what we means matching our behaviors to our words and taking responsibility for our actionsCLIENT- VALUE CREATIONCreating long term relationship by being responsive and relevant and by consistently delivering valueBEST PEOPLEAttracting developing and retaining the best tyalent for our business challenging our people demonstrating a can- do attitudeMISSIONProvide event management services that has not been experienced by the clients at affordable ratesBecome the premiere choice for different kinds of eventsBe a company admitted for its values and standards to all our clientsEVENT THEME AND DESCRIPTIONCelebrating the golden wedding anniversary is the hallmark of many marriages.A rustic- themed conjures visions of a farm, barn or a camp setting with right details or even a vintage style.Using nature as the inspiration and the cozy and comfortable ambience that will mark the milestone of the golden couple.Green and budget friendly, with a lot of cost savings in the rustic wedding projects and the ability to use elements and decorations straight from nature.Your rustic wedding reception is an aspect of the wedding where you can apply many personal touches.OBJECTIVESEvery event is different and special. Each has its own distinct and audience, tone, personality and set of business objectives.Focus on streamlining logistics so that your events unique qualities shine through.Reinforce brand identity and key messages.Educate attendees on products and services and interact with customers, prospects and other company constituents.Apply the necessary skills and craftsmanship of the event specialist as a thought leader in select areas of focus.Feel the event realistic and a day/ night to remember.ACTION PLANPlan and promote our creative team of event management specialists which has combined years of experience producing high quality events of every type and scale that will focus on the products and services which will lead us as an event specialists.Maintain the standard of learning in establishing the desired goal in every event and use the relevant materials that will help the event more appealing and reliable.Make an event which is unique, remarkable and be known.EVENT COMMITTEEAND RESPONSIBILITIESJOB DESCRIPTIONRESPONSIBILITIESEvent Operations ManagerCharge of every facet or meeting and events.Meet with clients to work out event details, plan with client and team, scout and book locations, food, entertainment, staff and clean up.Create budgets and sticks to them as well as organize transportation.Event Coordinator/ Event SpecialistResponsible for managing events and ensuring deadlines and budgets are adhered to. Direct coordination of activities to prepare for the day of the event.Manage staff responsible for event coordination activities.Event Staff Responsibilities include but are not limited to set-up and breakdown of the entrance, enforcement and policies and procedures of the venue, welcoming the guests, addressing questions and concerns, allowing appropriate entry into the venue and directing guests in the general area of their seatSurveying immediate work area prior to guest entry for any hazards that may exist.Keeping the aisles and rows clear of standing or seated guests and knowing evacuation routes in case of emergency.EVENT COMMITTEEAND RESPONSIBILITIESORGANIZATIONAL CHART

SWOT ANALYSIS(COMPANY)STRENGTHSWEAKNESSESOffer / host unique, realistic and quality eventLower cost base or productivityExperienced, skilled, excellent, with high motivation level and supportive event specialist and staffInsufficient number of working staffLittle chance for expansionLack of operating fundOPPORTUNITIESTHREATHSSupport from local authoritiesFavorable economic conditionChanges in technology and marketHigh competitionShortcomings of suppliersUnexpected demands of clientsSWOT ANALYSIS(EVENT)STRENGTHSWEAKNESSESConvenient and well-prepared venue for the eventAvailability of the needed suppliesCreative and innovative idea for the event conceptStaff shortage during the eventShort time of preparationOPPORTUNITIESTHREATHSAccessibilityGood infrastructure Participation of the clients and guestsWeather conditionTechnical problem-Late arrival of guestsCHECKLISTITEMSUPPLIESCHECKLISTVenue and physical facilitiesMt. rock resortDina Maravilla0917-5306200ContractParking lotComfort room StaffSecurityDecorationsRUSTIC WEDDING CHICRiza Mendoza09055560763BalloonsParty poppersColorful propsRustic decorationsCatering servicesMMP Catering Kay Macasaet09173291529Tables and chairsVenue set-upCenter piece Food and beveragesWell-trained waiters and staffPhoto and video coverageMy events and essential managementArchitect Norman Bravo09153467879CameraVideo cameraProjectorLCD screenLaptopstaffLights and soundsGEAR MACHINEAriel Tubigan09193529118SpeakersSound system and equipmentTechnicianFollow spotFog or smoke machineSpinner/staffCHECKLISTCake and dessert barSUGAR @ BLOOMSEric Claveria09163096738Cakes and pastriesDecorative set-upMobile barBarikEldie Santos09359307719 Different kinds of drinks/beveragesMobile barBar tenderPhoto boothMy events and essential managementArchitect Norman Bravo09153467879BackdraftLaptopCameraStaffPropAcoustic BandLOS LIPENOSJimmy Castor09173956021Musical accompaniment/instrumentMusiciansSingersmicrophoneHost/ emceeDJ TONI (101.9FM) 09153478928Cue cards of scriptMicrophoneEVENT PROPER TIME EVENT 3:00PM- 4:00PMHOLY MASS (Renewal of vows) 4:00PM-5:30PMREGISTRATION ( refer to the guest lists for their assigned seats with table numbers)5:30PM-8:00PMPHOTO BOOTH/ COCKTAIL/ENTERTAINMENT FROM LOS LIPENOS8:00PM- 11:00PMPROGRAM PROPER11:00PM ONWARDSPARTY TIMEEVENT TIME FRAMEDATEACTIVITYIN-CHARGECHECKLISTAPRIL 25, 2015(Saturday)Meeting with the client (proposal)Event managerEvent details and paraphernaliaInclusions in the package of the teamAPRIL 29 ( Wednesday)Signing of the contract with the clientEvent managerPen FolderContractlaptopAPRIL 30-MAY 02( Thursday-Saturday)Looking for the perfect venue ( ocular visit)Event coordinatorVehicleflyers of the different function hallMAY 3 (Sunday)Meeting with the catering services ( contract signing)Event coordinatorPen FolderContractLaptopMAY 5 ( Tuesday)Meeting with the client (details of the theme, guests and other details)Event managerPen FolderContractlaptopMAY 7 (ThursdayMeeting with the manager of catering ( pax, layout, menu and other packages)Event coordinatorPen FolderContractlaptopMAY 9 (Saturday)Meeting with the suppliers (photographer and videographer, sound system,cake)Event coordinatorPen FolderContractlaptopMAY 10 (Sunday)Meeting with the singersEvent coordinatorPen FolderContractlaptopMAY11 ( Monday)Meeting with the host/emceeEvent coordinatorPen FolderContractlaptopMAY 17 ( Sunday)Scheduling the renewal of vows in churchEvent coordinatorChurch detailsMAY 23 (Saturday)Finalizing logistics and other concerned mattersEvent coordinatorEvent details and paraphernaliasInclusions in the package of the teamEVENT TIME FRAMEMAY 30 (Saturday)Final touches from the suppliersEvent coordinatorPen FolderContractlaptopMAY 31 (Sunday)Final meeting with the client (final briefing)Event managerEvent details and paraphernaliasInclusions in the package of the teamJUNE 6 (Saturday)Event dayThe whole teamEvent details and paraphernaliasInclusions in the package of the teamEVENT TIME FRAMEPROGRAMMETIMEACTIVITYCHECKLISTCONCERNED PERSON8:00-8:15Welcoming the guests, families and friendsCue cardsMicrophonePica-pica for the guestsHostCatering staffEvent staff8:15-8:20Entrance of the family members ( children and grandchildren)List of family membersParty poppersEvent staffCatering staff8:20-8:30AVPresentation(captured moments of the golden couple)ProjectorLcd screenlaptopOld and new photosSong system(Audio)Photographer and videographerTechnical staff8:30-8:40Love story (where their love started)Narration written on a piece of paper)Cd(Background music)HostTechnical staff8:40-8:50Grand entrance of the golden coupleBackground musicParty poppersFog or smoke machineFollow spotPhotographer and videographerTechnical staffHostPROGRAMME8:50-8:55Inspirational songProjectorLcd screenLaptopVideoPhotographer and videographerTechnical staffHost8:55-9:00Opening remarks (ceremonial toast to be done)WineWine glassFamily memberHost9:00-9:05Serenade of the golden groom to his wifeCdBouquetPhotographer and videographerTechnical staffHost9:05-9:15Couples danceCdButterflies for butterfly paradeParty poppers9:15-9:40Dinner( photo opt with the guests using table number while Los Lipenos is enertaining; photo booth is ongoing)FooddrinksTable numbers on each tablePhotographer and videographerTechnical staffHostCatering staff9:40-9:50Intermission number (children and grand children)CdParty poppersPhotographer and videographerTechnical staffHost9:50-10:20Trivia gamesQuestionsPrizesPhotographer and videographerTechnical staffHost10:20-10:40Inspiring messagesBackground musicPhotographer and videographerTechnical staffHost10:4010:50Cake cuttingCakePhotographer and videographerTechnical staffHost10:50-11:00Word of thanksBackground musicPhotographer and videographerTechnical staffHost11:00 onwardsParty timeDisco ball and lightsMusic Powerful soundsPhotographer and videographerTechnical staffHostVENUE LAYOUT

CelebrantsTableMain FamilysTableGuestsTableGuestsTablePhotoBoothBuffetTableLights and SoudsStaffsTableFINANCIAL STATEMENTSERVICEPARTICULARS/COMPONENTSAmountTotal AmountVenue (Including catering service/foods)Mt. Rock ResortVenueFoods (Php50.00 x 310 pax)Php 10,000.00 79,500.00Php 89,500.00Lights and SoundsRM Lights and Sounds 10,000.00 10,000.00Video/Photo CoverageRey Studio Photography and Video Coverage 20,000.00 20,000.00Invitations, Souvenirs & TarpaulinInvitation (100 pcs x 35.00)Souvenirs (100 pcs x 45.00)Tarpaulin (2 pcs x 1000.00) 3,500.00 4,500.00 2,000.00 10,000.00Flowers5 n 10 Flower Shop10 doz yellow tulip x 250.0010 doz white roses x 230.00 2,500.00 2,300.00 4,800.00Hair and Make-upKriskat Salon 7,000.00 7,000.00Gown (Including shoes and accessories)Francko House of CoutureGown ShoesAccessories 20,000.00 1,500.00 1,500.00 23,000.00CakesPink Sweets House of Cakes 5,000.00 5,000.00ChurchLipa City Cathedral 10,000.00 10,000.00Special Guest Singers(Church-Reception)Ms. Malou SandovalMs. Lady Jana Mantuano 5,000.00 5,000.00 10,000.00Live Band (Reception)LAB Band 15,000.00 15,000.00TransportationService Vehicle from Canvassing to Main Event 9,000.00 9,000.00TOTAL OPERATING EXPENSESPhp 212,800.00Php 212,800.00