south central corridor feasibility study - valley metro
TRANSCRIPT
SOUTH CENTRAL CORRIDORHIGH CAPACITY TRANSIT
FEASIBILITY STUDY
SOUTH CENTRAL CORRIDORHIGH CAPACITY TRANSIT
FEASIBILITY STUDY
PRE-PROPOSAL CONFERENCETuesday, October 19, 2010
PRE-PROPOSAL CONFERENCETuesday, October 19, 2010
Meeting OverviewMeeting Overview
Sign-In Sheets: Be sure to sign in. Sign-In sheets will be available on the METRO website.http://www.valleymetro.org/metro_light_rail/contracts_and_purchasing/current_opportunities/south_central_corridor_high_capacity_transit_feasibility_study/
Questions: Please defer all questions until thedesignated Question and Answer period.
Opportunity: This conference is the sole opportunity toask questions on the Request for Qualifications processand/or technical scope of work with METRO staff.
Post Pre-Proposal Questions must be submitted in writingper solicitation Section 13.
Pre-Proposal Conference Process
Pre-Proposal Conference Process
During the pre-proposal presentation, write yourquestions on the index cards provided.
After the pre-proposal presentation, questions willbe collected and read aloud.
Where possible, verbal answers will be provided.
Responses to all questions will be issued to allRecord Holders by written addendum.
Responses to questions that require furtherresearch will be included in a written addendum.
AgendaAgendaIntroductions / Opening Remarks
Russell A. Smith
Project Overview/ScopeRobert Forrest
Request for Qualifications OverviewMelody Baughman
DBE InformationReginald L. Ragland
City of Phoenix
Question and AnswersMelody Baughman
Robert Forrest
Closing Remarks / AdjournRussell A. Smith
PROJECT OVERVIEWPROJECT OVERVIEW
Study Area
Project OverviewThe corridor is currently a limitedstop/express bus BRT in the RTP. Thisstudy will evaluate the feasibility of HighCapacity Transit investment for federal NewStarts funding.
Project Overview
The selected consultant will complete thefollowing: Alignment/route options Ridership forecasts and cost range Issues and constraints Land use and economic development
opportunities HCT feasibility
Project Overview
Transit mode Corridor potential for HCT Funding Two phases
PROJECT SCOPE
Project Scope
Project Scope
Task 1: Project Management PlanTask 2: Agency and City Coordination, through Phase IITask 3: Study ObjectivesTask 4: Opportunities and Constraints AnalysisTask 5: Development of Screening CriteriaTask 6: Identify Alignment Alternatives for
Analysis/Initial Screening Task 7: Final Alignment Alternative Evaluation Task 8: Federal Funding AssessmentTask 9: Recommendation
Project Scope
Task 1 Consultant will prepare a Project
Management Plan Consultant will identify a Project
Management Team (PMT)
Task 2 PMT will meet monthly. Consultant will conduct regular briefings
for the City of Phoenix, MAG and METRO. Consultant, with METRO support, will
provide two to three briefings to theSouth Mountain Village PlanningCommittee.
Project Scope
Task 3 Consultant will develop quantitative
Goals and Objectives for the study. Consultant will utilize existing plans and
studies pertinent to the Corridor.
Project Scope
Task 4
Consultant will assess available data toidentify specific opportunities andconstraints for developing the alignmentand station locations for modeling.
Projected demographic and land use datawill be based on MAG’s horizon yearforecast.
Project Scope
Task 5
Consultant will develop screening criteria toidentify and evaluate the alignment.
Considerations for Evaluation Criteriainclude:• Mobility• Constructability• Social and Environmental Compatibility• Station Area and Economic Development
Project Scope
Task 6
Consultant will identify three potentialalignment alternatives.
Consultant will select and applyappropriate qualitative screening criteriato determine the final alignmentalternative.
Project Scope
Task 7 Consultant will prepare a conceptual level
design of the alignment. Consultant will utilize the screening
criteria to perform a quantitative andqualitative assessment of the alignment.
Consultant will prepare a memorandum onTravel Demand Forecasting Methodology.
Project Scope
Task 7 The travel demand model will consist of:
• Ridership response range using theMAG forecasts and sketch planning togenerate estimates.
• Travel time savings to estimate transitsystem user benefits using FTA SummitProgram.
Project Scope
Task 7 Consultant will prepare cost estimate. Consultant will review the regional
economic and market conditions. Consultant will collect qualitative data
regarding the City of Phoenix.
Project Scope
Task 8 Consultant will evaluate how the HCT
alignment performs against the FTA NewStarts Criteria.
Consultant will recommend ways toenhance the corridor’s performance.
Project Scope
Task 9 Consultant will prepare final report
describing the feasibility of the Corridorand the next steps.
Project Scope
NOTICE TO PROPOSERSNOTICE TO PROPOSERS
Correspondence & Communications
Correspondence & Communications
All correspondence, communications, and/orcontacts regarding this RFQ shall be in writing andmust be addressed to:
Manager, Procurement & Risk Management ServicesValley Metro Rail, Inc.101 N. 1st Avenue, Suite 1300Phoenix, AZ 85003FAX: 602-271-9361 Email: [email protected]
Notice to ProposersNotice to Proposers
Please refer to the FTA Website for allreporting requirements
http://www.fta.dot.gov/index_9440.html
Notice to ProposersNotice to Proposers
CONTRACTOR-PROVIDED INSURANCE
Workers Compensation statutory limits;employer’s liability $1 Million minimum policylimit
Commercial General Liability, minimum$5 Million per occurrence; naming AGENCY asAdditional Insured
Auto Liability, minimum $5 Million peroccurrence; naming AGENCY as AdditionalInsured
Notice to Proposers Notice to Proposers
• CONTRACTOR-PROVIDED INSURANCE
Valley Metro Rail fully intends to adhere to theInsurance Requirements. Questions regardinginsurance requirements should be submittedto [email protected].
Prior to Notice to Proceed, Contractor shallprovide Certificate(s) of Insurance
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAMDISADVANTAGED BUSINESS
ENTERPRISE (DBE) PROGRAM
DBE Goal AssessmentDBE Goal Assessment
DBE participation shall represent notless than 13.4% of the total NegotiatedPrice
DBE FormsSubmittal Requirements
DBE FormsSubmittal Requirements
Proposed DBE Participation (Attachment A) Summary of proposed DBE(s) participation Must meet or exceed the required 13.4% DBE Goal No dollars should be recorded on this form, show
percentages only Providing dollar amounts may result in your proposal
being deemed non-responsive Must be signed and dated by authorized representative of
Submitter
Subcontractor Contact/Bidder List (Attachment B) Must list all subcontractors contacted by submitter for bids/quotes Must be signed and dated by authorized representative of
Submitter
Qualifying DBE FirmsQualifying DBE Firms
To be counted toward the DBE Goal, DBE firms:
Must be certified through the Arizona Unified Certification Program (AzUCP) website www.azdbe.org
Must be certified in the trade for which they are included in the Proposal
Must provide a Commercially Useful Function DBEs must perform or exercise responsibility for at least
30% of total cost of its contract with its own work force (49 CFR Part 26.55(c)(3))
DBE Forms Proposal SubmittalDBE Forms Proposal Submittal
DBE forms A & B must be submitted with proposal
Proposals submitted without the required forms will NOT be considered
DBE Primes using their own resources to achieve the DBE Goal must include their DBE information on the “Proposed DBE Participation” form (Attachment A)
Disadvantaged Business Enterprise (DBE) ProgramDisadvantaged Business Enterprise (DBE) Program
CITY OF PHOENIXNegotiated (Professional Services) Contracts
Prepared by:City of Phoenix, Public Transit DepartmentPrograms Oversight [email protected]
DBE Questions DBE Questions
Valley Metro Rail fully intends to adhere to theDBE Program Plan Requirements. Questionsregarding DBE compliance should be addressedto:
VALLEY METRO RAIL
REQUEST FOR PROPOSAL (RFQ)PROCESS
VALLEY METRO RAIL
REQUEST FOR PROPOSAL (RFQ)PROCESS
Proposal ProcessProposal Process
Request for Qualifications Documents are availableby Request via e-mail to
Post Pre-Con: All questions regarding thisSolicitation must be submitted in writing to:Manager, Procurement & Risk Management Services by e-mail to [email protected]
or by fax to 602.271.9361
Schedule of EventsSchedule of Events
Request for Qualifications (RFQ) Schedule of Events
The solicitation, receipt, evaluation and selection of the Offerorawarded will conform to the following anticipated schedule:RFP Release: October 11, 2010Pre-Proposal Conference: October 19, 2010Last Date for Questions/Inquiries: October 27, 2010Final Addendum November 2, 2010Proposals Due November 15, 2010Interviews ???Notice of Intent to Award December 3, 2010Board Approval January 19, 2011Notice to Proceed (contingent upon receipt of Grant approval)
RFQ Addendum ProcessRFQ Addendum Process
Clarifications or modifications to RFQ Documents Result of issues requiring changes which were
received at Pre-Proposal Conference or identifiedby the Agency
Projected date for final Addendum is November 2,2010
Addenda issued only to “Document Holders of Record” who obtained the RFQ documents from METRO
Proposal Delivery, Due Date and TimeProposal Delivery, Due Date and Time
Timely receipt of the Proposal will be determinedby the date and time the Proposal is received.Proposals received after the Submittal Date shallbe returned to Offeror(s) unopened and withoutfurther consideration by the Agency.
Offerors are encouraged to hand deliver their Proposals. No facsimile or electronic submissions will be accepted.
Proposal FormatProposal Format
Offerors shall submit one (1) original and eight(8) copies of their SOQ. Offerors shall alsosubmit one CD containing a PDF of their SOQ.
Proposal Format(Section 18 of RFQ)Proposal Format(Section 18 of RFQ)
Section I – Introduction (maximum 2 pages)Introductory Letter
Section II - Evaluation Criteria (maximum 18 pages)1. Project Manager’s Qualifications & Experience2. Personnel Qualifications & Experience3. Firm Qualifications & Experience4. Understanding/Approach to the Scope of Work
Section III – Additional Supportive Information (maximum 5 pages)1. Resumes, additional project descriptions, additional
references, graphs, charts, etc.
Section IV – Required Inclusions (not included in page limits)
Required Documents & Acknowledgements
Required Documents & Acknowledgements
Offerors shall complete and submit the followingattachments:
Attachment E Submit required DBE forms per this Attachment
Attachment F Exceptions Form Attachment G Acknowledgement of Addenda Attachment H Proposed Subcontractors Attachment J Certification Regarding Lobbying
Attachment K Certification of Offeror Regarding Debarment, Suspension, and Other Responsibility Matters
Attachment L Responsibility Questionnaire
Proposal Format(Section 11 of RFQ)Proposal Format(Section 11 of RFQ)
Proposals shall be submitted in a sealed package, clearly marked in the lower left hand corner as follows:
RFQ No. LRT-11-159-SCCE South Central Corridor HCT Feasibility Study(Name of Submitting Firm)November 15, 2010 (Phoenix local time) 3:00 P.M.
Proposals must be addressed to:Manager, Procurement & Risk Management Services Valley Metro Rail, Inc.101 North 1st Avenue, Suite 1300Phoenix, Arizona 85003
Contract AwardContract Award
NOTICE OF INTENT TO AWARD Each Offeror shall be notified in writing of the
Agency’s Intent to Award a Contract at leastfive (5) working days prior to award of theContract.
Protest ProceduresProtest Procedures
Protest Procedures Interested parties have a right to seek resolution of any
concerns, issues, or perceived wrongs associated with thisprocurement. Upon receipt of a written protest(s), issues ofconcern will be researched and a written final determinationto the protesting party will be issued by the Chief ExecutiveOfficer of the Agency. In responding to this RFQ, the Offeroragrees that any legal action in any state or federal courtrelating to this procurement may not be commenced untilthe administrative Protest Procedures promulgated by theAgency have been exhausted.
Protests must be made in accordance with the Agency’swritten protest procedures, which are available from theManager, Contracts & Procurement, Valley Metro Rail, Inc.101 North 1st Avenue, Suite 1300, Phoenix, Arizona 85003.
Public DisclosurePublic Disclosure
Proposals will not be publicly opened.
Proposals received are public records.
Subject to public inspection and copying after the procurement.
Offerors will specifically mark and clearly label“CONFIDENTIAL” any materials which aredeemed to contain trade secrets or otherproprietary information and which are exemptfrom public inspection and copying.
EvaluationEvaluationThe following criterion shall be applied in the evaluation of the Proposals.
Project Manager’s Qualifications & Experience (Maximum 250 Points)
Personnel Qualifications & Experience (Maximum 200 Points)
Firm Qualifications & Experience (Maximum 250 Points)
Understanding/Approach to the Scope of Work (Maximum 300 Points)
Pre-Award DebriefingPre-Award Debriefing METRO will limit the information disclosed to that offeror’s
proposal and not disclose any information about the otherofferors. To reveal information about other offerors wouldcompromise the integrity of the procurement. Informationrevealed to an offeror prior to award must be limited to thefollowing: The agency’s evaluation of the significant strengths and
weaknesses of the offeror’s proposal in accordance withthe evaluation criteria;
A summary of the reasons for eliminating the offerorfrom the competition;
Reasonable responses to relevant questions aboutwhether the evaluation procedures contained in thesolicitation and other regulations were followed ineliminating the offeror from the competition.
Pre-Award DebriefingPre-Award Debriefing
Pre-award debriefings will not disclose thefollowing: The number of offerors; The identity of other offerors; The content or evaluation of other offerors’
proposals; The ranking of other offerors; Confidential business information of other
offerors.
QUESTIONS & ANSWERSQUESTIONS & ANSWERS
