SOUTHWESTERN COMMUNITY ACTION COUNCIL, INC.

HEAD START/EARLY HEAD START 2016-2017 ANNUAL REPORT

2016-2017 Head Start

Enroll-

ment

Numbers

Head Start %

Income

Eligible

Early Head

Start

Enrollment

Numbers

EHS %

Income

Eligible

0-100% 513 65% 157 69%

TANF/SSI 138 18% 44 20%

Foster

Children 51 6% 9 4%

Homeless 9 1% 5 2%

100-130% 80 10% 12 5%

Over Income 0 0% 0 0%

Persons

in Family Poverty

Guidelines

130%

1 11,880 15,444

2 16,020 20,826

3 20,160 26,208

4 24,300 31,590

5 28,440 36,972

6 32,580 42,354

7 36,730 47,749

8 40,890 53,157

Income Guidelines for Enrollment

into the program is based on age

and income which is set by the

federal government.

*For Families over 8 members add

$4,160 for each member.

Enrollment Funded for 696 Head Start Children Served 791

Funded for 134 Early Head Start Children Served 227

Funded for 8 Pregnant Moms Served 39

Provided Special Services for 190 HS; EHS 29

On the Waiting List 405 HS; 95 EHS

Average Daily Attendance this

year 87% Head Start and 79%

Early Head Start Average

Monthly enrollment per funded

enrollment 114% Head Start,

207% Early Head Start

Our Head Start/Early Head Start Program is totally collaborative within the community. Working with

partners allows us to provide additional resources for our families to better meet their needs. Some of our

collaborative partners include: Cabell, Lincoln, Mason and Wayne Boards of Education, Birth to Three,

WIC, United Way, Tri-State Literacy Council, DHHR, CPS, Family Connections, KVC, Team for WV, Mar-

shall University, Joan C. Edwards School of Medicine, MU Psychology Department, Hope’s Place, Start-

ing Points, City Mission, River Valley CDS, St. Mary’s Hospital, Community Libraries, HID, Community

Churches, Work for WV, Dr. Isabel Pino, Bonnie Bailey, Robert Martin, Debra Eddy, Resource Network,

Information and Referral, Goodwill Industries, American Red Cross, Huntington Area Food Banks, Hun-

tington Junior College, Branches, 4-H, Early Education Station, Playmates Child Care.

Our Program just finished our 2nd year

of its five year grant period. During the

first year the Head Start Key Indicator-

Compliant (HSKI-C) is required. This is a

pass fail review. The review was conduct-

ed from 3-29-2016 to 3-31-2016 . We

received notice from the Office of Head

Start that we successfully passed the re-

view.

Universal Strategies Presented By:

TIM ANDREWS-Nationally Known Teacher/Consultant

Positive Behavior Interventions and Supports

Our program was excited have Mr. Andrews train our staff December 2016. A strong foundation of social-emotional development and

building early friendships are key skills for children as they gain confidence to share their investigations, contribute ideas, and solve prob-

lems through teamwork in the classroom community. Our training plan for 2016-17 included an emphasis on the Positive Behavior Interven-

tions and Supports (PBIS) model; PBIS is an evidenced-based approach for addressing challenging behavior within a variety of natural set-

tings. A state-wide initiative for PBIS is also being rolled out by the WVDE, as well.

In December 2016, we invited a well-known expert and consultant on PBIS, Tim Andrews, to come to WV and share his expertise on Univer-sal Strategies for Classroom Teachers and Classroom Teams. He presented his strategies to our HS/EHS staff and collaborative partners. Tim offered a wealth of ideas on implementing PBIS in our fully inclusive classrooms, including how coaches can support teachers in implementing effective change in the classroom environment and their adult/child interactions. He demonstrated inventive use of puppets to underscore the tenets of PBIS, such as building positive relationships, teaching friendship skills, enhancing emotional literacy, and imple-menting individualized interventions. Better supports for parent communication and family engagement were also explored through the lens of PBIS.

Parents Buying Art Work at a

Family Engagement Activity

Parent Volunteering and Reading

to Children

Thanks to West Virginia PBS for letting

Clifford come and read his favorite book for

Read To Me Day.

Family and Community Engagement

Strengthening Families Mini Grant

Love Me First Project TEAM for West Virginia Children was

pleased to offer 2017 Strengthening Families

Mini-Grants. This grants were offered to

programs to intentionally broaden, deepen

and/or sustain strategies to prevent child

abuse, improve family well-being and

healthy child development, using the

Strengthening Families Protective Factors

Framework. Southwestern ‘s Early Head

Start Program received one of the grants to

enrich their home-based program.

The “Love Me First Project” by Southwest-

ern Community Action Council’s Early Head

Start providers in Lincoln and Wayne coun-

ties served rural parents in the program,

many impacted in some way by West Virgin-

ia’s addiction epidemic. The project main

focus was developing trusting, caring rela-

tionships with parents through home visits,

learning and support opportunities, to en-

hance resiliency and healthy social connec-

tions.

Program strategies will be sustained and

techniques will continue after the grant cycle

in many different ways. Knowledge and

resources that we have brought about with

the Love Me First Project will be shared with

new parents and families that we enroll.

Our parents will be empowered in years to

come through community resources, the

information that our parents have sought

and the education and training that we have

provided. A mindset of compassion, in-

stilled in the staff will enable us to teach the

protective factors to achieve positive results

to make a strong family unit for the children

and families we serve.

2

Supporting transitions provides guidance to help families, staff, early education programs

and partners collaborate to execute successful transitions for children and families. Transi-

tion plans are written for individual children six months prior to their third birthdate to help

children and families move with ease from one program to another. These plans take into

consideration children’s current skills and concepts in the various Head Start Early Learn-

ing Outcomes Framework domains and how they play a role as the children transition from

one setting to another.

The SCAC Transition plans are written with input from staff and parents. These plans in-

clude individualized goals, planning methods and strategies to achieve those goals. Transi-

tions occur at many points throughout the years that children are enrolled in Head Start/

Early Head Start. These transitions can be eased with joint planning, information-sharing,

open communication, and ample time to adjust to the next learning environment. The ulti-

mate goal of a successful transition is to identify ways programs can promote continuity

between programs and provide support to children and families in that process

TRANSITIONS EARLY HEAD START AND HEAD START

STAFF TRAININGS

The 2016-2017 Training & Tech-

nical Assistance-T/TAS Plan for

Head Start & Early Head Start was

implemented in several different

ways; On-Line Webinars, Facilita-

tor Directed Power Point Presenta-

tions, local, state, regional and na-

tional conferences and workshops,

Collaborative County trainings and

enrollment into higher level aca-

demic institutions; to meet certifi-

cation requirements. These ave-

nues of trainings are beneficial, in

that, they maximized program

quality, enhanced staff competen-

cies, increased growth and devel-

opment and identified expected

outcomes and desired results to-

ward the School Readiness goals.

Staff participated in the trainings

through several options; full staff,

individual/one-on-one and cluster/

group specific. Some training top-

ics included the OHS mandated

health & safety requirements;

CPR/FA, Medication Administra-

tion, Child Abuse and Neglect, Pro-

gram and State Reporting Process

on Child Abuse and Neglect, OSHA

- Blood Borne Pathogens, MSDS &

Hazardous Communication, Safe

Driving, Car Seat Safety and

Workplace Safety Awareness.

Several County Collaborative work-

shops were completed; Children in

Trauma, Math & Literacy Modules,

Creative Curriculum & Lesson

Planning, CPI-Crisis Prevention

Instruction, CLASS/Instructional

Support, ELRS-A Closer Look, So-

cial Emotional Modules 3 & 4 and

TRANSITIONS-Kindergarten Here

I Come.

Parent Engagement

The opportunities for Parent, Family & Community Engagement is done through a variety of

events, all with an educational focus, that supports the School Readiness goals and the Parent,

Family & Community Engagement framework: Parent Meetings with a guest speaker will be

held every other month, Parent Activities, County Community Days-Parent Chat and Off-site

workshops. Our newest event, implemented this year, is our Family Engagement event. It is

a monthly opportunity for parents to

come into the classroom and engage with

their child in a classroom setting. The

event gives parents an opportunity to

observe their child in the school setting

with the teacher and teacher assistant

role modeling early childhood education

and facilitating parent engagement with

their child. Preparing both for School

Readiness.

Number of Activities offered

by Program

Head

Start

Early

Head

Start

Male Involvement Activities 666 95

Number of Family Engagement

Activities

268 99

Parent Meetings/Trainings 144 43

Community Days/Parent Chats 133 133

Parents attending Child Abuse and

Neglect training

SCHOOL READINESS HEAD START CHILD OUTCOMES

All Head Start children are assessed using the ELRS (Early Learning Re-

porting Systems) three times per program year: Fall, Winter, and Spring.

Their developmental progress is tracked in five school readiness domains

and scored using a one point (low) to five point (high) scale. The School

Readiness Goals and percentage of growth are as follows:

School Readiness Goals for 2016-2017

Goal 1- Approaches to Learning- Children will exhibit increased ability

to explore and experiment with a wide variety of materials by persistently

engaging in creative play and learning to express their discoveries.

Increase from Fall to Spring- 61.68%

Goal 2- Social Emotional Development- Children will demonstrate the increased ability

to develop and engage in positive relationships with adults and other children while exhibit-

ing increasing ability to self-regulate emotions and behaviors.

Increase from Fall to Spring- 64.29%

Goal 3- Language and Literacy- Children will exhibit an increase in receptive and expres-

sive language abilities by participating in a variety of language and literacy activities.

Increase from Fall to Spring- 108.55%

Goal 4- Cognition and General Knowledge- Children will gain a better understanding

of their environment and how things compare and are interrelated by using their senses to

explore and investigate math and science concepts in their world. With increasing ability in

these cognitive areas, the children will be able to make predictions, investigate and draw

conclusions.

Increase from Fall to Spring- 127.03%

Goal 5- Physical Health and Development- Children will demonstrate an increased

awareness of health and safety practices, and exhibit increased motor skill development and

coordination. Children will increase their control of small muscle coordination and gross

motor skill development by participating in a variety of experiences that will improve skill

acquisition.

Increase from Fall to Spring- 92.50%

The year-end data demonstrates an overall increase of 90.81% from Fall to Spring in the five developmental/school readiness domains. In summary, our Head Start children made steady and consistent gains in skill development throughout the program year. These consistent gains reflect the high quality of the classroom learning environments, effective curriculum imple-mentation, and positive teacher/child interactions. The steady gains made this program year demonstrate that our children at Southwestern Community Action Council/Head Start are prepared to be lifelong learners.

3

Domains 2015-2016 2016-2017 National

Average

Emotional

Support

6.02 6.08 6.0

Classroom

Organization

5.41 5.58 5.73

Instructional

Support

3.01 3.07 2.83

This year at Monroe we were able to

increase the amount of whole foods

(foods low in sugar, fat, sodium and

made mostly from scratch) by the end

of the year by 5%. We will continue to

incorporate new foods and fresher

foods into our menus.

HEALTH AND NUTRITION GOAL INFORMATION

% of Children Completed

2016-2017 School Year

Early Head

Start

Head

Start

Pregnant Women with Insurance 100%

Children with Health Insurance 103% 111%

Medical Homes 103% 111%

Medical Exams 103% 111%

Immunizations 103% 109%

Dental Homes 103% 111%

Dental Exams 103% 111%

CLASS RESULTS

CLASS, which is short for

Classroom Assessment Scoring

System is a tool used to evalu-

ate teacher/child interactions

in three domains: Emotional

Support, Classroom Organiza-

tion, and instructional Support.

The domains are scored on a

scale of one (low) to seven

(high). For the 2016-2017

school year we were able to

assess 54 classrooms, up from

39 classrooms during the 2015-

2016 school year. While our

score for Classroom Organiza-

tion is slightly below the na-

tional average, we are pleased

with the increase we saw in our

score in this domain.

Disabilities For the 2016-17 school year, 190

HS children had Individualized

Education Plans (IEP), and 27

EHS children and their families

received Individual Family Ser-

vice Plans (IFSP). During the

school year, 75 Head Start chil-

dren were referred and received

an IEP, while 14 EHS children

were referred to Birth To Three

and received an IFSP.

Mental Health There were 15 Head Start refer-

rals for mental health consulta-

tions during the 2016-17 school

year.

Exploring Science

Board of Directors 2016-

2017

David Harris, President

David Roberts, Vice President

Lorrie Wright, Secretary

Roy Matthews, Treasurer

Nancy Cartmill, Parliamentarian

Jeff Bowen

Farris Burton

Bonnie Fruth

Teresa Polston

Deb Stollings

Louis Watts

Ed Zimmerman

Mr. Dwight Coburn, CEO 540 5th Avenue Huntington, WV 25701 Phone: 1-800-319-7131 Website: www.scacwv.org

US Department of Health & Human Services

Head Start $5,008,148

Early Head Start $1,760,302

US Department of Agriculture $60,265

Collaboration Contributions from the Boards of Education and other Community Agencies $1,093,786

Number of Breakfasts Claimed: 11,459 Lunches: 10,618 Snack: 4919

In Kind

Volunteer Number: HS 848 Current or Former HS Parents 653

Volunteer Number: EHS 248 Current or Former EHS Parents 102

Hours: HS 5,588 EHS 2,178

Total In Kind $1,854,96.42

Program Expenses

Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Program Services, Men-tal Health, Dental Health, Literacy, Nutrition Services, Rent, Utilities, Professional Develop-ment, and Building Materials

The Promise of Community

Action

Community Action changes peo-

ple’s lives, embodies the spirit of

hope, improves communities

and makes America a better

place to live. We care about the

entire community and we are

dedicated to helping people help

themselves and each other.

The Mission of SCAC, Inc.

Head Start/Early Head

Start

To establish a foundation of

trust with children and their

families through ongoing inte-

grated community services

which nurture personal growth,

economic development and self

sufficiency.

SCAC, Inc. Programs

Head Start/Early Head Start

Weatherization

Senior Community Service

Employment Program

Case Management/Home-

Makers Services

Mason County Homeless

Shelter

Simms Housing Project

Community Block Grant

Supportive Services for

Veterans and Families

Ms. Donna Taylor, Director Administration Offices 1100 Monroe Avenue Huntington, WV 25704 Phone: 1-304-697-4600 Email: donna.taylor@scacwv.org

HEAD START*/PRE-K^ COLLABORATIVE

HS Cabell

Altizer^Central City^ Cox Landing^ Culloden^ Davis Creek^ Guyandotte^ Highlawn^ Hite

Sanders^ Martha^ Milton*^ Monroe*^ Nichols^ Ona^ Salt Rock^ Southside^ Spring Hill^

Village of Barboursville^

HS Lincoln

Duval^ Hamlin^ Harts* Harts Primary^ Ranger^ West Hamlin^

HS Mason

Ashton^ Beale^ Early Education Station^ Leon^ Magic Years^New Haven^ Point Pleasant Primary^

HS Wayne

Buffalo^ Ceredo* Ceredo Pre-K^ Crum^ Dunlow^ East Lynn^ Fort Gay^ Kenova^ Wayne^ Westmoreland^

Early Head Start Sites

EHS Cabell

Cabell Midland High School, Huntington

High School, Monroe, St. John’s,

Pregnant Moms Program

EHS Lincoln

Lincoln County Home Based

EHS Mason

Lakin

EHS Wayne

Wayne County Home Based