sponsor & exhibitor brochure€¦ · mobility, custom accommodation, and healthcare are basic...

Sponsor & Exhibitor Brochure

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Invitation for Sponsors and Exhibitors to the 33rd

EACD Annual Meeting in Bruges, 26-29 May 2021

On behalf of the Belgian Academy of Childhood Disability, it is our honour and

privilege to organize the 33rd Annual Meeting of the European Academy of

Childhood Disability (EACD) in Bruges from the 26th to 29th of May 2021.

As organizing committee we would like to welcome you in 2021 for a memorable,

historic EACD meeting fully in keeping with its mission, supported by our

longstanding Belgian experience with innovation in childhood disability,

privileged relationship with the European Institutions, and of course the assets of

the city Bruges with its historical, cultural and culinary treasures.

The EACD is an European non-profit organization, and an academic association of

professionals working with children with disability throughout Europe with over

1000 members from more than 70 countries, working in areas including but not

limited to (neuro)pediatrics, physiotherapy, occupational therapy, speech

therapy, nursing, social-work, and special education. The mission of the EACD is to

promote and support evidence-based education and research in Europe into

childhood disabilities. By organizing an annual scientific meeting, the EACD

provides a networking platform to share knowledge between professionals from

this area. EACD members are provided with access to high-quality research in all

aspects of childhood disability, and showcased the latest technological

developments. The EACD Annual Meetings are international, multidisciplinary 3-

day conferences. and cover a range of topics including but not limited to

medication, rehabilitation, mobility, nutrition, innovations in technology

epidemiology, screening and evaluation tools, best practice protocols, social

inclusion and participation, quality of life, family-centered care and ethical issues.

People with childhood disabilities and their families are living in challenging times.

In an accelerating innovative and often increasingly expensive care, austerity in

inclusion and service widens the gap between the families who can afford the

service and those who cannot. Notwithstanding the fact that communication,

mobility, custom accommodation, and healthcare are basic rights, persevering cost

savings negatively impact daily life and are often a one-way ticket to poverty and

loss of independence in adulthood. Under the meeting theme ‘Composing a new

symphony’, we challenge the increasing unaffordability and policy difficulties.

Invitation Invitation

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Lying in the heart of Europe and near the decision centre for European policies,

Bruges 2021 has the ideal location and timing for EACD to conduct the discussion

during workshop sessions with local and European stakeholders to keep health

service for people with childhood disabilities affordable and reimbursed, and

place the challenges on the European agenda.

To make the 33rd EACD Annual Meeting a success for professionals from a wide

range of countries and organizations generous sponsoring is essential. The 33rd

EACD Annual Meeting in Bruges 2021 is welcoming sponsor contributions from

organizations that have a demonstrated interest in promoting new developments

in pediatric rehabilitation and whose values are consistent with the values of the

European Academy of Childhood Disability1.

The 33rd EACD Annual Meeting will be organized at Concertgebouw Brugge. This

first-class venue provides excellent possibilities for sponsors and exhibitors,

located a 10 minute walk away from the Central railway station. Furthermore, the

historic city of Bruges is only a 5 minute walk away and offers an excellent

environment for a social program in a relaxing atmosphere.

We sincerely hope that you will consider sponsoring the 33rd EACD Annual

Meeting in Bruges 2021. We would be happy to discuss any additional queries that

you may have and look forward to your response.

Best wishes,

1The conference organizers reserve the right to make decisions about appropriate sponsors and to refuse sponsorship of organizations that do

not match the values behind and the theme of the conference. Sponsors will have no influence on the content of the scientific program. There is an opportunity to participate in the pre-conference symposia activities, satellite symposia or focus tracks. This will be in consultation with the president of the Annual Meeting.

Invitation

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Sponsorship levels and items

EACD Bruges 2021 offers a range of partnership opportunities that will

showcase your products and services to our international congress

delegates. Each sponsor opportunity has a number of benefits, such as: high

visibility, a link to education, engagement with the scientific program and in

blended formats (i.e. print, digital, and face to face). We welcome also offers

for unconditional sponsoring and financial support for parts of the social

program, like the welcome reception and the conference dinner.

EACD Bruges 2021 is happy to tailor your individual sponsorship package

according to your requirements. Other proposals can also be discussed. For

any queries related to the conference please visit our website:

www.eacd2021.com, or contact us at: [email protected]

The total amount of your chosen item(s), including exhibition space,

defines your sponsorship level.

Sponsorship levels

≥ 20,000 €

≥ 15,000 €

≥ 10,000 €

≥ 5,000 €

≥ 1,000 € Congress supporter

Bronze supporter

Silver supporter

Gold supporter

Platinum supporter

Sponsorship levels

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A) Exhibition

Exhibition space in the privileged exhibitor’s area including access to conference and

social events. Exhibitor name and logo will be published on the Sponsor section of the

website and in the final program booklet.

Exhibition space of max 12 m² in the privileged, interactive exhibitor’s area including

access to conference and social events for max. 4 exhibitors. Free coffee/tea and lunch

during conference breaks. / 12,500€








access to conference and social events for max. 1 exhibitor. Free coffee/tea and lunch


Booth talk - 20min presentation during lunch break at your booth. During a lunch

break where lunch will be served exclusively in the exhibition area, you will have the

opportunity to give a 20-min presentation at your booth. EACD provides you with a

mic and a speaker box to draw everybody’s attention to your booth talk. A promotional

package including social media announcements are also incorporated.

1 session per congress / 1,000€

B) Advertisement

Advertisement in the final program booklet

Full page / 1,750€ Half page / 1,000€

Advertisement back cover final program booklet*

Full page / 2,500 €

Official Congress App sponsored by*i

Naming right / 2,500€

Banner on website EACD Annual Meeting

One banner on Home

webpage / 2,000€ One banner on one

other webpage / 1,000

* Items will be sold exclusively

Sponsorship items

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C) Scientific program

Screensaver advert in lecture rooms (during all breaks in all session rooms)

Two consecutive PowerPoint slides in a loop / 1,000€

Speakers ready room

Naming right & room labelling / 800€

Workshop - in parallel to scientific program or during lunch break 60 - 90 mins,

fully equipped room, your content including 5x day registrations for your

speakers/guests

one session per congress / 4,000€

Pre-congress sponsored satellite symposium (Wed. 9.00h to 12.00h)

One session per congress / 8,000€

D) Congress material

Commercial pull-up banner in venue hall way

One piece per congress / 1,000€

Congress bag insert: your promotional flyer in print to be inserted to congress

bag

One piece, 8 pages max / 800€

Official congress pen to be inserted to congress bag (in kind + contribution) *

One piece / 750€

Congress notepad to be inserted to congress bag (in kind + contribution) *

One piece / 1,250€

Congress bag labelling*

Logo presence (unicoloured) / 3,000€

Congress badge labeling* - Get the congress badge labelled and have your logo

presented on the congress badge of every participant. Create a connection

between you and the delegates.

Logo presence (unicoloured) / 2,500€


Sponsorship items

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E) Social Events

Coffee breaks presented by

Naming right one day / 2,500€

Lunch break presented by

Naming right one day / 3,500€

Opening reception presented by*

Naming right / 5,000€

Gala dinner presented by*

Naming right / 15,000 €


Sponsorship items

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Bookings form – EACD Annual MeetingComplete name, address etc. exactly as it should appear in all EACD official publications.

Company/Organization :

Street address :

Postal code + City :

Country :

Contact Name : (first and last)

Legal Representative : (to sign the Sponsorship Agreement)

E-mail for E-invoice:

Phone :

VAT number (for EU countries) :

Fiscal number or Charmbre of Commerce registration number (for

non-EU countries) :

Purchase Order n° : (to add on invoice)

Your legal form :

☐Company ☐Public institution ☐Private institution

☐Association ☐Foundation ☐Individual

☐Professional ☐Self-employed

person

☐Other:

Briefly describe your core business :

Booking form

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A) Exhibition

Exhibition space in the privileged exhibitor’s area including access to conference and social

events. Exhibitor name and logo will be published on the Sponsor section of the website and

in the final program booklet.

Booth talk - 20min presentation during lunch break at your booth. During a lunch break where

lunch will be served exclusively in the exhibition area, you will have the opportunity to give a

20-min presentation at your booth. EACD provides you with a mic and a speaker box to draw

everybody’s attention to your booth talk. The premium package includes social media and on-

site announcements by the conference organization.

Please add manually the total contribution of A €

Item (please mark your choice) Contribution (excl. VAT)

☐

Exhibition space of max 12 m² in the privileged, interactive exhibitor’s area including access to conference and social events for max. 4 exhibitors. Free coffee/tea and lunch during conference breaks.

12,500€

☐ Exhibition space of max 9 m² in the privileged, interactive exhibitor’s area including access to conference and social events for max. 3 exhibitors. Free coffee/tea and lunch during conference breaks.

7,500€


5,500€


4,000€


☐

Booth talk – Standard package. During a lunch break where lunch will be served exclusively in the exhibition area, you will have the opportunity to give a 20-min presentation at your booth.

1,000€

☐

Booth talk – Premium package. During a lunch break where lunch will be served exclusively in the exhibition area, you will have the opportunity to give a 20-min presentation at your booth. Premium package includes social media and on-site announcements by the conference organization

1,250€

Booking form

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B) Advertisement

Final program booklet. Reach all delegates of the EACD Annual Meeting by

advertising in our final program booklet.

Congress App. Become the official sponsor of the EACD Annual Meeting congress app

including naming right and/or connect to all delegates of the EACD Annual Meeting by

advertising your company/organisation on our official Congress App

Website. Advertise to all visitors of the EACD Annual Meeting website by advertising

your company/organisation on our homepage or any other webpage.

Please add manually the total contribution of B €


☐ Advertisement in the final program booklet – Full page 1,750€

☐ Advertisement in the final program booklet – Half page 1,000€

☐ Advertisement back cover final program booklet

Item sold exclusively 2,250€


☐ Official Congress App Sponsored by – Naming right


☐ Banner on Official Congress App EACD Annual Meeting 800€


☐ Banner on website EACD Annual Meeting – Homepage 2,000€

☐ Banner on website EACD Annual Meeting – One other webpage 1,000€

Booking form

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C) Scientific program

Sponsored satellite symposium. Organize a pre-congress satellite symposium at the day

before the start of the EACD Annual Meeting. You will be provided a fully equipped room

for 3 hours.

Workshop. In parallel to scientific program or during lunch break: 60-90 minutes, fully

equipped room, your content including 5x day registrations for your speakers/guests

Speaker ready room. Acquire naming right and the opportunity of room labelling of the

Speakers ready room during the EACD Annual Meeting.

Screensaver advert. Your advert will be shown during all breaks in all session rooms

(Two consecutive PowerPoint slides in a loop).

Please add manually the total contribution of C €


☐

Pre-congress sponsored satellite symposium (Wed. 9.00h to 12.00h)

Only with approval and oversight of the scientific committee

8,000€


☒

Workshop - in parallel to scientific program or during lunch break 60 - 90 minutes, fully equipped room, your content including 5x day registrations for your speakers/guests

Only with approval and oversight of the scientific committee

4,000€


☐ Speakers ready room - Naming right & room labelling

Item sold exclusively

1,200€


☒ Screensaver advert in lecture rooms during all breaks in all session rooms (two consecutive PowerPoint slides in a loop)

1,000€

Booking form

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D) Congress material

Congress bag. Get the congress bag labelled and have your logo presented on the congress

bag of every participant and/or insert your advert in the congress bag.

Congress badge labelling. Get the congress badge labelled and have your logo presented

on the congress badge of every participant.

Congress notepad. Provide the official congress notepad to be inserted to congress bag.

Congress pen. Provide the official congress pen to be inserted to congress bag.

Pull-up banner. Reach our delegates via a commercial pull-up in the venue hall way

Please add manually the total contribution of D €


☐ Congress bag labelling - Logo presence (unicoloured)


☐ Congress bag insert – your promotional flyer in print to be inserted to congress bag (One piece, 8 pages max)

800€


☐ Congress badge labelling - Logo presence (unicoloured)



☐ Congress notepad to be inserted to congress bag (in kind + contribution)


1,250€


☐ Official congress pen to be inserted to congress bag (in kind + contribution)


750€


☐ Commercial pull-up banner in venue hall way 1,000€

Booking form

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E) Social program

Opening reception.

Gala dinner.

Lunch and coffee breaks.

Please add manually the total contribution of E €


☐ Opening reception presented by - Naming right



☐ Opening reception presented by - Naming right


15,000€


☐ Lunch breaks presented by - Naming right one day 3,500€

☐ Coffee breaks presented by - Naming right one day 2,500€

Booking form

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Overview total contribution

Please add the total contribution of A €

Please add the total contribution of B €

Please add the total contribution of C €

Please add the total contribution of D €

Please add the total contribution of E €

Please add manually the total contribution ( A + B + C + D + E = )

€

D MANUALY THE TOTAL CONTRIBUTION of A + B + C = TERMS AND CONDITIONS The Organizing Committee reserves the right to reject an application. An invoice will be issued upon receipt of the booking. Payment should be made within 30 days of the date of the invoice except when another term for payment is specified in the invoice or the sponsor confirmation. Non-receipt of payment may result in release of reserved exhibition space. Offers are limited and will be sold on a first come first serve basis. The services non-included in the selected category will be charged additionally. VAT will be charged additionally when required by local tax authorities. The local law applies to the sponsorship categories and the additional items at the 33rd meeting of the European Academy of Childhood Disability (EACD). CANCELLATION POLICY Cancellations received before 31/10/2020 will be accepted at no costs for the exhibitor. 50% refund of full payment will be provided if cancelled between 31/10/2020 and 28/02/2021. No refund will be provided if cancelled after 28/02/2021 and the amounts not received yet will must be paid. An undersigned bookings form authorizes EACD 2021 to reserve sponsorship categories, sponsorship items and/or exhibition space for use of the in the bookings form signed company or organization. The company or organization agrees to respect the EACD 2021 terms and conditions and cancellation policy. A booking is legally binding.

The undersigned hereby authorizes EACD 2021 to reserve sponsor items and exhibition space for use by the above company or organization and agrees to abide by the terms, conditions and cancellation policy as mentioned in this brochure and on the EACD 2021 website (www.eacd2021.com):

Company Authorized Signature : Name (Printed) : Date :

Booking form

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