source: pmbok 5 th ed. 1 map the project management body of knowledge (pmbok) the pmbok guide is an...

Source: PMBOK 5th Ed.

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The Project Management Body of Knowledge (PMBOK)

The PMBOK guide is an attempt to document the generally accepted PM information and practices and has since become the standard amongst project management around the globe.

Study Guide


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PMI Exams

• Certified Associate in Project Management (CAPM)

• Project Management Professional (PMP)

• Program Management Professional (PgMP)

• PMI Agile Certified Practitioner (PMI-ACP)

• PMI Risk Management Professional (PMI-RMP)

• PMI Scheduling Professional (PMI-SP)


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Processes overlap and interact throughout a project or phase.

Processes are described in terms of (ITTOs):• Inputs (documents, plans, designs, etc.) • Tools and Techniques (mechanisms applied to inputs) • Outputs (documents, products, etc.)

The Project Management Body of Knowledge (PMBOK)

is a collection of processes and knowledge areas generally accepted as best practice within the project management discipline.

As an internationally recognized standard (IEEE Std 1490-2003) it provides the fundamentals of project management, irrespective of the type of project be it construction, software, engineering, automotive etc.

PMBOK recognizes 5 basic process groups containing 47 processes and 10_knowledge areas typical of almost all projects.


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The Project Management Knowledge Areas organize the 47 project management processes into Ten Knowledge Areas.

1. Project Integration Management 2. Project Scope Management 3. Project Time Management 4. Project Cost Management 5. Project Quality Management 6. Project HR Management 7. Project Communication Management 8. Project Risk Management 9. Project Procurement Management10. Project Stakeholder Management

Project Management Knowledge Areas describe the key competencies that project managers must develop.


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Knowledge Areas

Project Management Process Groups

Initiating Planning Executing Monitoring & Controlling

Closing

Project Integration Management

Develop Project Charter

Develop Project Management Plan Direct and Manage Project W

ork

Monitor and Control Project Work

Perform Integrated Change Control

Close Project or Phase

Project Scope Management

Plan Scope ManagementCollect RequirementsDefine Scope Create Work Breakdown Structure (WBS)

Validate Scope Control Scope

Project Time Management

•Plan Schedule Management•Define Activities •Sequence Activities •Estimate Activity Resources•Estimate Activity Durations •Develop Schedule

•Control Schedule

Project Cost Management

Plan Cost ManagementEstimate Costs Determine Budget

Control Costs

Project Quality Management

Plan Quality Management Perform Quality Assurance

Control Quality

Project Human Resource Management

•Plan Human Resource Management

Acquire Project Team Develop Project Team Manage Project Team

Project Communications Management

Plan Communications Management Manage Communications Control Communications

Project Risk Management

•Plan Risk Management •Identify Risks •Perform Qualitative Risk Analysis •Perform Quantitative Risk Analysis •Plan Risk Responses

•Control Risks

Project Procurement Management

Plan Procurement Management Conduct Procurements Control Procurements Close Procurements

Project Stakeholder Management

Identify Stakeholders

Plan Stakeholder Management Manage Stakeholder Engagement

Control Stakeholder Engagement

Project Management Process Groups and Knowledge Areas Map (Process Matrix Chart)


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Inputs Tools & Techniques Outputs

Develop Project Charter PROCESS GROUP = Initiating | KNOWLEDGE AREA = Project Integration Management

Inputs, Tools and Techniques, and Outputs

1. Expert judgment2. Facilitation Techniques

1. Project Charter 1. Project Statement of work2. Business case3. Agreements4. Enterprise environmental

factors5. Organizational process

assets


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Identify StakeholdersPROCESS GROUP = Initiating | KNOWLEDGE AREA = Project Stakeholder Management


1. Stakeholder analysis2. Expert judgment3. Meetings

1. Stakeholder register

1. Project Charter2. Procurement documents3. Enterprise environmental


assets


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Develop Project Management PlanPROCESS GROUP = Planning | KNOWLEDGE AREA = Project Integration Management


1. Expert judgment 2. Facilitation techniques

1. Project Management Plan1. Project charter2. Outputs from planning

processes3. Enterprise environmental


assets


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Collect RequirementsPROCESS GROUP = Planning | KNOWLEDGE AREA = Project Scope Management


1. Interviews2. Focus groups3. Facilitated workshops4. Group creativity

techniques5. Group decision-making

techniques6. Questionnaires and

surveys7. Observations8. Prototypes9. Benchmarking10. Context diagrams11. Document analysis

1. Requirements documentation

2. Requirements traceability matrix

1. Scope management plan 2. Requirements

management plan3. Stakeholder management

plan4. Project charter5. Stakeholder register


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Define Scope PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Scope Management


1. Expert judgment2. Product analysis3. Alternatives generation4. Facilitated workshops

1. Project scope statement2. Project document updates

1. Scope management plan2. Project charter3. Requirements

documentation4. Organizational process

assets


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Create Work Breakdown Structure (WBS)PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Scope Management


1. Decomposition 2. Expert judgment

1. Scope baseline2. Project documents

updates

1. Scope management plan2. Project Scope Statement3. Requirements

documentation4. Enterprise environmental


assets


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Define Activities PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Time Management


1. Decomposition2. Rolling wave planning3. Expert judgment

1. Activity list2. Activity attributes3. Milestone list

1. Schedule management plan

2. Scope baseline3. Enterprise environmental


assets


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Sequence Activities PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Time Management


1. Precedence diagram method (PDM)

2. Dependency determination3. Leads and lags

1. Project schedule network diagrams

2. Project document updates


2. Activity List3. Activity attributes4. Milestone list5. Project scope statement6. Enterprise environmental


assets


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Estimate Activity ResourcesPROCESS GROUP = Planning | KNOWLEDGE AREA = Project Time Management


1. Expert judgment2. Alternative analysis3. Published estimating data4. Bottom-up estimating5. Project Management

software

1. Activity resource requirements

2. Resource breakdown structure

3. Project documents updates


2. Activity List3. Activity attributes4. Resource calendars5. Risk register6. Activity cost estimates7. Enterprise environmental


assets


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Estimate Activity Durations PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Time Management


1. Expert judgment2. Analogous estimating3. Parametric estimating4. Three-point estimates5. Group decision-making

techniques6. Reserve analysis

1. Activity duration estimates2. Project documents

updates


2. Activity list3. Activity attributes4. Activity resource

requirements5. Resource calendars6. Project scope statement7. Risk register8. Resource breakdown

structure9. Enterprise environmental


assets11.


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Develop Schedule PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Time Management


1. Schedule network analysis2. Critical path method3. Critical chain method4. Resource optimization

techniques5. Modeling techniques6. Leads and lags7. Schedule Compression8. Scheduling tool

1. Schedule baseline2. Project Schedule3. Schedule data4. Project calendars5. Project management plan

updates6. Project documents

updates


2. Activity List3. Activity attributes4. Project Schedule Network

diagram5. Activity Resource

requirements6. Resource Calendars7. Activity duration estimates8. Project scope statement9. Risk register10. Project staff assignments11. Resource breakdown

structure12. Enterprise Environmental

Factors13. Organizational process

assets


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Estimate Costs PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Cost Management


1. Expert Judgment2. Analogous Estimate3. Parametric Estimate4. Bottom-Up Estimate5. Three-Point Estimate6. Reserve Analysis7. Cost Of Quality8. Project Management

Software9. Vendor Bid Analysis10. Group decision-making

techniques

1. Activity Cost Estimate2. Basis of Estimates3. Project Documents

updates

1. Cost management plan2. Human resource

management plan3. Scope Baseline4. Project Schedule5. Risk Register6. Enterprise Environmental

Factors7. Organizational Process

assets


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Determine Budget PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Cost Management


1. Cost Aggregation2. Reserve Analysis3. Expert Judgment4. Historical relationships5. Funding limit

reconciliation

1. Cost Baseline2. Project Funding

requirements3. Project documents

updates

1. Cost management plan2. Scope Baseline3. Activity Cost Estimates4. Basis of Estimate5. Project Schedule6. Resource Calendars7. Risk register8. Agreements 9. Organizational Process

Assets


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Plan Quality PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Quality Management


1. Cost-benefit analysis2. Cost of quality3. Control charts4. Benchmarking5. Design of experiments6. Statistical sampling7. Flow charting8. Proprietary quality

management methodology9. Additional quality planning

tools10.

1. Quality management plan2. Quality metrics3. Quality checklists4. Process improvement plan5. Project document updates6.

1. Scope baseline2. Stakeholder register3. Cost performance baseline4. Schedule baseline5. Risk register6. Enterprise environmental

factors7. Organizational Process

assets


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Plan Human Resource ManagementPROCESS GROUP = Planning | KNOWLEDGE AREA = Project Human Resource Management


1. Organization charts and2. position descriptions3. Networking4. Organizational Theory5. Expert judgment6. Meetings

1. Human resource management plan

1. Project management plan2. Activity resource

requirements3. Enterprise environmental


assets


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Plan Communications Management PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Communications Management


1. Communication requirements analysis

2. Communication technology

3. Communication models4. Communication methods5. Meetings

1. Communications management plan


1. Project management plan2. Stakeholder register3. Enterprise environmental


assets


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Plan Risk Management PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Risk Management


1. Analytical techniques2. Expert judgment3. Meetings

1. Risk Management plan1. Project management plan2. Project charter3. Stakeholder register4. Enterprise environmental


assets


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Identify Risks PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Risk Management


1. Documentation reviews2. Information gathering

technique3. Checklist analysis4. Assumptions analysis5. Diagramming techniques6. SWOT analysis7. Expert judgment

1. Risk register 1. Risk Management plan2. Cost Management plan3. Schedule Management

plan4. Quality Management plan5. Human resource

management plan6. Scope Baseline7. Activity Cost Estimates8. Activity duration estimates9. Stakeholder register10. Project documents11. Procurement documents12. Enterprise environmental


assets


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Perform Qualitative Risk Analysis PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Risk Management


1. Risk probability and impact assessment

2. Probability and impact matrix

3. Risk data quality assessment

4. Risk categorization5. Risk urgency assessment6. Expert judgment


1. Risk management plan2. Scope baseline3. Risk register4. Enterprise environmental


assets


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Perform Quantitative Risk Analysis PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Risk Management


1. Data gathering and representative techniques

2. Quantitative risk analysis and modeling techniques

3. Expert Judgment4.


1. Risk Management Plan2. Cost Management plan 3. Schedule Management

plan4. Risk register5. Enterprise environmental


assets


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Plan Risk Responses PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Risk Management


1. Strategies for negative risks or threats

2. Strategies for positive risks or opportunities

3. Contingent response strategies

4. Expert judgment

1. Project management plan updates


1. Risk Management Plan2. Risk register3.


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Plan Procurement ManagmentPROCESS GROUP = Planning | KNOWLEDGE AREA = Project Procurement Management


1. Make-or-buy analysis2. Expert judgment3. Market research4. Meetings

1. Procurement management plan

2. Procurement statements of work

3. Procurement documents4. Source selection criteria5. Make-or-buy decisions6. Change requests7. Project documents

ujpdates

1. Project Management Plan2. Requirements

documentation 3. Risk register4. Activity resource

requirements5. Project schedule6. Activity cost estimates7. Stakeholder register8. Enterprise environmental


assets


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Direct and Manage Project WorkPROCESS GROUP = Executing | KNOWLEDGE AREA = Project Integration Management


1. Expert judgement2. Project management

information system3. Meeting

1. Deliverable2. Work performance

information3. Change requests4. Project Management Plan

Updates5. Project document updates

1. Project management plan2. Approved change requests3. Enterprise Environmental


Assets


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Perform Quality Assurance PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Quality Management


1. Quality management and Control tools

2. Quality audits3. Process analysis

1. Change requests2. Project management plan


updates4. Organizational process

assets updates

1. Quality management plan2. Process improvement plan3. Quality metrics4. Work performance

measurements5. Project documents


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Acquire Project Team PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Human Resource Management


1. Pre-assignment2. Negotiation3. Acquisition4. Virtual teams5. Multi-criteria decision

analysis

1. Project staff assignments2. Resource calendars3. Project management plan

updates


2. Enterprise environmental factors

3. Organizational process assets


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Develop Project Team PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Human Resource Management


1. Interpersonal skills2. Training3. Team-building activities4. Ground rules5. Co-location6. Recognition and rewards7. Personnel assessment

tools

1. Team performance assessments

2. Enterprise environmental factors updates


2. Project staff assignments3. Resource calendars


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Manage Project Team PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Human Resource Management


1. Observation and conversation

2. Project performance appraisals

3. Conflict management4. Interpersonal skills



updates4. Enterprise environmental

factors updates5. Organizational process

assets updates


2. Project staff assignments3. Team performance assets4. Issue log5. Work performance reports6. Organizational process

assets


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Distribute Information PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Communications Management


1. Communication methods2. Information distribution

tools

1. Organizational process assets updates

1. Project management plan2. Performance reports3. Organizational process

assets


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Manage Stakeholder Engagement PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Stakeholder Management


1. Communication methods2. Interpersonal skills3. Management skills4.

1. Issue log2. Change requests3. Project management plan



assets updates

1. Stakeholder management plan


3. Change log4. Organizational process

assets


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Conduct ProcurementsPROCESS GROUP = Executing | KNOWLEDGE AREA = Project Procurement Management


1. Bidder conferences2. Proposal evaluation

techniques3. Independent estimates4. Expert judgment5. Advertising6. Analytical techniques7. Procurement negotiations

1. Selected sellers2. Agreements3. Resource calendars4. Change requests5. Project management plan


updates

1. Procurement Management Plan

2. Procurement documents3. Source Selection criteria4. Seller proposals5. Project documents6. Make-or-buy decisions7. Procurement statement of

work8. Organizational process

assets


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Monitor and Control Project WorkPROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Integration Management


1. Expert judgment 2. Analytical techniques3. Project management

information system4. Meetings

1. Change requests2. Work performance reports3. Project management plan

updates4. Project document updates

1. Project management plan2. Schedule forecasts3. Cost forecasts4. Validated changes5. Work performance

information6. Enterprise environmental


assets


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Perform Integrated Change Control PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Integration Management


1. Expert judgment2. Meetings3. Change control tools

1. Approved Change requests

2. Change log 3. Project management plan


updates

1. Project management plan2. Work performance reports3. Change requests4. Enterprise environmental


assets


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Validate Scope PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Scope Management


1. Inspection 2. Group decision-making

techniques

1. Accepted Deliverable2. Change requests3. Work performance

information4. Project document updates

1. Project management plan2. Requirements

documentation3. Requirements traceability

matrix4. Verified deliverables5. Work performance data


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Control Scope PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Scope Management


1. Variance analysis 1. Work performance information


updates4. Project document updates5. Organizational process

assets updates

1. Project management plan2. Requirements

documentation3. Requirements traceability

matrix4. Work Performance

Information5. Organizational process

assets


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Control Schedule PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Time Management


1. Performance reviews2. Project management

software3. Resource optimization

techniques4. Modeling techniques5. Leads and lags6. Adjusting leads and lags7. Schedule compression8. Scheduling tool

1. Work performance information

2. Schedule forecasts3. Change requests4. Project management plan


updates 6. Organizational process

assets updates

1. Project management plan2. Project schedule3. Work performance data4. Project calendars5. Schedule data6. Organizational process

assets


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Control Costs PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Cost Management


1. Earned Value management2. Forecasting3. To-complete performance

index (TCPI)4. Performance reviews5. Project Management

software6. Reserve analysis


2. Cost forecasts3. Change requests4. Project management plan



assets updates

1. Project management Plan2. Project funding

requirements3. Work Performance data4. Organizational Process

assets


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Control QualityPROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Quality Management


1. Seven basic quality tools2. Statistical Sampling3. Inspection4. Approved change requests

review

1. Quality control measurements

2. Validated changes3. Validated deliverables4. Work performance

information5. Change requests6. Project management plan



assets updates

1. Project management plan2. Quality metrics3. Quality checklists4. Work performance data5. Approved change requests6. Deliverables7. Project documents


assets


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Report Performance PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Communications Management


1. Variance analysis2. Forecasting methods3. Communication methods4. Reporting systems5.

1. Performance reports2. Organizational process

assets updates3. Change requests

1. Project Management Plan2. Work performance

information3. Work performance

measurements4. Budget forecasts5. Organizational process

assets


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Monitor & Control Risk PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Risk Management


1. Risk assessment2. Risk audits3. variance and trend

analysis4. Technical performance

measurement5. Reserve analysis6. Status meetings

1. Risk register updates2. Organizational Process

assets updates3. Change requests4. Project management plan

updates5. Project document updates

1. Risk register2. Project management plan3. Work performance

information4. Performance reports


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Control ProcurementsPROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Procurement Management


1. Contract change control system

2. Procurement performance reviews

3. Inspection and audits4. Performance reporting5. Payment systems6. Claims administration7. Records management

system





assets updates

1. Project management plan2. Procurement documents3. Agreements4. Approved change requests 5. Work performance reports6. Work performance data


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Close Project or PhasePROCESS GROUP = Closing | KNOWLEDGE AREA = Project Integration Management


1. Expert judgment2. Analytical techniques3. Meetings

1. Final product, service or result transition

2. Organizational process assets updates

1. Project management plan2. Accepted deliverables3. Organizational process

assets


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Close ProcurementsPROCESS GROUP = Closing | KNOWLEDGE AREA = Project Procurement Management


1. Procurement audits2. Procurement negotiations3. Records management

system

1. Closed procurements2. Organizational process

assets updates

1. Project management plan2. Procurement documents


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Plan Scope Management PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Scope Management


1. Expert judgment2. Meetings

1. Scope management plan2. Requirements

management plan

1. Project Management Plan2. Project Charter3. Enterprise environmental


assets


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Plan Schedule Management PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Time Management


1. Expert judgment2. Analytical techniques3. Meetings


1. Project Management Plan2. Project Charter3. Enterprise environmental


assets


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Plan Cost Management PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Cost Management


1. Expert Judgment2. Analytical techniques3. Meetings

1. Cost management plan1. Project management plan2. Project charter3. Enterprise Environmental

Factors4. Organizational Process

assets


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Plan Quality Management PROCESS GROUP = Planning | KNOWLEDGE AREA = Project Quality Management


1. Cost-benefit analysis2. Cost of quality3. Seven basic quality tools4. Benchmarking5. Design of experiments6. Statistical sampling7. Additional quality planning

tools8. Meetings

1. Quality management plan2. Process improvement plan3. Quality metrics4. Quality checklists5. Project document updates

1. Project management plan2. Stakeholder register3. Risk register4. Requirements

documentation5. Enterprise environmental


assets


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Manage Communications PROCESS GROUP = Executing | KNOWLEDGE AREA = Project Communications Management


1. Communications technology

2. Communications models3. Communication methods4. Information management

systems5. Performance reporting

1. Project communications2. Project documents

updates3. Project management plan


assets updates


2. Work Performance reports3. Enterprise environmental


assets


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Control Communications PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Communications Management


1. Information management systems






assets updates

1. Project Management Plan2. Project communications3. Issue log4. Work performance data5. Organizational process

assets


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Control Risks PROCESS GROUP = Monitoring & Controlling | KNOWLEDGE AREA = Project Risk Management


1. Risk reassessment2. Risk audits3. Variance and trend

analysis4. Technical performance

measurement5. Reserve analysis6. Meetings





assets updates

1. Project Management Plan2. Risk register3. Work performance data4. Work performance reports


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Plan Stakeholder ManagementPROCESS GROUP = Planning | KNOWLEDGE AREA = Project Stakeholder Management


1. Expert judgment2. Meetings3. Analytical techniques

1. Stakeholder management plan


1. Project management plan2. Stakeholder register3. Enterprise environmental


assets


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Control Stakeholder Engagement PROCESS GROUP = Monitoring and Control | KNOWLEDGE AREA = Project Stakeholder Management


1. Information management systems






assets updates

1. Project management plan2. Issue log3. Work performance data4. Project documents


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