soleil published user guide version 6 -...

Dokumentnamn/Document name Info klass/Info class

User guide Distributor Kod/Code

Godkänd/Approved by Lagringsdata/File Reg nr/Reg. No.

Utfärdare (tjänsteställebeteckning, namn)/Issued by Telefon/Phone Datum/Date Utgåva/Issue Sida/Page

MDO Patrik Gustafsson 80521 2012-09-17 6 1 (12) Fördelning/To För kännedom/For information

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SOLEIL Published User Guide version 6.0






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CONTENTS Introduction ......................................................................................................................................................... 3 Log in .................................................................................................................................................................. 4 Main menu .......................................................................................................................................................... 5 Glossary .............................................................................................................................................................. 6 Filters .................................................................................................................................................................. 7 Icons ................................................................................................................................................................... 8 Schedule ............................................................................................................................................................. 9 Booking ............................................................................................................................................................. 10 Transport .......................................................................................................................................................... 11 Historic .............................................................................................................................................................. 12






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INTRODUCTION SOLEIL –Scania Outbound Logistics Exchange Information on-Line – is a web based system, which should be used as interface between Scania Delivery Functions, carriers and distributors for accessing and sharing information regarding the distribution process. A WEB APPLICATION FOR THE DISTRIBUTORS & DEALERS This web application allows following the status of the chassis and their transportation. So, it is important to note that the way of working of the distributor and dealer doesn’t change, but it will be easiest for them to obtain information regarding the chassis, by looking in Soleil. A WEB APPLICATION FOR THE CARRIERS & SEA LINERS This web application gives the carriers and sea liners the possibility to view which chassis that will be ready for pick-up, are ready for pick-up and view chassis that already has been delivered. It is also possible to enter information after each unloading for a better tracibility of the transportation. You can also enter comments if you have a delay or even mark chassis that has received a damage during the transport. A WEB APPLICATION FOR THE DELIVERY FUNCTIONS (SCANIA) The Scania users can do everything that the distributors/dealers and the carriers/sea liners can do. Besides that the Scania users can view and perform some activities that other user’s don’t have any need for. Example of activities that Scania can do is to mark and release chassis with delivery stop in order to signal to the carriers that the chassis shall not be picked-up yet.






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LOGIN TECHNICAL REQUIREMENTS - Computer with Internet explorer version 6.0 (or later version) is required. - Network 254 kbits/s minimum. ACCESS TO THE SOLEIL APPLICATION In order to get access to the Soleil application, please contact your contact person at the Scania delivery functions in Angers, Zwolle or Södertälje. When Scania informs you that you have received authority to the Soleil application please enter Soleil via this link: http://soleil.scania.com

The user must fill in the mandatory fields 'User ID' and 'Password' and click on the ‘Submit’ button to enter to the application. Then the user can access to the main menu. CHANGE PASSWORD Because of security matters, the user will have to change his password every 2-month. Note: password rules:

• At least eight characters long • Mixture of upper and lower case letters, numeric and special characters

(;:!*%$#@&'/+-). Each user that has received authority to Soleil is personally responsible to keep his/her password a secret for others.

http://soleil.scania.com/�






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MAIN MENU

This top menu allows the user to navigate in one of the main functionalities by clicking on the corresponding link:

• Schedule • Booking • Transport • Historic

If you enter a chassis number in the top of the screen and then click on the binocular the system will find the chassis and open the correct screen.






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GLOSSARY PRU Production Unit, assembly plant where the chassis is produced.

CAM Sao Bernardo/Brazil, trucks

BUS Sao Bernardo/Brazil, buses

MA Angers/France, trucks

MS Södertälje/Sweden, trucks

MSB Södertälje/Sweden, buses

MZ Zwolle/the Netherlands, trucks

Status 2 Chassis assembly ordered to production (about 20 days before assembly).

Status 4 Chassis not assembled.

Status 6 Chassis produced and at test or/and adaptation.

Status 7 Chassis ready for delivery at the assembly plant4

Status 8 Chassis invoiced.

Status 9 Chassis in transport (outside the production unit).

ADD Actual Delivery Date, the real delivery/unloading date for the last leg carrier (delivered at final DA).

ALD Actual Loading Date

BKD Booking Date

CDD Confirmed Delivery Date, the date which the chassis must be delivered at the final DA.

CDD2 Confirmed Delivery Date, the date which the chassis must be delivered at the final DA, in case of delays.

CRD Confirmed Release Date, the date which the chassis must be ready at factory.

CRD2 Confirmed Release Date, the date which the chassis will be ready at factory, in case of delays.

DA Delivery Address

DDD Desired Delivery Date, the date which the customer wants the chassis to be delivered at the final DA.

ELP Equipment License Plate, registrations plate of the truck/trailer that pick-up the chassis.

ETA Estimated Time of Arrival.

FD Finished Date, the date when the chassis was ready from production.

HOLD The chassis is not allowed to be delivered, for example due to financial restriction.

IDD Intermediate Delivery Date, target date for carriers that drives a transport route that is not the last transport leg. If IDD isn’t filled in, a ‘?’ is displayed in the column for all legs except the last. If IDD/target dates are not filled-in for the last leg, CDD or CDD2 is displayed instead.

ILD Intermediate Loading Date

IUD Intermediate Unloading Date, The real delivery/unloading date when the carrier has unloaded the chassis to the end point of the segment that he is responsible of (sub DA). The IUD-date is also the “booking date” for the next carrier in the transport flow.

PDD Planned Delivery Date

PLD Planned Loading Date, entered by carrier to describe when he will collect the chassis

PLT Planned Loading Time, entered by carrier to describe which hour he will collect the chassis.

RELEASE The chassis is allowed to be delivered.

CBU Completely Built Up (Normal ready Scania chassis)

KD Knocked Down (Most of the time trp in containers, the chassis is not built up)

SKD Semi Knocked Down (Assembly level in between CBU and KD)






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FILTERS Note: Some filters only exist for some user types and not for all users. The user can combine one or more filters in the different screens to retrieve the specific information:

• ALD select a period between two dates.

• BKD select a period for booking date.

• Booking no enter a part of or the complete booking number.

• Carrier select a carrier in the combo box.

• Del.degree select assembly level in the combo box.

• CRD select a period between two dates.

• CDD select a period between two dates.

• Chassis number the user can key in a part or the complete chassis number.

• if selected only prioritized chassis will be shown.

• Delivery status select a status in the combo box.

• Order type select a status in the combo box.

• ELP the user can key in a part or the complete ELP (pick-up trailer id-plate).

• ETA select a period between two dates.

• IUD/ADD select a period between two dates. The reason that IUD/ADD is in the same field is that “the real delivery date” is in focus here. The delivery date in reality is called IUD if you are a multiple leg carrier that drives any route that is not the last one. If you are the last carrier in the chain or if you are driving a single leg transport, then your ‘real delivery date’ is the ADD-date.

• IDD/CDD select a period between two dates. The reason that IDD/CDD is in the same field is that “the target date” is in focus here. The target date to fulfil is the IDD if you are a multiple leg carrier that drives any route that is not the last one. If you are the last carrier in the chain or if you are driving a single leg transport, then your target date is the CDD-date.

• Market select a market in the combo box.

• Dealer write a dealer if you like to see chassis for a specific dealer.

• Delivery country select a delivery country in the combo box.

• PRU select a production unit in the combo box.

• PLD Planned Loading Date, select a period between two dates.

• Truck/Bus Select Truck or Bus for the specific search you want to do. Press the ‘Search’ button to activate the search. The chassis are displayed taking account of the criteria in the filters. If no filters are used, the search will return all the chassis that are available in the correct status.






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ICONS

Indicates a delivery deviation in CRD and CDD, normally caused by Scania/late from factory. If you pass the mouse onto the icon, a bubble is displayed with the new updated information.

In the deviation bubble we always display the IDD/CDD-date (target date) for the last carrier in the flow.

If ETA is filled in by the carrier in Booking screen and the date is greater than CDD the deviation icon is displayed with the ETA (CRD/CDD isn’t changed).

Indicates a chassis in Transit by a PRU. The chassis is stored at a DA (often the yard) different from the PRU where the chassis was produced.

Indicates a Stock chassis. (The DA can be the PRU where the chassis has been produced or another defined DA).

Indicates when an address change has been performed.

Indicates a temporary delivery stop.

Indicates a chassis that earlier have had a delivery stop.

Indicates a chassis that is prioritised.

Indicates damages at the chassis caused by a carrier during transport.

Indicates a chassis that is booked towards the first carrier in the total transport flow.

Indicates a pick-up at another place than the producing PRU.

Indicates that no unloading information or ETA has been keyed in by the carrier.

Indicates that unloading information has been keyed in by the carrier and the chassis has been delivered on time according to the planning (IDD/CDD).

Indicates that ETA information has been keyed in by the carrier but the transport is not yet delivered (IUD/ADD is not entered).

Indicates that unloading information has been keyed in by the carrier but the chassis has been delivered late according to the planning (IDD/CDD).

Indicates that we had a delay from the factory. The chassis have a deviation .

Indicates that we had a delay from the carrier. Carrier Deviation: Chassis ready on time at PRU but with ADD > CDD. Note: if a chassis has both a PRU deviation and a carrier deviation, only the PRU deviation is displayed.

Indicates that the chassis is delivered in time.

Indicates a calendar, if you click on this icon a calendar is displayed.






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SCHEDULE The Schedule screen displays all the chassis from status 2 until the chassis is booked for transport. Example of Schedule screen:

The Schedule screen is only consultative for none Scania users. It can be used as a prognosis that describes the amount of chassis that Scania will book towards the carriers. A click on the chassis number updates the detailed route information in the bottom of the screen. The routes already performed by the carriers are displayed in italic grey font. If you pass the mouse onto the address information, a bubble is displayed with the address code, city and country. When clicking on the address information, a window pops up with the full address information. If you at any time detect an error or bad quality of the address information, please contact the delivery function at Scania. Scania will then take actions as soon as possible and correct the information. Click on the chassis type in the column ‘Spec chassis’ and a window pop up with selected information from the chassis specification. The ‘Download’ button can be used by all users to download all the visible information at the screen to an excel file.






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BOOKING The Booking screen displays the chassis that are booked for transport at the PRU where the chassis is produced. A yellow warning icon indicates that the pick-up address is something else than the ordinary production PRU. When passing the mouse over the icon a bubble is displayed with place of pick-up. Example of booking screen:

A click on the chassis number updates the detailed route information in the bottom of the screen. By passing the mouse onto the Book. date a bubble is displayed. Either a Ready at Gate or Booking time is shown in the bubble. By passing the mouse onto the PLD information a bubble is displayed with PLT, if it exists. If you pass the mouse onto the address information, a bubble is displayed with the address code, city and country. When clicking on the address information, a window pops up with the full address information. Click on the chassis type in the column ‘Spec chassis’ and a window pop up with selected information from the chassis specification. The ‘Download’ button can be used by all users to download all the visible information at the screen to an excel file.






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TRANSPORT The Transport screen displays the chassis that have left the PRU:s and not reached the final delivery address. Example of transport screen:

Click on the chassis type in the column ‘Spec chassis’ and a window pop up with selected information from the chassis specification. Route: Segment performed by the carrier. If you pass the mouse onto the address information, a bubble is displayed with the address code, city and country. When clicking on the address information, a window pops up with the full address information. When passing the mouse over ALD/ILD, ETA and IUD a bubble with time will be displayed (if time is filled in). The bubble for ALD/ILD will also show ELP (if it exists). When passing the mouse over the IDD, the IDD, RLD, booking number, vessel and comment is displayed in a bubble (booking number, vessel and comment only if it exists.) If an ETA has been filled in by the carrier and the transport has not yet been delivered, the IUD bubble to the right of the chassis line turns to yellow colour. If ETA > IDD or CDD2, ETA date is displayed in red colour. If IUD > IDD the bubble turns red. Otherwise it turns green. If Scania is responsible for a factory delay, the Soleil application will write automatically “Factory deviation” in the IUD bubble. The carrier can also insert if there is damages on the chassis. The ‘Download’ button can be used by all users to download all the visible information at the screen to an excel file.






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HISTORIC The historic screen displays the chassis that have been delivered to the final address. By default the radio button ‘All’ is selected. It’s also possible to select only the chassis with a reported IUD/ADD during the last 15 days. To do that, click on the radio button called ‘ADD<15 days’ Example of historic screen.

The user has a detailed view of the whole transport from the PRU to the end address by clicking at the chassis number to view all transport routes. By passing the mouse onto the different dates in the detailed route information a bubble is displayed with time (if it exists). By passing the mouse onto the icon to the left, a bubble is displayed with a comment (if it exists). Click on the chassis type in the column ‘Spec chassis’ and a window pop up with selected information from the chassis specification. By passing the mouse onto the FD, Book, ALD or ADD a bubble is displayed with time (if it exists). If you pass the mouse onto the address information, a bubble is displayed with the address code, city and country. When clicking on the address information, a window pops up with the full address information. The ‘Download’ button can be used by all users to download all the visible information at the screen to an excel file.

soleil published user guide version 6 -...

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