sphenix director’s review...schedule health 17-18 issues and concerns 19 summary 20. ... safety...

sPHENIX Director’s Review

RLS Schedule DevelopmentEric Menter

April 9-11, 2019 BNL

Contents

April 9-11, 2019 sPHENIX Director's Review 2

Topic Slide #

History of sPHENIX Schedule Development 3

P6 Data Management 4-8

Schedule Reports 9-12

Cost Information 13-16

Schedule Health 17-18

Issues and Concerns 19Summary 20

History of sPHENIX Schedule Development


Create Initial P6 Integrated Master

Schedule

In 2017, 13 Microsoft Project files were converted to and integrated in P6• Validated matching to MS Project plan• Identified completed work vs work to-go• Implemented cost reduction• Implemented expanded FY18 R&D phase

Project Manager’s Schedule Work

Fest

In 2017, all Level 2 managers and Project Estimators worked in the P6 schedule with Project Controls• Improved the work plan• Validated estimate data and project coding

Schedule Development and

Reviews

Over the past five years, multiple reviews have been conducted, on pace with significant schedule development commensurate with project design and estimate maturity.

This includes iterative Scope Reviews, Design Reviews, Safety Reviews, Cost & Schedule and Director Reviews, and the CD1/3A Review in 2018

P6 Data Management: Structures


MasterData

TransactionalData Data Element

X CalendarsX RolesX ResourcesX Activity Codes and ValuesX Resource Codes and ValuesX User Defined FieldsX Enterprise Project StructureX Projects

X Work Breakdown StructureX ActivitiesX Activity Codes Value AssignmentsX Resource AssignmentsX Resource Assignment UDF Entries

P6 Data Management: Resource Dictionary


Resource Dictionary

Project is using 83 resources: 70 Labor13 M&S

Each Resource has 5 rates:1) Direct2) Direct Escalated3) Burdened4) Burdened Escalated5) Zero Cost

P6 Data Management: MVTX Resources are Included

MVTX Resources with rates, including burdening and escalation have also been included in the Resource Dictionary. These resources have the same scheme of 5 rate options as those previously mentioned:

1) Direct2) Direct Escalated3) Burdened4) Burdened Escalated5) Zero Cost


P6 Data Management: Attributes for Activities, Resources


P6 Data Management: Integration


Integration with other management tools– P6 data is the source– P6 to Cobra wizard– Cobra is the earned value cost processor– P6 & Cobra used to set the Performance Measurement Baseline (PMB)– Monthly status cycle

• Collect status and ETC information prior to end of month in P6• Import status with wizard from P6 to Cobra• Import of project actuals data from Peoplesoft Financials into Cobra• Post schedule and earned value reports for project team

Schedule Reports – P6 and Excel Used


We use P6 reports to support project operations throughout the project lifecycle. These are produced either directly from P6 or extracted into Excel.

Schedule Detail (for WBS 1X, 2X and 3X) and Critical Path Reports for both WBS 1X and 2X have been posted to the Site.

Schedule Reports – WBS 1.X ̶ 6-Month Lookahead


Activities in WBS 1.05 EMCal Electronics, where Remaining Early Start is within a six month range of the Data Date

Schedule Reports – WBS 2.X ̶ 6-Month Lookahead


Activities in WBS 2.03 Cradle Carriage, where Remaining Early Start is within a six month range of the Data Date

Schedule Reports – Excel Status Request


Activities ready for update in WBS 1.02 Time Projection Chamber

Cost Information - Source of BNL Resource Rates


BNL’s Budget Office is the source of rate data; the base year for rates is FY19

Cost Information - Labels in P6 Reports


Direct FY19$ M&SM&S is the budgeted value of contracts and/or Purchase Orders

Burdened AY$ - LaborIncludes Direct Labor Cost with fringe, burden and escalation

Burdened AY$ - M&SIncludes Direct M&S Cost with burden and escalation

Burdened AY$ - TotalSum of Burdened AY$ - Labor +Burdened AY$ - M&S

Example P6 Activity Report

Cost Information - Tips for Cost Book Data


ABCDEFG

Fund SourceProject

WBS Level 1WBS Level 2

Resource Type

A B C D E F GA B C D E F G

Activity ID – Activity-level columns are in detail reports

Activity Name – Activity-level columns are in detail reports

Dates roll up

Resource Identifier

Burdened AY$ – Rolls up from detail rows – Sum of Burdened AY$ - Labor + Burdened AY$ - M&S

Cost Category = Fund Source

Time-phased spreadsheet – this report used FY distribution of Burdened AY$

The hierarchy of colored grouping rows roll up the information from the white detail rows

Cost Information - Obligations in P6

Obligations are loaded as discrete Activities in P6 to show commitment dates; they have the same Burdened AY$ as their paired Delivery Acceptance Activities.

Obligations must be filtered out in order to correct rolled-up AY$.(Global Activity Code BNL_Obligation)


WBS Path Activity ID Activity Name Start Finish Resource ID Direct FY19$ Burdened AY$MP100400 Procure Train Technician to work in CERN Shop on TPC GEMs 3-Feb-20 14-Feb-20 83,550$ 88,940$

1.02.01.06 OBLG119710 Procure Train Technician to work in CERN Shop on TPC GEMs - Obligation

3-Feb-20 3-Feb-20 OBLG 44,470$ 44,470$

1.02.01.06 S120000 Procure Train Technician to work in CERN Shop on TPC GEMs - Delivery Acceptance

10-Feb-20 14-Feb-20 SBU Contracted Purchase 39,080$ 44,470$

MP100410 Procure Production of TPC GEM foils (includes Technician fees) 3-Feb-20 13-Aug-20 284,772$ 303,143$

1.02.01.06 OBLG119701 Procure Production of TPC GEM foils (includes Technician fees) - Obligation

3-Feb-20 3-Feb-20 OBLG 151,572$ 151,572$

1.02.01.06 S120100 Procure Production of TPC GEM foils (includes Technician fees) - Delivery Acceptance

18-Feb-20 13-Aug-20 SBU Contracted Purchase 133,200$ 151,572$

MP100600 Procure TPC GEM HV Power Supplies 18-Feb-20 20-Apr-20 230,729$ 245,615$

1.02.01.07 OBLG121110 Procure TPC GEM HV Power Supplies - Obligation 18-Feb-20 18-Feb-20 OBLG 122,807$ 122,807$

1.02.01.07 S121400 Procure TPC GEM HV Power Supplies - Delivery Acceptance

14-Apr-20 20-Apr-20 SBU Contracted Purchase 107,922$ 122,807$

MP100610 Procure TPC GEM HV Membrane Power Supply 18-Feb-20 20-Apr-20 22,555$ 24,010$

1.02.01.07 OBLG121210 Procure TPC GEM HV Membrane Power Supply - Obligation

18-Feb-20 18-Feb-20 OBLG 12,005$ 12,005$

1.02.01.07 S121500 Procure TPC GEM HV Membrane Power Supply - Delivery Acceptance

14-Apr-20 20-Apr-20 SBU Contracted Purchase 10,550$ 12,005$

MP100810 Procure TPC R1 Module Parts (Frames) 1-Oct-19 6-Dec-19 31,216$ 33,230$

1.02.02.03 OBLG124310 Procure TPC R1 Module Parts (Frames) - Obligation

1-Oct-19 1-Oct-19 OBLG 16,615$ 16,615$

Obligation and Delivery Acceptance Activities in WBS 1.02 Time Projection Chamber

Schedule Health – WBS 1X & 2X Schedule Report


Schedule Health – Acumen Fuse Analysis


Analytics from Acumen Fuse tell us that the sPHENIX 1.X and 2.X Schedule is in very good condition.

Issues and Concerns


• Schedule development status for WBS 3X: INTT & MVTX• Activities with high float• sPHENIX’s context does make higher float values sensible for certain

activities, such as procurements• Hand-offs between Level 2 scope owners in Assembly Hall in ‘21 and

‘22

Summary


sPHENIX’s Resource Loaded Schedule (RLS) is mature and well developed as of this Review. We have been iterating the preliminary baseline while the project has moved through significant design development and long lead procurement.

The embedded project controls team from BNL’s Project Management Center has worked for years with the project’s professionals, designers and management; hence the RLS is the product of deep, collaborative development, while adhering to this laboratory’s standards for project controls.

The RLS is in a state that supports the project’s readiness for PD2/3 approval.

sphenix director’s review...schedule health 17-18 issues and concerns 19 summary 20. ... safety...

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