spend control & eprocurement improve your operational ... · entire organisation through every...

Improve your Operational & Financial Performance

Spend Control & eProcurement

At PROACTIS, we specialise in just one thing –helping organisations improve their operationaland financial performance by improving the waythey buy all types of goods and services.

Specifically, we provide software solutions and services that help commercial, public, and not-for-profit organisations:

Reduce the overall cost of purchased goods and services by:

• Gaining the best possible value for everything you buy

• Eliminating unnecessary and improper purchases

• Ensuring only accurate invoices are paid

• Improving the efficiency of Procurement, Accounts Payable, and everyone involved in the purchasing process

Improve financial control by:• Ensuring compliance with corporate policies

• Maintaining clear visibility of the cost pipeline and its impact on budgets

Mitigate risk by:• Maintaining transparency in the sourcing process

• Properly qualifying new suppliers

• Effectively monitoring supplier performance and compliance

Our approach is focused on your organisation’s specific situation and needs. We help you identifyyour best opportunities for savings, and then help you utilise the PROACTIS solutions that enableyou to realise the greatest benefits in the shortest span of time. By focusing on incremental, often-self-funding, improvements, we have helped organisations around the world establish a SpendControl framework that continuously delivers a positive impact to their bottom line. We areconfident we can help your organisation do the same.

Who We Are & How We Help

active licensed users

focused on Spend Control & eProcurement

countries

clients

2,000,000

100%

90+350+

proactis.com

Effective Spend Control establishes consistent,streamlined processes to identify, capture, andcontrol all forms of non-payroll spend. It guides theentire organisation through every step of buying.

By doing so, it has a tremendously positive impact on your cost structure and competitive position.Every reduction in spend is translated into pound-for-pound improvement in profitability – a muchgreater percentage increase in revenue would be required to achieve the same effect on financialperformance. Organisations that achieve low-cost leadership have a big advantage in both up anddown economies.

High performing organisations recognise that they must maintain a continual focus on all aspects ofSpend Control and strive for the highest possible level of “spend under management”. They payconsistent attention to all of the key elements:

• Strategic sourcing and contract management processesthat ensure maximum value and cost savings

• Supplier management processes that ensure a smooth flow of goods and services while minimising any possible risk to the organisation

• Management of daily purchase activity in a way that enables employees to get what they need to do their job as quickly as possible, while at the same time ensuring their purchases are properly authorised, and that they are buying from preferred suppliers against established contracts wherever possible

• Efficient invoice processing that reduces the cost of Accounts Payable operations while ensuring only valid invoices are paid; and that results in timely supplier payment that takes maximum advantage of desirable payment discount terms

• Spend visibility that provides the information to keep everything on track and identify incremental opportunities for additional cost savings

The highest performing organisations also work to continuously execute all of these functions at theleast possible cost.

At one level, this all sounds obvious and easy. But we all know that it is a very large undertaking forany organisation, and requires constant vigilance to maintain.

PROACTIS solutions and services are designed to make it easier for you to take your organisation to ahigher level of Spend Control performance, and to sustain that high level of performance even whileresponding to inevitable changes in market conditions and organisational structures.

Why Spend Control & What Does it Take?

It takes a 10% increase in revenues to achieve a 20% increase in earnings per share,

whereas it only takes a 1% decrease in operating costs to gain the same result.

proactis.com ”“

PROACTISSpend Control & eProcurement Solutions

We offer a highly integrated, yet alsohighly modular family of SpendControl and eProcurement solutions.The diagram below is organised by “areas” and “modules”, but in fact, the solution is very granularand can be easily configured to meet your specific needs.

Improve the source-to-contractprocess to achieve value formoney and realise cashable and non-cashable savings.

Find and qualify the bestsuppliers based on price, qualityand service, least risk, etc.

Manage supplier relationships to reduce risk and overall spendwhile improving performance.

Obtain visibility of existingcontracts, monitorcompliance and recognisewhen to renew contracts.

Simplify management ofand internal access tosupplier catalogues.

Improve the handling of orders,budget authorisation,goods/services receipt andpayment support functions.

Automate the purchasingprocess and ensure compliancewith organisational sourcingand authorisation rules.

Eliminate the need for manuallabour-intensive registration ofinvoices to reduce error and cost.

Streamline the invoicematching and approval processto increase performance.

Gain control and visibility ofafter-the-event purchase claims.

Proven SuccessMillions of people in hundreds of organisationsaround the world use PROACTIS Spend Controland eProcurement solutions every day.

Organisations using PROACTIS range from global Fortune100 companies, central governmentagencies, and national associations; to mid-sized companies in just about every industry, a variety oflocal governments and authorities; and charities focused on many different causes.

Deployment of consistent eProcurement process across 1,900 users at 1,500 branch and corporate locations.

13,000 Employees

1,500 Branches

£2.5m Savings1,900

Users

£200m Spend

Streamlined invoice processing and paymentauthorisation within the Accounts Payable function.

1,300 Properties

1,000 Cost centres

£200m Spend

55+% eInvoices200,000

Invoices

Some organisations using PROACTIS have many locations and business units spread across multiplecounties; others operate within a single building. Some use it as a shared service across multipleorganisations; others as part of their overall service to clients; others to provide outsourced procurementservices to other companies.

One thing every organisation using PROACTIS has in common is that they are all using it to reduce costs,improve financial control, and mitigate supplier risk. But some have additional goals – a number ofcommercial companies also use PROACTIS as part of their framework for rapid, controlled growth; whilejust about every public sector organisation considers it a key tool for delivering maximum value for limitedbudgets to their respective communities.

Ask us for representative case studies from organisations like yours.

proactis.com

500 POs per month

22 Locations

14 Countries

Global Deployment in 9 months

400 Users

Accelerated the purchasing process while improving control ofbudgets and grant funding within tight economic constraints.

£15m Spend

350,000 Residents

245+ Vehicles260

Employees

Headcount additions avoided

Increased value from combined buying power and reduced costs with streamlined procurement processes.

£800m Spend

11,000 Suppliers

1,200 Contracts

300 Active tenders

16 Authorities

Better authorisation processes, budget control,and streamlined Accounts Payable for purchases.

£20m Turnover

530 Employees

3,000 Homes

400 Suppliers

AP manpower reallocated

Improved management of global spend by instituting consistentauthorisation controls, policy and regulatory compliance.

APPWales

What sets PROACTIS apart?

Key ElementsThe following are key elements that make PROACTIS solutionsso powerful in terms of their ability to deliver results.

proactis.com

PROACTIS is much more than a typical softwareproduct. It is a combination of innovative softwaresolutions and well-structured services delivered byexperienced professionals. Only PROACTIS combines the full range of capabilities you need to streamline the entire procurement,purchasing and payment authorisation process with the intuitive, easy-to-use design you need fororganisation-wide adoption, and the built-in deployment flexibilities you need to make it fit seamlesslywithin your unique organisational, operational, and systems environment.

The following are key elements that make PROACTIS software solutions so powerful in terms of theirability to deliver results.

Intuitive, easy-to-usedesign

A solid technologyfoundation

Fullyinternationalised

Integration with existingbusiness systems

Flexibility to fit anyorganisation

Cloud-based and on-premisedeployment options

Streamlining thepurchase-to-pay-process

Obtaining best value andcontrol in procurement

PROACTIS: Spend Control &eProcurement

Start today

Visit proactis.com today to:

• Discuss your goals and how we can help

• Request an introductory demonstration

• Talk with us about how to utilise additional PROACTIS tools, such as our Spend Control & eProcurement “Health Check” guides or our range of white papers

Now that you have an overview of what we offer,let us help you start or accelerate your journey toSpend Control and eProcurement.

Supplier EngagementA Practical and Smart Approachto Reducing Cost Inefficiency and Risk

Purchase-to-Pay

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Get a Handle on How Your Organisation Really Buys Goods and Services

Procure-to-Pay

£££

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How Finance and Procurement Can Join Forces to Drive Significant Savings


Spend Control

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Spend Control for the Multi-Location,Multi-Business Unit Organisation

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Supplier EngagementA Practical and Smart Approachto Reducing Cost, Inefficiency and Risk


Cloud eProcurementUnlock the Cloud for Spend Controland eProcurement Innovation

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Accounts Payable

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How to Cut Costs and Improve Invoice Processing Efficiency

Supplier Risk ManagementDo You Really Have the Right Level of Visibility to Minimise Risk?

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Tail-Spend Management

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How to Squeeze Savings from the Most Fragmented 20% of Spend

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Supplier Enablement

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Myths & Realities about Supplier Networks and eMarketplaces

Spend Control Cloud eProcurement Purchase-to-Pay

AccountsPayable

Supplier RiskManagement

Supplier Enablement

Procure-to-Pay Supplier Engagement Tail-Spend Management

Download our white papers at proactis.com

spend control & eprocurement improve your operational ... · entire organisation through every...

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