south east texas regional planning commission …

SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION

EXECUTIVE COMMITTEE MEETING MINUTES

AUDIO/VISUAL CONFERENCE VIA GOTOMEETING

JUNE 17, 2020, 11:30 AM

The South East Texas Regional Planning Commission (SETRPC) Executive Committee

met on Wednesday, June 17, 2020, 11:30 am. Due to circumstances regarding the COVID-19

pandemic, the meeting was held via GoToMeeting. Mayor Rebecca Ford, City of Bevil Oaks,

called the meeting to order at 11:33 a.m. This was followed by a roll call of Executive Committee

members by Ms. Suzanne Carver, Executive Assistant, SETRPC, in order to establish a quorum.

Mayor Roy McDonald, City of West Orange, gave the Invocation, followed by the Pledge of

Allegiance.

EXECUTIVE COMMITTEE REPRESENTATIVES PRESENT

Judge Wayne McDaniel, Hardin County

Mr. Fred Jackson, Attorney, Representative for Judge Jeff Branick, Jefferson County

Commissioner Johnny Trahan, Orange County

Mayor Becky Ames, City of Beaumont

Mayor Rebecca Ford, City of Bevil Oaks

Mayor Pro Tem Terri Gauthier, City of Bridge City

Mayor Thurman “Bill” Bartie, City of Port Arthur

Mayor Kelly Carder, City of Vidor

Mayor Roy McDonald, City of West Orange

Mr. Joshua W. Allen, Sr., President, Jefferson County Drainage District #6

EXECUTIVE COMMITTEE REPRESENTATIVES NOT PRESENT

Commissioner L.W. “Nubbin” Cooper, Hardin County

Commissioner Chris Kirkendall, Hardin County

Commissioner Ken Pelt, Hardin County

Commissioner Alvin Roberts, Hardin County

Judge Jeff Branick, Jefferson County

Commissioner Everette “Bo” Alfred, Jefferson County

Commissioner Eddie Arnold, Jefferson County

Commissioner Michael “Shane” Sinegal, Jefferson County

Commissioner Brent Weaver, Jefferson County

Judge John Gothia, Orange County

Commissioner Theresa Beauchamp, Orange County

Commissioner Kirk Roccaforte, Orange County

Commissioner Robert Viator, Orange County

Mayor Pro Tem Robin Mouton, City of Beaumont

Councilmember David Rutledge, City of Bridge City

Councilmember (Vacant), City of Bevil Oaks

Mayor William T. Sanders, City of China

Mayor Pro Tem Matthew Lopez, City of China

Mayor Brad Bailey, City of Groves

Councilmember (Vacant), City of Groves

Mayor Fred Williams, City of Kountze

Mayor Pro Tem Mary Adams, City of Kountze

Mayor Don Surratt, City of Lumberton

Councilmember David Maniscalco, City of Lumberton

Mayor Don Albanese, City of Nederland

Councilmember Billy Neal, Representative for Mayor Don Albanese, City of Nederland

Councilmember Sylvia Root, City of Nederland

Mayor Kerry Abney, City of Nome

Councilmember (Vacant), City of Nome

Mayor Larry Spears, Jr., City of Orange

Councilmember Brad Childs, City of Orange

Mayor John Wesley Brown, City of Pine Forest

Mayor Pro Tem Tim Townley, City of Pine Forest

Mayor Dan Mohon, City of Pinehurst

Councilmember (Vacant), City of Pinehurst

Councilmember Charlotte Moses, City of Port Arthur

Mayor Glenn Johnson, City of Port Neches

Mayor Pro Tem Robert Arnold, City of Port Neches

Mayor Bonnie Stephenson, City of Rose City

Councilmember Jayme McGlothin, City of Rose City

Mayor David Lang, City of Rose Hill Acres

Councilmember Cindy Mason, City of Rose Hill Acres

Mayor Gary Strahan, City of Silsbee

MINUTES

SETRPC EXECUTIVE COMMITTEE

JUNE 17, 2020

PAGE 2

EXECUTIVE COMMITTEE REPRESENTATIVES NOT PRESENT, Continued

Councilmember Sue Bard, City of Silsbee

Mayor Bruce Robinson, City of Sour Lake

Councilmember Shane Rich, City of Sour Lake

Mayor John Durkay, City of Taylor Landing

Councilmember Phil Owens, City of Taylor Landing

Councilmember Angela Jordan, City of Vidor Mayor Pro Tem Shirley Bonnin, City of West Orange

Mr. Nicholas Carter, President, Lumberton Municipal Utility District

Mr. Brad Haeggquist, General Manager, Mauriceville Special Utility District

Mr. Hal Ross, Director, Jefferson County WCID #10

Mr. Norman Blackman, General Manager, Orange County WCID #1 (Vidor)

Mr. Tom Woolley, President, Orange County WCID #2 (West Orange) Mr. Leroy McCall, Jr., Jefferson County Drainage District #3

Mr. Richard Beaumont, Commissioner, Jefferson County Drainage District #7

Mr. Don Carona, General Manager, Orange County Drainage District

Mr. Fritz Erbelding, President, Hardin County Emergency Services District #2

Vacant, Jefferson County Emergency Services District #1

Mr. Daniel J. Diaz, Jefferson County Emergency Services District #3

Vacant, President, Orange County Emergency Services District #3

Mr. Scott Hall, General Manager, Lower Neches Valley Authority

Ms. Lorrie Taylor, Port Director & CEO, Orange County Navigation & Port District

Mr. Lee E. Smith, President, Port of Beaumont Mr. John Comeaux, Commissioner, Port of Port Arthur

Mr. Ken Duhon, Commissioner, Sabine-Neches Navigation District

Ms. Ann Galassi, Assistant General Manager, Sabine River Authority

Mr. Tony Aguilar, Jr., Beaumont ISD, Director of Operations & Maintenance

Mr. Todd Lintzen, Superintendent, Bridge City ISD

Dr. Dwaine K. Augustine, Superintendent, Hamshire-Fannett ISD

Dr. LaWanda Finney, Coordinator, Port Arthur ISD

Mr. Dale Fontenot, Director of Information Services, Port Neches-Groves ISD

Dr. Jay Killgo, Superintendent, Vidor ISD

STAFF PRESENT

Ms. Shanna Burke, Executive Director, SETRPC

Ms. Suzanne Carver, Executive Assistant, SETRPC

Mr. Jim Borel, Director, Finance, SETRPC

Ms. Glenda Lacy, Director, Disaster Recovery Division (DRD) & Human Resources Manager, SETRPC

Mr. Steve Curran, Director, Criminal Justice and Homeland Security Division (CJHSD)

Ms. Colleen Halliburton, Director, Community Services Division (CSD)

Ms. Stephanie Lartigue Pearson, Director, AARP Experience Corps

Ms. Crystal Petry, Director, Golden Triangle RSVP Mr. Pete De La Cruz, Director, 9-1-1 Emergency Network

Mr. Bob Dickinson, Director, Transportation & Environmental Resources Division (T&ER)

GUESTS PRESENT

Ms. Jennifer Harris, Government Relations, Texas General Land Office (GLO)

Ms. Rhonda Masters, Outreach Coordinator, Texas General Land Office (GLO)

Judge Mark Allen, Jasper County

Mr. Chris Boone, City of Beaumont

20-042 APPROVAL OF MAY 20, 2020 EXECUTIVE COMMITTEE MINUTES

➢ Mr. Joshua W. Allen, Sr., President, Jefferson County Drainage District #6, made a motion

to approve the May 20, 2020 Executive Committee Minutes. Mayor Becky Ames, City of Beaumont,

seconded the motion. The motion carried unanimously.

20-043 APPROVAL OF APRIL 2020 TREASURER’S REPORT

➢ Mayor Pro Tem Terri Gauthier, City of Bridge City, made a motion to approve the April

2020 Treasurer’s Report. Mayor Thurman Bartie, City of Port Arthur, seconded the motion. The

motion carried unanimously.

MINUTES


JUNE 17, 2020

PAGE 3

20-044 ADMINISTRATION

➢ Ms. Shanna Burke, Executive Director, SETRPC, provided an update on COVID-19

information as shown below:

Return of All Employees to SETRPC Offices – June 15, 2020

Effective Monday, June 15, 2020, all employees were expected to return to work at the SETRPC Offices, unless

they had an extenuating circumstance that has been assessed and cleared by a Director or for Directors, with the

Executive Director. There are several who are covered under the ADA, and those are being taken on by a case-

by-case basis. And, if an accomodation needs to be made, that is being done.

Public Access to SETRPC Offices – June 22, 2020

Effective Monday, June 22, 2020, the SETPRC Offices will be open to the public, depending on what’s going on

with COVID-19 in the area this week. Anyone entering will be screened at the front desk and all other protocols

currently in place will be expected of the public as is in place for employees.

Health Protocols for Office - Update

In order to ensure a safe work environment, we have taken the following steps outlined by the CDC and/or as

general safety precautions:

• Screening of all employees is done upon entering the office.

• Temperatures are taken.

• Completion of a symptom screening form is required.

• Hand sanitizer is required when entering the reception area from the lobby.

• Hand sanitizer, cleaning wipes, cleaning sprays and/or alcohol swabs are placed in common areas.

• Gloves have been made available in the area outside of Suzanne’s office.

• Soap is available in all kitchens and rest rooms.

• Hand sanitizer has been provided for each employee to have at his/her individual desk.

• Box of tissues has been provided for each employee to have at his/her individual desk.

• A face mask has been provided to all employees.

• Guidelines have been issued requesting social distancing, particularly in common areas.

• Outside air dampers have been installed on all air conditioning/heating units to allow inside air into the

building.

• Information about COVID-19 and the prevention of such has been placed throughout the building.

20-045 CRIMINAL JUSTICE & HOMELAND SECURITY DIVISION

➢ Mr. Steve Curran, Director, Criminal Justice & Homeland Security Division (CJHSD), stated

that the CJHSD was requesting approval to make application with the Hazard Mitigation Grant

Program for $200,000 ($150,000 federal and $50,000 in-kind/local cost share) to update the Hardin

County, Jefferson County, Orange County, and the South East Texas Regional Mitigation Action

Plans; and, potentially the Jasper County Mitigation Action Plans. The grant amount may adjust if it

is approved, and the grant application is due on July 31, 2020.

A Federal Emergency Management Administration (FEMA) and Texas Division of

Emergency Management (TDEM) approved Mitigation Action Plan is required in order for local

jurisdictions to receive any federal or state FEMA grant funding or to receive Public Assistance from

FEMA after a disaster. Local Emergency Management Coordinators contribute a substantial amount

of time to updating the plans, and non-grant funded personnel costs count toward the local match

requirement (In-kind costs). Historically, 100% of the cost share requirements have been met with

local in-kind personnel costs. A Request for Proposal has gone out in advance for a contractor to write

the plans contingent on HMGP funding approval.

Mr. Curran, on behalf of the CJHSD, requested approval to submit the Hazard Mitigation

Grant Program 4466-DR-TX (Imelda) application to update Regional Mitigation Action Plans as

presented.

Judge Wayne McDaniel, Hardin County, made a motion to approve the request for the CJHSD

to submit the Hazard Mitigation Grant Program 4466-Dr-TX (Imelda) application to update Regional

Mitigation Action Plans as presented. Commissioner Johnny Trahan, Orange County, seconded the

motion. The motion carried unanimously.

20-046 COMMUNITY SERVICES DIVISION

➢ Ms. Colleen Halliburton, Director, Community Services Division (CSD), requested approval

for Community Services Block Grant (CSBG) FY2020 Stabilization Subcontractors. Ms. Halliburton

explained that funds for Stabilization Assistance are provided, annually, to SETRPC by the Texas

Department of Housing and Community Affairs (TDHCA) in the form of a Community Services Block

Grant (CSBG). Stabilization Assistance provides one-time, annual assistance with rent and utilities

for households living below 200% of the federal poverty guidelines (normally at 125% or below the

poverty level).

MINUTES


JUNE 17, 2020

PAGE 4

In February, the SETRPC published a Request for Proposals (RFP) to subcontract Stabilization

Assistance in Jefferson County. SETRPC staff is conducting the Stabilization Assistance for

Hardin and Orange counties directly. Two agencies made proposals, Some Other Place for North

Jefferson County and United Board of Missions for South Jefferson County. The proposals were

reviewed and approved by the CSBG Advisory Council on Monday, June 15th, and the Council

respectfully requested approval from the SETRPC Executive Committee for SETRPC to subcontract

with Some Other Place and United Board of Missions in the amounts as follows (start date June 1,

2020):

• Some Other Place (North Jefferson County) – $30,793

• United Board of Missions (South Jefferson County) - $22,076

(See Attachment A for Method of CSBG Funding Distribution and Federal Poverty Level Guidelines.)

Mr. Josh Allen, President, Jefferson County Drainage District 6, made a motion to approve

the CSBG FY20 Stabilization Subcontractors as recommended and presented. Mayor Becky Ames,

City of Beaumont, seconded the motion. The motion carried unanimously.

➢ Next, Ms. Halliburton presented for approval a request for CSBG Subcontractor Amendments

to receive additional money using Texas Department of Housing and Community Affairs (TDHCA)

COVID-19 Discretionary Funds. The TDHCA has amended the SETRPC contract, adding $23,772 to

conduct Stabilization Assistance for low-income clients living at or below 200% of the federal poverty

guidelines impacted by COVID-19. TDHCA is providing the additional money from its Discretionary

Fund and is to be distributed in the same manner as SETRPC’s annual CSBG Stabilization Assistance

contract. The CSBG Advisory Council respectfully requested approval from the SETRPC Executive

Committee for the SETRPC to amend subcontracts with Some Other Place and United Board of

Missions to add the amounts as follows (start date June 2, 2020):

• Some Other Place - $9,892

• United Board of Missions - $7,092

Disbursement Methodology by Area for Informational Purposes Location Total

Population

% in

Poverty

from Total

Population

# in

Poverty

from by

4 Areas

% in

Poverty

by 4

Areas

2020 COVID

Discretionary

Funds

North Jefferson

(subcontract)

146,462 19% 27,828

42% $ 9,892

South Jefferson

(subcontract)

105,000 19% 19,950 30% $ 7,092

Hardin County

(SETRPC Staff)

56,379 13% 7,329 11% $ 2,605

Orange County

(SETRPC Staff)

84,047 14% 11,767 18% $ 4,183

TOTAL 391,888 66,874 100% $ 23,772

Mayor Pro Tem Terri Gauthier, City of Bridge City, made a motion to approve the CSBG

Subcontractor Amendments to receive additional money using TDHCA COVID-19 Discretionary

Funds as presented and recommended. Commissioner Johnny Trahan, Orange County, seconded the

motion. The motion carried unanimously.

➢ In conclusion, Ms. Halliburton reported that the TDHCA is in the process of implementing an

additional CSBG contract with SETRPC for the use of Coronavirus Aid, Relief, and Economic

Security Act (CARES) funds. The contract amount will be $649,330 and contains the same criteria

and client eligibility as the annual Stabilization Assistance contract. The CSBG Advisory Council

respectfully requested approval from the SETRPC Executive Committee for SETRPC to amend

subcontracts with Some Other Place and United Board of Missions to add the amounts as follows (start

date June 3, 2020):

• Some Other Place – $246,782

• United Board of Missions - $176,920

(See Attachment B for further details about the CARES Act funds and SETRPC’s plans.)

Mayor Becky Ames, City of Beaumont, made a motion to give approval for the SETRPC to

amend subcontracts with Some Other Place and United Board of Missions as recommended and

presented. Mayor Thurman “Bill” Bartie, City of Port Arthur, seconded the motion.

After a brief discussion regarding ways and efforts to prevent duplication of services, a vote

was called. The motion carried unanimously.

Finally, Mayor Rebecca Ford, City of Bevil Oaks, SETRPC President, commended Ms.

Halliburton and staff for the good work they are doing.

MINUTES

SETRPC EXECUTIVECOMMITTEE

JUNE 17, 2020

PAGE 5

20-047 TRANSPORTATION & ENVIRONMENTAL RESOURCES DIVISION

➢ Mr. Bob Dickinson, Director, Transportation & Environmental Resources Division (T&ER),

reminded everyone that the SETRPC T&ER Annual Household Hazardous Waste and Scrap Tire

Event that was scheduled to be held in Bridge City on Saturday May 16, 2020, was cancelled due to

the COVID-19 pandemic. After much discussion and deliberations with Ms. Burke, SETRPC

Executive Director, both Ms. Burke and Mr. Dickinson suggested that perhaps the event could be

rescheduled for the 3rd or 4th week in October at the same place and asked for feedback from the

Executive Committee members in attendance. The members agreed with the suggested timeframe for

the rescheduled Event.

Mr. Dickinson closed by providing tips on where certain items can be taken for

disposal/recycling during the interim. If any questions arise, Mr. Dickinson may be contacted at (409)

899-8444, ext. 7520.

02-048 DISASTER RECOVERY DIVISION

➢ Ms. Shanna Burke, SETRPC Executive Director, introduced Ms. Rhonda Masters and Ms.

Jennifer Harris, Community Outreach Coordinators with the Texas General Land Office (GLO), who

provided information related to Disaster Recovery Related Funding.

Ms. Masters stated that in reference to Round 1, $1.2 Billion for Mitigation Competition, that

those Mitigation Competitions are now open as of the end of May, and applications will be accepted

on those programs through the end of October. Also, the GLO is conducting procurement workshops

by teleconference and web meetings every Monday during the month of June. They are emphasizing

with the jurisdictions federal procurement tips and questions, and they are working with the

jurisdictions to advance procurement for contracts. Last, Ms. Master reported that the Alternative

Housing Study has begun with great participation from this area. The purpose and intent of this study

from the GLO is to talk about alternatives to the MHU’s and FEMA trailers in terms of temporary

housing. Ms. Masters may be contacted at (512) 921-8531.

Next, Ms. Harris addressed the Disaster Recovery Planning Study Survey for the Mitigation

Funding. She stated that they are working to compile a list of planning study topics for different areas,

which will include ‘15, ‘16 and Harvey. Infomration is being sought regarding drainage improvement,

resilient housing solutions, economic development, and infrastructure improvement. The deadline is

the end of the month, and input from this area is needed. Also, there will be a monthly elected officials

conference call July 6, 11:00 a.m., with Commissioner Bush and Deputy Director Heather LaGrone.

Ms. Harris may be contacted at (512) 839-2946.

20-049 OTHER, OLD AND UNFINISHED BUSINESS

There being no other, old and unfinished business, the meeting was adjourned at 12:15 pm.

Respectfully submitted,

Johnny Trahan

SETRPC Secretary

Commissioner, Orange County

METHOD OF CSBG FUNDING DISTRIBUTION

CSBG Stabilization funds are distributed to the region based on the percentage of people living below

the poverty level. Tools from the BroadStreet Network (https://www.broadstreet.io) are used to

determine those living below the poverty level by zip code. BroadStreet applies data from the U.S.

Census Bureaus’ American Community Survey to provide reports, maps and data for community

planning purposes.

FEDERAL POVERTY LEVEL GUIDELINES

Eligibility for CSBG is normally calculated

at 125% of Federal Poverty Income

Guidelines but was changed to 200% on

3/27/20 for COVID assistance.

SOURCE: U.S Department of Health and

Human Services Federal Poverty

Guidelines https://aspe.hhs.gov/poverty-

guidelines

Location Total

Population

% in Poverty from Total Population

# in Poverty

from by 4 Areas

% in Poverty by 4 Areas

2020 Distribution

North Jefferson (subcontract) 146,462 19% 27,828 42% $ 30,793 South Jefferson (subcontract) 105,000 19% 19,950 30% $ 22,076 Hardin County (SETRPC Staff) 56,379 13% 7,329 11% $ 8,111 Orange County (SETRPC Staff) 84,047 14% 11,767 18% $ 13,020

TOTAL 391,888 66,874 100% $ 74,000

Program Year 2020 Income Limits for CSBG

(Effective February 3, 2020)

Persons in Family/Household

100% of

Federal Poverty

Guidelines

125% of

Federal Poverty

Guidelines

200% of Federal Poverty Guidelines

(Effective 3/27/2020 for COVID assistance)

1 $12,760 $15,950 $25,520

2 $17,240 $21,550 $34,480

3 $21,720 $27,150 $43,440

4 $26,200 $32,750 $52,400

5 $30,680 $38,350 $61,360

6 $35,160 $43,950 $70,320

7 $39,640 $49,550 $79,280

8 $44,120 $55,150 $88,240

Families with more than 8 persons

Add $4,480 for each additional

person

Add $5,600 for each additional

person

Add $8,960 for each additional person

Attachment A

https://www.broadstreet.io/

https://aspe.hhs.gov/poverty-guidelines

https://aspe.hhs.gov/poverty-guidelines

CSBG CARES Act Plan

Funds will be used to provide Stabilization Assistance such as rent and utility payments for households

below 200% of the federal poverty level and have been negatively impacted by COVID-19.

Additionally, some of the funds will be used to form a CARES Information & Referral Network.

CARES STABILIZATION ASSISTANCE

The SETRPC staff will provide Stabilization Assistance in Hardin and Orange counties. If subcontract

amendments are approved, Some Other Place and United Board of Missions will provide Stabilization

Assistance in North and South Jefferson County respectively. Following are the amounts for each of

the four service areas.

Disbursement Methodology by Area

for Informational Purposes

CARES INFORMATION & REFERRAL NETWORK

Multiple agencies and jurisdictions are receiving CARES Act funding to provide direct client services, and yet

there is no central location to provide the Who, What, Where and How to access these services. The SETRPC is

forming a CARES Information & Referral Network of organizations providing COVID related client services.

A Resource Directory will be made available on the SETRPC website for CARES Act client services in Hardin,

Jefferson and Orange counties. Bonnie Brooks will lead the project and is collecting information from

organizations throughout the region. Please contact Bonnie Brooks at 409/924-3381 ext. 2278 or

[email protected] with any information that should be included.

Location Total

Population

% in Poverty

from Total Population

# in Poverty

from by 4 Areas

% in Poverty by

4 Areas

CARES ACT Distribution

North Jefferson (subcontract) 146,462 19% 27,828 42% $ 246,782

South Jefferson (subcontract) 105,000 19% 19,950 30% $ 176,920

Hardin County (SETRPC Staff) 56,379 13% 7,329 11% $ 64,997

Orange County (SETRPC Staff) 84,047 14% 11,767 18% $ 104,348

TOTAL 391,888 66,874 100% $ 593,047

Estimated Number of Clients to be Served Based on $2,000 per Client

Hardin 32

N. Jefferson 123

S. Jefferson 88

Orange 52

TOTAL 297

Attachment B

mailto:[email protected]

SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION

TREASURER’S REPORT

Financial statements For the Month of May, 2020

South East Texas Regional Planning CommissionStatement of Revenues and Expenditures

General FundFrom 5/1/2020 Through 5/31/2020

Current Period Actual

Current Year Actual

Total Approved Budget

Total Remaining Budget

RevenuesMembership Dues and Assessments $ - $ 84,700.32 $ 85,028.00 $ (327.68)

Interest Income 144.41 1,113.40 800.00 313.40 Operating transfers out - (585.90) - (585.90) Total Revenues 134.51 85,227.82 85,828.00 (600.18)

Expenditures TARC Advocacy - - 5,000.00 5,000.00 Annual Meeting Expense - 14,965.86 14,000.00 (965.86) Other Unallowable Costs 237.35 (1,460.86) 25,532.00 26,992.86 Total Expenditures 237.35 13,505.00 44,532.00 31,027.00

Net Revenues & Expenditures $ (102.84) $ 71,722.82 $ 41,296.00 $ 30,426.82

Page 1 of 9

South East Texas Regional Planning CommissionBalance SheetGeneral Fund

As of 5/31//2020

Beginning Year Balance

Beginning Period Balance

Current Period Balance

Assets

Cash $ 870,150.76 $ 1,045,387.33 $ 575,618.47

Investments 2,663.58 2,681.17 2,681.79

Due from other funds 764,408.37 647,185.99 925,530.40

Total Assets 1,637,222.71 1,695,254.49 1,503,830.66

Liabilities

Accounts payable 2,373.75 - -

Due to other funds 454,313.03 442,892.90 251,571.91

Compensated absences payable 199,204.29 199,204.29 199,204.29

Total Liabilities 655,891.07 642,097.19 450,776.20

Fund Equity

Fund balances 981,331.64 1,053,157.30 1,053,054.46

Total Fund Equity 981,331.64 1,053,157.30 1,053,054.46

Total Liabilities and Fund Equity $ 1,637,222.71 $ 1,695,254.49 $ 1,503,830.66

Page 2 of 9


Special Revenue FundsFrom 5/1/2020 Through 5/31/2020

Current Period Year-To-Date

Revenues Corporation For National & Community Service $ - $ 285,114.81 Federal Emergency Management Administration 10,842.29 262,731.06 Office of the Governor - Homeland Security Grants Division 16,878.34 86,345.15 Governor Office - Criminal Justice Division 6,666.34 116,116.42 Commission on State Emergency Communications - 1,364,448.13 Texas Department of Transportation 153,617.33 2,229,720.54 Texas Department of Housing and Community Affairs 32,194.94 253,426.82 Texas Commission on Environmental Quality 1,750.00 12,250.00 Texas Health & Human Services Commission 232,899.50 1,147,456.76 General Land Office 48,304.03 329,670.02 Texas Department of Agriculture - 44.26 South East Texas Economic Developement District - 58,826.52 Port Arthur ISD - 107,852.00 Membership Dues and Assessments - 191,335.59 Interest Income 287.52 2,119.61 Inkind Contributions 11,759.43 109,370.71 Special Contributions 27,650.00 860,788.38 Program Income - 500.00 Operating transfers in 40,084.00 257,197.00 Operating transfers out (40,074.10) (256,611.10) Total Revenues 542,859.62 7,418,702.68

Expenditures Salaries 214,084.80 1,578,000.05 Stipends Expense 41,185.00 226,083.36 Supplies Expense 1,673.55 38,277.30 Printing & Publications Expense 893.40 16,863.13 Dues & Subscriptions 3,676.73 19,500.80 Subcontractor Services Expense 268,511.25 2,667,637.28 Telecommunications Expense 40,762.16 274,702.16 Postage Expense 351.30 5,078.23 Conferences & Seminars 1,239.16 29,609.81 Auto Allowances 400.00 3,200.00 Local Travel 217.36 9,834.78 Volunteer Travel - 10,378.74 Rent Expense 22,415.23 179,241.86

Page 3 of 9


Special Revenue FundsFrom 5/1/2020 Through 5/31/2020

Current Period Year-To-Date

Audit & Other Professional Services $ - $ 90,763.90 Equip - Lease/Rental Expense 949.84 8,232.80 Equipment - Purchase Expense - 1,237,524.32 Equipment - Maintenance Expense 430.98 96,283.57 Licenses Expense - 1,073.88 Volunteer Meals Expense - 9,331.00 Volunteer Recognition Expense 392.95 7,398.08 Recruitment - 48,876.00 Uniforms Expense 183.31 399.31 Other Expenses * 8,017.64 52,915.22 Training - 8,700.00 Inkind Expenditures 11,759.43 100,039.71 Volunteer Leader 275.00 4,365.00 Volunteer Insurance Expense 782.60 782.60 Other Insurance Expense - 8,939.28 Other Unallowable Costs 479.08 (2,182.37) Employee Benefits Expense 111,966.35 826,999.56 Indirect Costs 92,924.58 670,762.08 Total Expenditures 823,571.70 8,229,611.44

Net Revenues & Expenditures $ (280,712.08) $ (810,908.76)

Page 4 of 9

South East Texas Regional Planning CommissionBalance Sheet

Special Revenue FundsAs of 5/31/2020

Current Period Balance

Assets

Cash $ 200.00

Investments 2,056,182.04

Accounts receivable 21,352.80

Due from grantor agencies 445,470.04

Due from other funds 221,838.09

Prepaid expeditures 480,475.62

Total Assets 3,225,518.59

Liabilities

Accounts payable 12,696.64

Other Payables 596.47

Due to grantor agencies 142,165.68

Due to other funds 841,802.73

Advances from grantor agencies 1,133,290.36

Total Liabilities 2,130,551.88

Fund Equity

Fund balances 1,094,966.71

Total Fund Equity 1,094,966.71

Total Liabilities and Fund Equity $ 3,225,518.59

Page 5 of 9

South East Texas Regional Planning CommissionComparative Statement of Revenues and Expenditures

Fringe BenefitsFrom 5/1/2020 Through 5/31/2020

Year To Date Prior Year Actual Current Year Change

Revenues

Regional Planning Commission Support Services $ 1,032,091.02 $ 966,407.50 $ 65,683.52

Total Revenues 1,032,091.02 966,407.50 65,683.52

Expenditures Pension Plan Contributions 179,328.43 177,601.33 1,727.10 Disability Expense 3,424.00 3,303.40 120.60 Medical Insurance Expense 370,024.23 350,529.60 19,494.63 Payroll Tax Expense 30,541.83 29,941.30 600.53 Life Insurance Expense 6,376.30 6,469.11 (92.81) Workmens' Compensation Expense 6,377.68 5,777.72 599.96 Released Time 375,351.59 430,767.40 (55,415.81) Total Expenditures 971,424.06 1,004,389.86 (32,965.80)

Net Revenues & Expenditures $ 60,666.96 $ (37,982.36) $ 98,649.32

Page 6 of 9


Fringe BenefitsFrom 5/1/2020 Through 5/31/2020

Current Period Year To Date Total Approved Budget


Revenues

Regional Planning Commission Support Services $ 140,935.82 $ 1,032,091.02 $ 1,647,377.00 $ (615,285.98)

Total Revenues 140,935.82 1,032,091.02 1,647,377.00 (615,285.98)

Expenditures Pension Plan Contributions 22,108.46 179,328.43 292,584.00 113,255.57 Disability Expense 584.00 3,424.00 6,336.00 2,912.00 Medical Insurance Expense 48,558.99 370,024.23 611,957.00 241,932.77 Payroll Tax Expense 3,720.24 30,541.83 55,143.00 24,601.17 Life Insurance Expense 807.52 6,376.30 10,752.00 4,375.70 Unemployment Expense - - 5,000.00 5,000.00 Workmens' Compensation Expense 810.71 6,377.68 11,500.00 5,122.32 Released Time 19,039.12 375,351.59 654,105.00 278,753.41 Total Expenditures 95,629.04 971,424.06 1,647,377.00 675,952.94

Net Revenues & Expenditures $ 45,306.78 $ 60,666.96 $ - $ 60,666.96

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Building Occupancy FundFrom 5/1/2020 Through 5/31/2020

Current Period Current Year Actual

Total Approved Budget


Revenues

Regional Planning Commission Support Services $ 26,178.88 $ 209,500.55 $ 319,512.00 $ (110,011.45)

Interest Income 0.52 4.31 - 4.31 Program Income - 1,324.92 - 1,324.92 Total Revenues 26,179.40 210,829.78 319,512.00 (108,682.22)

Expenditures Salaries 1,993.10 25,638.94 37,214.00 11,575.06 Supplies Expense 686.48 4,340.33 7,500.00 3,159.67 Subcontractor Services Expense 543.37 16,701.21 16,413.00 (288.21) Interest Expense 773.26 7,015.85 10,115.00 3,099.15 Utilities Expense 1,697.84 20,540.04 40,600.00 20,059.96 Licenses Expense - - 50.00 50.00 Building Repairs & Maintenance 920.00 22,074.98 22,714.00 639.02 Depreciation and Amortization 6,947.98 55,977.74 79,204.00 23,226.26 Other Insurance Expense 1,889.26 15,114.08 22,197.00 7,082.92 Employee Benefits Expense 1,042.39 13,409.16 19,469.00 6,059.84 Indirect Costs 865.12 10,850.19 16,148.00 5,297.81 Total Expenditures 17,358.80 191,662.52 271,624.00 79,961.48

Net Revenues & Expenditures $ 8,820.60 $ 19,167.26 $ 47,888.00 $ (28,720.74)

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Overhead Allocation FundFrom 5/1/2020 Through 5/31/2020

Current Period Year To Date Total Approved Budget


Revenues

Regional Planning Commission Support Services $ 93,789.70 $ 683,317.82 $ 1,132,463.00 $ (449,145.18)

Program Income - 2,292.48 - 2,292.48 Total Revenues 93,789.70 685,610.30 1,132,463.00 (446,852.70)

Expenditures Salaries 53,397.86 369,766.47 539,014.00 169,247.53 Supplies Expense 2,353.65 20,137.94 31,275.00 11,137.06 Printing & Publications Expense - 887.15 2,655.00 1,767.85 Dues & Subscriptions 2,211.89 26,882.02 34,059.00 7,176.98 Subcontractor Services Expense 523.73 14,021.21 14,800.00 778.79 Telecommunications Expense 2,437.07 17,201.29 27,566.00 10,364.71 Postage Expense 120.95 1,555.55 4,600.00 3,044.45 Conferences & Seminars - 12,421.58 49,085.00 36,663.42 Auto Allowances 735.00 5,880.00 8,800.00 2,920.00 Local Travel - 155.52 300.00 144.48 Rent Expense 5,323.25 42,586.00 63,904.00 21,318.00 Audit & Other Professional Services - 35,450.65 35,000.00 (450.65) Equip - Lease/Rental Expense - 3,416.64 17,500.00 14,083.36 Equipment - Maintenance Expense 860.60 11,917.24 12,108.00 190.76 Other Insurance Expense 831.81 6,693.68 9,800.00 3,106.32 Employee Benefits Expense 27,927.08 193,387.85 281,997.00 88,609.15 Total Expenditures 96,722.89 762,360.79 1,132,463.00 370,102.21

Net Revenues & Expenditures $ (2,933.19) $ (76,750.49) $ - $ (76,750.49)

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south east texas regional planning commission …

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