Solar Summit: ISA Founding Conference

Summit Secretariat Briefing

9 February 2018

MEA, New Delhi

DATES

Arrival

• Either on Friday, 9th or Saturday, 10th March 2018

Solar Summit

• Sunday, 11 March 2018

Departure

• Monday, 12 March 2018

ASL Visits to check the venue & logistics arrangements:

21 and 22 Feb 2018

INVITEES…1

• Joint invitation letters from Prime Minister Modi and French President Macron sent to:

Countries that have signed the ISA FA.

Countries that have signed & ratified the ISA Framework Agreement.

• Invitations sent to HoS/HoG

• Total Invitations sent: 50 signatories [includes 21 that have ratified]

• Others: UN Secretary General, African Union Commission President, and Presidents of Multilateral Development Banks.

INVITEES…2

• High Commissioners/Amb / Honorary CGs of all 121

prospective member countries of the ISA.

• Other Resident High Commissioners/Amb / Honorary CGs .

• Corporates and financial institutions.

• Institutions in the field of renewable energy.

• NGOs.

• Government of India representatives.

Total: 500 delegates

VENUE

Rashtrapathi Bhavan Cultural Centre (RBCC)

DELEGATE ENTRANCE

VVIP ENTRANCE

RECEIVING HALL OF VVIPS

LEADER’S LOUNGE

PLENARY HALL

DELEGATES LOUNGE

DELEGATES DINING AREA

VVIP DINING AREA

BILATERAL MEETING ROOMS

TENTATIVE PROGRAMME

March 09 Arrival of HoS / HoG

March 10

Forenoon: Arrival

Afternoon: Sightseeing

Evening: Dinner Hosted by President of India

March 11

Inaugural Session

Plenary Session

Lunch hosted by Prime Minister of India

Technical Sessions

Valedictory

Bilateral Meetings

March 12 Departure of HoS / HoG

BILATERAL MEETINGS

• Bilateral meetings could be arranged from March 9 (A/N) to 11 March (AN) 2018 depending on the arrival/departure times of the visiting HOS/HOGs.

• Bilateral meetings could take place at RBCC, Hyderabad House or Prime Minister’s Office at 7, Lok Kalyan Marg, New Delhi.

• Bilateral meeting rooms are available on booking basis at RBCC.

• Simultaneous interpretation in French, Spanish and English will be provided during the Conference.

HOSPITALITY

HoS/HoG-led delegations

Hotel for 3 nights – 9, 10, and 11 March 2018

Total Number: 1 Suite + 5 Standard Rooms

Minister-led delegations

Hotel for 3 nights – 9, 10, and 11 March 2018

Number: 1 Suite + 1 Standard Room

Airfare for FIPIC and LDC countries

HoS/HoG-led delegations: 1Business Class + 5 Economy

Minister-led delegations: 1 Business Class + 1 Economy

For countries that have signed / ratified the ISA FA

Programme for Spouses of HoS / HoG

• A separate programme would be considered for the spouses of the Heads of State/Government, if accompanying. Details will be communicated in due course.

• On all matters related to the Spouses’ programme, the correspondence may be directed to the ISA Conference Secretariat.

LIAISON TEAMS

HoS/HoG level delegations:

Country Liaison Officer (CLO)

Chief Security Liaison Officer (CSLO)

Delegation Liaison Officer (DLO)

Minister-level delegations:

Delegation Liaison Officer (DLO)

Security Liaison Officer (SLO)

The CLO, DLO and CSLO / SLO will be introduced to each delegation in due course.

Participating Nations• Delegation Coordination Officer: Delegations led by

HoS/HoG shall appoint a Nodal Point for the Conference for

on-line registration, accreditation, and booking of

accommodation in the designated hotels.

• Delegation Media Coordinator: Participating countries may

like to designate an officer, if required, to manage their

visiting media, their requirements

• Nodal Officers will be provided a Unique Identification

User name and passwords, to enable them to update, adjust

and otherwise enter details of all of their delegation

members.

HOTELS

• MEA Protocol has blocked accommodation.

• Additional accommodation, if required, may be booked (on direct payment basis) by respective Diplomatic Missions directly.

ASL TEAM VISIT

• ASL teams from the countries are invited to visit New Delhi for group briefings on 20/21 Feb 2018

• All related issues - visas, baggage, airport arrangements, baggage handling, arrivals/departure details, aircraft handling, security and screening issues, equipment protocols and security, customs, health can be dealt during the ASL visits.

• Conference Secretariat will also be organising briefings to update the delegations on the preparations periodically.

• All delegates, including media and security officers will be accredited online.

• Registered delegates will be issued with a personal, non-transferable colour coded photo ID pass.

• Colour code of the identification pass will ensure full access to secured zones of RBCC.

• HoS/HoGs will be issued lapel pins.

• Information regarding issue of ID cards and lapel pins will beconveyed separately.

• Only vehicles accredited by the Secretariat will be allowed access to RBCC.

REGISTRATION

HEALTH SERVICES• Health facilities will be made available at RBCC.

• Standby Advanced Life Support Ambulance will be available for

transport to an appropriate health facility.

• All India Institute of Medical Science (AIIMS)

• The Army Research and Referral Hospital, en route to/from the airport,

has also been identified as a venue for contingency care.

• Medical Care Room in every designated hotel, operating on 24-hour

basis.

• Personal particulars of the HoS/HoG and their spouses (if

accompanying), including details of medical requirements, blood group

and dietary issues, etc. must be furnished

MEDIA

Media

• Media Accreditation, Media Equipment and scrutiny at airport, hotel and venues – XP Division

• The Media Centre/Lounge will be opened at Pravasi Bhartiya Kendra operating hours will be as follows: 10 March 2018 : 0800 hrs to 1900 hrs 11 January 2018 : 0800 hrs to 2200 hrs

• Each country would be assigned a Media Liaison officer who would assist the participating country in all aspects relating to media accreditation, access, movement, and coverage.

• No separate accommodation arrangements will be made for the media.

• Transport service between the designated hotels and the venue before the start of the meetings and after the completion of meetings on 11 March 2018.

MEDIA CENTRE

ContactsSN Name Responsibility Email Mobile

1 Sanjay Kr. Verma, AS (AD) ISA Chief Coordinator asad@mea.gov.in

2 Sanjay Verma, JS (COP) Protocol jscop@mea.gov.in

3 K. Nagaraj Naidu JS (EW) ISA Coordinator jsew@mea.gov.in 83759 90168

4 Vinod K Jacob JS (ED) Bilateral Meetings jsed@mea.gov.in 81308 05257

5 Abu Mathen George OSD PR Media osdpr@mea.gov.in 95606 77173

SN Name Email Mobile

1 Ajay Kumar, Director isasect@mea.gov.in 9560 114292

2 Ajay Kumar, Director isasect@mea.gov.in 97608 81796

3 M P Singh, Director dirconf@mea.gov.in 92054 65174

4 Rakesh Pandey, US isasect@mea.gov.in 81304 97547

5 R K Raina, US isasect@mea.gov.in 81306 85222

ISA Secretariat

THANK YOU