Space Family Education Inc.

Annual ReportGeneral Membership

June 2014

Agenda

• SFEI Annual Report– Director– Board Members

• Board of Directors Election• Future Course (discussion)

SFEI Annual Report: Director

• State of the School• Opening New Classroom• Inspections by State Licensing• Furlough• NASA Guidelines

– Physicals and Saturn Training• NASA HQ Audit

– Security– OSHA

SFEI Annual Report: Director

Past Year Educational/Enrichment Activities • Enrichment (included at no additional charge):

– All Ages, twice a week: sign language, music and movement

– Rooms 6-9: Spanish, IXL Computer Technology, Mad Science

– Rooms 8 & 9: Smart Board Technology– In House field trips: Puppet shows, trail riders, and

performances

• Extracurricular activities (fee basis):– Tumble bus, Dance Tree, FasTracKids, Soccer Tots– Field trips for educational purposes: – Moody Gardens, Theater, Old School House, – George Ranch, Japanese Consulate…

Special Events that Distinguish SFEI

Annual Family PicnicOpen HouseGrandparent’s Luncheon2 Book FairsFall FestivalTrick or Treat ParadeThanksgiving FeastSt Jude Trike a ThonSpaghetti Dinners with

PerformanceSanta and Easter Bunny visitsMardi Gras ParadeGo Texan Day BBQRodeo (clowns, bunnies, trail

riders)

Hearing and Vision ScreeningEarth Day CelebrationArbor Day – Plant a tree dayTons of PartiesMuffins for MomTeacher Appreciation WeekPre-K GraduationDonuts for Dad Parents Night OutIndividual, sibling, graduation

and class pictures

New to the Program:• PNO Saturday• Literacy Explorations• Famous Person of History

SFEI Annual Report: DirectorSummer 2014

• Summer Program with more themed related events

• Parents pay for only field trips off-site• New Splash Pad feature- Allie the Alligator• 3rd Family Reunion Picnic at SFEI- Aug. 10 3-5:00

p.m.- Splash Pad activities• Additional activities

– Mad Science class and weekly performance– Enrichment for summer Tumble Bus and Soccer Tots

SFEI Annual Report: Director

SFEI Annual Report: Director/Waitlist/ Migration

Status of Enrollment

• Enrolled– 125 children enrolled as of May 2014– Current enrolled families told their child’s fall placement

• Wait List: – Migration offers for fall went out in May will begin in August– Waitlist families have accepted positions– Still need a few more students for rooms 5-9: 2-5 years of

age– Expected 94-96% enrollment for 2014-2015

Brooke Stephens

SFEI Annual Report: President

• State of the Corporation– Management Changes

• Director – Brooke Stephens• Program Coordinator- Nancy Schwertz• Program Manager – Sarah Hart• Financial Officer – OUTSOURCED• HR Consultant- OUTSOURCED• Childcare Consultant- OUTSOURCED

– Board of Director Changes• President – Kristi Duplichen• Vice President – Mary Jane O’Rourke• Treasurer – Maureen Gerty• Policies & Procedures – Julia Badger• Secretary –Brian Derkowski

Kristi Duplichen

SFEI Annual Report: President

• SAA with NASA– SAA was signed on December 20, 2013 and

extends for 5 years.– Includes an independent HR Consultant and Child

Care Consultant as Center advisors.• Contributions this year include: staff training

and seminars, a staff handbook revision, and many classroom improvements.

Kristi Duplichen

Parent Work Day and Other Improvements • Repainted cross walks

and interior classroom walls

• And many More!!!!!

• Installed 3 point harness in school bus seat eliminating the need for car seats THANKS TO ALL

WHO HELPED OUT!!!

Parent Work Day and Other Improvements

THANKS TO ALL WHO HELPED OUT!!!

Kristi Duplichen

SFEI Annual Report: Policies & Procedures• Furlough Policy

– Financial Hardship policy was popular and worked well– Cooperation with NASA was important in keeping CCC

open during government shutdown

• SOP Updates– Reviewed by childcare, HR consultants, and

administration– Latest published SOP is available at the website

(www.spacefamily.info)– Policy changes may be suggested by any member. 

BOD reviews, approves, and implements changes.

Julia Badger

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Bylaw Amendments

• 6 Amendments proposed (A-23 through A-28)– Membership approval voting will happen

along with BOD elections– Amendments incorporate consultants in

definitions and job descriptions• Required by new SAA

– Also adding experience requirements to President and Treasurer positions

Julia Badger

SFEI Annual Report: Treasurer

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Net Profit: $17,710

SFEI Annual Report: Treasurer

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2013/2014 Comments:

• Income reduced due to slightly lower enrollment (92% vs 95%) as well as decreased fees to parents

• Expenses increased to spend some of retained earnings from prior FY• Baby Room 0• Smart Boards• New washer/dryer

• Setup for future success with solid 14/15 FY Budget & a “Rainy Day Fund” for unplanned expenses

SFEI Annual Report: Treasurer

• Survived Economic Climate & 10/13 Furlough• Slight decrease in enrollment (95% vs 92%)• Furlough:

– Hardship waiver granted to ~ 40% of families during the furlough

– CCC was prepared to run for 1-2 months if Employees sent their children to school

– Teachers still got paid– Appropriately staffed

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Thank you to Jennifer, Brooke & Staff for their hard work during a stressful time!

SFEI Annual Report: Treasurer

• Another Successful Year– 92%+ enrollment through most of year– Continued to shop insurance plans & service

providers– Tools & processes put in place 3 years ago to

monitor & track our finances continue w/ minor improvements/ updates

– Currently outsource Financial Officer , HR Consultant & Childcare Consultant – low cost but big value to CCC & NASA

Thank you Parents, Staff, & Teachers!

SFEI Annual Report: Treasurer• 2014 – 2015 FY Budget Pending Final

Approval• 2013 -2014 FY Books “Closed”• 2013/14 FY Taxes Filed

• 2014 – 2015 Budget Highlights– More playground upgrades– Supply fees remain at $55/ student– “Rainy day” Fund set up for unplanned events

• Furlough, Major Bus Repairs, Center Expansions/ Upgrades, etc.

Maureen Gerty

SFEI Annual Report: Secretary• BOD Meetings

– SFEI BOD and members met 9 times since last year’s GMM (typically the third Friday of each month)

• Fall 2013 Parent and Teacher Surveys– Excellent Parent and Teacher Participation– 90% of teachers surveyed were either completely or very

satisfied with their job and SFEI– 88 % of parents surveyed were either completely or very

satisfied– ID’d the following areas of improvement that the BOD will

work:• Hiring, Staff retention and stability• Cafeteria menu• Enrichment activities • Ensuring good classroom curriculum throughout • Saturday Evenings Out

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SFEI Annual Report: Secretary• 2014 Board of Directors Election

– Preparing electronic ballots for 3 candidates for 3 BOD positions

– Paperless election via NASA Human Resources web survey program

• 2014 Election website open from Monday, July 7st – July 11th for voting

• Voting site link will be emailed to all current members

– BOD election results will be announced 3rd week of July

• SFEI By-Laws– 6 Bylaw Amendments proposed (A-23 through A-28) to be voted

during 2014 BOD electrions

Brian Derkowski

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2014 Board Of Directors Election

– Select 3 candidates to replace board members whose terms expired• Kristi Duplichen (President)• Maureen Gerty (Treasurer)• Julia Badger (Policy & Procedures)

New BOD (& policies) will determine which position each board member will fill

Amelia RaiJulia BadgerJessica Scheffman