software technology parks of india · advised to submit the required valid certificate for record...

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E-PROCUREMENT TENDER NOTICE

SOFTWARE TECHNOLOGY PARKS OF INDIA (An Autonomous Society under Govt. of India, Ministry of

Electronics and Information Technology, Government of India) Plot No. P-1, Phase 1, Rajiv Gandhi Infotech Park, MIDC,

Hinjawadi, Pune – 411057 Tel: +91-20- 2298 1000 Fax: +91-20- 22981035

Tender No : STPI/P/PUR/10/2017-18 Dated : 7th March, 2018

STPI invites e-procurement (only online mode through https://eprocure.gov.in) open Tender under Two Bid Systems (Technical Bid: Part-I & Commercial Bid: Part-II) for Providing manpower for House Keeping Services and Upkeep of Premises at STPI Pune & Sub Centers as per the details at Annexure I of Part – Ib

Tender Form Fee Cost : Rs. 1,000.00 Earnest Money Deposit : Rs 1,00,000.00

CRITICAL DATES SHEET

Published on https://eprocure.gov.in on 7

th March, 2018

Bid Document download/Sale Start Date 7

th March, 2018

Clarification Start Date & Time 8

th March, 2018 at 1100 Hrs.

Clarification End Date & Time 16


Pre-bid meeting Date & Time 19

th March, 2018 from 1130 Hrs. to 1230 Hrs.

Bid Submission Start Date & Time 19


Bid Submission End Date & Time 28


Technical Bid Opening Date & Time 2

nd April, 2018 at 1530 Hrs.

Commercial Bid Opening Date & Time Shall be informed after technical evaluation

i. Pre-bid meeting will be held at STPI, Plot No. P-1, Phase 1, Rajiv Gandhi Infotech Park, MIDC, Hinjawadi, Pune - 411057 on 19th March, 2018 from 1130Hrs to 1230 Hrs.

ii. All details, regarding the subject tender are available on our websites www.mah.stpi.in and https://eprocure.gov.in. Any change / modification in the tender enquiry will be intimated through above websites only. Bidder are therefore, requested to visit our websites regularly to keep themselves updated.

iii. Manual bids will not be accepted.

iv. For submission of E-bid, bidders are required to get themselves registered with

http://eprocure.gov.in/eprocure/app website along with class III digital signature certificates issued by CCS under IT Act – 2003. The detailed procedure is available in the website under the tab ‘Help for Contractors’, ‘Information about DSC’, ‘Bidders manual kit’ etc.

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v. Tender Fee & Earnest Money Deposit should be made only through RTGS /NEFT to the below STPI account on or before the last date and time for submission of bid online. If the E-EMD details are not attached along with technical bid, the bids failing which offer will be liable for rejection

The details of NEFT / RTGS is as below:- Beneficiary Name : Software Technology Parks Of India Bank : Bank of India S/B Account No. : 013810110001793 Bank Branch : Sanpada, Navi Mumbai, 400705 IFSC Code : BKID0000138 MICR Code : 400013133

However, Bidder registered under NSIC, exempted from Tender Fee / EMD are advised to submit the required valid Certificate for record purpose. Bidders, however, have to attach proof of scanned copy of Tender Fee & Earnest Money Deposit documents along with their e-tender. vi. Any queries relating to the process of online bid submission or queries relating to CPP Portal are available at www.eprocure.gov.in. Further, any clarifications, in general may be directed to the 24 x 7 Toll Free Telephonic Help Desk Number 1800-3070-2232 or Mobile Nos. 91-7878007972 and 91-7878007973 or Mail to: [email protected] vii. The bids should be submitted along with Tender Fee of Rs. 1,000/- and Earnest money of Rs.1,00,000/-(Rupees One Lakhs Only) in the form of RTGS/NEFT in favor of STPI, Pune. Bids received without the tender fee and earnest money will not be considered. However, Bidder registered under NSIC, exempted from Tender Fee / EMD are advised to submit the required valid Certificate for record purpose. EMD of unsuccessful bidder will be returned after finalization and award of Contract to successful bidder. The EMD of successful bidder shall be converted as Security deposit. The same shall be returned interest free within one month from the closure of the contract period (24 months).

Sd/-

Director, STPI – Pune

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SOFTWARE TECHNOLOGY PARKS OF INDIA (An Autonomous Society under Ministry of Electronics & Information Technology,

Government of India)

Plot No. P-1, Phase 1, Rajiv Gandhi Infotech Park, MIDC, Hinjawadi, Pune – 411057

Tel: +91-20 – 2298 1000 Fax: +91 – 20 – 22981035

Tender No : STPI/P/PUR/10/2017-18

Date : 7th March, 2018

Due Date & Time : 28th March, 2018 at 1500 Hrs

Subject: Providing manpower for House Keeping Services and Upkeep of Premises at STPI Pune & Sub Centers

Software Technology Parks of India, an Autonomous Society under Govt. of India, Ministry of Electronics and Information Technology, Government of India, invites tenders on e-procurement mode (only online mode) from reputed and experienced service providers for Providing manpower for House Keeping Services and Upkeep of Premises at STPI Pune & Sub Centers located at:

i) Pune (Hinjawadi & Magarpatta) ii) Mumbai iii) Nagpur iv) Aurangabad v) Nashik vi) Kolhapur

Interested parties will be provided with an opportunity to inspect the premises located at above places on working days between 10.00 AM to 4.00 PM from 8th March, 2018 to 19th March, 2018

1. BID SUBMISSION:

Only Online Bids need to be submitted on http://eprocure.gov.in/eprocure/app.

The Tender shall be under 2 Bid System (Technical Bid: Part-I & Commercial Bid: Part-II). Manual bids will not be accepted.

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Part I should comprise acceptance of our Terms & Conditions of contract, Audited balance sheet of last 3 years (FY: 2014-15, 2015-16 & 2016-17), IT returns for last 3 years, Customer PO/ completion certificate as per RFP, Copy of the PAN Card, GST registration Number, Registration / Incorporation of the firm/company, Copy of ESI registration certificate, Copy of PF registration certificate, registration certificates issued under labour laws, professional tax laws, Shops and Establishment Acts allotted by the concerned authorities, Certificate proof from the concerned department with regard to nature of business being carried out by the bidder i.e. providing manpower for House Keeping Services and Upkeep of Premises and other supporting documents indicating the proof of having provided similar services to Govt. Departments / Autonomous bodies under (Central and State Govt.) and Public sector Undertakings. Tender fee of Rs.1 , 0 00/- (Rupees One thousand only) and Earnest Money Deposit of Rs.1,00,000/- (Rupees One Lakh Only) in favour of the “STPI, Pune” through RTGS/NEFT. However, if exempted from fee, supporting Certificate issued by the concerned authorities is to be attached.

1. Contents of Technical Bid: The bidder should submit / upload the scanned copy

of the following documents in respect of Technical Bid in the stipulated format:

a. Tender fee and Earnest Money Deposit. If exempted from fee, supporting Certificate issued by the concerned authorities is to be attached.

b. Duly filled / signed Annexure II (Acceptance letter), Annexure III (Data of Prospective Bidder) & Annexure IV (Declaration)

c. Registration Certificate of Shop and Establishment Act.

d. Registration / Incorporation of the firm/ company.

e. Valid Registration Certificate proof from the applicable statutory body/Department for providing the manpower i.e. providing manpower for House Keeping Services and Upkeep of Premises.

f. GST Registration Certificate.

g. ESI registration.

h. PF registration.

i. PAN from Income Tax department.

j. IT returns for last 3 years (i.e. FY: 2014-15, 2015-16 & 2016-17).

k. The audited balance sheet for the last three years (i.e. FY: 2014-15, 2015-16 & 2016-17) or submission of turnover details duly certified by Chartered Accountant.

l. The bidder should have local Office in Pune/Mumbai, necessary proof to be submitted (Electricity bill for last 3 months, the electricity bill must be in name of proprietorship/name of the company registered.)

m. Documentary evidence such as PO copies and completion certificate w. r. t successful completion of similar works during the last 3 years between January 2015 to December 2017 to Govt. Departments / Autonomous bodies under Govt. (Central and State Govt.) and Public sector Undertakings.

n. Any other related documents.

A service provider having any legal suit/criminal case pending against its proprietor or any of its Directors (in the case of Private Ltd, Company) or having been earlier convicted on grounds of moral turpitude or for violation of laws in force shall not be eligible. Declaration to this effect as per the format (Annexure IV) is to be submitted by the bidder.

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Part-II should be the price offer (Commercial Bid) to be submitted separately as per the given format (Annexure V). The price offer will be considered only of those parties who submit all documents indicated in Part I of Tender and are found competent on the basis of information submitted in Part I.

2. Contents of Commercial Bid:

The bidder should submit / upload the scanned copy of the Annexure-V (Part II) (Commercial Bid) in respect of Commercial Bid in the stipulated format. The price offer / commercial bid will be considered only of those parties who submitted all documents indicated in Part I / content of Technical Bid of Tender and are found competent on the basis of information submitted.

Tenderers / Bidders are requested to submit their most competitive rates. It may please be noted that incomplete tenders will NOT be accepted.

2. DEADLINE FOR SUBMISSION OF BIDS

a. Bids must be submitted online within the stipulated time and date specified in

the tender. b. STPI-Pune may extend this deadline for submission of bids by amending the

bid documents. This will be suitably notified in the media & in the websites of www.mah.stpi.in and https://eprocure.gov.in.

c. STPI-Pune reserves the right to cancel the tender at any stage without assigning any reason or accept the offer in full or in parts.

3. COMPARISION OF BIDS

STPI-Pune will evaluate the commercial bids of technically qualified bidders to determine L1 price based on the lowest percentage of agency service charges.

4. OTHER TERMS AND CONDITIONS A. GENERAL

1. The validity of the contract shall be for 2 years. However, initially the order

will be issued for one year. It may be extended further period of another one year subject to satisfactory service and approval by the Competent Authority.

2. STPI reserves its right to terminate the contract during the contract period after

giving one month notice to the contracting agency in case of any deficiency in service.

3. The successful bidder shall not be allowed to transfer, assign, pledge or

subcontract its rights and liabilities under this contract to any other agency without the prior written consent of this office.

4. The successful bidder shall be required to pay at least prescribed minimum wages

to the manpower supplied as prescribed under the Central Govt. Minimum Wages Act, as revised from time to time and as notified by the Ministry of Labour, Govt. of India. The Successful bidder shall maintain proper records as required under the Law / Acts.

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5. The successful bidder shall be bound by the details furnished by him / her to STPI, while submitting the bid or at subsequent stage. In case, any of such documents furnished by him / her is found to be false/ misleading at any stage, it would be deemed to be a breach of contract making him / her liable for legal action besides termination of contract and forfeiture of the EMD retained as Security deposit.

6. The service provider shall ensure that any details of office, operational process,

confidential information, House Keeping arrangements, and administrative/organizational matters are not divulged or disclosed to any person by its personnel deployed in this office.

7. In case, the person employed by the successful bidder commits any act of

omission / commission that amounts to misconduct /indiscipline/ incompetence / House Keeping risks, the successful bidder will be liable to take appropriate disciplinary action against such persons, including their removal from the site of work, immediately on being brought to his/ her notice.

8. The agency shall ensure deployment of Housekeeping manpower as per

stipulated Bill of material. However, all statutory requirements of Working hours, weekly off etc. shall be strictly complied with as per Labour Laws. Any violations shall lead to forfeiture of EMD retained as Security deposit, during the contract period.

9. The House Keeping staff deployed at this office should be smart, alert and

properly turned out with uniform, boots/shoes, badge etc. It is also mandatory to wear photo identity card duly attested by the Executive of House Keeping Agency. A copy of the ID card shall be given to the office of the STPI for record, verification etc.

10. The House keeping agency shall ensure that before deputing the House Keeping

staff, they will verify the antecedents.

11. The House keeping staff deployed should be courteous in appearance and firm & meet presented physical standards for discharging House Keeping functions.

12. The persons deployed will be required to give prior intimation in case if he/she is

required to go on long leave or absence from duty so that selection process of his replacement is undertaken.

13. For all intents and purposes, the successful bidder shall be the "Employer" within

the meaning of different Labour Legislations in respect of manpower so employed and deployed in this office for contractual services. No person(s) assigned by the bidder shall have any claim for regular or ad-hoc employment/absorption whatsoever in STPI.

14. The successful bidder shall be solely responsible for any damages, losses,

claims, financial or other injury to any person deployed in the course of their performing the functions/duties, or for payment towards any compensation. STPI shall not be liable for payment of any compensation or damages.

15. The man power deployed by the contractor for the contract shall not be

entitled for claim, pay, perks and other facilities which may be admissible to casual, ad-hoc regular / confirmed employees of this office, either during or after expiry of the contract.

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16. Payment shall be made only to the contractor on monthly basis as per actual services. The contractor shall raise the invoice based on actual attendances of housekeeping manpower during the first week of the following month for the services rendered in the month.

B. LEGAL

1. The successful bidder shall be responsible for compliance of all statutory

provisions relating to Minimum Wages as per Central Govt. norms, Provident Fund, Employees State Insurance etc. in respect of the persons deployed by this contractor.

2. Successful bidder shall also be liable for depositing all taxes, levies, cess etc.

on account of services rendered by them to STPI to the concerned tax collection authorities from time to time as per extant rules and regulations on the matter.

3. The successful bidder shall maintain all statutory registers under the

applicable Law. The agency shall produce the same, on demand, to the concerned authority of this office or any other authority under Law.

4. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions

of Income Tax Act, as amended from time to time and a certificate to this effect shall be provided to the agency by this office.

5. In case, the successful bidder fails to comply with any statutory / taxation

liability under appropriate law, and as a result thereof this office is put to any loss / obligation, monetary or otherwise, this office will be entitled to get itself reimbursed out of the outstanding bills to the extent of the loss or obligation in monetary terms.

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PART-Ia

SOFTWARE TECHNOLOGY PARKS OF INDIA

(An Autonomous Society under Govt. of India, Ministry of Electronics and Information Technology, Government of India)

Plot No. P-1, Phase 1, Rajiv Gandhi Infotech Park, MIDC, Hinjawadi, Pune – 411057

Tel: +91-20 – 2298 1000 Fax: +91 – 20 – 22981035

URL: http://www.mah.stpi.in

GENERAL TERMS AND CONDITIONS OF TENDER & CONTRACT

1. The tender should be submitted online only not later than 28th March, 2018 at

1500 Hrs.

2. Period of validity of bids: a. The tender submitted should be valid for four months from last date of opening

of commercial bid. b. STPI-Pune may ask for the bidder’s consent to extend the period of

validity. Such request and the response shall be made in writing only. The bidder is free not to accept such request without forfeiting the EMD. A bidder agreeing to the request for extension will not be permitted to modify his bid.

c. Bid evaluation will be based on the bid prices.

3. Only Service charges in Percentage should be quoted for the period of the arrangement. Tenderers/bidders are advised to exercise greatest care in offering the rates. No excuse or excuse for negotiations, altering rates or corrections will be entertained after the quotations are opened. All corrections, if any should be countersigned by the persons signing the tender form.

4. Quotations should be for providing manpower for House Keeping Services and Upkeep of Premises at STPI Pune & Sub Centers.

5. The validity of the contract shall be for 2 years. However, initially order will be

issued for one year and it may be extended further period of one more year subject to satisfactory service of previous years and approval by the Competent Authority.

6. Earnest Money Deposit (EMD) / Tender Fee

a. Earnest Money Deposit of Rs.1,00,000/- (Rupees One Lakh only) and

Tender Fee of Rs.1 , 0 0 0/- (Rupees One Thousand Only) should be in the form of a NEFT/RTGS in favour of STPI payable at Pune. The details of NEFT/ RTGS should be submitted along with the technical bid. HOWEVER, IF EXEMPTED FROM FEE, SUPPORTING CERTIFICATE ISSUED BY THE CONCERNED AUTHORITIES IS TO BE SUBMITTED BEFORE THE LAST DATE AND TIME OF SUBMISSION OF BIDS AT THE ADDRESS MENTIONED ABOVE.

Bids submitted without EMD details wi l l stand rejected. EMD will not be accepted in the form of cash / cheque/Demand Draft. No interest is payable on EMD.

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b. The EMD will be returned to the bidder(s) whose offer is not accepted by

STPI-Pune within one month from the date of the placing of the final order(s) on the selected bidder(s). In case of the bidder(s) whose offer is accepted, the EMD amount will be converted as security deposit till the contract is in force.

c. However if the return of EMD is delayed for any reason, no interest / penalty

shall be payable to the bidder.

d. The successful bidder, on award of contract / order, must send the contract/order acceptance in writing, within 7 working days of award of contract/order, failing which the EMD will be forfeited.

e. The EMD shall be forfeited, if the bidder withdraws the bid during the period of

bid validity specified in the tender.

7. The successful tenderer/service provider shall submit their bills, in duplicate to STPI-Pune, along with the service reports and monthly attendance duly endorsed by the Administration Department. Also along with the bills Service Report, PF remittance form of previous month, ESI form of previous month, GST remittance challan of previous month / quarter, Profession tax monthly return forms to be attached. Payment will be made after 15 working days on receipt of bills along with all supporting documents / returns.

8. After the quotations are accepted and the arrangement of contract finalized, the

successful tenderer/bidder will be expected to ensure prompt services of providing manpower throughout the period of the contract as per orders given by STPI- Pune. In case of their failure to do so, STPI-Pune will be free to make alternative arrangements at the risk and costs of the concerned successful/bidder.

9. If services are found to be unsatisfactory or if STPI-Pune founds that the services

are not satisfactory as per the orders, STPI-Pune shall be at liberty to terminate the contract arrangement with immediate effect. The decision of STPI-Pune in this regard is final and binding on the service provider. STPI-Pune as its sole discretion can terminate the contract without assigning any reason(s), whatsoever by giving 30 days notice to the contractor.

10. If at any point of time during currency of the contract, STPI-Pune finds that;

a. The service provider’s services are found unsatisfactory, OR

b. The service provider is involved in incorrect billing; STPI-Pune will be at liberty to obtain the services covered under this contract from alternative source (s) at the contractor’s risk and costs.

11. If any change takes place, STPI-Pune may, at its sole discretion, can terminate

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the contract arrangement on such notice as STPI-Pune deems fit except when such change is accepted by STPI-Pune for the purpose of fulfillment of the accepted tender.

12. Interpretation of the clauses in the Tender Document / Contract Document In case of any ambiguity / dispute in the interpretation of any of the clauses in this Tender Document, The Director, STPI-Pune’s interpretation of the clauses shall be final and binding on all parties.

13. AWARD OF CONTRACT

Award Criteria

1. STPI-Pune shall award the contract to the eligible bidder whose bid has been determined as the lowest evaluated commercial bid.

2. STPI-Pune reserves the right to award the contract partly or wholly to one

or more tenderers.

14. ELIGIBILITY CRITERIA 1. The Contractor should have executed similar type of contracts with

Govt.Departments / Autonomous bodies under Govt. (Central and State Govt.) and Public sector Undertakings. (Necessary documentary proof to be submitted.)

2. The bidder(s) average annual turnover during the last 3 years (FY: 2014-15, 2015-16 & 2016-17) should be at least Rs. 2 Crores per annum. (Chartered Account Certificate may be attached). Documentary evidence shall be submitted along with the quotation for qualification.

3. Only registered and authorized service providers having adequate experience for at least Three years in the field of providing manpower for House Keeping Services and Upkeep of Premises to Government Departments / Autonomous bodies under Govt. (Central and State Govt.) and Public Sector Undertakings shall participate in this tender. Certificate / proof from the concerned department with regard to nature of business being carried out by the bidder shall be submitted.

4. The bidder shall submit / upload the following documents:

a. Tender fee and Earnest Money Deposit. If exempted from fee, supporting

Certificate issued by the concerned authorities is to be attached.

b. Duly filled / signed Annexure II (Acceptance letter), Annexure III (Data of Prospective Bidder) & Annexure IV (Declaration).

c. Registration Certificate of Shop and Establishment Act.

d. Registration / Incorporation of the firm/ company.

e. Valid Registration Certificate proof from the applicable statutory body/Department for providing the manpower i.e. providing manpower for House Keeping Services and Upkeep of Premises.

f. GST Registration Certificate.

g. ESI registration.

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h. PF registration.

i. PAN from Income Tax department.

j. IT returns for last 3 years (i.e. FY: 2014-15, 2015-16 & 2016-17).

k. The audited balance sheet for the last three years (i.e. FY: 2014-15, 2015-16 & 2016-17).

l. The bidder should have local Office in Pune/Mumbai necessary proof to be submitted. (Electricity bill for last 3 months, the electricity bill must be in name of proprietorship/name of the company registered.)

m. Documentary evidence such as PO copies and completion certificate w. r. t successful completion of similar works during the last 3 years between January 2015 to Dec. 2017.to Govt. Departments / Autonomous bodies under Govt. (Central and State Govt.) and Public sector Undertakings.

n. Any other related documents.

o. The bidder should submit / upload the scanned copy of the Annexure-V (Part II) (Commercial Bid) in respect of Commercial Bid in the stipulated format on the e-procurement / CPP portal.

A service provider having any legal suit/criminal case pending against its proprietor or any of its Directors (in the case of Private Ltd, Company) or having been earlier convicted on grounds of moral turpitude or for violation of laws in force shall not be eligible. Declaration to this effect as per the format (Annexure IV) mentioned below to be submitted by the bidder.

15. SETTELEMENT OF DISPUTES CLAUSE: If, a dispute arises out of or in connection with this contract, or in respect of any defined legal relationship associated therewith or derived there from, the parties agree to submit that dispute to arbitration under the ICADR arbitration rule, 1996.The venue of the arbitration shall be at Pune. The language of the arbitration proceedings shall be in English.

16. CLARIFICATION OF BID DOCUMENTS BY THE CONTRACTOR:

A prospective bidder, requiring any clarification of the Bid Documents shall notify STPI in writing or by Fax or email at STPI's mailing address indicated in the Invitation for Bids. The clarification will be accepted before 10 (ten) days of the due date of tender. The reply for the clarification shall be given in the pre bid meeting and hosted in STPI official website and also communicated to respective bidders within 3(three) working days. No clarification shall be entertained after pre bid meeting.

We agree to abide by the above terms and conditions.

(Signature of the Tenderer/Bidder with Rubber-Stamp of the Firm

P.S.

1. Please upload this form along with supporting documents /

certificates and the Form of Particulars duly signed along with the Tender form.

2. No Tender will be considered without E.M.D. and other essential documents indicated in Part-I.

The enclosures submitted in Part-I of the Tender should be serially numbered and all pages should be signed by the Tenderer.

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Part-Ib

Detailed Terms and conditions for Providing manpower for House Keeping

Services and Upkeep of Premises at STPI Pune & Sub Centers.

1. The contractor shall issue the identity cards to his workmen at his own cost and shall be duly intimating in writing, the caretaking cell as and when there is any change.

2. The contractor shall ensure to provide an alternate qualified manpower or replace with a stand-by in case of any of the regular staff deployed is absent or on leave top ensure availability of uninterrupted services.

3. The Contractor shall be responsible for the safety of all the items of furniture, plants, office equipment and other fittings provided in the premises and shall be liable to make good of any loss to the same if damaged during the execution of their duties which shall be recoverable from his monthly bill or other dues payable to the contractor by the company.

4. The Monthly bills for the service shall be submitted by the contractor based on the services provided during the month before 3rd of every month and the same will be settled by STPI-Pune within 30 days from the date of receipt of invoice along with supporting documents in claim of statutory remittances.

5. The contractor should deploy the personnel after screening from Administration department, STPI-Pune.

6. The Contractor shall ensure that the workmen deployed by him behave decently and do not indulge themselves in any such activities, which are unbecoming on the part of the person working in the Government Office.

7. The Contractor shall be responsible for the good conduct and behavior of his employees. If any employee of the Contractor is found misbehaving with the supervisory staff or any other staff member, the Contractor shall terminate the services of such employees at their own risk and responsibility on the recommendation of The Director or any other Officer designated by the Director, STPI-Pune. The Contractor shall issue necessary instruction to its employees to act upon the instructions given by the supervisory Staff of the Centre.

8. The prices to be quoted both in words & figures. In case of any difference between figures and words, the lowest shall prevail.

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House Keeping Service requirements:

1. STPI – Pune (Hinjawadi & Magarpatta):

Annexure I

Sl. No. Name of the Post No. of Postings

01 Semi-Skilled (supervisor) 1

02 Unskilled 16

2. STPI-Nashik:


01 Unskilled 1

3. STPI-Kolhapur:


01 Unskilled 1

4. STPI-Aurangabad:


01 Unskilled 2

5. STPI-Nagpur :


01 Unskilled 2

6. STPI- Mumbai.


01 Unskilled 2

NOTE: The requirement of manpower may very at the time of placing order.

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Special Instructions to the Contractors/Bidders for the e-submission of the bids online through e procurement tender site

1. Bidder should do the registration in the tender site http://eprocure.gov.in using the option available. Then the Digital Signature registration has to be done with the e- token, after logging into the site. The e-token may be obtained from one of the authorized Certifying Authorities such as MTNL/SIFY/TCS / n Code/eMudhra.

2. Bidder then login to the site through giving user id / password chosen during

registration.

3. The e-token that is registered should be used by the bidder and should not be misused by others.

4. The Bidders can update well in advance, the documents such as certificates,

purchase order details etc., under My Documents option and these can be selected as per tender requirements and then send along with bid documents during bid submission.

5. After downloading / getting the tender schedules, the Bidder should go through

them carefully and then submit the documents as asked, otherwise, the bid will be rejected.

6. If there are any clarifications, this may be obtained online through the tender site,

or through the contact details. Bidder should take into account of the corrigendum published before submitting the bids online.

7. Bidder, in advance, should get ready the bid documents to be submitted as

indicated in the tender schedule and they should be in PDF/xls /rar/dwf formats. If there is more than one document, they can be clubbed together.

8. Bidder should get ready the E-EMD as specified in the tender. The details of

transfer NEFT/ RTGS to be submitted in technical bid to the Tender Inviting Authority, within the bid submission date & time for the tender.

9. The bidder reads the terms & conditions and accepts the same to proceed further

to submit the bids.

10. The bidder has to submit the tender document online well in advance before the prescribed time to avoid any delay or problem during the submission process.

11. After the bid submission, the acknowledgement number, given by the e-tendering

system should be printed by the bidder and kept as a record of evidence for online submission of bid for the particular tender.

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12. The details of the Earnest Money Deposit document submitted physically to the Dept and the scanned copies furnished at the time of bid submission online should be the same otherwise the Tender will be summarily rejected.

13. The Tender Inviting Authority (TIA) will not be held responsible for any sort of

delay or the difficulties faced during the submission of bids online by the bidders.

14. The bidder should see that the bid documents submitted should be free from virus and if the documents could not be opened, due to virus, during tender opening, the bid is liable to be rejected.

15. The time settings fixed in the server side & displayed at the top of the tender site,

will be valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system. The bidders should follow this time during bid submission.

16. All the data being entered by the bidders would be encrypted using PKI encryption

techniques to ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during bid submission & not be viewable by any one until the time of bid opening. Overall, the submitted tender documents become readable only after the tender opening by the authorized individual.

17. The confidentiality of the bids is maintained since the secured Socket Layer 128

bit encryption technology is used. Data storage encryption of sensitive fields is done.

18. The bidders are requested to submit the bids through online e - tendering system

to the TIA well before the bid submission end date & time (as per Server System Clock).

19. The bidder should logout of the tendering system using the normal logout

option available at the top right hand corner and not by selecting the (X) option in the browser.

20. If the bidder submits the bid in manual form, he should have already registered in

the tender site and he has to inform the registration ID in the bid submitted otherwise his tender will not be considered.

For any other queries, the bidders are asked to contact on 24 x 7 Toll Free Telephonic Help Desk Number 1800-3070-2232 or Mobile Nos 91-7878007972 and 91-7878007973 or Mail to: [email protected]

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Tender Acceptance Letter

Annexure II

[To be submitted duly signed format (Scanned Copy) by the authorized signatory on Company Letter Head]

Date: ……….

To, The Director, Software Technology Parks of India Hinjawadi- Pune -57

Sub: Acceptance in respect of Terms & Conditions of Tender document for

providing manpower for House Keeping Services and Upkeep of Premises at STPI Pune & Sub Centers.

Ref: ………………………….. Dated …………

Sir,

1. I/We have downloaded/ obtained the tender document(s) for the above mentioned

‘Tender/Work’ from the web site www.eprocure.gov.in.

2. I/We hereby certify that I/we have read all the terms and conditions of tender document from Page No. to (including all Annexure(s)/Para’s, etc., which shall form part of the contract agreement and I/we shall abide hereby by all the terms & conditions contained therein.

3. The corrigendum(s) issued from time to time by your department/organization too has also been taken into consideration, while submitting this acceptance letter.

4. I/ We hereby unconditionally accept all the terms and conditions of above mentioned tender document and corrigendum(s) as applicable.

5. In case any provisions of this tender are found violated, then your department/organization shall without prejudice to any other right or remedy be at liberty to reject my bid including the forfeiture of earnest money deposit.

6. I/ We confirm that before submitting this Bid, I/ We have visited the Project site and fully acquainted ourselves with the site conditions and local situation regarding materials, required for inspection and rectification, labour and all other factors pertaining to the work under this Bid.

7. I/ We confirm that our bid shall be valid upto four months from the date of opening of Part-II (Commercial Bid),

8. I/ We hereby certify that all the statements made and information supplied in the enclosed Annexures/Para’s etc. furnished herewith are true and correct.

9. I/ We have furnished all information and details necessary for demonstrating our qualification and have no further prominent information to supply.

10. Until a formal contract is prepared and executed, this bid, together with your notification of award, will constitute a binding contract between us.

11. I/ We understand that you are not bound to accept the lowest or any bid you may receive.

12. I/ We certify / confirm that we comply with the eligibility requirements as per Bid documents.

Seal and Sign of Bidder

Name:

Address:

of 19

Annexure III

The Data to be furnished by prospective bidders for necessary Evaluation

Sl. No.

Details Bidders response – enclose the proofs

wherever applicable

1

Name of the company

2

Address and contact details

3 Tender fee and Earnest Money Deposit. If exempted from fee, supporting Certificate issued by the concerned authorities is to be attached.

4 Duly filled / signed Annexure II (Acceptance letter), Annexure III (Data of Prospective Bidder) & Annexure IV (Declaration).

5

Registration Certificate of Shop and Establishment Act (Nature of Business Certificate from the applicable Statutory Body/Department).

6 Type of company and Incorporation certificate (Individual/Partnership/Private Ltd/Ltd., etc).

8 GST IN No.

9 ESI / PF registration No.

10 PAN from Income Tax department.

11 IT returns for last three Financial years (FY: 2014-15, 2015-16 & 2016-17)

12

Turn over details: 2 Crores per annum

Financial Year 2014-15 Financial Year 2015-16 Financial Year 2016-17 (Audited balance sheet to be enclosed/ CA certificate )

13 Proof for having local office in Pune/Mumbai, necessary proof to be submitted (Electricity bill for last 3 months, the electricity bill must be in name of proprietorship/name of the company registered.)

14

Documentary evidence such as PO copies and completion certificate w. r. t successful completion of similar works during the last 3 between January 2015 to Dec. 2017.years to Govt. Departments / Autonomous bodies under Govt. (Central and State Govt.) and Public sector Undertakings.

(Signature of authorized signatory with seal & date)

of 19

Annexure IV

DECLARATION

I/We hereby declare that no legal suit/criminal case is pending against the company or any of its proprietors or any of its Directors (in the case of Private Ltd, Company) or have not been earlier convicted on grounds of moral turpitude or for violation of laws in force.

I/We hereby certify that the information furnished above is full and correct to the best of

my/our knowledge. I/We understand that in case any deviation is found in the above

statement at any stage, the supplier will be blacklisted and will not be permitted to have

any dealing with the STPI-Pune in future.

Seal and Sign of Bidder

Name & Address:

of 19

Part II

COMMERCIAL BID

Annexure V

TENDER INVITING AUTHORITY: THE DIRECTOR,

SOFTWARE TECHNOLOGY PARKS OF INDIA, PUNE

NAME OF WORK: PROVIDING MANPOWER FOR HOUSE KEEPING SERVICES AND UPKEEP OF PREMISES AT STPI PUNE & SUB CENTERS (MUMBAI, NAGPUR, AURANGABAD, NASHIK & KOLHAPUR)

TENDER NO. STPI/P/PUR/10/2017-18 Dated 7

th March, 2018.

BIDDER NAME:

PRICE SCHEDULE

Sl.no Description

Percentage of Service Charges

(Excluding Taxes) in Figure

Percentage of Service Charges

(Excluding Taxes)

in Words

1

Service Charges for Providing MANPOWER FOR HOUSE KEEPING

SERVICES AND UPKEEP OF

PREMISES AT STPI PUNE & SUB

CENTERS (MUMBAI, NAGPUR,

AURANGABAD, NASHIK & KOLHAPUR)

a. Payment Terms: 30 Days after the submission of Invoice along with supporting documents.

b. Bid Validity: Four Months from the opening of the

commercial bid.

c. taxes shall be applicable as per prevailing norms at the time of billing.

Signature of Authorized Signatory with Seal & Date