SPACEONLYSAFETYFILE

COMPLEXSTANDS

TOBECOMPLETEDBYALLSPACEONLYEXHIBITINGCOMPANIES

INCLUDES:

STANDMATERIALFORM

BUILDUPANDBREAKDOWNTIMES

VENUEREGULATIONS

RISKASSESSMENTFORM

Wetheorganisersrequireyoutheexhibitortohavethisformcompletedbyyouandyourstandbuilder.

Thisismandatoryandyourstanddesignwillnotbeapprovedwithoutthiscompleteddocument.

COMPANYNAME:…………………………………………………………………………………………………………………………………………………………

STANDNUMBER:…………………………………………………………………………………………………………………………………………………………

1. Howisthestandconstructed:

• Whatmaterialisthestandmadefrom....................................................................................................• ArethepiecesofthestandwoodenorMDF............................................................................................

Ifyesthentheseitemsmustbepre-cut,sanded(treated)andpre-paintedpriortothebuildup• Isitamodularstandwithmagneticgraphics Yes/No• Willyousupplyyourowncarpet Yes/No• Ifyeswhattypeofcarpetwillyousupply Tiles/Roll

2. Howmuchtimeisneededtocompletethestructureofthestandincludinggraphics(Approx)

…………………………………………………………………………………………………………………………………………………………………………

3. Doyouforseeneedingadditionalhoursthanstatedinthebuild-uptimesonpage2…………………………………………………………………………………………………………………………………………………………………………

4. Pleaseconfirmtheheightofyourstand:………………………………………………………………………………………………………….

5. IsyourstandComplex(over3.5mdependentondesign)orsimple:....................................................................

6. Standbuilderscompanyname,Emailandcontactonsitedetailsrequired:Name:..................................................................................................................................................................CompanyName:………………………………………………………………………………………………………………………………………………EmailAddress:……………………………………………………………………………………………………………………………………………….ContactNameOn-Site:…………………………………………………………………………………………………………………………………..MobileNumberOn-Site:....................................................................................................................................

SpaceOnlyStandBuildingDeclarationForm&

SafetyFile

7. NEW:PoorandproblematicbuildingpracticesaremakingustheorganisersreviewstandsbuiltwithMDF/WOOD–wewillonlyacceptandapprovestanddesignsonindividualcaseswearelookingtophaseoutthesetypeofstandsbyDublin2019

8. AnyMDFstandsmustbepre-painted,pre-cutandreadytoassembleonsite–priortobuildup.Themainconstructionofthestands,floorandwallingmustbecompletedby4pmSunday23rdandtherestofthetimeshouldbeusedforfinishingoffanddressingthestand.

9. Carpetandcarpettapeforallspaceonlystandsmustberemovedbyeitheryourstandbuilderorbyordering

thisservicethroughtheonsitecleaningcompany.Onlyadhesivetape(e.g.PEorPP)maybeusedandwhenremovedmustleavenoresidues.

10. Allspaceonlydesignsmustcompletethesafetyfilealongwiththeappropriateriskassessment.

11. Allstandsmustbefinishedonthebackwalltoaverygoodstandardandnographicsareallowedontheback wallthatisadjoinedtoanotherstand.12 Certificatesforthestandbuildingmaterialsusedonthestandswillberequested–clickhereforalltheNew

VenueregulationsincludingtheFireClassTableformaterials.

Builduptimes&BreakdowntimesBuildup Friday21September 0800-2200 Saturday22September 0800-2200 Sunday23September 0800-2100THESETIMESMUSTBEADHEREDTO.FORANYEXHIBITORSTHATEXCEEDTHESTATEDTIMESANHOURLYCOSTWILLBECHARGED.BreakDownWednesday26September 1600-2400Thursday27September 0800-1500EXHIBITORSIGNATURE:....................................................................................................................................................DATE:..................................................................................................................................................................................STANDBUILDERSIGNATURE:............................................................................................................................................

WASTEREMOVALOFMDF&WOODENSTANDSANDCARPETTAPE

OverthelastfewyearsweseemtobeexperiencingonbreakdownmanyspaceonlystandcontractorstearingdownMDF/Woodenstandsandleavingthewasteatthevenueonthehallfloor.WetheOrganisersareleftthentryingtocontactthecompaniesinvolvedwithalimitedtimelefttilltheendofthebreakdown.Ifyouleaveyoustandasshownbelow,theexhibitingcompanywillbechargeda£1000fineandthecostofremovinganddisposingofthestand.

CarpetTapeSomestandcontractorsarestillusingtheincorrectstandtapefortheevent,thecorrecttapeisdetailedintheonlinemanualandbelow.Sometapesaretooadhesiveanddamagethehallfloor,anyexhibitingcompanywillbechargedbythevenuetoremoveanytaperesiduethatisleft–pleaseseebelowphotographsortapeleft;

Thecarpettapethatmustbeusedis:PEorPPANDLEAVENORESIDUES

MANDATORYREGULATIONSFOR

ECOCEXHIBITION

• Itisprohibitedtoleaveyourstandconstructionwithinthehallafterthe

event.Pleasecontactusifyouneedaquotationforstandremoval.

• SafetyShoesmustbeworn

• Ifworkingabove2.5m'syoushouldsecuretheareaaroundyourstandandallstandbuilders/staffintheareashouldwearhardhats

• NocuttingMDF/woodpanelsonsite–thisisprohibited

• Dustextractorsmustbeusedwhensandingdownallmaterials

• Allspaceonlybackwallsmustbefinishedofftoahighstandardifadjoinedtoaneighbouringstand

• Nologo's/brandingoverlookingneighbouringstandsisallowed

• Nophotographingisallowedofotherpeople’sstands,ifyouarecaughtdoingthisyouwillbeescortedoutoftheexhibition

• Nosmokingisallowedinthehalls

• Allspaceonlystandsmustallow30millimetreseachsideoftheirboothiftheyhaveneighbouringbooth'sthisincludesiftheneighbourisashellschemestands.

Spac

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plex

RIS

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Bui

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ak d

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Venu

e:

Hal

ls in

use

:

Roo

ms

in u

se:

Ris

k as

sess

men

t und

erta

ken

by:

Even

t Dire

ctor

:

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trib

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e.g.

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e:

Sign

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e:

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quen

ces

Who

is a

t Ris

k P

xS

=R

Con

trol

s Px

S=R

A

ctio

n Le

vel

Iden

tify

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ards

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tify

haza

rds

in t

he

halls

/room

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d on

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perim

eter

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s th

at c

ould

re

ason

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be

expe

cted

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resu

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sig

nific

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arm

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ld re

sult

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the

haza

rd?

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crib

e th

e ty

pe o

f inj

ury

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rise

as fo

llow

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ial i

njur

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min

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bro

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m

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, gas

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Maj

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oss

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sual

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Dea

th o

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jury

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ne

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om

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ore

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on

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enue

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xhib

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Do

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cont

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indu

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st

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Leve

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tify

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L =

Low

, no

furth

er

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n re

quire

d

See

tabl

e in

foot

er

Page

1

Prob

abili

ty (P

) Se

veri

ty (S

) C

alcu

latio

n of

Ris

k (R

) A

ctio

n L

evel

5

>A

lmos

t ine

vita

ble

4 V

ery

likel

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Like

ly

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nlik

ely

1

<Ver

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likel

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5-M

ulti

deat

h or

ver

y se

rious

life

ch

angi

ng in

jury

4-

Sin

gle

deat

h or

ver

y se

rious

lif

e ch

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jury

3-

Maj

or

2-M

inor

1-

Triv

ial

Pro

b

5

5.M

10.H

15.H

20.H

25.H

44.

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H12

.H16

.H20

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3.L

6.M

9.H

12.H

15.H

22.

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L6.

M8.

H10

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2.L

3.L

4.L

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R

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Page

2

Prob

abili

ty (P

) Se

veri

ty (S

) C

alcu

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k (R

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ial

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2.L

3.L

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Haz

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Con

sequ

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s W

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at R

isk

P S

R

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Page

3

Ris

ks to

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mon

itore

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ay a

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E R

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ASS

ESSM

ENT

FOR

CO

MPL

EX S

TAN

DS

EC

OC

201

8

Bui

ld u

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Venu

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l:

Stan

d N

umbe

r:

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k as

sess

men

t und

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ken

by:

Com

pany

Man

ager

:

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trib

utio

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Staf

f

Con

trac

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Sign

ed:

Dat

e:

Sign

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t Ris

k Px

S=R

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re p

reve

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ontr

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PxS=

R

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Leve

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sour

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okin

g

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orks

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lect

rical

faul

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fum

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tand

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like

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follo

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RID

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day

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Serio

us in

jury

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sual

ly a

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whi

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ll re

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kely

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th o

r ver

y se

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ne p

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hang

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hich

full

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th o

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ht b

e ha

rmed

?

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rgan

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staf

f

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ff

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xhib

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f

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venu

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k P

= P

roba

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S =

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erity

R =

Ris

k le

vel

P x

S =

R

Is th

e ris

k ad

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co

ntro

lled?

C

onsi

der h

iera

rchy

of

cont

rols

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limin

ate

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ubst

itute

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educ

e

• Is

olat

e

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l

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PE

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isci

plin

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Do

the

cont

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Com

ply

with

indu

stry

st

anda

rds?

Mee

t leg

al re

quire

men

ts?

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rese

nt b

est p

ract

ice?

Red

uce

risk

as fa

r as

is

reas

onab

ly p

ract

icab

le?

Wha

t is

the

Res

idua

l Ris

k?

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ion

Leve

l

H =

Hig

h, Im

med

iate

ac

tion

requ

ired

M =

Med

ium

, Jus

tify

and

revi

ew e

ach

even

t da

y

L =

Low

, no

actio

n re

quire

d

See

tabl

e in

foot

er

Pa

ge 1

Pr

obab

ility

(P)

Seve

rity

(S)

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cula

tion

of R

isk

(R)

Act

ion

Leve

l 5.

A

lmos

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ble

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Ver

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3.

Like

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ery

unlik

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ti de

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ery

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ry

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Sin

gle

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y se

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jury

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20.H

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6.M

9.H

12.H

15.H

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L4.

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H10

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2.L

3.L

4.L

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R

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uild

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and

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Sum

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as th

at re

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