AASHTO JTC on Roadway LightingMeeting Minutes Status Meeting No. 4 February 9, 2011- 1:00 to 2:30 pm EST

Telephone Conference: Phone Number 1(866)299-7945 Password 2275733

1) Introductions/Roll Call: (See attached attendance roster)2) Other Items to Add to Agenda: No other items added to the agenda3) Approval of Status Meeting No. 3 Minutes (January 12, 2011) Draft Minutes:

a) Comments received during review period are included in the draft- Note No comments were receivedb) Additional comments: nonec) Motion to Approve (Brent Jennings, Idaho Transportation Department), Second (Chip Rupp, MD DOT), Further Discussion (None), Vote

unanimous in favor of approvingd) Approved minutes attached:

4) Outstanding or Salient Action Items from Prior Status Meetings: ( Mark Luszcz)a) Olson-Survey- The survey will be sent to sates that did not respond (the original survey had 24 of 59 responses). The second round

should emphasize that the time to complete is approximately 15 minutes, and also ask respondents if they are interested in participating on the JTC, current representation in Region 3 SCOTE and Region 1 SCOD is one representative only and this may not be representative. (In-Progress, see Survey Status Item Below)

b) Olson-Lutkevich- Shareware Site- Set up Project Solve Website, for all members to access. Olson- Provide Paul will current documents, Paul and his group establish site. (Complete- See Email Invitation to the AASHTO Joint Technical Committee on Roadway Lighting email. Jan 31, 2011) Link to Site: https://ww7.projectsolve2.com/eRoomManager/Web/Login/LoginUser.aspx?ReturnURL=%2FeRoom%2FPBBoston%2FAASHTO%5FJTC%5FRoadway%5FLighting

c) Olson- Steering Committee- JTC- Review and revises as needed the JTC charge Statement, and prepare for SCOH vote. Step 1- Olson make changes, Step 2- Steering Committee Review and Approve, Step 3 JTC Review and Approve, Step 4 send final document for SCOH ballot. (Step 1 and 2 Complete) Need JTC Review/approval- Current Versions is attached:

d) Carl Anderson- Provide a written summary of discussion on current and proposed research efforts, at federal level and international level for inclusion in the minutes. (Note Joe Cheung to follow up with Carl on this item) (NO ACTION)

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e) All- Identify possible IESNA, consulting engineers, industry association representatives, academia representatives and additional State DOT representatives to invite to participate in the JTC. (In-Progress) Additional state dot representatives will be solicited with the next round of state dot surveys. The effort to recruit others from IESNA, consulting engineers, industry association representatives, academia representatives is on hold. (In-Progress)

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5) Research Update :a) FHWA Updates (Wood, Anderson, Cheung)- A write-up is still required form Carl, Carl would try to produce after TRB. Joe C. will

follow-up.b) Status Update NCHRP 20-7- Analysis of New Highway Lighting Technologies (Wes Dean) (NO Update at Meeting- Wes can you provide

an update narrative, to include with minutes?)c) TRB- Current Research Efforts (Note: document below will be posted and maintained on Shareware Site)

d) Table of Current or Proposed Research: Proposed Format- Need Comments and if possible a volunteer to begin filling this out.Research Title Summary of Activities or

Focus of ResearchPrinciple Investigator Agency Sponsor Contact with JTC RL

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6) State DOT Questionnaire- STATUS Update:a) Number of respondents as of January 6, 2010- 24 each out of approximately 59 plus,, or approximately 30%.b) Link to Survey Results :http://desktop.vovici.com/analysis/generatepublicreport.aspx?esid=337384&subaccountid=30839 c) Next Steps

i) Review of Comments to dateii) Determine if additional reminders to State Lighting Practitioners would help with total number of respondents.

d) States that did not respond:Alaska* Idaho* Missouri** Pennsylvania

Arizona Indiana* Montana Puerto Rico

California Iowa Nevada South Carolina**

Colorado Kansas New Jersey Tennessee

Connecticut Louisiana New York* Utah

District of Columbia** Maine North Carolina Vermont

Florida Michigan North Dakota Wisconsin

Georgia*

*- State has member on JTC. **-No State DOT Contact

e) Current Listing of State Contacts, and listing of nonresponsive states:

f) Next Steps:i) Thanks You to Respondents (Action Item Olson-AASHTO)ii) Resurvey of non-respondents (Action Item Olson- AASHTO)

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7) Review of Charge Statement and Proposed SCOH Resolution:a) Review of Comments and Proposed Responses for SCOH Ballot, Need JTC Approval:b) Summary of Action Taken in Response to SCOD and SCOTE Ballots:

c) Proposed Resolution for SCOH (ACTION NEEDED- Motion and Vote of the JTC to forward to the SCOH) and revised Charge Statement:

Motion: Motion to advance the revised Proposed Charge Statement and the Proposed Resolution to the SCOH.

1st- First Last 2nd- First Last

Additional Comments: No additional comments provided.Vote Matrix:Steering Committee: SCOD Y/N SCOTE Y/N

Chair Mark Luszcz YVice Chair Ed Sansing YSecretary Ken Woods (Non Voting)

Regional Voting Members: Regional Voting Members:Region 1 Norm Schips Y Chip Rupp YRegion 2 William Hopkins Y Robert "Wes" Dean NPRegion 3 Prakash Patel NP Susan Zarling YRegion 4 Stacy Bartlett Y Brent Jennings Y

NP- Not Present Total Affirmative Votes: 8Vote-Passed

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8) Guide Review and Comments: a) Focus of meeting was on Chapter 3:

i) Sections 3.1, 3.2, and 3.3: this effort was led by Stacy Bartlett (SD DOT). (Stacey can you provide a write-up of the discussion for this items?)

b) NEXT Month-Sections 3.4, .5, and 3.6: this effort was led by Susan Zarling, (MN DOT)

c) Other Itemsi) Big Picture Comments (To be discussed at JTC Status Meetings, and when appropriate documented in minutes of JTC Status meeting)

ii) Specific Comments: It is desirable to have these submitted to the Chapter Champions, compiled by Chapter Champions, and tracked in a spate location (TBD) rather than the JTC Status Meeting Minutes)

d) Library Update- Shareware Site Update: Paul was asked to check on the ability to have all members view the document during the meeting. Paul responded via email- The Shareware software does not have this capability, but a webinar could be setup if needed in the future. Will stay the course for the moment and continue doing reviews as they have been done in Status Meeting 3 and 4.

e) Chapter Updates from Champions:Chapter Lead Contributors1 All Members All Members2 Mark Luszcz Paul Lutkevich3.1, 3.2, and 3.3 Stacy Bartlett Paul Lutkevich, Prakash Patel, Ken Wood, Joe Cheung, Keith Platte3.4, 3.5, and 3.6 Susan Zarling Paul Lutkevich, Prakash Patel, Ken Wood, Joe Cheung, Keith Platte, Stacy Bartlett4 and 5 Brent Jennings Paul Lutkevich, Prakash Patel, Ken Wood, Joe Cheung, Keith Platte6,7, and 9 William Hopkins Paul Lutkevich, Prakash Patel, Ken Wood, Joe Cheung, Keith Platte8 and 11 Ed Sansing Paul Lutkevich, Ken Wood, Joe Cheung, Keith Platte10 and 12 Wes Dean Paul Lutkevich, Ken Wood, Joe Cheung, Keith Platte

2) Next Meetings and Salient Topic Items for those meeting if applicable:a) March 09, 2011 @ 1:00b) April 13, 2011 @ 1:00c) May 11, 2011 @ 1:00 (Note: Conflict with SCOD Annual Meeting)d) June 08, 2011 @ 1:00 (Note: SCOTE Annual Meeting June 19, 2011 - Tuesday, June 21, 2011)e) July 13, 2011 @ 1:00

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AASHTO Joint Technical Committee on Roadway Lighting Membership (01/12/2011)Voting Members:Steering Committee: SCOD SCOTE

Chair Mark LuszczVice Chair Ed SansingSecretary Ken Woods (Non Voting)

Regional Voting Members:Region 1 Norm Schips Chip RuppRegion 2 William Hopkins Robert "Wes" DeanRegion 3 Prakash Patel Susan ZarlingRegion 4 Stacy Bartlett Brent Jennings

General Membership (includes voting members) Region/Org SCOD SCOTERegion 1 Norm Schips Mark Luszcz; Chip Rupp; Region 2 William Hopkins;

Ed SansingJames Willis; Robert "Wes" Dean

Region 3 John E. Wright; Prakash Patel;

Susan Zarling

Region 4 Mark Leiferman; Stacy Bartlett; Mark Neidhold; Jim Knott

Brent Jennings; Edward L. Fischer; Tom Moore; Dave Ruble

FHWA Joe Cheung Ken WoodAASHTO Keith Platte TBDIESNA Rita HarroldConsulting Engineers Paul Lutkevich

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AASHTO Joint Technical Committee on Roadway LightingAttendance Roster Status Meeting No. 4

February 9, 2011- 1:00 to 2:30 pm ESTAttendance(Yes/No)

Name(Last, First)

Organization AASHTO Subcommittee

AASHTORegion

Email Phone

Y Knott, James J Nebraska DOR SCOTE 4 Jim.Knott@nebraska.gov (402)479-4601N Dean, Robert "Wes" Mississippi DOT SCOTE 2 wdean@mdot.state.ms.us (601) 359-1454N Moore, Tom Nevada DOT SCOTE 4 tmoore@dot.state.nv.us (775) 888-7566N Neidhold, Mark Alaska DOT SCOD 4 mark.neidhold@alaska.gov (907) 465-6948N Patel, Prakash Indiana DOT SCOTE 3 PRPATEL@indot.IN.gov (317)233-3702N Willis, James Mississippi DOT SCOTE 2 jcwillis@mdot.state.ms.us (601) 359-1454N Wright, John E. Indiana DOT SCOTE 3 jwright@indot.in.gov (317) 232-5147Y Jennings, Brent Idaho TD SCOTE 4 brent.jennings@itd.idaho.gov (208) 334-8557Y Bartlett, Stacy South Dakota DOT SCOD 4 Stacy.Bartlett@state.sd.us (605) 773-7199Y Leiferman, Mark South Dakota DOT SCOD 4 mark.leiferman@state.sd.us (605) 773-3433Y Luszcz, Mark Delaware SCOTE 1 mark.luszcz@state.de.us (302) 659-4091Y Zarling, Susan Minnesota DOT SCOTE 3 susan.zarling@state.mn.us (651) 234-7052Y Hopkins, William Georgia DOT SCOD 2 ehopkins@dot.ga.govY James “Ed” Sansing Mississippi DOT SCOTE 2 sansing@mdot.state.ms.us (601)359-7254Y Schips, Norm New York DOT SCOD 1 nschips@dot.state.ny.us (518) 485-8611N Hehman, Denny Delaware DOT SCOTE 1 Denny.Hehman@state.de.us (302)659-4070Y Rupp, Chip Maryland DOT SCOTE 1 crupp@sha.state.md.us (410)787-4027N Hicks, Tom Maryland DOT SCOTE 1 thicks@sha.state.md.us (410)787-5815N Ruble, Dave Colorado DOT SCOTE 4 Dave.Ruble@dot.state.co.us (303) 365-7310

N Platte, Keith AASHTO SCOD KPlatte@aashto.org (202)624-7830Y Olson, Steve AASHTO NA solson@aashto.org (202) 624-3632Y Wood, Ken FHWA SCOTE Ken.Wood@dot.gov (708) 283-4340Y Cheung, Joe FHWA SCOD joseph.cheung@dot.gov (202) 366-6994Y Lutkevich, Paul PB NA Lutkevich@pbworld.com (617) 960-4903N Harrold, Rita IESNA rharrold@iesna.org (212)248-5000Y Karl Burkett Karl Burkett and Associates NA karl@karlburkett.com (512)916-1386

Friends of Committee; Possible Members, Presenters, Others:N Anderson, Carl FHWA carl.andersen@fhwa.dot.gov (202) 493-3366

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