sponsorship prospectus 2015 - amazon s3 · rock in the north and inland beyond the coastal slopes...

Local Government Executives Conference, Coffs Harbour 2015

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Sponsorship Prospectus

LOCAL GOVERNMENT EXECUTIVES CONFERENCE 25 to 27 MARCH 2015

Pacific Bay Conference Centre, Coffs Harbour


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WelcomeWelcomeWelcomeWelcome

Very few people ever need convincing to come to Coffs Harbour – it’s a wonderful

place to be, whether it’s for work or play. It’s certainly a great place to do business,

which is why we’d like to invite you to the Local Government Executives (Directors)

Conference in 2015.

This conference brings together experts from the worlds of government, business and

academia to discuss a variety of current topics including leadership, strategic planning,

community engagement, performance and people management, sustainability, team

building – and much, much more!

It will run over two days and offer a range of council case studies and keynote

presentations from speakers of the highest calibre.

Past speakers have included former Queensland Premier Anna Bligh, former NSW

Planning Minister Frank Sartor, journalist Maxine McKew, who famously unseated the

then sitting Prime Minister John Howard to gain his seat of Bennelong in 2007, and

John Anderson, CEO and founder of the Contiki travel empire.

Once again, the 2015 forum will provide an excellent opportunity for organisations and

businesses to promote their products and services to an interested audience. This is, in

fact, an unrivalled opportunity for sponsors to connect with a wide spectrum of their

target market across Australia.

Please take the time to consider the packages outlined in this prospectus. We’re sure

we can provide your enterprise with exactly the right level of exposure among the

country’s leaders in the local government sector.

We appreciate your consideration of support for this conference and we look forward to

working with you in developing a mutually beneficial partnership.

And I look forward hopefully to welcoming you, in person, to Coffs Harbour – where the

mountains meet the sea.

Yours faithfully,

Denise Knight

Mayor, City of Coffs Harbour


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About the ConferenceAbout the ConferenceAbout the ConferenceAbout the Conference

In 2012 Coffs Harbour City Council identified the need for a conference specifically

targeted at Council Directors. The first LGE conference was held in March 2013 and

due to its huge success, is now an annual event. Council has had a long history of

running exciting and leading conferences in the region including the successful IT

conference running for over 17 years.

The conference program will run over 2 days

and will comprise of council case studies and

key note speakers discussing work life balance,

motivation, people management and social

media.

Specific conference sessions will be

available for partners/spouses to enhance the

work life messages . Delegates are encouraged

to bring their spouses to the social networking

evening functions and partners program

activities will also be available during the

conference.

About CoAbout CoAbout CoAbout Coffs Coastffs Coastffs Coastffs Coast

Stretching from Urunga in the south to Red

Rock in the north and inland beyond the coastal

slopes of the Great Escarpment to the New

England National Park, Coffs Coast is a region

of green pristine rainforests; relaxed friendly

towns; a rich history and heritage; a superb string of golden beaches washed by surf;

and a spectacular underwater landscape beneath blue Pacific Ocean waters.

Coffs Harbour is a thriving city of 83,000 people and growing. Boasting one of

Australia’s most liveable environments, a sub-tropical climate that averages max 24°C

and min 13°C, you can enjoy the many activities and attractions the Coffs Coast has to

offer, all year round.

Getting HereGetting HereGetting HereGetting Here

Situated on the NSW Mid North Coast,

Coffs Harbour is approximately six

hours drive (550km) from Sydney or a

leisurely five hour drive (427km) from

Brisbane.

Coffs Harbour operates the largest

regional airport in Australia with

airlines Qantas, Virgin Australia and

Tiger Air Ways operating regular

services from Sydney.

There are also convenient connecting

flights from all capital cities. Coffs

Harbour Regional Airport is only a five

minute drive to the CBD and within

close proximity to accommodation.

~~~~


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SpSpSpSponsorshiponsorshiponsorshiponsorship InformationInformationInformationInformation

The LGE Conference provides a forum for Local Government Executives to network,

learn and exchange ideas. The conference seeks to help Executives to identify and

clarify the real needs of their organisation and provide a clear vision for future

infrastructure growth, aligned with core business objectives. The conference will

provide a rare opportunity for organisations to promote their offerings to Executives

from local government from throughout Australia.

Business and organisations can participate in the conference by becoming a sponsor.

Please take time to read the information enclosed and be a part of this premier event in

beautiful Coffs Harbour.

ContentsContentsContentsContents::::

Mayoral Welcome 2

About the Conference 3

About Coffs Coast 3

Getting Here 3

Sponsorship Information 4

Gold Sponsor 5

Silver Sponsor 6

Trade Exhibitor 6

Conference Dinner 7

Host of Official Welcome Reception 7

Terms and Conditions 8

Sponsor Application Form: 9

Conference Contact

Michelle Aubert Coffs Coast Marketing E [email protected]

P 02 6648 4458 Locked Bag 155 Coffs Harbour NSW 2450

http://lge2015.coffslgconferences.com.au/


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Gold SponsorGold SponsorGold SponsorGold Sponsor

$$$$9999000000000000.00.00.00.00 ((((plusplusplusplus GST) GST) GST) GST) –––– Limited to Limited to Limited to Limited to 3333 onlyonlyonlyonly

The Gold Package has been developed to provide your organisation with a premier

profile at the 2015 LGE Conference.

Your sponsorship entitles your organisation to the following:

- Acknowledgement as Principal (Gold) Sponsor (includes Opening and Closing

Sessions).

- Logo in all event literature. Your organisation name and logo as the Gold

Sponsor included on Website (with link to your website), Promotions,

Conference Notes and Conference Program.

- Your logo printed on the exterior of the conference satchel.

- Provide a 30 minute presentation within the Conference Program (topic must

be of suitable technical merit, company advertising is not appropriate,

presentation slot to be chosen by organiser).

- Your logo to be present on all plenary holding slides during the conference.

- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area, in a location of

your choice.

- Full Conference Registration for two (2) representatives to attend the

Conference, inclusive of all benefits – excludes accommodation.

- Your Corporate Banner displayed in a prominent position (chosen by

organiser) during the Conference Plenary sessions (banner to be provided by

the sponsor and produced in a set size and style as advised by organiser).

- Opportunity to include two (2) item of promotional merchandise in the delegate

satchels – Note: Promotional merchandise is at the cost of the sponsor.

- Conference Delegate List (post conference).

- Preferential accommodation in Resort.

- High speed internet connection

- Inclusion in trade promotion – ‘Exhibitor Passport’.


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Silver SponsorSilver SponsorSilver SponsorSilver Sponsor

$$$$5000500050005000.00.00.00.00 ((((plusplusplusplus GST) GST) GST) GST)

The Silver Package has been developed to highlight the kind support from the Silver

sponsor organisations and to create a stand out profile with the conference and its

delegates.


- Acknowledgement as Silver Sponsor (includes Opening and Closing Sessions)

- Logo and listing in all event literature. Your organisation name and logo as the

Silver Sponsor included on Website (with link), Promotions, Conference Notes

and Conference Program.

- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area.

- Full Conference Registration for two (2) representatives to attend the

Conference, inclusive of all benefits.

- Opportunity to include One (1) item of promotional merchandise in the

delegate satchels – Promotional merchandise is at the cost of the sponsor.




Trade Exhibitor Trade Exhibitor Trade Exhibitor Trade Exhibitor

$4$4$4$4000000000000.00 (.00 (.00 (.00 (plusplusplusplus GST) GST) GST) GST)


- Logo and listing on the conference web.

- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area.

- Full Conference Registration for one (1) representative to attend the

Conference, inclusive of all benefits.





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CCCConference Dinner onference Dinner onference Dinner onference Dinner

$3$3$3$3000000000000.00 (.00 (.00 (.00 (plusplusplusplus GST) GST) GST) GST) –––– Limited to 1 onlyLimited to 1 onlyLimited to 1 onlyLimited to 1 only


- Acknowledgement as Sponsor of the Conference Dinner

- Your organisation name and logo as the Conference Dinner Sponsor included

on Website, Promotions, Mail-outs, Registration Brochure and Conference

Program.

- Exclusive Host of the official Conference Dinner – Opportunity to make a 5

minute welcome address at the conference dinner.

- Opportunity to display corporate signage (supplied by Sponsor) during the

Conference Dinner.

- Organisation logo featured on the dinner menu.

- Opportunity to provide one (1) dinner gift/promotional item with logo on tables

for all dinner guests – promotional merchandise (gift to be provided by the

sponsor).

- Opportunity to include one (1) item of promotional merchandise in the delegate

satchels – Note: promotional merchandise is at the cost of the sponsor.


Host of Official Host of Official Host of Official Host of Official Welcome Function Welcome Function Welcome Function Welcome Function

$2$2$2$2000000000000.00 (.00 (.00 (.00 (plusplusplusplus GST) Limited to 1 onlyGST) Limited to 1 onlyGST) Limited to 1 onlyGST) Limited to 1 only


- Acknowledgement as Sponsor of the Welcome Reception

- Your organisation name and logo as the Welcome Reception Sponsor included

on Website, Promotions, Mail-outs, Registration Brochure and Conference

Program.

- Exclusive Host of the official Welcome Reception – Opportunity to make a 5

minute welcome address.

- Opportunity to display corporate signage (supplied by Sponsor) during the

Welcome Reception.

- Opportunity to include one (1) item of promotional merchandise in the delegate

satchels – Note: promotional merchandise is at the cost of the sponsor.



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TERMS AND CONDITIONSTERMS AND CONDITIONSTERMS AND CONDITIONSTERMS AND CONDITIONS

*By returning this signed Sponsorship Agreement, you agree to be a non-exclusive Sponsor or Exhibitor

of the 2015 LGE Conference on the following terms and conditions set out below and as attached to this

Agreement.

* The details in this document are correct at the time of printing. The Conference Committee does not

accept responsibility for any changes that may occur.

* Please note that your requested category of sponsorship may have a limit to the number of sponsors as

specified in the attached documentation and preference will be determined in order of receipt of the

signed Agreement and payment in full. The Conference Organisers will notify you if you are unable to

participate in your requested category.

* Upon receipt of your signed agreement, an invoice for full payment will be issued.

* You agree to pay the 2015 LGE Conference the full amount payable.

* Your sponsorship entitlements will not commence until the amount payable has been received in full.

Full payment is required within 30 days from date of invoice.

* All amounts stipulated in this agreement include goods and services tax (GST) of 10%.

* Please note that the delegate list will only include contact details of those delegates who have given

consent for the release of their demographic information, as per Australian Policy Laws.

* Placement and size of logos included in the conference material will be at the discretion of the

Conference Committee and will reflect the level of support given by your organisation. All signage will

be designed to suit the requirements of the venue.

* The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered

mark in acknowledging your sponsorship in the conference literature where this is offered as part of your

particular sponsorship package and no payment shall be made to you for such use. You will be

responsible for forwarding your logo, symbol, trademark or registered mark by the deadline. We request

that all logos be supplied in electronic form suitable for the intended publication purpose. The

Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the

promotional material if the logo supplied is not of the quality required for the intended purpose.

* The Conference Committee must approve all satchel inserts and gifts.

* The Conference Committee requests each sponsor who is provided with a hyperlink from the

Conference website, that a reciprocal link from your organisation’s website to the Conference website be

provided.

* Nothing contained in this agreement will be deemed to constitute a partnership, joint venture or agency

relationship between you and/or the Conference Organisers and you must not do anything where you will,

in any way, be represented that you are a partner of the and/or the Conference Organisers.

Cancellation policyCancellation policyCancellation policyCancellation policy – once sponsorship is confirmed.

Due to the considerable administration associated with this conference, a cancellation fee equivalent to

10% of the full amount will be incurred should confirmed agreements be cancelled. Cancellations after 1

January 2015 will be subject to a 50% cancellation fee. Cancellations after 1 March 2015 will be subject

to a 100% cancellation fee. All requests for cancellations must be made in writing to the Events

Manager, Coffs Harbour City Council.

PaymentPaymentPaymentPayment

Upon receipt of your sponsorship application form, Coffs Harbour City Council will issue a tax invoice for

the full amount of your sponsorship.

Methods of payment availableMethods of payment availableMethods of payment availableMethods of payment available

* Direct Bank Transfer – Coffs Harbour City Council’s bank details will be on the invoice with a customer

number to quote when making payment.

* Company or Bank Cheque – Please make payable to Coffs Harbour City Council

* Credit Card – Visa & MasterCard are accepted – sorry no AMEX or DINERS. NOTE: a 0.6% surcharge

applies to all credit card transactions.


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SSSSPONSOPONSOPONSOPONSORS RS RS RS APPLICATION APPLICATION APPLICATION APPLICATION

FORMFORMFORMFORM

Contact Name:

Organisation:

Position:

Postal Address:

Suburb: State: Postcode:

Country:

Telephone: Mobile:

Email:

Website:

SSSSPONSORSHIP OPPORTUNITIESPONSORSHIP OPPORTUNITIESPONSORSHIP OPPORTUNITIESPONSORSHIP OPPORTUNITIES –––– PRICES PRICES PRICES PRICES EXCLUDEEXCLUDEEXCLUDEEXCLUDE GSTGSTGSTGST

Gold Sponsor $9000 Conference Dinner Sponsor $3000

Silver Sponsor $5000 Welcome Reception Sponsor $2000

Trade Exhibitor $4000

Investment Total: AUD $Investment Total: AUD $Investment Total: AUD $Investment Total: AUD $ ((((EXCEXCEXCEXC GSTGSTGSTGST))))

Contact Name:Contact Name:Contact Name:Contact Name:

Organisation:Organisation:Organisation:Organisation:

I am authorised to sign and accept this contract for and on behalf of the abovementioned business.

I agree on behalf of my organisation to abide by the terms and conditions as outlined above.

SignatureSignatureSignatureSignature Date:Date:Date:Date:

This information is being voluntarily collected to process your Sponsorship Application. The information will be kept by Council and will be disposed of in accordance with the Local Government Disposal Authority.

You are entitled to review your personal information at any time by contacting Coffs Harbour City Council.

SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:

Michelle Aubert - Conference Manager

Coffs Harbour City Council

2015 LGE Conference

Locked Bag 155, Coffs Harbour NSW 2450

Tel: 02 6648 4458 Fax: 02 6648 4199 Email: [email protected]

sponsorship prospectus 2015 - amazon s3 · rock in the north and inland beyond the coastal slopes...

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