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Adelaide Convention Centre / Nature Play SA / 8 August 2018
SPONSORSHIP ANDEXHIBITOR PROSPECTUS
Adelaide Convention Centre / Nature Play SA / 8 August 2018
Adelaide Convention Centre / Nature Play SA / 8 August 2018
Nature Play SA is pleased to invite your organisation to contribute as a Sponsor or Exhibitor to the ‘Nature for Vulnerable and Disadvantaged Children Conference’ on August 8 at the Adelaide Convention Centre.
Nature Play SA is a not-for-profit organisation established in 2014
that has since grown into a leading advocate and service provider
in outdoor learning and play. We work with many government
organisations, international and industry experts, educators, families,
and a range of other individuals and organisations associated with
childhood development. This conference serves as an important
platform to begin a discussion that goes deeper into outdoor
learning and play – how can we ensure our most vulnerable and
disadvantaged children have the nurturing environments needed
to complement and build their attitudes and abilities to optimise
relationships with themselves, their family, their community, and
their education settings.
With the conference is expected to attract over 300 delegates, it
provides an ideal opportunity for your organization to build your
brand awareness, network with like-minded professionals, convey
your organizations key messages and visions whist demonstrating
a commitment to strengthening the discussion around nature for
vulnerable and disadvantaged children.
The Nature for Vulnerable and Disadvantaged Children Conference
will be held at the Adelaide Convention Centre on August 8
featuring international and interstate keynote speakers and a series
of concurrent sessions throughout the day.
WHO WILL BE IN ATTENDANCE We are anticipating a broad range of delegates they include
the following:
• Childcare, early years, primary, secondary and special school
leaders, educators and counselors
• Social workers and other allied professionals
• Education and playspace designers and consultants
• Educators and professionals working with indigenous children
and families
• Local Government staff that manage open space or work with
community development programs
• Professionals that work within early intervention programs
• A broad range of other interested service providers
• State government representatives
BENEFITS TO YOUR ORGANISATION • You will be able to convey your organizations services/mission
through a range of methods as according to your sponsorship
package
• Throughout the day there will be four windows of exposure
and networking – almost two hours of potential contact with
delegates
• Your organization will be demonstrating your commitment to
the purpose of the conference - Nature for Vulnerable and
Disadvantaged Children
• Have your organisation’s information in 300+ delegate bags
(with exception to food sponsors who will have their logo
displayed throughout the catering areas)
FURTHER INFORMATION More conference information can be seen on our website.Should you have any questions regarding sponsorship or other
information within the prospectus please contact [email protected]
ABOUT THE CONFERENCE
Adelaide Convention Centre / Nature Play SA / 8 August 2018
GOLD SPONSOR $3,500• 10 full conference registrations
• Exhibition Table
• One insert in the delegate bag
• Display of company free standing banner in seminar room
• Logo featured on name tags, holding slide before and after
keynotes and in all breakout rooms
SILVER SPONSOR $2,000• 4 full conference registrations
• Exhibition Table
• One insert in the delegate bag
• Logo featured on introductory slide before and after keynotes
and in all breakout rooms
BRONZE SPONSOR $1,200• 2 full conference registrations
• Exhibition Table
• One insert in the delegate bag
• Logo featured on introductory slide before and after keynotes
and in all breakout rooms
SPONSORSHIP OPTIONS
CONFERENCE LUNCH SPONSOR $1000
• 2 full conference registrations
• Company logo featured on signage on serving tables
during lunch
• Logo featured on introductory slide before and after keynotes
in all breakout rooms
• One insert in the delegate bag
CONFERENCE MORNING TEA SPONSOR $550
• 1 full conference registration
• Company logo featured on signage on serving tables during
morning Tea along with a take away insert
• Logo featured on introductory slide before and after keynotes
CONFERENCE AFTERNOON TEA SPONSOR $550
• 1 full conference registration
• Company logo featured on signage on serving tables during
Afternoon Tea along with a take away insert
• Logo featured on introductory slide before and after keynotes
DELEGATE BAG INSERT $200
• One insert in the delegate bag
CONFERENCE REGISTRATION $255
• One full day registration
Please note that all conference inserts are limited to 4 pages or less.
Adelaide Convention Centre / Nature Play SA / 8 August 2018
EXHIBITOR OPTION #1$500• 1 full conference registration
• Exhibition Table
EXHIBITOR OPTION #2 $250• Exhibition Table (includes catering)
Your exhibition will include:
• 1 table with a table cloth
• 2 chairs
Note: if access to power is needed please advise, as these sites are limited.
TRADE DATES AND TIME The trade exhibitors are to be set up either 7am for 7.30am
arrival (recommended to maximize reach) or 8.30-9.30am in time
for morning tea. The windows of exposure include arrival and
registration (7.30 to 8.30am), Morning Tea (30 mins), Lunch (1 hour),
Afternoon Tea (30 mins). Pack down can occur after afternoon tea
(approx 4.10pm). The exhibitors will be set up in the main foyer with
the food to maximize networking potential.
TRADE EXHIBITOR INSURANCEPlease send your Public Liability Insurance to
CATERING FOR EXHIBITION STAFF Catering is included for both options for one staff member (option
1 is included in the Full Conference Registration). Should additional
staff be required to cover the exhibition table (and not attend the
conference) a catering fee of $70 will be charged for each additional
staff member.
FURTHER INFORMATION Further information will be provided to the exhibitor one week
before the conference that will include when, where and how to
bump into the venue. Should any other information be required
please contact [email protected]
ACCEPTANCE OF APPLICATIONNature Play SA reserves the right to accept or reject any application
for sponsorship or exhibitors at its absolute discretion in line with the
organisations values, with the return of any monies paid. Sponsorship
and exhibition packages, which may be limited, will be generally
allocated to those organisations who apply earliest. Allocation of
sponsorship packages and exhibitions tables is at the discretion of
Nature Play SA, whose decision will be final.
DETAILED REQUIREMENTS AND DUE DATESRequirements regarding the artwork, specifications and delivery
details for signage, arrangements for exhibition tables, delivery
of satchel inserts or other arrangements will be sent to you in a
confirmation letter on receipt of a completed registration form and
on receipt of the payment in full.
Logos will be requested in both a .jpg and .eps format (high
resolution 300dpi). Should an alternative format be received, Nature
Play SA cannot be held responsible for the quality of the logos
displayed in any of the promotional material.
In the event that any artwork or materials required by Nature Play
SA are not received by the requested due date, their use for their
intended purpose cannot be guaranteed. The value of these
entitlements will not be refunded if this is the case.
EXCEPTIONAL CIRCUMSTANCESNature Play SA reserve the right to change the venue and duration
of the conference if exceptional circumstances demand. In the event
of a change of venue and/or duration, the agreement to participate
will remain in force as long as the Sponsor/Exhibitor is informed at
least two weeks before the planned Conference. Nature Play SA will
use reasonable endeavours to remedy the impact of exceptional
circumstances.
EXHIBITOR OPTIONS
Adelaide Convention Centre / Nature Play SA / 8 August 2018
RESPONSIBILITYNature Play SA and the Conference venue accept no responsibility
for any act, accidents, omissions on the part of service providers, the
accuracy or content of any written or oral statements by speakers in
connection with this event, delay, damage, personal injury or death.
The Sponsor/Exhibitor is responsible for all personal injury or
damage to property arising in connection with the Exhibitor display
area, howsoever caused. The Sponsor/Exhibitor will indemnify the
Organisers in respect of any claim and demands in respect thereof.
The Sponsor/Exhibitor must take out adequate insurance in respect
of all such claims.
Australian regulators require all Sponsor/Exhibitors to have adequate
Public and Product Liability Insurance cover based on a limit of
indemnity to the value of $10 million or above. This refers to damage
or injury caused to third parties/visitors on or in the vicinity of an
exhibition stand. Sponsor/Exhibitors are required to submit their
Public Liability Insurance Certificate, as requested before the day of
the conference.
UNAVOIDABLE CIRCUMSTANCES In the event that the Conference is cancelled or delayed through no
fault of Nature Play SA and the Venue Manager, including but not
limited to fire, flood, labour disputes, natural disasters, acts of God,
civil disorders, riots, insurrections, work stoppages, slowdowns or
disputes, or other similar events then the Exhibitor/Sponsor shall not
be entitled to any refund or claim for any loss of damage.
VENUEThe Sponsor/Exhibitor and the servants, agents, contractors
and invitees of the Sponsor/Exhibitor are also to observe the
rules, regulations and procedures as prescribed by the Adelaide
Convention Centre.
GSTAll amounts stipulated in this agreement include goods and services
tax (GST) of 10%.
PARTNERSHIPSNothing contained in this agreement will be deemed to constitute
a partnership, joint venture or agency relationship between you and
Nature Play SA you must not do anything where you will, in any way,
be represented that you are a partner of Nature Play SA.
CONTINUED...
Adelaide Convention Centre / Nature Play SA / 8 August 2018
CONTACT PERSON
ORGANISATION
BRIEF DESCRIPTION OF ORGANISATION
ABN
POSTAL ADDRESS
OFFICE PHONE
MOBILE
WEB ADDRESS
SIGNED
NAME
POSITION
SPONSORSHIP TRADE FORM
I/we wish to sponsor/exhibit at the Nature for Vulnerable and
Disadvantaged Children Conference on 8 August 2018.
We authorize Nature Play SA to use our logos, website and
other supplied intellectual property to promote and showcase
the conference.
Adelaide Convention Centre / Nature Play SA / 8 August 2018
OPTIONS COST TOTAL
EXHIBITION #1 $500
EXHIBITION #2 $250
GOLD SPONSOR $3500
SILVER SPONSOR $2000
BRONZE SPONSOR $1200
LUNCH SPONSOR $1000
MORNING TEA SPONSOR $550
AFTERNOON TEA SPONSORS $550
BAG INSERT $200
FULL CONFERENCE REGISTRATION $255
TOTAL (INC GST) $
NAME
ON BEHALF OF
SIGNED
SPONSORSHIP TRADE / EXHIBITION FORM
PAYMENT DETAILS All prices include GST. Once the registration form has been received and approved a Tax Invoice will be sent the email address provided.
Please contact [email protected] if additional payment methods are required. Full payment must be received as per
the invoice requirements that will be set at 10 days. Failure to do so may result in the exhibition table or sponsorship category may open to
other potential exhibitors/sponsors.
CANCELLATIONS Trade exhibition cancellations can be made in writing one week prior to the conference (1 August) and a full refund will be provided.
Sponsorship cancellations can only occur if the sponsorship cycle has not began (ie logos used on material/website/printing etc). In this
instance sponsorship will not be refunded.