southern seven head start/early head start ersea 2017 ...activitycalendar, 09/16, rm 7 february,...
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Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 1
August, 2016
Monday Tuesday Wednesday Thursday Friday 1
2
3 4 5
8 Egyptian ELC Staff Return
9 Site Supervisor Meeting at 9 a.m.
10 11 12
15 All HS/EHS Staff Return Pre-Service Training Pre-Service Week
16 17 18 19
22 Children’s First Day Daily Entry Report (e-mail) Begin Fall Portfolio Collection (HS & EHS) Lesson Plans Due
23 Daily Entry Report (e-mail)
24 Daily Entry Report (e-mail)
25 Daily Entry Report (e-mail)
26 Daily Entry Report (e-mail) Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due
29 Daily Entry Report (e-mail) Heights & Weights Due in ChildPlus.Net
30 Management Team Meeting at 9 a.m. Daily Entry Report (e-mail)
31 Parent Coordinator Meeting at 9 a.m. Daily Entry Report (e-mail)
Administration – Purple ERSEA – Blue Family/Community Partnerships – Pink Health/Nutrition – Red Education – Green Mental Health/ Special Needs – Bright Green Transportation – Orange *(if applicable)
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 2
September, 2016
Monday Tuesday Wednesday Thursday Friday
1
2 TRAINING DAY Weekly Enrollment & 3 Day Absences Due Family Case Management Documentation Due August Meal Participation/Milk Logs/Adult Meal Count Due Oct. Food Orders/Inventory/ Product Records/Receipts Due Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
5
LABOR DAY HOLIDAY
6 Site Supervisor Meeting at 9 a.m. Time Sheets Due Begin First Home Visit Begin DIAL-4’s; ASQ-3’s; ASQ-SE’s Lesson Plans Due August Attendance & Analysis Reports Due (if applicable)
7 Dental Safari at Cairo Hearing & Vision at Hardin, Jonesboro, & Mounds Mental Health Observations for Goreville
8 Hearing & Vision at Brookport & Vienna Mental Health Observations for Mounds & Pulaski Co. Home Based
9 August In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due *Pre-Trip Inspections Due
12 Dental Safari at Hardin
13 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m. Dental Safari at Hardin Hearing & Vision at Metropolis
14 CPR/AED Training from 8:30 a.m. – 12 p.m. Dental Safari at Hardin Mental Health Observations for Vienna
15 Head Start Safety Meeting at 2 p.m. Dental Safari at Brookport & Metropolis Hearing & Vision at Egyptian Mental Health Observations for Hardin & Pope
16 TRAINING DAY Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due
19 Policy Council Meeting at 9 a.m. Hearing & Vision at Cobden Lesson Plans Due
20 30th DAY Management Team Meeting at 9 a.m. Time Sheets Due Dental Safari at Mounds Hearing & Vision at Anna Certified Birth Certificates Due First Bus Evacuation Drill Must be Complete
21 Mental Health Observations for Cairo
22 Dental Safari at Egyptian
23 Weekly Enrollment & 3 Day Absences Due Dental Safari at Egyptian Hearing & Vision at Cairo *Pre-Trip Inspections Due
26 Hearing & Vision at Goreville DIAL-4’s; ASQ-3’s; ASQ-SE’s Due on Returning Children
27 Dental Safari at Anna & Jonesboro
28 Parent Coordinator Meeting at 9 a.m. Mental Health Observations for Metropolis & Massac Co. Home Based
29 Hearing & Vision at Pope Mental Health Observations for Brookport & Metropolis
30 All CACFP Enrollment Forms Due Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due *Pre-Trip Inspections Due *Monthly Bus Reports Due *Bus Audit/Map/Alternate Route/Road Hazard Form *Child Transportation List for Pre-K (Child Plus Report 1520)
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 3
October, 2016
Monday Tuesday Wednesday Thursday Friday Head Start Awareness Month Hang new flyers in the communities. Parent Coordinators & ERSEAS will review all files at C.O. (eligibility) for Self-Assessment.
3 First Day for Late Start Classrooms at Massac CLASS Observations Begin (Pre) Begin Fall Portfolio Collection (Late Start Massac) Lesson Plans Due
4 Site Supervisor Meeting at 9 a.m. Time Sheets Due September Meal Participation/ Milk Logs/Adult Meal Count Due Nov. & Dec. Food Orders/ Inventory/Product Records/ Receipts Due
5 45th DAY All EHS Dental Screens Due DIAL-4’s; ASQ-3’s; ASQ-SE’s Due First Home Visit Due Mental Health Observations for Anna & Union Co. Home Based
6 Best Practices Class from 8:30 a.m. – 4 p.m. Dental Safari at Vienna Dental Safari for Pope Co. ELC at Vienna Mental Health Observations for Anna & Jonesboro
7 September In-Kind Due Weekly Enrollment & 3 Day Absences Due September Attendance & Analysis Reports Due Family Case Management Documentation is Due Health Follow-Up Due Individualized Worksheets Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
10
COLUMBUS DAY HOLIDAY
11 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m. Heights & Weights Due in ChildPlus.Net (Late Start Massac) Lesson Plans Due
12 CPR/AED Training from 8:30 a.m. – 12 p.m. Mental Health Observations for Egyptian
13 Best Practices Class from 8:30 a.m. – 4 p.m. Mental Health Observations for Cobden
14 Weekly Enrollment & 3 Day Absences Due Family Fun Nights & Male Involvement Due *Pre-Trip Inspections Due
17 Policy Council Meeting at 9 a.m. Late Start Massac begin DIAL-4’s Late Start Massac begin Home Visit’s Lesson Plans Due
18 Management Team Meeting at 9 a.m. Time Sheets Due
19
20 60th DAY Best Practices Class from 8:30 a.m. – 4 p.m. Family Assessments Due (1st) Dental Safari at Goreville
21 TRAINING DAY Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due
24
25
26 Parent Coordinator Meeting at 9 a.m.
27 Best Practices Class from 8:30 a.m. – 4 p.m.
28 Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due End Fall Portfolio Collection (HS) *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due
31 Begin Winter Portfolio Collection (HS) Begin First Family/Staff Conferences Lesson Plans Due DIAL-4’s Due on Returning Children (Late Start Massac)
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 4
November, 2016
Monday Tuesday Wednesday Thursday Friday
1 Site Supervisor Meeting at 9 a.m. Time Sheets Due
2 October Meal Participation/ Milk Logs/Adult Meal Count Due Dec. Inventory/Product Records/Receipts Due
3 Best Practices Class from 8:30 a.m. – 4 p.m.
4 Weekly Enrollment & 3 Day Absences Due October Attendance & Analysis Reports Due Family Case Management Documentation Due Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
7 Health Advisory/ Education & Special Needs Committee Meeting at 9 a.m. at Vienna
8 Service Team Meeting at 9 a.m.
9
10 Best Practices Class from 8:30 a.m. – 4 p.m. October In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due *Pre-Trip Inspections Due
11
VETERANS DAY HOLIDAY
14 Lesson Plans Due
15 First Aid Class from 8:30 a.m. – 12 p.m. Management Team Meeting at 1 p.m. Time Sheets Due
16 45th DAY (Late Start Massac) CPR/AED Training from 8:30 a.m. – 12 p.m. DIAL-4’s & Home Visits Due (Late Start Massac)
17 Best Practices Class from 8:30 a.m. – 4 p.m. Head Start Safety Meeting at 2 p.m.
18 90th CALENDAR DAY ON THE 19TH Weekly Enrollment & 3 Day Absences Due End of Fall Portfolio Collection (EHS) All HS Dentals Due *Pre-Trip Inspections Due
21 Policy Council Meeting at 9 a.m. Begin Winter Portfolio Collection (EHS) Lesson Plans Due
22 23 TRAINING DAY Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due
24
THANKSGIVING HOLIDAY
25
THANKSGIVING HOLIDAY
28 First Family/Staff Conference Due Lesson Plans Due
29 Site Supervisor Meeting at 9 a.m. Time Sheets Due
30 Parent Coordinator Meeting at 9 a.m. CLASS Observations are Due (Pre) Monthly Recruitment Roster Due *Monthly Bus Reports/ Safety Evacuation Drills Due
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 5
December, 2016
Monday Tuesday Wednesday Thursday Friday
1 Fall ECERS & ITERS Due
2 Weekly Enrollment & 3 Day Absences Due November Attendance & Analysis Reports Due Family Case Management Documentation Due November Meal Participation/Milk Logs/Adult Meal Count Due Jan. Food Orders/Inventory/ Product Records/Receipts Due Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
5
6 7
8
9 November In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due *Pre-Trip Inspections Due
12 Policy Council Meeting at 9 p.m. (tentative) Lesson Plans Due
13
14 Last Day for Early Head Start Children
15 TRAINING DAY FOR EHS STAFF (tentative) Last Day for Head Start Children Mid-Year Parent Surveys Due
16 TRAINING DAY FOR EHS STAFF (tentative) Last Day for Head Start/Early Head Start Staff Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due End of Fall Portfolio Collection (Late Start Massac) *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due
19 TRAINING DAY FOR EHS STAFF (tentative)
ALL SITES CLOSED
20 TRAINING DAY FOR EHS STAFF (tentative)
21
22 23 CHRISTMAS EVE HOLIDAY
(Observed)
26 CHRISTMAS DAY
HOLIDAY (Observed)
ALL SITES CLOSED
27 28 29 30
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 6
January, 2017
Monday Tuesday Wednesday Thursday Friday Annual Intake/Eligibility Training (Parent Coordinators & Site Supervisors) Spring Recruitment Planning Meeting at Each Site (Parent from Site, Parent Coordinators, Site Supervisors, ERSEAS)
2
NEW YEAR’S DAY HOLIDAY
(Observed)
3 All Staff Return TRAINING DAY Dec. Meal Participation/Milk Logs/Adult Meal Count Due Feb. Food Orders/Inventory/ Product Records/Receipts Due
Lesson Plans Due
4 All Children Return Begin Winter Portfolio Collection & Family/Staff Conferences (Late Start Massac)
5
6 Weekly Enrollment & 3 Day Absences Due December Attendance & Analysis Reports Due Family Case Management Documentation Due Health Follow-Up Due
Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
9 Policy Council Meeting at 9 a.m. (tentative)
10 Site Supervisor Meeting at 9 a.m. Time Sheets Due
11 12
13 December In-Kind Due Weekly Enrollment & 3 Day Absences Due Individualized Worksheets Due
*Pre-Trip Inspections Due
16
MARTIN LUTHER KING HOLIDAY
17 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m. Lesson Plans Due
18 CPR/AED Training from 8:30 a.m. – 12 p.m. Mental Health Observations for Goreville
19 Head Start Safety Meeting at 2 p.m. Mental Health Observations for Mounds & Pulaski Co. Home Based
20 Weekly Enrollment & 3 Day Absences Due *Pre-Trip Inspections Due
23
24 Management Team Meeting at 9 a.m. Time Sheets Due
25 Parent Coordinator Meeting at 9 a.m. Mental Health Observations for Hardin & Pope
26 Mental Health Observations for Vienna
27 Weekly Enrollment & 3 Day Absences Due Monthly Recruitment Roster Due End Winter Portfolio Collection (HS) *Pre-Trip Inspections Due
30 Begin Spring Portfolio Collection (HS) Begin Second Home Visits Lesson Plans Due
31 Family/Staff Conferences Due (Late Start Massac) *Bus Audit/Map/Route/ Road Hazard Form *Monthly Bus Reports/Safety Evacuation Drills Due *Child Transportation List for Pre-K (Child Plus Report 1520) Second Bus Evacuation Drill Must be Complete
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 7
February, 2017
Monday Tuesday Wednesday Thursday Friday Begin Intakes for the 17-18 School Year!
1 CLASS Observations Begin (Post) Mental Health Observations for Cairo
2 Jan. Meal Participation/ Milk Logs/Adult Meal Count Due March Food Orders/ Inventory/Product Records/Receipts Due
3 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due January Attendance & Analysis Reports Due Family Case Management Documentation Due Second Heights & Weights Due in ChildPlus.Net Health Follow-Up Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
6 Policy Council Meeting at 9 a.m. (tentative)
7 Site Supervisor Meeting at 9 a.m. Time Sheets Due
8 Mental Health Observations for Metropolis & Massac Co. Home Based
9 Mental Health Observations for Brookport & Metropolis
10 January In-Kind Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Individualized Worksheets Due *Pre-Trip Inspections Due
13
LINCOLN’S B’DAY HOLIDAY
(Observed)
14 Service Team Meeting at 1 p.m. Lesson Plans Due
15 First Aid Class from 8:30 a.m. – 12 p.m. Mental Health Observations for Anna & Union Co. Home Based
16 CPR/AED Training from 8:30 a.m. – 12 p.m. Mental Health Observations for Anna & Jonesboro
17 TRAINING DAY Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Second ASQ-3 Due (EHS) *Pre-Trip Inspections Due
20
PRESIDENT’S DAY HOLIDAY
21 Management Team Meeting at 9 a.m. Time Sheets Due
22 Parent Coordinator Meeting at 9 a.m. Mental Health Observations for Egyptian
23 Mental Health Observations for Cobden
24 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due End of Winter Collection (EHS) *Pre-Trip Inspections Due
27 Health Advisory/ Education & Special Needs Committee Meeting at 9 a.m. at Vienna Lesson Plans Due Begin Spring Portfolio Collection (EHS) Begin Second Home Visits (Late Start Massac)
28 *Monthly Bus Reports/ Safety Evacuation Drills Due
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 8
March, 2017
Monday Tuesday Wednesday Thursday Friday Staff Recruitment Days & Open House Days
1
2 Feb. Meal Participation/ Milk Logs/Adult Meal Count Due April Food Orders/ Inventory/Product Records/Receipts Due
3 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due February Attendance & Analysis Reports Due Family Case Management Documentation Due Health Follow-Up Due Second Home Visit Due Mental Health/Special Needs Follow-Up Due Special Needs Individual Documentation Due *Pre-Trip Inspections Due
6 7 Site Supervisor Meeting at 9 a.m. Time Sheets Due
8
9 10 February In-Kind Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Individualized Worksheets Due End of Winter Portfolio Collection (Late Start Massac) *Pre-Trip Inspections Due
13 Begin Spring Portfolio Collection (Late Start Massac) Lesson Plans Due
14 First Aid Class from 8:30 a.m. – 12 p.m. Service Team Meeting at 1 p.m.
15 CPR/AED Training from 8:30 a.m. – 12 p.m.
16 Head Start Safety Meeting at 2 p.m.
17 TRAINING DAY Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due Second Home Visits Due (Late Start Massac) *Pre-Trip Inspections Due
20 Policy Council Meeting at 9 a.m. Begin Second Family/ Staff Conferences (HS & EHS)
21 Management Team Meeting at 9 a.m. Time Sheets Due
22 23 Family Assessments Due (2nd)
24 CLASS Observations Due (Post) Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due *Pre-Trip Inspections Due
27 Lesson Plans Due
28 29 Parent Coordinator Meeting at 9 a.m.
30 31 TRAINING DAY – Seven County Staffing
Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 9
April, 2017
Monday Tuesday Wednesday Thursday Friday Parent Appreciation at all Sites Staff Recruitment Days & Open House Days
3
4 Site Supervisor Meeting at 9 a.m. (tentative) Time Sheets Due March Meal Participation/Milk Logs Adult Meal Count Due May Food Orders/ Inventory/Product Records/Receipts Due
5 6
7 March In-Kind Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due March Attendance & Analysis Reports Due Family Case Management Documentation is Due Health Follow-Up Due Individualized Worksheets Due Mental Health/Special Needs Follow-Up is Due Special Needs Individual Documentation is Due *Pre-Trip Inspections Due
10 Lesson Plans Due
11 Service Team Meeting at 9 a.m.
12 13 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due End Spring Portfolio Collection (HS) Second Family/Staff Conferences Due *Pre-Trip Inspections Due
14
GOOD FRIDAY HOLIDAY
17 Policy Council Meeting at 9 a.m.
18 Management Team Meeting at 9 a.m. Time Sheets Due
19 Parent Coordinator Meeting at 9 a.m.
20 Last Day for Head Start Children End-of-the-Year Parent Surveys Due
21 Last Day for Head Start Staff April In-Kind Due (HS) Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due April Meal Participation/Milk Logs Adult Meal Count Due Aug. Food Orders/Inventory/ Product Records/Receipts Due Health Follow-Up Due Inventory & Start Up Orders Due *Pre-Trip Inspections Due *Monthly Bus Reports/Safety Evacuation Drills Due
24 Early Head Start Children begin Home Based Summer Services Home Based Meeting at 9 a.m. Kindergarten Files
25 26
27 28
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 10
May, 2017
Monday Tuesday Wednesday Thursday Friday Selection for 17-18 Begins Kindergarten Files/Returning Files
1 2 3 4
5 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due April Attendance & Analysis Reports Due Family Case Management Documentation is Due
8 Begin Second Family/Staff Conferences (Late Start Massac)
9
10
11 12 April In-Kind Due Individualized Worksheets Due Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due
15 Policy Council Meeting at 9 a.m.
16 17 Parent Coordinator Meeting at 9 a.m.
18 19 Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due End Spring Portfolio Collection (EHS & Late Start Massac)
22 Begin Summer Portfolio Collection (EHS)
23 24 Management Team Retreat at 9 a.m. (tentative)
25 Last Day for Children (Late Start Massac - tentative) Family/Staff Conferences Due (Late Start Massac)
26 Last Day for Staff (Late Start Massac - tentative) Weekly Enrollment & 3 Day Absences Due Weekly Recruitment Roster Due
29 MEMORIAL DAY
HOLIDAY
30 31
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 11
June, 2017
Monday Tuesday Wednesday Thursday Friday
1
2 Weekly Enrollment Due Weekly Recruitment Roster Due May Attendance & Analysis Reports Due Family Case Management Documentation is Due
5 Third Heights & Weights Due in ChildPlus.Net
6 7 8 9 May In-Kind Due Weekly Enrollment Due Weekly Recruitment Roster Due
12
13 14 15 16 Weekly Enrollment Due Weekly Recruitment Roster Due
19 Policy Council Meeting at 9 a.m. (tentative) Health Advisory/ Education & Special Needs Committee Meeting at 10 a.m. at Vienna
20 21 22 23 Weekly Enrollment Due Weekly Recruitment Roster Due
26
27
28 29 30 Weekly Enrollment Due Weekly Recruitment Roster Due
Southern Seven Head Start/Early Head Start
2016 – 2017 ACTIVITY CALENDAR
Activitycalendar, 09/16, rm 12
July, 2017
Monday Tuesday Wednesday Thursday Friday 3
4
INDEPENDENCE DAY
HOLIDAY
5 6 7 June In-Kind Due Weekly Enrollment Due Weekly Recruitment Roster Due June Attendance & Analysis Reports Due
10 11 12 13 14 Weekly Enrollment Due Weekly Recruitment Roster Due
17 Policy Council Meeting at 9 a.m. (tentative)
18 19 20 21 Weekly Enrollment Due Weekly Recruitment Roster Due
24 25 26 27 28 Weekly Enrollment Due Weekly Recruitment Roster Due
31
August, 2017
Monday Tuesday Wednesday Thursday Friday
1 2 3 4 Weekly Enrollment Due End Summer Portfolio Collection (EHS)
7 Policy Council Meeting at 9 a.m. (tentative)
8 9 10 11 July In-Kind Due
14 15 16 17 18
21 22 23 24 25
28 29 30 31