sponsor - fleet conference...sponsor or exhibit an invitation to ipwea australasian fleet conference...

Sponsorship and Exhibition invitation Brisbane Royal International Convention Centre

16-18 March 2020

Presented by Institute of Public Works Engineering Australasia

www.fleetconference.com.au#fleet2020

Fleet Management 2020 and beyond

SPONSOR OR EXHIBIT

An invitation to

IPWEA AUSTRALASIAN FLEET CONFERENCE 2020

Thank you for your interest in the 2020 IPWEA Australasian Fleet Conference.The first question you probably have is: “What makes this conference different toall the other fleet conferences out there?”.

It’s simple: for one thing, we’re not some private conference organiser chargingyou a fortune for attendance. We have been advising the Australasian fleetindustry on best practice since 2004. Other commercially run conferencesfrequently use IPWEA experts as their keynote speakers.

We have successfully been hosting the IPWEA Australasian Fleet Conferencesince 2017 and have seen a substantial increase in delegates, sponsors andexhibitors.

Dollars spent are reinvested back into IPWEA FLEET resources for Fleetpractitioners.

Another strong program will be presented and we’ll be attracting the key decisionmakers in plant and vehicle fleets and there will be plenty of time for networkingand demonstrating your products and services. That’s why you should sponsor orexhibit. You’ll get your investment back tenfold.

See you there!

Cathy Morcom, CEO, Institute of Public Works Engineering Australasia

The IPWEA Australasian Fleet Conference is a premier event that brings together fleet practitioners, suppliers andtechnical experts to address the latest in best practice fleet management and the challenges facing the industry in2020 and beyond.

The IPWEA Fleet Conference is developed in conjunction with the IPWEA FLEET Council and other fleet specialiststo ensure a relevant, practical and informative program applicable to fleet management in councils, public sectoragencies and the private sector. The conference is an essential learning and networking opportunity for fleetmanagers, fleet practitioners, workshop leaders, suppliers and other industry stakeholders.

Robert Wilson, Director IPWEA FLEET

fleetconference.com.au | #fleet2020


Why you can’t afford to missthis conferenceKEY BENEFITS

Delegates from Australasia attend this IPWEA FleetConferenceKey decision makers in attendance Numerous face-to-face networking opportunitiesThe opportunity to present new initiatives and technologiesto delegates

CONFERENCE TOPICSThe IPWEA Australasian Fleet Conference will showcase leading speakers from Australia andbeyond, discussing major issues impacting the industry. Keynote speakers will be announced on the conference website.

Conference topics will be designed to inspire and enhance the knowledge ofdelegates.

WHO YOU WILL BE TARGETINGFleet Operators throughout Australia and New Zealand:

Plant and Fleet ManagersFleet OfficersWorks and Parks SupervisorsWorkshop SupervisorsWorks EngineersAsset ManagersProcurement Officers

WHAT’S ON OFFERCustomised packages are available to suit your marketingrequirements, with opportunities contained within thisprospectus. IPWEA is keen to ensure that the investmentsmade by conference sponsors and exhibitors are effective,and that conference delegates are able to quickly accesssponsors’ and exhibitors’ products and services in their fieldsof interest.

IPWEA FLEETOur fleet program presentsan unmissable opportunityfor a supplier to reach:

Every council in Australia(550 plus) and NewZealandMore than 200 IPWEAFLEET workshopattendees annually More than 1700 membersof the IPWEA FLEETCommunity (online forum)More than 20,000 IPWEAcontacts


IPWEA IS PROUD TO ANNOUNCE THE 4TH IPWEA AUSTRALASIAN FLEET CONFERENCE16 - 18 MARCH 2020

IPWEA’s highly regarded Fleet Management division has been providing expert training,information and best practice documentation since 2004.

Our extensively researched and practical guidance manuals and training materials for FleetManagers, Workshop Supervisors and their teams have been relied on by fleet operatorsincluding most Australian councils.

This is your invitation to become part of the IPWEA conference as a sponsor or trade displayexhibitor.

Our fleet community is facing unprecedented change and challenges. Our conference willrespond to the critical areas within fleet management to provide solutions and practicalguidance.

The constant pressure to reduce costs combined with the rapid integration of new technologiesand increasing regulation is impacting how fleet is managed.

Komatsu Australia is a long-time IPWEAPlatinum Partner, and in announcing the recent renewal of the partnership, Phillip Atley, Komatsu Australia’s National Business Manager, Government andConstruction Graders, said:

“It’s been a long-standing relationship that hashelped us enormously in our successes in thelocal government sector in Australia and NewZealand. Furthering this engagement really helpsus reinforce the Komatsu name across localgovernment. IPWEA has always been a verygood organisation to be engaged with, it’s a veryprofessional institute, and gives us access to thekey decision makers at that critical localgovernment level.”

UNIQUE OPPORTUNITY

This is a unique opportunity to be involved through sponsorshipof the conference and/or exhibiting at the trade display.

Your business will benefit by:

Promoting your brand to a targeted fleet audience Networking with major customers at the one event Networking and reinforcing relationships with existing customers Supporting the industry that supports you


ABOUT IPWEAIPWEA is the peak professional not-for-profit organisation providingmember services and advocacy to professionals involved indelivering public works and services in Australia and New Zealand.Its Australasian membership of over 4,000 represents practitionersprimarily in state and local government but also in private industry.

Key communication tools of the Institute are our four-monthly digitalmagazine and monthly e-newsletter sent to IPWEA’s 13,500 plusonline database, plus a fleet specific e-newsletter sent to over 1,700 contacts that have a major focus in fleet.

ABOUT IPWEA’SFLEET PROGRAM

A key focus for IPWEA is plant and vehicle (fleet) management.Our fleet community of practice is aimed at raising the profile andknowledge of plant and vehicle management in public works andprivate sector fleets.

The program presents a unique opportunity for a supplier to reachall councils in Australia and New Zealand.

IPWEA FLEET’s mission is to support those working, or intendingto work in the management, procurement, maintenance and use ofplant, vehicles & equipment. IPWEA FLEET is the leading providerof Plant and Vehicle Fleet Management reference materials andresources and provides a range of training and networkingopportunities to the fleet industry.


Conference program snapshotMonday 16 March 2020

Tuesday 17 March 2020

3.45pm - 4.30pm Conference registration 4.30pm - 6.00pm Conference opening, keynote and panel session6.00pm - 8.00pm Welcome function

7.15am - 8.00am Conference registration and breakfast 8.00am - 5.00pm Conference 5.30pm - 7.30pm Conference networking reception

Wednesday 18 March 2020

7.30am - 8.15am Conference registration and breakfast 8.15am - 12.00pm Conference 12.00pm - 4.00pm Technical tour

2019 DELEGATE FEEDBACK

of delegates said they are'very likely' to attend the

2020 conference

75%

rated 2019 conferenceexcellent or exceeded

expecations

87%

rated 2019 tradedisplay as excellent or

very good

80%


SPONSORSHIPSponsorship options are designed to meet your budget and requirements. Alllevels of sponsorship include the promotion of your business name and logo inthe conference advertising material and during the conference proceedings.Specific conference activities can also be sponsored. Levels of sponsorship areavailable to suit your individual needs and can be tailored if required.

SPONSORSHIP ADVANTAGESThis IPWEA FLEET industry event is a unique opportunity to promote yourbusiness products and services with the key decision makers particularly within thelocal government fleet sector.

Becoming a fleet sponsor delivers your business the benefits of:

Positioning itself as an industry goto, building important brandrecognitionDelivering added sales andpromotional benefits via thesponsorshipInvesting and expanding withinthis vital and hard to access localgovernment sectorDeveloping an ongoingrelationship with the peak industrybody IPWEAEstablishing the business as afoundation supporter for futureconferences

SPONSORSHIP & TRADE DISPLAY PACKAGES

PLATINUM SPONSOR Welcome Function (1)$15,000 + GST

Naming rights of the welcome function on Monday night. Acknowledgement of sponsor by MC at sponsored function.Level of sponsorship highlighted in Conference program. Recognition as the Platinum Sponsor including logo on all literature relating to the conference. Four complimentary conference registrations, including tickets to all social functions. Four extra tickets to sponsored function for extra staff. Trade display for the duration of the conference – located in the most prominent, high trafficposition, with no competitors located nearby, subject to adequate notice. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session.Company signage at sponsored function.Acknowledgement at conference opening and closing.Company supplied banner prominently displayed in conference plenary room.Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).PowerPoint slide acknowledgement at appropriate timing. Company logo on conference website with link to company’s home page.Exclusive sponsorship of delegates name badge - logo on badge Full page advertisement in conference handbook.Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference.


SOLD

SPONSORSHIP & TRADE DISPLAY PACKAGES

GOLD SPONSOR Networking Function (1)$12,000 + GST

Naming rights of the networking function hosted on Tuesday evening. Acknowledgement of sponsor by MC at sponsored function.Level of sponsorship highlighted in conference program.Recognition as the Gold Sponsor including logo on all literature relating to the conference. Three complimentary conference registrations, including tickets to all social functions. Three extra tickets to sponsored function for extra staff. Trade display for the duration of the conference – located in the most prominent, high trafficposition, with no competitors located nearby, subject to adequate notice. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session.Company signage at sponsored function.Acknowledgement at conference opening and closing.Company supplied banner prominently displayed in conference plenary room. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).PowerPoint slide acknowledgement at appropriate timing.Company logo on conference website with link to company’s home page.Full page advertisement in conference handbook.Insert in conference satchel.Company logo prominently featured on all correspondence and advertisements for the conference.


SILVER SPONSOR Breakfast Function Tuesday orWednesday (2)

$8,000 + GSTNaming rights of the breakfast function hosted on Tuesday or Wednesday. Acknowledgement of sponsor by MC at sponsored function.Level of sponsorship highlighted in conference program.Recognition as the Silver Sponsor including logo on all literature relating to the conference. Two complimentary conference registrations, including tickets to all social functions. Two extra tickets to sponsored function for extra staff. Trade display for the duration of the conference. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session.Company signage at sponsored function. Acknowledgement at conference opening and closing.Company supplied banner prominently displayed in conference plenary room.Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).PowerPoint slide acknowledgement at appropriate timing.Company logo on conference website with link to company’s home page.Full page advertisement in conference handbook.Insert in conference satchel.Company logo prominently featured on all correspondence and advertisements for the conference.

BRONZE SPONSOR Conference Bag (5)

$5,000 + GSTLevel of sponsorship highlighted in conference program.Recognition as the Bronze Sponsor including logo on all literature relating to the Conference. One complimentary conference registrations, including tickets to all social functions. Trade display for the duration of the conference. Organisational Logo (one colour) printed on the conference satchelAcknowledgement at conference opening and closing.Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).PowerPoint slide acknowledgement at appropriate timing.Company logo on conference website with link to company’s home page.Company logo prominently featured on all correspondence and advertisements for the conference.


1 x SOLD

SESSION SPONSOR (6)$2,000 + GST

Naming rights of a session for the conference. Level of sponsorship highlighted in Conference program.Recognition as a Session Sponsor including logo on all literature relating to the conference. Acknowledgement by chairperson at commencement of sponsored concurrent session. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). PowerPoint slide acknowledgement at appropriate timing.Company logo on conference website with link to company’s home page.

KEYNOTE SPEAKER SPONSOR (5)$2,000 + GST

Sponsorship of a Keynote Speaker for the conferenceAcknowledgement of sponsor by MC at sponsored function. Level of sponsorship highlighted in conference program.Recognition as a Keynote Speaker Sponsor including logo on all literature relating to theconference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.

MC SPONSOR (1)$2,000 + GST

Sponsorship of the Master of Ceremonies for the conference. Sponsor to introduce the MC at the start of the conference.Level of sponsorship highlighted in conference program.Recognition as the MC Sponsor including logo on all literature relating to the conference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.Company logo to be displayed by the MC for the duration of the conference.


DELEGATE LANYARDS (1)$2,500 + GST

Named as Conference Lanyard Sponsor.Logo to be printed on the Conference lanyard attached to the delegates name badge.Company name and logo prominent in all literature relating to the Conference.Company logo featured on sponsors' banner in Conference plenary romm (size of logo in proportion to sponsorship level).Company logo featured on Conference website with link to company homepage.One complimentary insert in delegate satchels. •

HANDBOOK SPONSOR (1)$2,000 + GST

Sponsorship of conference handbook including logo on the front cover. Level of sponsorship highlighted in conference program.Recognition as the Handbook Sponsor including logo on all literature relating to the conference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.Full page advertisement in conference handbook.

CONFERENCE APP SPONSOR (1)$1,500 + GST

Sponsorship of conference app including logo. Level of sponsorship highlighted in conference program.Recognition as the Conference App Sponsor including logo on all literature relating to theconference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.Company logo on conference app.

MORNING & AFTERNOON TEA SPONSOR (3)$1,500 + GST

Naming rights of respective morning tea or afternoon tea. Level of sponsorship highlighted in conference program. Recognition as a Morning or Afternoon Tea Sponsor including logo on all literature relating to theconference. Company signage at sponsored function. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.


LUNCH SPONSOR (1)$2,000 + GST

Naming rights of conference Lunch. Level of sponsorship highlighted in Conference program.Recognition as the Lunch Sponsor including logo on all literature relating to the conference. Company signage at sponsored function.Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.

CONFERENCE SUPPORTER $1,000 + GST

Level of sponsorship highlighted in conference program.Recognition as Conference Supporter including logo on all literature relating to the conference.Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).Company logo on conference website with link to company’s home page.

FULL PAGE or HALF ADVERT$1,000 + GST $600 + GST

Full page or half page advertisement in the Fleet program distributed to all delegates at theconference.

EXHIBITOR $3,000 + GST

One complimentary conference registration,including tickets to all social functions. Table top display for the duration of theconference.Recognition as a Conference Exhibitorincluding logo on all literature relating to theconference. Company logo on plenary room exhibitors'banner (size of logo in proportion tosponsorship level).Company logo on conference website with linkto company’s home page.


CONFERENCE SUPPORTER PLUS Tailored packages to meet the sponsors needs.

If you wish to display plant, machinery or vehicle, this will be an additional $500 ontop of the exhibitor package.


Conference Venue

Networking Function

600 Gregory Terrace, Bowen Hills QLD

The Brisbane Showgrounds is located just 1.5km from the city’s CBD in Bowen Hills.

It’s bordered by Bowen Bridge Road, O'Connell Terrace, Brookes Street and St Paul's Terrace and ishome to the state-of-the-art Royal International Convention Centre (Royal ICC), a four and a half starRydges Hotel and vibrant King Street dining hub.

It’s also in walking distance of Fortitude Valley, which boasts some of the best boutique shopping inBrisbane along with a diverse range of entertainment options.

Public transport is easily accessible and Brisbane’s Domestic and International Airports are just aquick 15 minute taxi ride away.

Royal International Convention Centre

The conference networking function onTuesday 17 March will beheld atStockmen's Bar & Grill.

A quintessential Australian feel-good pub,Stockmen’s Bar and Grill has moreatmosphere than a Jimmy Barnes concert!

If you've never been to a pub in the bush,Stockmen's is the next best thing

ADDITIONAL INFORMATION

The following are explanations of the various elements contained with our sponsorship packages.


SPONSORSHIP TERMS

Cancellations and refundsOnce a booking form has been received, any cancellation must be advised in writing. If the cancellation is receivedon or before 4th February 2020, a cancellation fee of 25% of the total fees will be retained/due. For cancellationsafter this date, the full amount of the total fees will be retained/due. These cancellation terms apply whether or notpayment has been received at the time of cancellation.

Complimentary full conference registrationFull conference registration includes lunches, morning and afternoon teas, conference program and material, namebadge, conference satchel, welcome reception and conference networking function. Additional companyrepresentatives (above the sponsorship entitlement) will be at early registration rates. Delegate registrations arenon-transferable.

Company signageThe type of company signage to be displayed is dependent on the space and physical constraints at the venue.Every effort will be made to accommodate sponsors’ requests.

Public and product liability insuranceAustralian regulations require all exhibitors to have adequate public and product liability insurance cover based on alimit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties /visitors on or in the vicinity of an exhibition area. Please ensure a copy of your current public liability insurance isforwarded to the Conference Managers with your booking form.

Satchel insertMinimum of 100 pieces (one A4 or DL size flyer, brochure or similar). Other promotional material or productsamples subject to confirmation (eg pens, writing pads with company logo). We encourage environmentally friendlyproducts (e.g. re-usable / recyclable) in support of our sustainable conference objectives.

Trade display allocationSponsors will be given first choice of preferred trade display location at the conference venue; all other site locationswill be allocated by the conference managers just prior to the commencement of the conference, however,preference will be given to those organisations who confirm their participation early.

Trade displayTrade display includes a table top display, with table, two chairs and power. A booking form is available on request.The sponsor and trade exhibition area will be co-located with catering in areas next to where the conferencepresentations will be held.

Contact: Institute of Public Works Engineering Australasia1300 416 745Suite 1202, Level 12, 32 Walker Street, North Sydney 2060

sponsor - fleet conference...sponsor or exhibit an invitation to ipwea australasian fleet conference...

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