sponsor & exhibitor prospectusleisure & hospitality 4% manufacturing 7% natural resources...
TRANSCRIPT
Sponsor amp Exhibitor Prospectus
HRVA2020
Page 2
WELCOME The largest Human Resource audience in Virginia DC amp beyond is waiting for you
The HR Virginia Annual Conference is back with exciting new opportunities to choose from to help your business grow
The HR Virginia Annual Conference is the leading event for everyone in HR in Virginia DC amp beyond The HR Virginia Marketplace is the largest HR Solutions Center in Virginia where attendees can meet with over 70 providers with the latest HR products and services across the full spectrum of Human Resources
We host top-notch speakers interactive break-out sessions the HR Virginia Marketplace and networking opportunities to teach 600+ attendees actionable cost-effective strategies that improve workplaces and achieve business goalsmdashin 2020 and beyond Attendees will leave energized about the past present amp future of Human Resources
From companies big to small we register human resource leaders and decision makers across industry and organizational lines
Page 3
The Marketplace
Who AttendsProfile
CEOOwner 5
PresidentVice President 21
DirectorAssistant Director 27
ManagerSupervisor 32
CoordinatorAdministrator 15
Years Experience
16+45 10-15
25
5-915
0-415
Company Size
2500+16
1000-24999
500-99912 250-499
18
100-24925
50-9911 0-49
9
Industry by Sector
Aerospace amp Defense 2Construction 2
Education 9FInancial 10
Government 15Health Care 12
Information 3Leisure amp Hospitality 4
Manufacturing 7Natural Resources amp Mining 2
Other Services 4Professional amp Business Services 12
Trade Transportation amp Utillities 18
Page 4
Attracts over 600 attendees mdash including CEOsOwners PresidentsVice Presidents DirectorsAssistant Directors ManagersSupervisors CoordinatorsAdministrators and more mdash the Marketplace is the largest HR solutions center in Virginia where attendees can meet with over 60 providers with the latest products amp services across the full spectrum of Human Resources
Connect face-to-face with your key audience to bull LAUNCH new products and services bull BUILD brand awareness bull CULTIVATE relationships
HR Products and Services Awards amp Recognition Human Resource Technologies Child CareElder Care Management Consulting DrugAlcohol Testing Professional Association Compensation amp Benefits Relocation Employee Engagement Seminars Courses amp Educational Programs Executive Search amp Recruitment TemporaryContract Personnel Health Wellness amp Safety Training amp Development
HR Virginia Marketplace
Page 5
Food service on rear wall Added seating for meals breaks amp conversation at show entrance with ALL doors OPEN Premium spaces are red standard spaces are blue Highlighted spaces already assigned Click the 2020 Marketplace Map to see exhibit spaces availability in real-time
HR Virginia Marketplace Map
Page 6
Sunday April 19 600 pm - 800 pm Marketplace Grand Opening Reception 1000 am - 300 pm Golf Tournament (Registration Required) 700 am - 200 pm Marketplace Set-Up - Hollins Services 200 pm - 500 pm Exhibit Move-In - be show ready by 5PM 600 pm - 800 pm Marketplace Grand Opening Reception Booth Competition Begins
Monday April 20 1000 am - 500 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 315 pm - 415 pm PM Refreshment Break 530 pm - 800 pm Dinner Buffet in Dining Room 600 pm - 900 pm Miniature Golf Fun Tournament
Tuesday April 21 1000 am - 415 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 200 pm Booth Competition Ends 315 pm - 415 pm PM Refreshment Break Booth Competition Results Revealed 415 pm - 600 pm Marketplace Teardown - Hollins Services amp Exhibit Move-OutThe AGENDA is YOUR source for the most up-to-date schedule
HR Virginia Marketplace Schedule
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 2
WELCOME The largest Human Resource audience in Virginia DC amp beyond is waiting for you
The HR Virginia Annual Conference is back with exciting new opportunities to choose from to help your business grow
The HR Virginia Annual Conference is the leading event for everyone in HR in Virginia DC amp beyond The HR Virginia Marketplace is the largest HR Solutions Center in Virginia where attendees can meet with over 70 providers with the latest HR products and services across the full spectrum of Human Resources
We host top-notch speakers interactive break-out sessions the HR Virginia Marketplace and networking opportunities to teach 600+ attendees actionable cost-effective strategies that improve workplaces and achieve business goalsmdashin 2020 and beyond Attendees will leave energized about the past present amp future of Human Resources
From companies big to small we register human resource leaders and decision makers across industry and organizational lines
Page 3
The Marketplace
Who AttendsProfile
CEOOwner 5
PresidentVice President 21
DirectorAssistant Director 27
ManagerSupervisor 32
CoordinatorAdministrator 15
Years Experience
16+45 10-15
25
5-915
0-415
Company Size
2500+16
1000-24999
500-99912 250-499
18
100-24925
50-9911 0-49
9
Industry by Sector
Aerospace amp Defense 2Construction 2
Education 9FInancial 10
Government 15Health Care 12
Information 3Leisure amp Hospitality 4
Manufacturing 7Natural Resources amp Mining 2
Other Services 4Professional amp Business Services 12
Trade Transportation amp Utillities 18
Page 4
Attracts over 600 attendees mdash including CEOsOwners PresidentsVice Presidents DirectorsAssistant Directors ManagersSupervisors CoordinatorsAdministrators and more mdash the Marketplace is the largest HR solutions center in Virginia where attendees can meet with over 60 providers with the latest products amp services across the full spectrum of Human Resources
Connect face-to-face with your key audience to bull LAUNCH new products and services bull BUILD brand awareness bull CULTIVATE relationships
HR Products and Services Awards amp Recognition Human Resource Technologies Child CareElder Care Management Consulting DrugAlcohol Testing Professional Association Compensation amp Benefits Relocation Employee Engagement Seminars Courses amp Educational Programs Executive Search amp Recruitment TemporaryContract Personnel Health Wellness amp Safety Training amp Development
HR Virginia Marketplace
Page 5
Food service on rear wall Added seating for meals breaks amp conversation at show entrance with ALL doors OPEN Premium spaces are red standard spaces are blue Highlighted spaces already assigned Click the 2020 Marketplace Map to see exhibit spaces availability in real-time
HR Virginia Marketplace Map
Page 6
Sunday April 19 600 pm - 800 pm Marketplace Grand Opening Reception 1000 am - 300 pm Golf Tournament (Registration Required) 700 am - 200 pm Marketplace Set-Up - Hollins Services 200 pm - 500 pm Exhibit Move-In - be show ready by 5PM 600 pm - 800 pm Marketplace Grand Opening Reception Booth Competition Begins
Monday April 20 1000 am - 500 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 315 pm - 415 pm PM Refreshment Break 530 pm - 800 pm Dinner Buffet in Dining Room 600 pm - 900 pm Miniature Golf Fun Tournament
Tuesday April 21 1000 am - 415 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 200 pm Booth Competition Ends 315 pm - 415 pm PM Refreshment Break Booth Competition Results Revealed 415 pm - 600 pm Marketplace Teardown - Hollins Services amp Exhibit Move-OutThe AGENDA is YOUR source for the most up-to-date schedule
HR Virginia Marketplace Schedule
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 3
The Marketplace
Who AttendsProfile
CEOOwner 5
PresidentVice President 21
DirectorAssistant Director 27
ManagerSupervisor 32
CoordinatorAdministrator 15
Years Experience
16+45 10-15
25
5-915
0-415
Company Size
2500+16
1000-24999
500-99912 250-499
18
100-24925
50-9911 0-49
9
Industry by Sector
Aerospace amp Defense 2Construction 2
Education 9FInancial 10
Government 15Health Care 12
Information 3Leisure amp Hospitality 4
Manufacturing 7Natural Resources amp Mining 2
Other Services 4Professional amp Business Services 12
Trade Transportation amp Utillities 18
Page 4
Attracts over 600 attendees mdash including CEOsOwners PresidentsVice Presidents DirectorsAssistant Directors ManagersSupervisors CoordinatorsAdministrators and more mdash the Marketplace is the largest HR solutions center in Virginia where attendees can meet with over 60 providers with the latest products amp services across the full spectrum of Human Resources
Connect face-to-face with your key audience to bull LAUNCH new products and services bull BUILD brand awareness bull CULTIVATE relationships
HR Products and Services Awards amp Recognition Human Resource Technologies Child CareElder Care Management Consulting DrugAlcohol Testing Professional Association Compensation amp Benefits Relocation Employee Engagement Seminars Courses amp Educational Programs Executive Search amp Recruitment TemporaryContract Personnel Health Wellness amp Safety Training amp Development
HR Virginia Marketplace
Page 5
Food service on rear wall Added seating for meals breaks amp conversation at show entrance with ALL doors OPEN Premium spaces are red standard spaces are blue Highlighted spaces already assigned Click the 2020 Marketplace Map to see exhibit spaces availability in real-time
HR Virginia Marketplace Map
Page 6
Sunday April 19 600 pm - 800 pm Marketplace Grand Opening Reception 1000 am - 300 pm Golf Tournament (Registration Required) 700 am - 200 pm Marketplace Set-Up - Hollins Services 200 pm - 500 pm Exhibit Move-In - be show ready by 5PM 600 pm - 800 pm Marketplace Grand Opening Reception Booth Competition Begins
Monday April 20 1000 am - 500 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 315 pm - 415 pm PM Refreshment Break 530 pm - 800 pm Dinner Buffet in Dining Room 600 pm - 900 pm Miniature Golf Fun Tournament
Tuesday April 21 1000 am - 415 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 200 pm Booth Competition Ends 315 pm - 415 pm PM Refreshment Break Booth Competition Results Revealed 415 pm - 600 pm Marketplace Teardown - Hollins Services amp Exhibit Move-OutThe AGENDA is YOUR source for the most up-to-date schedule
HR Virginia Marketplace Schedule
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 4
Attracts over 600 attendees mdash including CEOsOwners PresidentsVice Presidents DirectorsAssistant Directors ManagersSupervisors CoordinatorsAdministrators and more mdash the Marketplace is the largest HR solutions center in Virginia where attendees can meet with over 60 providers with the latest products amp services across the full spectrum of Human Resources
Connect face-to-face with your key audience to bull LAUNCH new products and services bull BUILD brand awareness bull CULTIVATE relationships
HR Products and Services Awards amp Recognition Human Resource Technologies Child CareElder Care Management Consulting DrugAlcohol Testing Professional Association Compensation amp Benefits Relocation Employee Engagement Seminars Courses amp Educational Programs Executive Search amp Recruitment TemporaryContract Personnel Health Wellness amp Safety Training amp Development
HR Virginia Marketplace
Page 5
Food service on rear wall Added seating for meals breaks amp conversation at show entrance with ALL doors OPEN Premium spaces are red standard spaces are blue Highlighted spaces already assigned Click the 2020 Marketplace Map to see exhibit spaces availability in real-time
HR Virginia Marketplace Map
Page 6
Sunday April 19 600 pm - 800 pm Marketplace Grand Opening Reception 1000 am - 300 pm Golf Tournament (Registration Required) 700 am - 200 pm Marketplace Set-Up - Hollins Services 200 pm - 500 pm Exhibit Move-In - be show ready by 5PM 600 pm - 800 pm Marketplace Grand Opening Reception Booth Competition Begins
Monday April 20 1000 am - 500 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 315 pm - 415 pm PM Refreshment Break 530 pm - 800 pm Dinner Buffet in Dining Room 600 pm - 900 pm Miniature Golf Fun Tournament
Tuesday April 21 1000 am - 415 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 200 pm Booth Competition Ends 315 pm - 415 pm PM Refreshment Break Booth Competition Results Revealed 415 pm - 600 pm Marketplace Teardown - Hollins Services amp Exhibit Move-OutThe AGENDA is YOUR source for the most up-to-date schedule
HR Virginia Marketplace Schedule
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 5
Food service on rear wall Added seating for meals breaks amp conversation at show entrance with ALL doors OPEN Premium spaces are red standard spaces are blue Highlighted spaces already assigned Click the 2020 Marketplace Map to see exhibit spaces availability in real-time
HR Virginia Marketplace Map
Page 6
Sunday April 19 600 pm - 800 pm Marketplace Grand Opening Reception 1000 am - 300 pm Golf Tournament (Registration Required) 700 am - 200 pm Marketplace Set-Up - Hollins Services 200 pm - 500 pm Exhibit Move-In - be show ready by 5PM 600 pm - 800 pm Marketplace Grand Opening Reception Booth Competition Begins
Monday April 20 1000 am - 500 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 315 pm - 415 pm PM Refreshment Break 530 pm - 800 pm Dinner Buffet in Dining Room 600 pm - 900 pm Miniature Golf Fun Tournament
Tuesday April 21 1000 am - 415 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 200 pm Booth Competition Ends 315 pm - 415 pm PM Refreshment Break Booth Competition Results Revealed 415 pm - 600 pm Marketplace Teardown - Hollins Services amp Exhibit Move-OutThe AGENDA is YOUR source for the most up-to-date schedule
HR Virginia Marketplace Schedule
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 6
Sunday April 19 600 pm - 800 pm Marketplace Grand Opening Reception 1000 am - 300 pm Golf Tournament (Registration Required) 700 am - 200 pm Marketplace Set-Up - Hollins Services 200 pm - 500 pm Exhibit Move-In - be show ready by 5PM 600 pm - 800 pm Marketplace Grand Opening Reception Booth Competition Begins
Monday April 20 1000 am - 500 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 315 pm - 415 pm PM Refreshment Break 530 pm - 800 pm Dinner Buffet in Dining Room 600 pm - 900 pm Miniature Golf Fun Tournament
Tuesday April 21 1000 am - 415 pm Marketplace Open 630 am - 930 am Breakfast Buffet in Dining Room 1000 am - 1100 am AM Coffee amp Tea in Marketplace 1130 am - 1230 pm Early Lunch in Marketplace 1230 pm - 130 pm Late Lunch in Marketplace 200 pm Booth Competition Ends 315 pm - 415 pm PM Refreshment Break Booth Competition Results Revealed 415 pm - 600 pm Marketplace Teardown - Hollins Services amp Exhibit Move-OutThe AGENDA is YOUR source for the most up-to-date schedule
HR Virginia Marketplace Schedule
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 7
The HR Virginia 2020 Annual Conference takes place in The Omni Homestead Resort at Hot Springs in Bath County Virginia Bath County sits along the western central border with West Virginia The healing waters of the natural hot springs breathtaking Allegheny Mountain views outdoor adventure restaurants and more is what makes Bath County truly special
Where To Stay Great options await in Bath County - explore discoverbath for places to stay Other resources are Airbnb amp VRBO For options in Covington VisitAlleghenyHighlandsofVirginia
Travel by AirGreenbrier Valley Airport (LWB) in Lewisburg West Virginia - 50 miles60 minutesVisit httpswwwgvairportcom for more
Roanoke-Blacksburg Regional Airport (ROA) in Roanoke Virginia - 783 miles95 minutesVisit httpswwwflyroacom for more
Charlottesville Albemarle Airport (CHO) in Charlottesville Virginia - 104 miles2 hoursVisit httpwwwgochocom for more
Travel by CarGetting Here - Preset Maps OR Create Your Own
Where To Stay and Travel
ALL Omni Homestead Resort guest rooms and owner homes through March 18 2020 are reserved for conference attendee speaker and sponsor reservations only Any accommodations that may become available as a result of cancellations will become available to book on March 19 by contacting the Homestead directly
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 8
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
PRE-EVENT Small Medium Large Premium TopWebsite presence
Social Mediaother media promotion
Invite specific prospects amp customers to event using a unique promo code for a more personalized networking experience
Logo featured in email to attendees
Offer featured in email to attendees
Additional exposure
Dedicated Account Manager
ONSITEElement (choose from options - Page 9) 1 1 1 1 2Exhibit space (Whatrsquos included - Page 10) 10x8 10x8 10x8 20x16 20x16Exhibit staff registrations - access to Mobile Conference App and Marketplace 2 3 3 4 5
Networking event meal and break packages 2 3 3 4 5Onsite Conference Guide
Courtesy ldquoholdrdquo on guest room
Transition slides
Additional event signage
Push Notifications in App
Complimentary guest room
POST-EVENTInclusion in ldquothank yourdquo email
Website presence
Post-Event Registration list
Sponsorship Opportunities
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 9
TYPES OF RECOGNITION Pricing Valid Until Feb 1st 2020
Fan $5000
Ally $10000
Supporter $15000
Investor $20000
Champion $25000
ELEMENT PICK 1 PICK 1 PICK 1 PICK 2 PICK 2MULTIPLE HR Virginiarsquos Marketplace Info Booth is THE spot for All Things HR Accelerate your brand by associating with the Info Booth Logo on app amp event signage
MULTIPLE Letrsquos Do This - Facilitate mind body or spirit wellness activity to help keep attendees alert engaged amp energized while building brand Logo and activity on app
MULTIPLE Tee It Up - Provide branded swag for Sunday Golf Tournament participants to build brand and fans Logo on app amp event signage
MULTIPLE Welcoming Committee - Heighten your brand with introduction of Concurrent or Mega Session Speaker of Choice and present Speaker Gift Logo on app amp event signage
TWO Event Evaluation - Solicited feedback from attendees on every aspect of event Logo on app-based evaluation form
SPONSOR TERMS amp CONDITIONS Full payment for sponsorship is due at time of online registration by check or credit card Mail check payments within 14 days of registering Sponsorship is assigned with paid registration HR Virginia Annual Conference reserves the right to deny sponsorships
Cancellations received before 121019 will result in the HR Virginia Annual Conference retaining 50 of the Total Spend Cancellations between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the Total Spend No refund requests granted after 011120 All cancellations and refund requests must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Sponsorship Element
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 10
Plenty of Perks amp Benefits for your exhibit space When you rent a Marketplace exhibit space you are supplied with everything you need to succeed
Exhibit Space - Whatrsquos Included
Marketplace Kit One (1) 10rsquo x 8rsquo carpeted space with 8rsquo high draped back wall and 3rsquo-high draped sidewallsOne (1) 2rsquo X 6rsquo skirted table with white tableclothOne (1) 7rdquo x 44rdquo company name signTwo (2) chairsOne (1) wastebasket One (1) onsite Conference GuideTwo (2) exhibit staff registrations - access to Mobile Conference App and Marketplace
The Perks of Exhibiting Two (2) networking event meal and break packagesExclusive non-conflicting Marketplace hours to meet attendeesNetworking opportunities including Sunday Grand Opening breakfasts lunches and breaksBasic listing on Marketplace Map Conference Mobile App and onsite Conference GuideOne-time use of opt-in list - requires method to opt-out or unsubscribe per Can-Spam Act Listing in the HR Virginia Resource Directory - from paid registration through June 2020Exhibit Competition - Design your exhibit around the conference theme for chance to win bragging rights swag amp mobile marketing for 2021 - Attendees select winnerWant to host an AFTER PARTY following the Grand Opening or other event during conference We can help you secure a space to host it - let us know (supply is limited)
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 11
10rsquox 8rsquo Exhibit Space Before 121019 OnAfter 121019Premium $2150 $2450 Standard $1850 $2150
Prime location - perimeter aisles corners etc
Exhibit Space Cost
UpgradesSet yourself apart - add-on one or more Additional Sponsorship Opportunities (pages 12-15)
Add-On Perks Additional exhibit staff registrations - access to App Marketplace amp meal package - $225 each You askedhellipwe listened - limited edition ticket for exhibit staff who want the ability to attend one or more conference sessions - pre-conference session(s) not included - $250Networking fun amp prizes - 10 am Old Course Sunday Golf Tournament with lunch - $125
Marketplace Information View the 2020 Marketplace MapNeed electrical or technology for your exhibit - Download this FORM to order direct from venueExhibit Kit from Hollins Exposition Services will arrive in your email inbox in February 2020
EXHIBIT TERMS amp CONDITIONS Full payment for exhibit space is due at time of online registration with payment by check or credit card Mail check payments within 14 days of registering Exhibit space is assigned with paid registration HR Virginia Annual Conference reserves the right to deny exhibit space
Cancellations before 121019 will result in the HR Virginia Annual Conference retaining $1000 per 8rsquo x 10rsquo exhibit space rented Cancellations received between 121119 and 011120 will result in the HR Virginia Annual Conference retaining 75 of the total cost of the exhibit space No refund requests granted after 011120 All cancellations and requests for refunds must be in writing to annualconferencehrvirginiaorg Cancellation deadlines and fees apply
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 12
Keynote Speakers $15500 -Per Speaker - Monday Tuesday amp Wednesday Make a lasting impression on attendees by sponsoring a Keynote Speaker Benefits include Sponsor Poll Logo on screens and event signage opportunity to address all attendees for up to three minutes and approved collateral or promo item seat drop Keynote Speakers page HERE
Opening Monday AM - Denise Stewart Executive Producer Swamphatched Butterfly Productions Monday PM - Johnny CTaylor Jr SHRM-SCP President amp Chief Executive Officer of SHRM the Society for Human Resource Management Tuesday AM - Mauricio Velasquez MBA President The Diversity Training GroupClosing Wednesday AM - Cy Wakeman President amp Founder Reality-Based Leadership
Curated to help increase brand visibility and set you apart Available as add-on or stand alone Exhibit Space not included
Additional Sponsorship Opportunities
HR Emerging Leaders Social $ 4500 Get direct access to professionals new to HR with fun networking and catching the eye of ambitious professionals at a social Logo and ability to distribute approved collateral or promotional item in event space
Sessions - Break-Out and Mega from $ 1200 Monday Tuesday amp Wednesday Keep your brand at the forefront of HR education with a Break-Out andor Mega-Session Includes company logo on session on mobile app based Agenda onsite signage and opportunity to facilitate session or track introduction More details to follow once Agenda is built-out HERE
TIME Exclusives
SOLD
Theatre - Demo $ 6500 -per demo - Monday Tuesday amp Wednesday Be the solution for attendees looking to solve challenges or develop and launch new Initatives with a 45 minute demo on the HR Virginia Solutions Stage Ability to select demo time slot apply branding to stage logo in mobile app and ability to distribute approved collateral or promotional item
Workplace Culture Conversation Lounge $ 4500 Be the one to sponsor a cozy place to enjoy coffee and sit a while to discuss the importance of workplace culture and creating better workplaces Logo Lounge mobile app and ability to provide branded napkins and cups
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 13
Marketplace Grand Opening $ 8500 Celebrating the awesomeness of this amazing resource in style with food fun networking and morehellip and all before Mondayrsquos AM Conference kick-off Logo on event website mobile app and event signage
Golf Tournament $12500 Captainrsquos Choice format on Sunday at 1000 am on the Old Course - includes fun lunch amp more This is the event for fun and networking at conference Logo on website mobile app and onsite signage
Miniature Golf Fun Tournament $ 8000 Join in on a little friendly competition A Homestead staffer will be onsite to pair folks up and started on the course and keep score This event will occur Monday evening from 6 to 9PM on the brand new lighted 18 hole ldquoMiniature Golf Courserdquo adjacent to the poolThere will be a cash bar available who those who want to watch and network Logo on marketing mobile app and event signage
Entertainment $ 8000 Entertain and amaze attendees Past activities include stand-up comedy murder mystery casino night scavenger
Registration amp Information Booth $12500 Registering online or onsite your branded message will be there to greet them The Info Booth is THE One-Stop for everything conference and your brand will be there to greet them Logo on website mobile app and onsite signage Logo on website mobile app and onsite signage
Swag Bag $ 8500 A unique co-branded item for the 2020 Conference with an intended purpose and a MULTITUDE of uses for the attendee recipient afterwards You know you want to be part of this special effort and to benefit from extending your reach Logo on item signage and mobile app
SOLD
EVENT Enhancements
Additional Sponsorship Opportunities
SOLD
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 14
Conference Badges $ 7500 This high-visibility sponsorship puts your company logo on official show badges Logo on event signage and mobile app
Conference Lanyards $ 7500 This high-visibility sponsorship puts your company logo on the lanyards for the official show badges Logo on website and mobile app
Internet $10000Attendees will enter a passcode and see a splash screen to access - all based on your brand Attendees will greatly appreciate the complimentary Internet and will easily recall who sponsored it Logo on event signage and conference app
Conference Mobile App - $ 8000Get your company noticed every time someone opens the conference mobile app with In-app logo placement splash screen + In 2019 the app was downloaded by 1008 unique devices app engagement rate of 957 and 69071 screen views
Charging Station $ 7500Every time attendees speakers and exhibitors stop to charge up their devices theyrsquoll be greeted with your companyrsquos logo at the charging station Logo on website and in mobile app
Hotel Room Card Keys $ 5000 Display your brand with constant exposure as attendees access their hotel rooms Branded key cards will be created and distributed to attendees at conference hotel
Gifts $ 7500 Show volunteers and speakers how much you appreciate them with a special giftLogo on mobile app event signage and ability to distribute approved collateral item
Additional Sponsorship Opportunities
SOLD
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 15
Breakfast $ 6500 - Monday Tuesday OR Wednesday Help attendees start their day off right with the World Famous Homestead Breakfast Buffet served in the dining room and they will remember you with fondness Logo on event signage and ability to distribute approved collateral or promotional item
AM Coffee amp Tea $ 4500 - Monday Tuesday OR Wednesday People love their coffee Be the one who helps attendees get a mid-morning boost with free coffee amp tea optionsLogo on signage mobile app and ability to provide branded cups or sleeves
AM Donut Hero $ 3500 - Monday Tuesday OR Wednesday Be the Donut Hero - by providing the ldquoWorld Famous Homestead Donutsrdquo for attendees at the HR Virginia Annual Conference You will long be remembered for your generosity long after the donuts are consumed Logo on signage mobile app and ability to provide branded napkins
Lunch $ 7500 - Monday OR Tuesday High quality box lunches are served to all registered attendees in the Marketplace for lunch Logo on signage and ability to provide branded napkins so that the first thing an attendee sees is you and your brand when opening their selected lunch box
PM Refreshment Break $ 5500 - Monday OR Tuesday Every time an attendee looks for a tea coffee water or a tasty snack in the Marketplace theyrsquoll think of you Logo on signage with ability to provide branded napkins and cups
PM Sweet Treat $ 3500 - Monday OR Tuesday The Homestead Cookies are a favorite attendee treat You will be remembered for your generosity long after cookies are consumed Logo on signage mobile app and ability to provide branded napkins
Water Station $ 6500 Everyone drinks water so being the exclusive sponsor of the conference water station is the perfect way to make sure every single attendee seersquos your company name and logo Sponsor may also provide branded disposable water cups or branded planet-friendly water bottle
Additional Sponsorship Opportunities
SOLD
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-
Page 16
CONTACT US
757-817-3244
2020 Conference
hrvirginiaorg
2020 HR Virginia Annual Conference Norfolk Hilton Main
April 11 - 14 2021
- Who Attends
- HR Virginia Marketplace
- HR Virginia Marketplace Map
- HR Virginia Marketplace Schedule
- Where To Stay and Travel
-
- Sponsorship Opportunities
- Sponsorship Element
-
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
- Additional Sponsorship Opportunities12
-