Solutions Suite

Unified Ledger

BARCODE & DOCUMENT SCANNING

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Report Director

Emailing Suite Integration Suite

PSF CLOUD

myPortalPower BI

Workflow Management

Document Barcode, Scanning &

Attachments

PSF CLOUD

“We’ve liked the fact that we have been able to customise the system to suit our needs, making it as user-friendly as possible. We have set up and defined our own data input forms which has effectively minimised the possibility of user input error.”

Self Help Africa

Unified Ledger

PS Financials is a leading multi-currency, multi-dimension, unified ledger system offering unrivalled flexibility in analysis, budgets and measures.

PS Financials ensures one ‘version of the truth’ through a unified ledger, which allows unlimited views of data to enable a clear outlook of your organisation and finances by uniting your ledgers into a single source.

PS Financials’ Unified Ledger is the combination of 3 standard ledgers – sales, nominal and purchasing. Our system also has the ability to add unlimited ledgers and user defined fields, which could include specific options such as a fund ledger, project ledger etc.

Unified Ledger with unlimited user-defined analysis ledgers & fields:

PS Financials’ unique Unified Ledger, with it’s unlimited sub-ledgers and user-defined analysis fields, can be used to construct a detailed database, enabling intelligent, dynamic query and analysis.

Intelligent dynamic analysis:

Unified Ledger Advanced Features:Unlimited user defined analysis by account - Store data normally held in peripheral systems

Unlimited ledgers - Projects, cost centre, asset, staff. Offering flexibility and clarity of information etc

Totally integrated - Real time picture, no re-keying or modular updates

Unlimited views of the data - Department, project budget holder, consolidated etc. Clear analysis, excellent for non-financial users

No modular boundaries - Unique, unrivalled drill down, easy access to answers and analytics

Integration Suite

Seamless bi-directional integration using the Integration Suite:

Integration SuiteSQL Server

ASCII/CSV

XML

HR, Payroll etc

The PSF Integration Suite has been developed to simplify the integration of third party systems into PS Financials.

A simple user friendly interface, which allows non-technical staff to create integrations easily.

A superior level and quality of bi-directional integration between your existing and future applications, whilst ensuring absolute integrity of all integrated data.

An unlimited number of integration delivery methods including real time, batched and adhoc.

Numerous types of integration including static data, financial transactions and statistical data.

PS Financials integrates with the following systems:

Integration Suite Features:Seamless integration to and from third party applications

Transformations and look ups can be embedded into interface definitions

Provides full validation of data

Full audit facilities are provided

Optional inbuilt email notifications can be produced when files are processed

Calculations can be carried out within the Integration Suite using existing data to provide results, which are uploaded into PS Financials

Unlimited/numerous Integration Suite procedures can be used for various scenarios

HR System Payroll System Ticketing & Booking System

CRM System Fundraising System Events & Hospitality System

SQL Server E-Commerce System Online Banking System

Donor Management SystemEpos System Membership System

The standard reporting suite has been enhanced for Power BI to create a powerful visual experience.

PS Financials Advanced Analytics

A powerful new way to connect with dataDiscover, Analyse and Visualise your data like never before. Share findings with colleagues on any device, anytime, anywhere.

Power BI Features: Power BI Benefits:

Cloud based

Semantic data layer

Simple and Intuitive to use.

Create stunning visuals

Access multiple data sources as one

Q & A

Self service

Standard PSF BI dashboards

Explore data, discover valuable insights, identify trends

Be proactive not reactive

Accessible on any device

Present information your way

Pre-calculated measures & KPIs

Meaningful terminology

Maximise Opportunities and mitigate risks

Improved ability to Budget & Forecast

Power BI

Transform your company’s data into rich visuals with Power BI, so that you can focus on what matters to you and gain valuable insights. Combining the flexibility of PS Financials with Power BI you’ll gain a deeper understanding of your business. Multiple data sources combined as one within the PSF Data Warehouse where your accounting system is at the heart of your Enterprise BI Solution. Our BI Semantic layer removes the need for in-depth knowledge of the PSF database schema, allowing you to focus on the facts.

Systematic distribution of bespoke reports and documents:

Emailing Suite

Designed to manage the automatic distribution of outbound reports and documents to suppliers, customers, employees and partners.

The PSF Emailing Suite integrates with your preferred email service and the PS Financials Document Management System.

Output documents include Purchase Orders, Remittance Advice, Sales Invoices and Debtor Statements. These documents can be automatically emailed using the email address linked to the ledger account within PS Financials.

The application allows customised email notifications to be defined and associated with each document type.

HTML editor to allow for custom email content

Powerful filtering to target select documents

Automatic attachment of reports/documents to PSF document or ledger account

Automatic generation of remittances, statements, invoices, orders etc

Automate the distribution of documents including:Remittances / Sales invoices / Statements / Dunning letters etc.

Emailing Suite Features:Multiple contacts by account

Audit/failed transmission reports

Automatic attachments of documents and scanned images etc.

Automatically attach documents (you have e-mailed) to the transaction or the account containing the carbon copy (cc) and blind copy (bcc)

Dunning letters

Can be broadcast to a group or individuals

User defined message, signature and disclaimer

Automatic back-up documents (e.g. to timesheets behind an invoice)

Operates on internal and external e-mail system (e.g. Googlemail, Outlook and Office 365)

Sends in definable file extensions (e.g. PDF, WORD, EXCEL)

PS Financials product highlights:

Batch emailing or printing of reports

Generate reports from Microsoft SQL Server Reporting Services

Purchase Order

Requisition

ExpensesSubmission

ManagerApproval

FinanceApproval Reimbursement

Goods Received Note

Purchase Invoice

A typical purchase order cycle will involve some or all of the following document stages:

A typical expenses claim cycle will involve some or all of the following document stages:

myPortal

Streamline your procurement, expenses and sales invoices with myPortal.

The PS Financials myPortal module enables the input of documents to the PS Financials database through an internet browser. This includes Purchase Order Processing and Authorisation, Expenses Management and Sales Invoices.

The myPortal web based solution provides employees, administrators and authorisers with a single tailored portal that allows the relevant users to enter, review and approve purchase orders and employee expenses submissions.

myPortal Features:

Multi-level approvals automatically route claims to appropriate managers for authorisation

Electronic management of receipts

Automatic email alerts and notifications

Import and export to Microsoft Excel

Full business process workflow modelling for multi-level approvals, delegation etc

Supported on Internet Explorer, Chrome and Safari in Windows environments

Business process visualisation

Audit trail

Full set of management reports - My Reports, Shared Reports, User Group Reports, Report Viewer

With myPortal, authorised users are able to:

Progress through each cycle anytime, anyplace with internet connection

Documents can be printed at each stage of the process

Workflows are set to represent an organisation’s business approval for many different scenarios. One of the main types of workflow configured in a majority of instances is the Purchase Ordering Workflow.

Budget Holder

Approve Order

‘Over Limit’ Approver

Approve Order

Purchase order number allocatedOrder can be despatched and placed with supplierOrder accrued as commitment in accounts

Order is within budget limits?

Order is within agreed limit?

Order is overagreed limit?

Order takes account code over budget?

Order is over budget holder’s limit?

Administrator

Raise Order

Senior Budget Holder

Approve Order

Workflow Management

The PS Financials Workflow Management engine, based on Windows Workflow Foundation, allows business processes to be modelled. Workflows can be initiated from a number of different places within the system on demand, on event trigger, on an accounting rule, or an action.

PS Financials Workflow enables the development of complex document approval scenarios. This workflow engine can make decisions and perform predetermined actions based on information from anywhere within the PS Financials database.

Workflow Management Features:

Create workflows for documents, document details, accounts, expenses/expensed e-mails, images

Multiple levels of approval for a document based on value or other factors

Approval hierarchy can be derived from any data & approval limits

Approval limits can be set

Delegated approval can be given for when approvers are absent

Emails can be sent at any stage of the process

If… Else scenarios can be implemented i.e. a document coded to the balance sheet could have a different approval process to that of a trading transaction

Any action as a result of the workflow can be logged for auditing purposes

Actions with timings on stages – i.e. delayed approvals

Graphical interface

Purchase Order Workflow example:

The scanning application is able to read the barcode set on the first page of every document and understand that the next barcode will identify the beginning of the next document. This means that multiple documents can be input in batches.

Document Barcode, Scanning & Attachments

Receive electronic copies of external documents such as Purchase Invoiceswith the PSF Barcode & Document Scanning application. With the EmailingSuite, you can attach internally produced documents, assign barcodes and scandocuments effortlessly into PS Financials.

Documents created with a PSF barcode specify the details of the document within the barcode itself. For data input, you scan the documents into PSF, the module then automatically assigns the data to the correct account lines and stores it in the system.

BARCODE & DOCUMENT SCANNING

APPLICATION

BARCODE & DOCUMENT& DSCAN

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ATION

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Assign a PSF barcode to

your document

Scan the document into

your PSF system

The document is uploaded into the

PSF system

PSF automates the document to

the correct account lines & stores it in the system

Document Barcode, Scanning & Attachments Features:

Automatically produces barcode from posting

Upon scanning, PSF organises documents to the corresponding account or transaction automatically, eradicating any user errors

Profiles can be set up to determine the document types scanned into the system

Workflow enabled

Single or multi-page document

Eliminates the need for keeping hard copies

Scanned documents can be sent electronically for approval using PSF Workflow

Reduction in the cost of stationery as fewer documents are photocopied

Reduced postage costs

Time spent filing, distributing and photocopying is drastically reduced

Microsoft reporting administration is simplified

Full security control to ensure users can only see the information they are authorised to see

Performance & usage analysis

Identify which reports are used

Identify who has used which reports and when

Confirm that reports are being viewed as per procedures

Analysis of reporting performance

Simplified backup and updating of report libraries

“We are now able to produce Board and Trustee reports far quicker and easier. In addition, they only received estimates before, but thanks to PSF the information is now accurate, detailed and reliable.”

The Fairtrade Foundation

Report Director

PS Financials Report Director is designed to automate the distribution of reports at a time you choose.

Automated delivery of reports

Simplified report administration & management

Report Director client allows multiple reports to be viewed at the same time

Define report profiles to save favourite selection criteria and output formats

Wizard driven management of automated distribution of reports to end-users

Rapid deployment of new reports

Schedule the distribution of reports via file share or email

Schedules can be daily, weekly, monthly or specific calendar dates

Define different schedules for different users

Create shared standard schedules or custom schedules

2000+PS Financials users have PSF CLOUD

as their Platform as a Service (PaaS) solution

Reduced IT support needed

No server needed/or capital expenditure

No electricity/aircon/license management

Low defined running costs

Includes all necessary Microsoft Office & SQL Licenses

High availability - 24 x 7 x 365

Accessible from ANYWHERE (with an internet connection)

Automatic system monitoring and data back up to 2 separate secure locations ensures business continuity

PSF supports both the application and hardware environment it operates on

Rapid deployment

PSF CLOUD

PS Financials provide a private and secure cloud service with 100% uptime –‘PSF CLOUD’. The PSF CLOUD service is cost effective, removing the large,upfront capital investments associated with setting up and maintaining aresilient and effective IT infrastructure.

PSF CLOUD

2000+PS Financials users have PSF CLOUD

as their Platform as a Service (PaaS) solution

PSF CLOUD user benefits:

PSF CLOUD provides 100% scheduled uptime, avoiding any frustrating drops in service, allowing our users to have full access, from anywhere 24/7/365.

PSF CLOUD is located in a highly resilient, ISO 27001, Tier 3 data centre. Your PSF data is automatically backed up to 2 secure and independent locations ensuring business continuity in the event of a disaster.

Support is maximised as we are able to support your PS Financialsapplications more effectively and proactively manage the IT infrastructure.

By implementing PSF CLOUD you have no capital expenditure on expensive servers, MS Office, MS SQL server licenses or staff costs. You benefit from low, defined running costs that are paid quarterly.

PSF CLOUD Key Benefits:

@psfinancials

PS Financials

To find out how PS Financials can help you make better business decisions:telephone: 01733 367 330email: info@psfinancials.comvisit: www.psfinancials.com

For an in-depth look into PS Financials’ solutions, visit our website: www.psfinancials.com/our-solutions