south axholme practice pathfinder what is it like to be a patient?
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South Axholme Practice Pathfinder What is it like to be a patient?. Pathfinder – for informed consensus on change. You know you have a problem and something must change You’ve seen the evidence that this works elsewhere But you want to see the picture with your own data - PowerPoint PPT PresentationTRANSCRIPT
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Pathfinder – for informed consensus on change
Analysis
• You know you have a problem and something must change• You’ve seen the evidence that this works elsewhere• But you want to see the picture with your own data
Within two weeks, and without any paperwork, you find out. Now you have the basis for consensus on change.
Meeting with partners Decision
Leadership questionnaire
Navigator6 m history
DatalogReception, GP
Staff survey
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Over two years there has been a slight fall in face to face consults and rise in telephone consults. Patient contacts are about 5% of list pw.
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Looked at by time of day, opening at 8.30 is a bit busy.
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Monday has about 50% more demand than other days
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About 68% of appointments are booked same day
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But the average wait to see a GP is about 3 days.
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Phone consults are responded to, over a variable time up to 4 hours
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Continuity is flat around 65%. Reflects frustrations.
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What do patients think of our service?• Administrative staff views
– (Patients) become frustrated when they cannot get appointments straight away.
– Seem to get more demanding about who they will and won’t see. – Often want to see one GP on the day and will not accept that this is not
possible– Some have unrealistic expectations...and...this seems to be on the increase
• Clinical staff views– Hard to get appointment with specific doctor when they want one.– Some (perceive) rudeness from practice...also feel some of us don't listen. – Frequently complain that they cannot see the same doctors which in some
situations is important. Makes it difficult for follow up and continuity of care.
– Complain about having to disclose information to reception staff when trying to book appointments.
– Patients (want) a time that suits them.
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My daily work at present• Administrative staff views
– More and more stressful with everchanging goal posts – Patients unable to have appointments with their GP of choice.
• Clinical staff views– Often very busy, non-stop, frustrated by rude patients. – Patients come in and demand their prescriptions on the spot (ie they
have run out completely). It puts us under pressure to work faster which can lead to errors.
– Workload heading out of control. – Patients (regularly) booked inappropriately. Could have been dealt
with over the phone...or by the nursing team. – Some of our patients openly admit that they lie to the reception team
in order to get the appt...the time...the clinician they want.– I find it frustrating that we remain too doctor centered!
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My ideal work
• Administrative staff views– Peaceful– For the GPs to be happy with service the receptionists are providing– For receptionists to be happy with what they can offer– For patients to be happy with the service they are given
• Clinical staff views– Where the system works without having to interrupt the doctor too often– To use the phone and email more...a reduction in consultation numbers– Patients would benefit from using more telephone consultations– Would prefer to use my time more effectively with the patients who
really need to see a doctor rather than wasting time dealing with prescription requests, patients who come in just to complain...and patients who have refused to see our nurse practitioners when it would have been appropriate for them to do so.
– I would like to focus my time on complex patients and our older patients.
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Any fears in the face of change?
• Fear not working in a safe and efficient environment• Loss of my job, loss of wages• Patient welfare if appointments/hours are reduced• Open to change if there is a benefit i.e. time saving, more
economical etc. • As long as I can see a point to the change I’m all for it! I don’t like
change for change sake. • No. The situation is so busy that I have nothing to lose. I feel care is
less thorough caused by the ongoing increasing pressure on the service.
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Reception data capture – 47% of requests are for GP, of which 1/3 are for named GP. Others mostly nurse or admin.
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Monday is the busiest by a long way.83% of bookings are by phone, 17% walk-ins quite high.
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And everything seems to happen at 8am.
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But although 79% are given agreed clinician and date, others are not and 10% have to call again – rework.
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Outside a traditional surgery
People waiting on the phone, the same, unseen
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The traditional model
Reception takes call
GP sees patient10 min slot
Problem solved
70% “routine”
30% “urgent”
“All gone.Call backtomorrow”
3 week wait,high DNAs,repeat booking
See any GP/locumPoor continuity,repeat booking
Patientpressure
Rework
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Vast majority of patients want an appointment today, with a few others booking one or two weeks ahead.
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56% of GP patients are acute, a further 9% exacerbations. People need help on the day.
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Over 87% of GP consults are face to face, only 12% by phone
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But of these, 73% are solved over the phone
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While your view is that currently under 10% did not need a face to face
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Clue to a practical solution…“How can we help all our patients, all day, every day?”
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The traditional model
Reception takes call
GP sees patient10 min slot
Problem solved
70% “routine”
30% “urgent”
“All gone.Call backtomorrow”
3 week wait,high DNAs,repeat booking
See any GP/locumPoor continuity,repeat booking
Patientpressure
Rework
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A practice in the Patient Access community looks a little different
Monday morning 8.30, Busy day, going full tilt.All carefully worked out.
Dr Chris Barlow of Quorn, oneof the earliest pioneers in 2000
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The traditional view of general practice, every problem requires 10 minutes face to face with the GP
One tiny problemPerfect service
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• We help all our patients, all day, every day• The Patient Access method makes this a reality.
A new principle is at work
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Magic 1: Over half need only the call
Call fulfils demand See doctor Seenurse
Two practices, 8,000 patients, 9 months to May 2011
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Magic 2: The call takes about 4 minutes
Four practices, 17,000 patients, 9 months to May 2011
Traditionally, all patients take ten minutes.
Why?
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Simple, but the whole system changes
PA Navigator measures the flows, which vary by GP & practice.
Reception takes call GP phones patient
Problem solved
Come and see GPAdmin question
Come and see nurse
20%
20% 10%
30%
60%
60%
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Clarendon Practice, Salford,
turns round
Dr Jeremy Tankel, GP PrincipalHarry Longman, Patient Access
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Average days wait to see a GP falls off a cliff.
All data from Clarendon, charts by PA Navigator
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They now measure the wait in minutes. Median is about 30.
All data from Clarendon, charts by PA Navigator
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Patients are more likely to see the same doctor. Continuity, so precious to both, is up 15%
This means that on multiple consultations, a patient has about 85% chance of same
GP
All data from Clarendon, charts by PA Navigator
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Clarendon, a deprived population of 10,000, 3 partners, 3 sal GPs Why change and for what?
Before• Rising demand – falling
morale• Waiting room stress• Grumbling patients• All pre-books gone• Mad rush on phones at 8am
After• Demand high but stable• A “no-waiting” room• Free slots in most sessions• Patients love it• No need for 8am rush
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A training and teaching practice, with a new NP.Previously drowning in demand, now feeling on top of workload
Before• Frustrated, stressed doctors• Miserable reception staff• Unhappy patients• Reputational issues• List size effect
After• Reduced stress!• Abuse of reception staff gone• All pts who need it are seen• Saving one clinical session
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They know when the patients are going to call, by day, by hour, and the GPs are ready
All data from Clarendon, charts by PA Navigator
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Rock steady 90% of patients are seen the same day – the other 10% chose to wait for their own convenience.
All data from Clarendon, charts by PA Navigator
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As response has improved over time, the proportion of patients saying the service is “better” has risen to 76%, while those saying “worse” are now 8%.
All data from Clarendon, charts by PA Navigator
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“How are we going to help all our patients, all day, every day?”
Consensus
Preparation
Staff surveyPatient surveyData captureTrainingSystem setupWhole team
New deal for patientsFeedback wallTest & learnBuild confidence
Launch day
Routine
ReviewEvidence:New measuresNew staff surveyNew patient surveyYour decision
Yes.Pledge toeach otherand to patients
Launch programme12 weeks to a different practice
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• Work on the whole practice system with the whole team• Change is hard. We make the process easy and fast• 5 stages over 12 weeks, knowing how you are doing• Every practice differs. You make the decisions
You lead. We guide you through the change