Special EducationDistrict Validation Review

(DVR) Team Member Training and

School Preparation Information

What is the District Validation Review?

Mandated by Modified Consent Decree Monitoring Process for Special Education

Programs Collaboration with California Department

of Education

Changes Effective with 2015-16

New four-year cycle

Targeted and localized support

All Local Districts involved

All DVRs conducted in October by LD

staff

Ongoing monitoring and support

throughout the year

Special Education Website

http://sped.lausd.net

Training Slides Attachments

DVR Preparation Worksheet School Support Staff Data Form Special Education Staff Survey Parts 1, 2, and

Cover Letter Special Education Parent Survey Parts 1, 2, and

Cover Letter DVR Parent Interview/Meeting Flyer

Translated Documents

Who should view this presentation?

DVR School Team Members

Two Certificated Staff Members

Principal

Should any other staff members view this presentation?

Site Level Special Education Compliance Team

Site AdministratorGeneral Education TeacherSpecial Education TeacherSpecial Education ParaprofessionalSpecial Education Office Technician

When will the DVR take place?

Scheduled DVR Date- during the month of OCTOBER.

One or Two* Day Review

*Schools with over 250 IEPs require a two-day review

Who are the DVR Team members?

Local District Staff Who Are Not From Your

School

2 Certificated Staff Members From Your School

1 Parent of a Student with a current LAUSD IEP

What will the DVR Team do?

Staff & Parent Survey Reviews

Parent Interview/Meeting

Document Review

Administrator/Staff Interview

Classroom Observations

Student Record Review Activities

Summary Conference

DVR Schedule of Activities 8:00 DVR Start Time

8:30-9:30 Administrator/Staff Interview

8:30-9:30 Parent Interview/Meeting

9:30-12:00 Classroom Observations

Document Review/Record Review On-Going

Summary Conference Upon Completion of Review Activities

What are the primary responsibilities of the DVR school’s certificated team members?

Participate for Entire School Day

Conduct Student Record Review

Receive Student Record Review Training

Participate in Summary Conference

Student Record Review

Green Folder or Confidential Special Education Folder

Selected Portions of the IEPs

Compliance Standards

Summary Conference

Provide Summary Report

Discuss DVR Findings

Review Corrective Action Plan and/or Recommendations, if

Applicable

Provide Directions for Follow-up Actions/Due Dates

Principal Attendance Is Required

What happens after the review?

Implement Corrective Action Plan and/or Recommendations by due date.

Follow-up Monitoring/Technical Assistance Local District Special Education Staff

Educational Equity Compliance Office

How does your school prepare for the DVR?

View Special Education DVR Team Member Training

Review Special Education Procedures and Programs

Complete School Self Review Checklist

Address Concerns Identified on Checklist

DVR Preparation Worksheet and Data

Worksheet Organization DVR Schedule of Activities Preliminary Tasks Documents Student Records

Data School Support Staff Form Welligent Reports

Staff Surveys, Parent Surveys, and

Meeting Distribute to General/Special Education

Staff Staff Cover Letter

Staff Survey

Distribute to Parents of Students with Disabilities Parent Cover Letter Parent Survey Parent Interview/Meeting Flyer

Second Parent Meeting Flyer*

* If Fewer Than 10 Parents Plan to Attend Parent Meeting

Dated Flyers Serve as Documentation

Administrator/Staff Interview

PrincipalAssistant PrincipalsSpecial Education TeachersGeneral Education TeachersSpecial Education Paraprofessionals

Classroom Observations

Classroom Observations

General Education Class Special Education Class 20-30 Minute Observation

Essential Standards

Document Review

Refer to DVR Preparation Worksheet, Section B Documents

Links to Web-based Bulletins, Memorandums and Reference Guides

Assemble Documents

Place in Folder or Notebook

Data

School Support Staff form

Selected Welligent Reports

Student Record Review

10% of Total Special Education Records IEPs Completed by Staff Currently at Your

School Your DVR Team Lead will provide you with a

list of IEPs that you will pull at least one week before your DVR.

Please provide: 1 Initial Assessment Report from Each Resource Specialist Teacher

Student Records

Entire Cumulative Record Do Not Photocopy Student Records Simply provide the entire cumulative record

Green Folders or Confidential Sped Folder Parent Request for Reasonable

Accommodations Current IEP Request for Special Education Assessment Special Education Assessment Plan Notification to Participate in an IEP Meeting Excusal Form(s)

Section 504 Plans

2 Records of Students with Section 504 Plans

Sectio

n 504

Questions?

Contact your DVR Team Lead or Local District Special Education Service Center::

Central (213) 241-4999 East (323) 224-3300 Northeast (818) 686-4400 Northwest (818) 654-5001 South (310) 354-3431 West (310) 235-3700

You’re Ready!

DVR Preparation Worksheet

Frequently Asked Questions

Surveys

Do we have to send home the Parent Survey to parents of all our students?

No. Only send home the Parent Survey to

parents of student’s with disabilities (IEPs).

Surveys

How many completed Staff Surveys do we need to have available for the DVR Team?

There is no minimum or maximum number of Staff Surveys required for the DVR. The team will review the Staff Surveys that have been completed.

Administrator/Staff Interview

How many staff members need to participate in the Administrator/Staff Interview?

There is no minimum or maximum number of participants required for this interview.

Parent Meeting

After a second attempt, if my school still cannot document that at least 10 parents plan to attend the Parent Meeting do we have to keep trying to get the minimum number to attend?

DVR procedures require you to provide documentation the initial and second attempt to ensure the attendance of at least 10 parents. You have the option of making additional attempts.

Please provide an interpreter for the meeting if needed.

Scheduling

Is there any flexibility in scheduling the Parent Meeting and Administrator/Staff Interview at different times than those indicated in the training?

Due to the number of DVR activities, it is recommended that you follow the suggested schedule. However, some schools may have circumstances which warrant a change. If this is the case, contact your DVR Team Lead or Local District Special Education Service Center.

Classroom Observation

On the day of the review, may a DVR school team member be released from their DVR responsibilities in order to be observed teaching during a scheduled classroom observation?

Yes.

Substitute Coverage Will additional funds be available from

the Division of Special Education to provide substitutes for teachers participating in DVR?

No. Schools may utilize funds, such as Program 12817, to pay for substitute coverage. To minimize substitute coverage, secondary schools may wish to select teachers who are on conference period to participate in the Staff Interview.